NOTICE
REQUEST FOR PROPOSAL
Roof Maintenance
April 8, 2016
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Table of Contents
INTRODUCTION...3
BACKGROUND...3
MISSION...3
LOCATIONS...3
INVITATION TO BID...4
SCHEDULE OF EVENTS...4
INQUIRIES...4
PROCESS FOR SUBMITTING PROPOSAL
...4
INFORMATION REQUIRED WITH PROPOSAL
...4
DESCRIPTION OF SERVICES
...5
OVERALL REQUIREMENTS
...5
QUALIFICATIONS AND EXPERIENCE
...5
SELECTING PROPOSAL
...5
EVALUATION CRITERIA...5-6
REJECTION OF PROPOSAL...6
CONFIDENTIALITY...6
PROJECT DELIVERABLES...6
COST OF BID...6
REFERENCES...7
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Introduction
Gaston Community Action, Inc. (GCA) is a private not-for-profit human services agency chartered in 1964 under the laws of the State of North Carolina. The agency operates the following programs:
Head Start: The Head Start Program serves 3 and 4 year-old low income children and families.
The children receive educational, social development, medical, dental, vision and hearing screenings as well as other evaluations and services pertinent to a healthy, well-rounded child. Through parent skill building and curriculum understanding workshops, parents are provided valuable information for their role as the primary caregivers and educators of their children. This service is provided in both English and Spanish.
Community Services Block Grant (CSBG): The CSBG Program embodies the spirit of hope, helps
families change their lives and improves communities. The program provides case management along with direct provision of services that result in job placement and increased family income.
Mission
Our Mission is to stimulate a better focusing of all available local, state, private and federal resources upon the goal of enabling low income families, and low income individuals of all ages, in rural and urban areas, to attain the skills, knowledge, and motivations and secure the
opportunities needed for them to become self-sufficient.”
GCA Locations
Administrative Office
223 N. Morris Street Gastonia, NC 28052
Head Start Locations Highland Charter Head Start
324 N. Highland Street Gastonia, NC 28052
Rankin I Head Start
714 Rankin Ave Gastonia, NC 28052
Rankin II Head Start
304 N. Highland Street Gastonia, NC 28052
Cherryville Head Start
203 N. Elm Street Cherryville, NC 28021
Deaton Head Start
101 Deaton Street Lincolnton, NC 28092
Lincoln Park Head Start
140 Industrial Park Rd. Lincolnton, NC 28092
Oaklawn Head Start
410 Linden Street Lincolnton, NC 28092 CSBG Locations CSBG/Gaston County 223 N. Morris Street Gastonia, NC 28052 CSBG/Lincoln County 124 E. Main Street Lincolnton, NC 28092 CSBG/Cleveland County 827 S. Washington Street Shelby, NC 28150 CSBG/Stanly County
507 Old Charlotte Road Albemarle, NC 28002
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Roof Maintenance Specifications
Instructions/Information to Prospective Service providers
Invitation to Bid
Gaston Community Action, Inc. is requesting proposals for Roof Maintenance for funding year 2016-2017.
Schedule of Events
Release of RFP April 8, 2016
Deadline for submission May 20, 2016
Selection of Service provider on or about May 24, 2016 (on GCA website)
Contract will include an addendum April 1, 2017 – June 30, 2017 (pending approval) Contracts will be mailed to vendors on or about May 31, 2016
Inquiries
Questions regarding this RFP are to be submitted to [email protected] with “Roof
Maintenance” in the subject line. Questions regarding this RFP will only be accepted by email.
Process for Submitting Proposal
Proposals delivered on the day of the deadline must be received at Gaston Community Action, Inc. Administrative Office located at 223 North Morris Street, Gastonia, NC 28052 by 5:00 p.m. Mailed proposals shall be sent to Gaston Community Action P.O. Box 1653, Gastonia, NC 28053-1653. Proposal should be clearly marked: “Roof Maintenance” on the outside of the envelope. Emailed proposals shall be sent to [email protected] with “Roof Maintenance” in the subject line. Proposals received after due date will be rejected. The proposal offer acknowledges the right of GCA to accept or reject any or all proposals and to waive any informality in any proposal received.
Information Required with Proposal
The proposal should include the following: Estimated service call cost
Estimated hourly labor cost Roofing License
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Description of Services
Qualified contractor will be responsible for providing all parts and tools for roof services.
Overall Requirements
Qualified contractor shall contain all of the following procurement provisions, as applicable: Equal Employment Opportunity Act
Copeland “Anti-Kickback” Act Davis – Bacon Act
Contract Work Hours and Safety Standards
Rights to Inventions Made Under a Contract or Agreement Clean Air Act and the Federal Water Pollution Control Act Byrd Anti-Lobbying Amendment
Debarment and Suspension
Remedies
Termination
Affirmative Consideration of Minority, Small Business and Women-Owned Business
Qualifications and Experience
The qualified contractor must satisfy the following requirements: Maintain a permanent place of business
Have adequate manpower and equipment to perform the services in adequate manner Have satisfactorily furnished related services for a period of at least 12 months
Selecting Proposal
GCA reserves the right to consider proposals based on their relative merit, risk, and values to the organization, and reserves the right to negotiate with all service providers. Evaluation offers will be based upon the Vendor’s responsiveness to the RFP and the total price quoted for all items covered by the RFP. The successful service provider may be asked to participate in negotiations and may be asked to make revisions to their proposals based on their
negotiations. In submitting a proposal, each service provider acknowledges that they have read and understand these requirements.
Evaluation Criteria
The following criteria will be used to evaluate each service provider’s proposal:
Adequacy of the proposed methodology of the vendor Skill and experience of key personnel
Demonstrate company experience
Other technical specifications (designated by program requesting proposals)
Compliance with administrative requirements of the request for proposal format, due date etc.
Vendor’s financial stability
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Results of communications with references supplied by vendor Ability/commitment to meeting time deadlines
Cost
Minority – or women-owned business status of vendor Other (specified by program)
Rejection of Proposal
Gaston Community Action, Inc. reserves the right to accept or reject any and all proposals and to waive any minor discrepancies or technicalities in the proposal or specifications, which are required to complete this project, or when deemed to be in the best interest of Gaston Community Action, Inc.
Confidentiality
All information presented in this RFP, including information subsequently disclosed by Gaston Community Action, Inc. during the proposal process, shall be considered confidential and should not be released to outside parties. This document represents a request for proposal only and in no way should be construed as a contract or letter of intent.
Project Deliverables
All recommendations identified during this engagement will be documented and reviewed with Gaston Community Action, Inc. management. All deliverables produced during the
engagement are for the sole use of Gaston Community Action, Inc. management. All work papers, analyses and final reports will remain the property of Gaston Community Action, Inc.
Cost of Bid
The Respondent shall bear all costs associated with the proposal meeting(s), interview(s), preparation and submission of the bid and Gaston Community Action, Inc. shall in no case be responsible or liable for those costs, regardless of the conduct or outcome of the solicitation.
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Vendor Name: ____________________________________________________
Contact information: _______________________________________________
References
Provide at least three (3) references
Company Name: __________________________________________________________ Address: ________________________________________________________________ Type of Business: _________________________________________________________ Contact Person: ___________________________________________________________ Telephone & Fax Number: __________________________________________________
Company Name: __________________________________________________________ Address: ________________________________________________________________ Type of Business: _________________________________________________________ Contact Person: ___________________________________________________________ Telephone & Fax Number: __________________________________________________
Company Name: __________________________________________________________ Address: ________________________________________________________________ Type of Business: _________________________________________________________ Contact Person: ___________________________________________________________ Telephone & Fax Number: __________________________________________________
Authorized Representative: _________________________________________________ (Print or type name)
Signature: ___________________________
