Meeting Mike Hatcher Junior Motorcycle Club, Senior Committee Meeting
Date 10th March 2015
Time 5.30 pm
Venue Onsite at Track
Attendees Mike Findlay, Karen Robson, Amanda Hughes, Amy Mitchell, Craig Taylor Apologies
Chair Mike Findlay
Minute Taker Karen Robson
(Meeting opened at 5.45 pm)
1. New Members – all new Members since last meeting approved by committee.
2. T Shirts – Design, order and sizing discussed. Prices probably $45 for sale Action: Karen to email Mike sizes for committee
Action: Mike to modify design and organise committee order,and 5 mediums, 10 large, 10 extra large and one of all kids sizes
Action: When ready, Amy to co-ordinate orders and cut off for orders certain date, and ordering of shirts
3. COC/Steward
Action: Mike to round up more people for course
Action: Karen to submit enrolment forms to MQ and organise lunch and delivery both days
4. Finances and Fees
Bank Balance approximately $7500 in fixed account, and $1432 in working account. Payment too hard via Paypal. Payment method now to be EFT,cash or bank transfer only.
Beneficial for efficient running on day if members register on line and pay by Wednesday. Late fee now to be introduced of $5 extra for those who don’t pre-enter.
Action: Craig to remove Paypal as Payment Option from website. Action: Amy to do notes to hand out on pre-payment, entry method Action: Amanda to update entry form with pricing
5. Officials/Mylaps
Action: Karen to email Craig list of people who may need officials licence upgraded
Action: Karen to email Amanda list of practice supervisors booked in and what date
Action: Craig to ensure flaggies fully briefed each Club Day and print out flaggie briefing and laminate for each flaggie point
Action: Amanda talk to Craig re Mylaps app
6. Track Fixtures/Equipment
Action: Amy to purchase Fire Extinguisher
Action: Amy to follow up with her contact re shade sail fix and contact Mike for further discussion
Action: Mike to get shade bay signs from Hickey
Action: Craig to organise photos for sign – Locky, Broc and peewees and artwork
7. CD2
Flaggies done with MP. Ambo, Steward, COC organised.
Coles Vouchers done. There are 7 transponders remaining and will be available for hire.
Sound Testing complete, a couple of exceptions approved for sound testing Saturday morning due to extenuating circumstances, approved by Committee.
Same track as CD1.
Action: Amy to follow up on IOUs and money owing. Blue stickers to be used to indicate riders paid up.
Action: Mike – order extra medals required for CD1
Action: Amy to follow up potential coffee van.
Action: Amanda to confirm flaggies with MP
Action: Mike to locate practice books
8. Liquor Permit
Action: Karen to follow up re liquor permit
9. Coaching – S Gall coaching – May 16. To be discussed further next meeting.
Action: S Gall Coaching format to be discussed next meeting
Action: Mike to contact Shannon and work out coaching options for second week of holidays potentially with Bernie Hatton or Paul Caslick.
10. Correspondence received. MQ Nomination form, and invite to Tweed MOtorycle Enthiasts Display on Wintersun
weekend in June.
Action: Karen to email Shannon Wright details of Tweed Heads Display to see if they would like to do static display
2015 JAN TO JUNE CALENDAR/ROSTER
Date Practice
Supervisor
Coach Steward COC Sound Sign On or
TrackHire booking name
14 Mar 2015 CD2
NA NA Les Watts Craig Taylor J Hudson &
J Rigoll, D Soitch Amy/Amanda 21 Mar 2015 MQ COURSE TBC NA NA NA NA NA 28 Mar 2015 PRACTICE/ COACHING Andy McQualter Grant Wolfe
Shannon Wright & team – Grant Wolfe, Andy Mc etc
NA NA J Hudson & J Rigoll, D Soitch Amy/Amanda 4 April 2015 CLOSED CLOSED 11 April 2015 CD3
NA NA Les Watts Frank Gordon J Hudson &
J Rigoll, D Soitch
Amy/Amanda 18 April
VOLUNTEERS PRACTICE DAY
Supervisor TrackHire booking name 25 April 2015 CLOSED CLOSED 2 May 2015 PRACTICE/ COACHING Marton Pettendy/ Kayne Packenas
Shannon Wright & team – Grant Wolfe, Andy Mc etc
NA NA J Hudson & J Rigoll D Soitch Amy/Amanda 9 May 2015 CD4
NA NA Les Watts Craig Taylor J Hudson &
J Rigoll D Soitch
Amy/Amanda
16 May 2015
S GALL COACHING DAY
TBC NA NA NA TBC AVAILABLE
23 May 2015 PRACTICE/COACHING
Mick Hickey/ Simon Aksu
Shannon Wright & team – Grant Wolfe, Andy Mc etc
NA NA J Hudson & J Rigoll D Soitch Amy/Amanda 30 May 2015 CLOSED CLOSED 6 June 2015 PRACTICE TBC NA NA NA TBC AVAILABLE 13 June 2015 CD5
NA NA Les Watts Frank Gordon J Hudson &
J Rigoll D Soitch Amy/Amanda 20 June 2015 TRACK HIRE TBC NA NA NA TBC AVAILABLE 27 June 2015 PRACTICE/ COACHING N Durmisov/ R Heenan/ B Moore/ S Weale/ R Menzies
Shannon Wright & team – Grant Wolfe, Andy Mc etc
NA NA J Hudson &
J Rigoll D Soitch
(Meeting closed at 9.00 pm)
Date of Next Committee Meeting: TBC Summary of Open Actions per person Who Action Description
Mike Action: Mike to round up more people for COC/Steward/RS/Scrutineer course
Action: Mike to modify T Shirt design and organise committee order,and 5 mediums, 10 large, 10 extra large and one of all kids sizes
Action: Mike to get shade bay signs from Hickey
Action: Mike – order extra medals required for CD1
Action: Mike to contact Shannon and work out coaching options for second week of holidays potentially with Bernie Hatton or Paul Caslick.
Action: Mike to locate practice books
Karen Action: Karen to submit enrolment forms to MQ and organise lunch and delivery both course days
Action: Karen to email Mike shirt sizes for committee
Action: Karen to email Craig list of people who may need officials licence upgraded
Action: Karen to email Amanda list of practice supervisors booked in and what date
Action: Karen to submit enrolment forms to MQ and organise lunch and delivery both days
Action: Karen to email Shannon Wright details of Tweed Heads Display to see if they would like to do static display
Action: Karen to email club nominations to MQ
Craig Action: Craig to remove Paypal as Payment Option from website.
Action: Craig to ensure flaggies fully briefed each Club Day and print out flaggie briefing and laminate for each flaggie point
Action: Craig to talk to Amys dad re additional green light at start
Action: Craig to organise photos for sign – Lachy, Broc and peewees and artwork Amy Action: Amy to purchase Fire Extinguisher
Action: Amy to follow up with her contact re shade sail fix and contact Mike for further discussion
Action: Amy to co-ordinate T shirtorders and cut off for orders certain date, and ordering of shirts
paid up.
Action: Amy to follow up potential coffee van. Amanda Action: Amanda talk to Craig re Mylaps app
Action: Amanda to confirm flaggies with MP