Southborough Business Development Guide

Southborough Business

Development Guide

Planning Board Review, Plan Proposal, Sub-division & Development Approval

Building-Zoning Dept. Assuring compliance with Building Codes, use of town property, zoning

Plan

Your

Business In

Southborough

Review Committee Town Clerk Selectmen Board of Health Conservation Assessor Highway Dept. Fire Dept. Police Dept.

Welcome to the Town of Southborough.

The town has formed a Development Coordination Group to advise and assist applicants through the permitting process. The Group includes the Town Planner (Chair), Selectman or designee, Building Inspector, Superintendent of Public Works, Board of Health agent, Police Chief and Fire Chief or their designee and the Conservation Administrator. To facilitate the permitting process, we encourage you to meet with the Group even before you formally submit your applications. This will allow you to present your project to the various departments, ask questions, determine your initial steps, and solicit feedback.

The Town of Southborough wishes you well and is ready to work with you on your project.

Contact Town Planner Jennifer Burney: Phone: (508) 485-0710 ext. 3027 e-Mail: [email protected]

Welcome

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Top row, left to right; Fire Chief Joseph Mauro, Town Administrator Mark Purple, Public Works Superintendent Karen Galligan.

Bottom row, left to right; Police Chief Kenneth Paulhus, Town Planner Jennifer Burney, and Building Inspector Mark Robidoux,

Not present; Public Health Director Paul Pisinski and Conservation Administrator Beth Rosenbaum.

Economic Development

Committee

The Economic Development Committee (EDC), appointed by the Board of Selectmen, serves in an advisory capacity and leadership role to provide recommendations to the Town about areas that impact all aspects of economic development. The EDC collaborates with the Town’s leadership and residents to retain and attract businesses that will expand and strengthen our business tax base while preserving the character and charm of Southborough.

Committee Members

David K. McCay, Chair Julie W. Connelly, Vice Chair Daniel L. Kolenda Christopher Robbins Thomas Moschos Bill Pezzoni Claire Reynolds Michael Wirtz

Jennifer L. Burney, ex-officio member Murk Purple, ex-officio member

The Town of Southborough values its business and nonprofit organiza-tions which contribute greatly to our community. This Business Develop-ment Guide offers information for Southborough businesses or those considering Southborough as a location for their next venture.

If you are planning to expand or relocate your business to Southborough, the EDC will be glad to help you with your needs. These may include zoning issues, building permits or providing introductions to key business and community leaders. For further information, please contact Southborough’s Town Planner, Jennifer Burney at the Town House by calling 508 485-0710 (3028) or e-mail [email protected]

Southborough’s Town Planner is Jennifer Burney. Phone: (508) 485-0710 ext. 3027 e-mail: [email protected]

The Administrative Assistant is Hillary Carney Phone: (508) 485-0710 ext. 3027 e-mail: [email protected]

Office hours: Monday, Wednesday, 8:00 AM—5:00 PM Tuesday, Friday 8:00 AM—Noon

Thursday, 8:00 AM—7:00 PM

David K. McCay, Chair, EDC

Planning Board

& Planning Department

Fee Schedule

Schedule of Dimensional Regulations Zoning Bylaw

Zoning Bylaw Disclaimer

General Procedure Rules and Regulations Permits

 Preliminary, Definitive, Modification to Sub-division Plan

 Common Driveway

 Lot Release

 Approval Not Required (ANR)

 Major and Minor Site Plan Review

 Modification to an Approved Major Site Plan

 Special Permit—Village Business District

 Special Permit—Lower Impact Development (LID)

 Road Acceptance Policy

Town House Business Hours Mon., Wed., Thurs. 8:00 am to 5:00 pm Tues. 8:00 am to 7:00 pm Fri. 8:00 am to 12:00 noon Phone: (508) 485-0710 ext. 3027

Southborough’s Planning Board

The Planning Board consists of five elected members serving staggered five year terms, assuring continuity of policies and operations:

Donald C. Morris, Chair

Kathleen B. Bartolini, Vice Chair Philip A. Jenks

Andrew S. Mills Jesse Stein

The Planning Board primarily reviews and approves subdivisions and site plan reviews. The Board usually meets twice monthly on Mondays at 7:00 pm at the Town House, 17 Common Street.

Southborough’s Planning Department Southborough’s Town Planner is Jennifer Burney.

Phone: (508) 485-0710 ext. 3027 e-mail: [email protected]

The Administrative Assistant is Hillary Carney Phone: (508) 485-0710 ext. 3027 e-mail: [email protected]

As the daily operational function for the Planning Board, the department executes the decisions of the Planning Board and serves as the primary liaison between businesses and the Town during the planning phases of new projects. The Planning Board website has links to the following informational areas which directly pertain to development projects. The website also contains application forms, rules and regulations, bylaws and fees.

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Jennifer Burney, Town Planner

Building Department

& Zoning Board of Appeals

Southborough’s Building Department

Southborough’s Building Inspector/Zoning Enforcement Officer is Mark Robidoux

Phone: (508) 485-0717

e-mail: [email protected] Administrative Assistant is Karen Finelli

Phone: (508) 485-0717 x 3018

E-mail: [email protected] The Wiring Inspector is James Colleary

Phone: (508) 485-0717 x 3018 [email protected] The Plumbing Inspector is Rick Araujo

Phone: (508) 485-7017 x 3018 [email protected]

Permits

 Building Permit (tent, sprinkler, mechanical)

 Wiring Permit and Inspections

 Plumbing Work Permit and Inspections

 Gas Work Permit and Inspections

 Annual restaurant inspections

Business Hours for the Building Dept.

Mon., Wed., Thurs. 8:00 am to 5:00 pm Tues. 8:00 am to 7:00 pm Fri. 8:00 am to 12:00 noon Phone: (508) 485-0717 ext. 3018 Mark Robidoux, Building Inspector

Town Clerk

Town House Business Hours Mon., Wed., Thurs. 8:00 am to 5:00 pm Tues. 8:00 am to 7:00 pm Fri. 8:00 am to 12:00 noon Phone: (508) 485-0710 ext. 3027 Town House Business Hours Mon., Wed., Thurs. 8:00 am to 5:00 pm Tues. 8:00 am to 7:00 pm Fri. 8:00 am to 12:00 noon Phone: (508) 485-0710 ext. 3005

The Town Clerk is (to be named)

Phone: (508) 485-0710 ext 3005 e-mail: [email protected] Temporary Town Clerk is Michelle Jenkins

Phone: (508) 485-0710 ext 3005

e-mail: [email protected]

The Southborough Town Clerk’s office is committed to providing courte-ous, competent and efficient service to the Town’s citizens. We are dedi-cated to the thorough preservation of the Town’s vital records and his-torical documents for the benefit of future generations. We respect the right to vote as a fundamental civil right and will assure that all elections are conducted in a fair and open manner providing equal access to all citizens.

The Town Clerk is a Notary.

Permits/Licenses  Marriage Licenses

 Dog Licenses

 Kennel Permits

 Business Certificates (DBA)

 Gas and Fuel Storage Permits

 Raffle Permits

 Bazaar Permits

 Auctioneer Licenses

Business Certificates (DBA, or ‘Doing Business As’)

MGL c 110 s. 5 states: “Any person conducting business in the Commonwealth under any title other than the real name of the person conducting business, whether individually or as a part-nership, shall file in the Office of the Clerk of every city or town where an office or any such person or partnership may be situ-ated.” There are two exceptions to this statute:

1. If you are incorporated. However, if you are incorporated but doing business under a different name, you are still re-quired to file a Business Certificate.

2. If you are operating a business under your own full name. (e.g. John Doe Construction).

Business certificates are valid for 4 years from the file date. 6

Michelle Jenkins, Temporary Town Clerk

Board of Selectmen

& Town Administration

Town House Business Hours Mon., Wed., Thurs. 8:00 am to 5:00 pm Tues. 8:00 am to 7:00 pm Fri. 8:00 am to 12:00 noon Phone: (508) 485-0710 ext. 3027 Town House Business Hours Mon., Wed., Thurs. 8:00 am to 5:00 pm Tues. 8:00 am to 7:00 pm Fri. 8:00 am to 12:00 noon Phone: (508) 485-0710 ext. 3000 Board of Selectmen

The Town of Southborough’s five member Board of Selectmen are elected for three year terms on staggered intervals. The Selectmen are:

William J. Boland, Chair (2015) John F. Rooney, III, Vice Chair (2016) Daniel L. Kolenda (2017)

Paul M Cimino (2017) Bonnie J. Phaneuf (2016)

The Town Administrator is Mark J. Purple

Phone: (508) 485-0710 (main switchboard) e-mail: [email protected] Assistant Town Administrator is Vanessa D. Hale

Phone (508) 485-0710

e-mail: [email protected]

Selectmen Meetings, as are all Department Meetings, are posted on the Town of Southborough website as well as at the Townhouse, and are held on the second floor of the Townhouse in the McAuliffe Hearing Room. Meeting agendas and minutes of prior meetings are also avail-able on the Town’s website. Meetings are generally held the 1st & 3rd Tuesday at 6:30 PM.

Relative to Business Development Projects,the Board of Selectmen can play an active role in hearings, direction of certain activities, and in the requirement of specific actions to be taken or fees to be levied.

Permits

 Liquor License

 One Day Wine & Malt License

 Common Victualler License

 Class I and Class II License

 Underground Fuel Storage

 Parade Permits

 Automatic Amusement Devices

 7-day Entertainment License

 Public Entertainment on Sunday License

 Keno License (approve, not issue)

 Taxi License

Mark Purple, Town Administrator

Board of Health

Southborough’s Board of Health  Louis Fazen, MD

 Nancy Sacco, R.N., Chairwoman

 Mary Lou Woodford, R.N.,

Board of Health Staff

 Public Health Director Paul C. Pisinski Phone: (508) 481-3013

e-mail [email protected]

 Administrative Assistant Cynthia McLeod Phone: (508) 481-3013

e-mail [email protected]

 Public Health Nurse Leslie Chamberlin, R.N. Phone: (508) 481-3013

e-mail [email protected]

 Sanitary Inspector Dennis M. Costello Phone: (508) 481-3013

e-mail [email protected]

Because 98% of the town is not connected to any commercial or private communal sewer system, all commercial, industrial and small institu-tional activities must prepare plans and conduct appropriate on-site testing and evaluation for on-site sewage disposal, for systems which discharge less than 10,000 gallons per day of sewage. Much of this on-site testing takes time and can be weather dependent.

The Board of Health is involved in regulating private and public on-site soil testing for sewage disposal systems Including planning, specifica-tions, soil evaluation, and deep observation tests and the protection of the public health. Annual restaurant inspections are also conducted. Permits, Applications and Forms can be found on the Town website at www.southboroughtown.com/health/health.htm

Permits and Applications

 Board of Health Fees, a comprehensive listing

 Check List

 Sewage, Septic Related Processes, new installations

 Connecting to Communal/Public Sewer Systems

 Well Permits

 Food Establishment Building Check List

Other Forms and Applications  Swimming Pools

 Food Establishment Check List

 Stable Permit

 Recreational Day Camps

 Funeral Director License

 Demolition Permits

Business Hours for the Board of Health

Mon. thru Thurs. 8:00 am to 12:30 pm Friday 8:00 am to 12:00 pm Phone: (508) 481-3013 Fax: (508) 229-2580 8 Paul Pisinski,

Conservation Commision

Conservation Commission members include: Mark S. Possemato, Chair

Christopher Molinaro, Vice Chair Russell S. Gregory

Carl C. Guyer Michele Simoneaux Benjamin Smith

Conservation Administrator: Beth Rosenblum Phone: (508) 485-0710 X-3024

e-mail: [email protected]

The Conservation Commission typically meets every 21 days on Thurs-day evenings at the Town House. Agendas are posted on the town web-site.

The Conservation Commission is the official local authority charged with the protection of Southborough’s natural resources.

The Conservation Commission is charged with administering the MA Wetlands Protection Act (MGL c. 131 s. 40), MA Rivers Protection Act (MGL c. 268), the Southborough Wetlands Protection Bylaw (Chapter 170), and the Southborough Stormwater and Erosion Control Bylaw (Zoning Code 174.13.5). The Conservation Commission is also charged with preserving important local land and water resources through land acquisition and through conservation restrictions, and with management and stewardship of conservation lands.

There are many procedures which need to be followed for various pro-posed activities. The Conservation office is here to guide you through the process, and to help you determine which process is best for your circum-stances.

The Conservation Commission web page provides useful information on what is needed for each type of development project. Links are available to the following information:

 Wetlands Permitting Information and Applications

 Stormwater Permitting information and Applications

 Meeting Schedules and Filing Deadlines

 Town Trail maps

 Open Space and Recreation Plan

Information and Guidance Materials

 A Guide to Wet Land Protection Laws in Southborough

 What You Need to Know About Wetlands Protection in Southborough

Business Hours for the Conservation

Commission Mon. thru Thurs. 8:30 am to 4:00 pm Phone:

(508) 485-0710 x 3024

Beth Rosenbaum,

Assessor’s Office

Town House Business Hours Mon., Wed., Thurs. 8:00 am to 5:00 pm Tues. 8:00 am to 7:00 pm Fri. 8:00 am to 12:00 noon Phone: (508) 485-0710 ext. 3027 Town House Business Hours Mon., Wed., Thurs. 8:00 am to 5:00 pm Tues. 8:00 am to 7:00 pm Fri. 8:00 am to 12:00 noon Phone: (508) 485-0720

The members of the Board of Assessors, elected to three year terms, are:

Arthur Holmes, Chair

Thomas Beaumont, Vice-Chair Jeffrey Klein

The Principal Assessor is Paul Cibelli Phone: (508) 485-0720

e-mail: [email protected]

Administrative Assistant to the Assessor is Patrice Kline Phone (508) 485-0727 ext. 3016

e-mail: [email protected] Administrative Assistant is Cynthia McLeod

Phone: (508) 485-0727 ext. 3017 e-mail: [email protected]

The Assessors maintain tax records and tax-zoning maps, evaluate property taxes and make adjustments as needed regarding all of the land and structures within the Town of Southborough. The Assessors set the tax rate every November.

Forms

 Abutters List Request Form

 Personal Property Form of List

 Mobile Telecommunications Form of List

 Income & Expense Form—Apartments

 Income & Expense Form—Commercial & Industrial

 Income & Expense Form—Mixed Use

 Property Held for Charitable Purposes (Form 3ABC)

 Clause 3 Charitable Property Tax Exemption (Form 1b-3)

 Chapter Land 61, 61A, 61B Application

 Abatements

Information

 Tax rate Information

 Excise Tax  Assessors Maps  Property Record  Assessments 10 Paul Cibelli, Assessor

Departments of Public

Works, Public Safety

Public Works

Superintendent: Karen Galligan

Phone: (508) 229-4444

e-mail [email protected] Staff Engineer: Chris DeMoranville

Phone: (508) 229-4444

e-mail [email protected] The Department of Public Works deals primarily with the town’s infra-structure of roads, walkways, potable water, storm water and refuse.

Forms

 Trench Permit

 Road Opening Permit

Business Hours for the Department of Public Works Mon. thru Fri. 7:30 am to 4:00 pm Phone: (508) 485-1210 Fax: (508) 229-4444 Karen Galligan,

Business Hours for the Fire Department Mon. thru Friday 7:30 am to 4:00 pm at 21 Main St. Phone: Business (508) 485-3235 Emergency 911 Fax: (508) 485-2337

Fire Chief:

Joseph C. Mauro

Phone:

(508) 485-3235

e-mail [email protected]

Fire Prevention

Officer

Neal P. Aspesi

Phone:

(508) 485-3235

e-mail [email protected]

The Fire Department’s primary focus is to ensure all

existing new and renovated buildings and components of

such meet the safety and legal requirements of the

Commonwealth

of

Massachusetts,

National

Fire

Protection Agency and International Code Council and

others as necessary. Focal concerns include but are not

limited to: property access via road and driveways,

hydrant locations and operation, clearly identified building

address markings, access and emergency egress into/out

of buildings and below/above grade floors, emergency

lighting and exit signs, smoke/heat and carbon monoxide

alarm systems, fire suppression systems, specialized

suppression systems, fire extinguishers, commercial

kitchen requirements and storage/permitting (or licensing)

of equipment and hazardous materials.

Annual restaurant inspections are also conducted.

Fire Department check list can be found on the Town’s

website,

Forms

Burning Permit

Fire Department

Police Department

Business Hours for the Department of Public Safety Mon. thru Fri. 7:30 am to 4:00 pm at 19 Main St. Phone:

(508) 485-2121 or (508) 485-2147

Police Chief: Kenneth Paulhus Phone: (508) 485-2121

e-mail [email protected]

It is our goal to build long-term relationships with the citizens as well as public and private agencies and businesses, in an effort to reduce fear of crime and disorder. Through cooperative resolution of community safety problems, we hope to jointly identify root causes and to creatively inves-tigate remedies for crime and disorder.

Forms

The Business Resource Information and Survey Form.

Other Police Department froms can be found on the Town website, http://www.southboroughpd.com/

Kenneth Paulhus, Police Chief

The Economic Development Committee wishes to acknowledge the following people who have contributed to the preparation of this brochure and other materials designed to collaborate with businesses wishing to make Southborough their home.

Paul Berry, Town Clerk

Jennifer Burney, Town Planner Paul Cibelli, Principal Assessor

Karen Galligan, Public Works Superintendent Vanessa Hale, Assistant Town Administrator Michelle Jenkins, Assistant Town Clerk Joseph Mauro, Fire Chief

Ken Paulhus, Police Chief Paul Pisinski, Health Agent Mark Purple, Town Administrator Mark Robidoux, Building Commisioner Beth Rosenblum, Conservation Administrator Board of Selectmen:

William Boland, Chairman

Paul Cimino

Daniel Kolenda

Bonnie Phaneuf

John Rooney, Vice Chairman With our thanks to the

Economic Development Committee

David McCay, Chairman

Julie Connelly, Vice-Chair

William Pezzoni Daniel Kolenda Christopher Robbins Michael Wirtz Claire Reynolds Thomas Moschos

...and most importantly to resident David Monroe who designed this brochure.