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National Land Commission Page 1

NATIONAL LAND COMMISSION

TENDER DOCUMENT

FOR

FOR PROVISION OF NETWORKING INFRASTRUCTURE, CCTV AND ACCESS CONTROL & NETWORK SECURITY AND DATA CENTER ROOM INFRASTRUCTURE

TENDER NO.NLC/ICT/ONT/002/2015/2016

National Land Commission Ardhi House, 1st Ngong Avenue, Off Ngong Road, P.O. Box 44417 – 00100,Tel: 2718050

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National Land Commission Page 2 SECTION I INVITATION FOR TENDERS

TENDER NO. NLC/ICT/ONT/002/2015/2016 FOR PROVISION OF, NETWORKING INFRASTRUCTURE, CCTV AND ACCESS CONTROL & NETWORK SECURITY AND

DATA CENTER ROOM INFRASTRUCTURE

The National Land commission of Kenya is an independent government body entrenched in Article 67 (1) of the constitution of Kenya 2010 and subsequently established under an Act of Parliament, Act Number 5 of 2012.The commission hereby invites Tenderers to submit sealed Tenders for the provision of ICT Computing Infrastructure as described hereunder;

CATEGORY/LOT No 1: Data Center Room, Fire Suppression System, UPS, Digital Power Inverter and Air Conditioning

CATEGORY/LOT No. 2: Networking Infrastructure & Devices, CCTV, Access Control and Network Security

Tender Documents with detailed specifications, terms and conditions of tendering, may be obtained from the Procurement Office on Ground floor ACK Garden Annex during working hours upon payment of non-refundable fee of kshs.1,000 per set of document. Payments should be made at the National Land Commission Cash Office on 2nd floor, Ardhi House. Alternatively, interested and eligible tenderers may download the tender document(s) FREE OF CHARGE from National Commission website www.nlc.or.ke or the National Treasury’s IFMIS PORTAL

on:http//supplier.treasury.go.ke/site/tenders.go/index.php/public/tenders.

Prices quoted should be net inclusive of all taxes and delivery cost and should remain valid for ninety (90) days after date of Tender opening.

Completed Tender documents are to be enclosed in plain sealed envelopes, marked with the Tender number and name and be deposited in the Tender Box provided at National Land Commission, Ground floor Ack Garden House, Ngong Road, Nairobi or be addressed to;

THE SECRETARY/CEO NATIONAL LAND COMMISSION P. O. BOX 44417-00100

N A I R O B I

So as to be received on or before Thursday 19th November, 2015 at 11.30 a.m.

Tenders must be accompanied by a Tender Security of Kshs.1 million in form of a Bank Guarantee from a reputable Bank or Guarantee from an Insurance Company approved by the Public Procurement Oversight Authority (PPOA) payable to Secretary National Land Commission.

Tenders will be opened immediately thereafter in the presence of the Tenderers representatives who choose to attend the opening at the 7thFloor Board Room ,ACK Garden Annex , Ngong Road, Nairobi.

Secretary/CEO

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Table of Clauses

SECTION I INVITATION FOR TENDERS ...Error! Bookmark not defined.

2.1. Eligible Tenderers ... 4

2.2 Cost of Tendering ... 4

2.3 Contents of Tender Document ... 4

2.4 Clarification of Tender Documents ... 5

2.5 Amendment of Tender Document ... 5

2.6 Language of Tenders ... 5

2.7. Documents Comprising the Tender ... 6

2.8. Form of Tender ... 6

2.9. Tender Prices ... 6

2.10. Tender Currencies ... 6

2.11. Tenderers Eligibility and Qualifications ... 6

2.12. Tender Security ... 7

2.13. Validity of Tenders ... 7

2.14. Format and Signing of Tenders ... 8

2.15 Sealing and Marking of Tenders ... 8

2.16. Deadline for Submission of Tenders ... 8

2.17. Modification and Withdrawal of Tenders ... 9

2.18. Opening of Tenders ... 9

2.19 Clarification of Tenders ... 9

2.20 Preliminary Examination and Responsiveness ... 9

2.21. Conversion to Single currency ... 10

2.22. Evaluation and Comparison of Tenders ... 10

2.23. Contacting the Procuring Entity ... 11

2.24 Post-qualification ... 11

2.25 Award Criteria ... 11

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2.27 Notification of Award ... 12

2.28 Signing of Contract ... 12

2.29 Performance Security ... 12

2.30 Corrupt or Fraudulent Practices ... 13 Technical Requirement ... SECTION II - INSTRUCTIONS TO TENDERERS

2.1. Eligible Tenderers

2.1.1 This Invitation for Tenders is open to all Tenderers eligible as described in the Appendix to Instructions to Tenderers. Successful Tenderers shall provide the services for the stipulated duration from the date of commencement (hereinafter referred to as the term) specified in the Tender documents.

2.1.2 The Procuring Entity’s Employees; Committee Members; and Commission Members and their relatives (spouses and children) are not eligible to participate in the Tender unless where specially allowed under section 131 of the Act.

2.1.3 Tenderers shall provide the qualification information statement that the Tenderer (including all members of a joint venture and sub-Contractors) is not associated, or have been associated in the past, directly or indirectly, with a firm or any of its affiliates which have been engaged by the Procuring Entity to provide consulting services for the preparation of the design, specifications, and other documents to be used for the procurement of the services under this Invitation for Tenders.

2.1.4 Tenderers involved in the corrupt or fraudulent practices or debarred from participating in public procurement shall not be eligible.

2.2 Cost of Tendering

2.2.1 The Tenderer shall bear all costs associated with the preparation and submission of its Tender, and the Procuring Entity, will in no case be responsible or liable for those costs regardless of the conduct or outcome of the Tendering process.

2.2.2 The price to be charged for the Hand Copy Tender document shall be Kshs.1,000/=. Soft copy download is FREE OF CHARGE.

2.2.3 The Procuring Entity shall allow the Tenderer to review the Tender document free of charge before purchase.

2.3 Contents of Tender Document

2.3.1 The Tender document comprises the documents listed below and addenda issued in accordance with

clause 2.5 of these instructions to Tenderers: (i) Instructions to Tenderers

(ii) General Conditions of Contract (iii) Special Conditions of Contract

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National Land Commission Page 5 (iv) Schedule of Requirements

(v) Details of Insurance Cover (vi) Form of Tender

(vii) Price Schedules (viii) Contract Form

(ix) Confidential Business Questionnaire Form (x) Tender Security Form

(xi) Performance Security Form

(xii) Insurance Company’s Authorization Form

2.3.2 The Tenderer is expected to examine all instructions, forms, terms and specifications in the Tender documents. Failure to furnish all information required by the Tender documents or to submit a Tender not substantially responsive to the Tender documents in every respect will be at the Tenderer’s risk and may result in the rejection of its Tender.

2.4 Clarification of Tender Documents

2.4.1 A candidate making inquiries of the Tender documents may notify the Procuring Entity by post, courier, or hand delivery at the Procuring Entity’s address indicated in the Invitation for Tenders. The Procuring Entity will respond in writing to any request for clarification of the Tender documents, which it receives not later than seven (7) days prior to the deadline for the submission of the Tenders, prescribed by the Procuring Entity. Written copies of the Procuring Entity’s response (including an explanation of the query but without identifying the source of inquiry) will be sent to all candidates who have received the Tender documents.

2.4.2 The Procuring Entity shall reply to any clarifications sought by the Tenderer within 3 days of receiving the request to enable the Tenderer to make timely submission of its Tender.

2.4.3 Preference where allowed in the evaluation of Tenders shall not exceed 15%.

2.5 Amendment of Tender Document

2.5.1 At any time prior to the deadline for submission of Tenders, the Procuring Entity, for any reason, whether at its own initiative or in response to a clarification requested by a prospective Tenderer, may modify the Tender documents by issuing an addendum.

2.5.2 All prospective Tenderers who have obtained the Tender documents will be notified of the amendment by post, fax or email and such amendment will be binding on them.

2.5.3 In order to allow prospective Tenderers reasonable time in which to take the amendment into account in preparing their Tenders, the Procuring Entity, at its discretion, may extend the deadline for the submission of Tenders.

2.6 Language of Tenders

2.5.4 The Tender prepared by the Tenderer, as well as all correspondence and documents relating to the Tender exchanged by the Tenderer and the Procuring Entity, shall be written in English language. Any

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printed literature furnished by the Tenderer may be written in another language provided they are accompanied by an accurate English translation of the relevant passages in which case, for purposes of interpretation of the Tender, the English translation shall govern.

2.7. Documents Comprising the Tender

2.7.1 The Tender prepared by the Tenderer shall comprise the following components:

(a) A Tender Form and a Price Schedule completed in accordance with paragraph 2.8, 2.9 and 2.10 below;

(b) Documentary evidence established in accordance with paragraph 2.1.2 that the Tenderer is eligible to Tender and is qualified to perform the Contract if its Tender is accepted;

(c) Tender Security furnished in accordance with paragraph 2.12 (if applicable); and (d) Declaration Form.

2.8. Form of Tender

2.8.1 The Tenderer shall complete the Tender Form and the Price Schedule furnished in the Tender documents, indicating the services to be provided.

2.9. Tender Prices

The Tenderer shall indicate on the form of Tender and the appropriate Price Schedule the unit prices and total Tender price of the services it proposes to provide under the Contract.

Prices indicated on the Price Schedule shall be the cost of the services quoted including all customs duties and VAT and other taxes payable.

Prices quoted by the Tenderer shall remain fixed during the Term of the Contract unless otherwise agreed by the parties. A Tender submitted with an adjustable price quotation will be treated as non-responsive and will be rejected, pursuant to paragraph 2.20.5

2.10. Tender Currencies

2.10.1 Prices shall be quoted in Kenya Shillings

2.11. Tenderers Eligibility and Qualifications

2.11.1 Pursuant to paragraph 2.1 the Tenderer shall furnish, as part of its Tender, documents establishing the Tenderers eligibility to Tender and its qualifications to perform the Contract if it’s Tender is accepted.

2.11.2 The documentary evidence of the Tenderer’s qualifications to perform the Contract if its Tender is accepted shall establish to the Procuring Entity’s satisfaction that the Tenderer has the financial and technical capability necessary to perform the Contract.

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2.12. Tender Security

2.12.1 The Tenderer shall furnish, as part of its Tender, a Tender Security for the amount and form specified in the Appendix to Instructions to Tenderers.

2.12.2 The Tender Security shall be Kshs.1 million.

2.12.3 The Tender Security is required to protect the Procuring Entity against the risk of Tenderer’s conduct which would warrant the Security’s forfeiture, pursuant to paragraph 2.12.7

2.12.4 The Tender Security shall be denominated in Kenya Shillings or in another freely convertible currency, and shall be in the form of:

a) Cash or

b) A Bank Guarantee or

c) Such Insurance Guarantee approved by the Public Procurement Oversight Authority (PPOA) or d) Letter of Credit.

2.12.5 Any Tender not secured in accordance with paragraph 2.12.1, 2.12.2, 2.12.3 and 2.12.4 shall be rejected by the Procuring Entity as non-responsive, pursuant to paragraph 2.20.5

2.12.6 Unsuccessful Tenderer’s Tender Security will be discharged or returned as promptly as possible but not later than thirty (30) days after the expiration of the period of Tender validity

2.12.7 The successful Tenderer’s Tender Security will be discharged upon the Tenderer signing the Contract, pursuant to paragraph 2.29, and furnishing the Performance Security, pursuant to paragraph 2.30

2.12.8 The Tender Security may be forfeited:

(a) If a Tenderer withdraws its Tender during the period of Tender validity. (b) in the case of a successful Tenderer, if the Tenderer fails:

(i) to sign the Contract in accordance with paragraph 2.29 or

(ii) To furnish Performance Security in accordance with paragraph 2.30. (c) If the Tenderer rejects correction of an arithmetic error in the Tender.

2.13. Validity of Tenders

2.13.1 Tenders shall remain valid for 90 days after date of Tender opening pursuant to paragraph 2.18. A Tender valid for a shorter period shall be rejected by the Procuring Entity as non-responsive.

2.13.2 In exceptional circumstances, the Procuring Entity may solicit the Tenderer’s consent to an extension of the period of validity. The request and the responses thereto shall be made in writing. The Tender Security provided under paragraph 2.12 shall also be suitably extended. A Tenderer granting the request will not be required nor permitted to modify its Tender.

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2.14. Format and Signing of Tenders

2.14.1 The Tenderer shall prepare an original and a copy of the Tender, clearly marking each “ORIGINAL TENDER” and “COPY OF TENDER” as appropriate. In the event of any discrepancy between them, the original shall govern.

2.14.2 The original and all copies of the Tender shall be typed or written in indelible ink and shall be signed by the Tenderer or a person or persons duly authorized to bind the Tenderer to the Contract. All pages of the Tender, except for un-amended printed literature, shall be initialed by the person or persons signing the Tender.

2.14.3 The Tender shall have no interlineations, erasures, or overwriting except as necessary to correct errors made by the Tenderer, in which case such corrections shall be initialed by the person or persons signing the Tender.

2.15 Sealing and Marking of Tenders

2.15.1 The Tenderer shall seal the original and the copy of the Tender in separate envelopes, duly marking the envelopes as “ORIGINAL TENDER” and “COPY OF TENDER”. The envelopes shall then be sealed in an outer envelope.

2.15.2 The inner and outer envelopes shall:

(a) Be addressed to the Procuring Entity at the address given in the Invitation to Tender.

(b) Bear Tender number and name in the invitation to Tender and the words, “DO NOT OPEN BEFORE THURSDAY 19TH NOVEMBER, 2015 AT 11.30 A.M

2.15.3 The inner envelopes shall also indicate the name and address of the Tenderer to enable the Tender to be returned unopened in case it is declared “late”.

2.15.4 If the outer envelope is not sealed and marked as required by paragraph 2.15.2, the Procuring Entity will assume no responsibility for the Tender’s misplacement or premature opening.

2.16. Deadline for Submission of Tenders

Tenders must be received by the Procuring Entity at the address specified under paragraph 2.15.2 not later than Thursday 19th November, 2015 at 11.30 a.m

The Procuring Entity may, at its discretion, extend this deadline for the submission of Tenders by amending the Tender documents in accordance with paragraph 2.5.3 in which case all rights and obligations of the Procuring Entity and candidates previously subject to the deadline will thereafter be subject to the deadline as extended.

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Bulky Tenders which will not fit the Tender Box shall be received by the Procuring Entity as provided for in the appendix.

2.17. Modification and Withdrawal of Tenders

2.17.1 The Tenderer may modify or withdraw its Tender after the Tender’s submission, provided that written notice of the modification, including substitution or withdrawal of the Tenders, is received by the Procuring Entity prior to the deadline prescribed for submission of Tenders.

2.17.2 The Tenderer’s modification or withdrawal notice shall be prepared, sealed, marked and dispatched in accordance with the provisions of paragraph 2.15. A withdrawal notice may also be sent by post, courier or hand delivery, postmarked no later than the deadline for submission of Tenders.

2.17.3 No Tender may be modified after the deadline for submission of Tenders.

2.17.4 No Tender may be withdrawn in the interval between the deadline for submission of Tenders and the expiration of the period of Tender validity. Withdrawal of a Tender during this interval may result in the Tenderer’s forfeiture of its Tender Security, pursuant to paragraph 2.12.7.

2.18. Opening of Tenders

2.18.1 The Procuring Entity will open all Tenders in the presence of Tenderers’ representatives who choose to attend, at 12.00 noon on Thursday 12th November, 2015 at 11.30 a.m and in the location specified in the Invitation for Tenders. The Tenderers’ representatives who are present shall sign a register evidencing their attendance.

2.18.2 The Tenderers’ names, Tender modifications or withdrawals, Tender prices, discounts, and the presence or absence of requisite Tender Security and such other details as the Procuring Entity, at its discretion, may consider appropriate, will be announced at the opening.

2.18.3 The Procuring Entity will prepare minutes of the Tender opening, which will be submitted to Tenderers that signed the Tender opening register and will have made the request.

2.19 Clarification of Tenders

2.19.1 To assist in the examination, evaluation and comparison of Tenders the Procuring Entity may, at its discretion, ask the Tenderer for a clarification of its Tender. The request for clarification and the response shall be in writing, and no change in the prices or substance of the Tender shall be sought, offered, or permitted.

2.19.2 Any effort by the Tenderer to influence the Procuring Entity in the Procuring Entity’s Tender evaluation, Tender comparison or Contract award decisions may result in the rejection of the Tenderers’ Tender.

2.20 Preliminary Examination and Responsiveness

2.20.1The Procuring Entity will examine the Tenders to determine whether they are complete, whether any computational errors have been made, whether required sureties have been furnished, whether the documents have been properly signed, and whether the Tenders are generally in order.

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2.20.2 Arithmetical errors will be rectified on the following basis. If there is a discrepancy between the unit price and the total price that is obtained by multiplying the unit price and quantity, the unit price shall prevail, and the total price shall be corrected. If the candidate does not accept the correction of the errors, its Tender will be rejected, and its Tender Security forfeited. If there is a discrepancy between words and figures, the amount in words will prevail. 2.20.3 The Procuring Entity may waive any minor informality or non-conformity or irregularity in a Tender which does not

constitute a material deviation provided such waiver does not prejudice or affect the relative ranking of any Tenderer.

2.20.4 Prior to the detailed evaluation, pursuant to paragraph 2.20, the Procuring Entity will determine the substantial responsiveness of each Tender to the Tender documents. For purposes of these paragraphs, a substantially responsive Tender is one which conforms to all the terms and conditions of the Tender documents, without material deviations, the Procuring Entity’s determination of a Tender’s responsiveness is to be based on the contents of the Tender itself without recourse to extrinsic evidence.

2.20.5 If a Tender is not substantially responsive, it will be rejected by the Procuring Entity and may not subsequently be made responsive by the Tenderer by correction of the nonconformity.

2.21. Conversion to Single currency

2.21.1 Where other currencies are used, the Procuring Entity will convert those currencies to Kenya Shillings using the selling exchange rate on the date of Tender closing provided by the Central Bank of Kenya.

2.22. Evaluation and Comparison of Tenders

2.22.1 The Procuring Entity will evaluate and compare the Tenders which have been determined to be substantially responsive, pursuant to paragraph 2.20

2.22.2 The Procuring Entity’s evaluation of a Tender will take into account, in addition to the Tender price, the following factors, in the manner and to the extent indicated in paragraph 2.22.3.

2.22.3 Pursuant to paragraph 2.22.2., the following evaluation methods will be applied. (a) Operational Plan

(i) The Procuring Entity requires that the services under the Invitation for Tenders shall be performed at the time specified in the Schedule of Requirements. Tenders’ offering to perform longer than the Procuring Entity’s required delivery time will be treated as non-responsive and rejected.

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(i) Tenderers shall state their Tender prices for the payment on schedule outlined in the special conditions of Contract. Tenders will be evaluated on the basis of those base prices. Tenderers are, however, permitted to state an alternative payment schedule and indicate the reduction in Tender prices they wish to offer for such alternative payment schedule. The Procuring Entity may consider the alternative payment schedule offered by the selected Tenderer.

2.22.4 The Tender processing committee shall evaluate the Tender within seven (7) days from the date of opening the Tender.

2.23. Contacting the Procuring Entity

2.23.1 Subject to paragraph 2.19 no Tenderer shall contact the Procuring Entity on any matter relating to its Tender, from the time of the Tender opening to the time the Contract is awarded.

2.23.2 Any effort by a Tenderer to influence the Procuring Entity in its decisions on Tender evaluation, Tender comparison, or Contract award may result in the rejection of the Tenderers’ Tender.

2.24 Post-qualification

2.24.1 The Procuring Entity will verify and determine to its satisfaction whether the Tenderer that is selected as having submitted the lowest evaluated responsive Tender is qualified to perform the Contract

satisfactorily.

2.24.2 The determination will take into account the Tenderer’s financial and technical capabilities. It will be based upon an examination of the documentary evidence of the Tenderer’s qualifications submitted by the Tenderer, pursuant to paragraph 2.11.2, as well as such other information as the Procuring Entity deems necessary and appropriate.

2.24.3 An affirmative determination will be a prerequisite for award of the Contract to the Tenderer. A negative determination will result in rejection of the Tenderer’s Tender, in which event the Procuring Entity will proceed to the next lowest evaluated Tender to make a similar determination of that Tenderer’s capabilities to perform satisfactorily.

2.25 Award Criteria

2.25.1 Subject to paragraph 2.29 the Procuring Entity will award the Contract to the successful Tenderer whose Tender has been determined to be substantially responsive and has been determined to be the lowest evaluated Tender, provided further that the Tenderer is determined to be qualified to perform the Contract satisfactorily.

2.25.2 To qualify for Contract awards, the Tenderer shall have the following:

(c) Necessary qualifications, capability experience, services, equipment and facilities to provide what is being procured;

(d) Legal capacity to enter into a Contract for procurement;

(e) Shall not be insolvent, under receivership, bankrupt or in the process of being wound up and is not the subject of legal proceedings relating to the foregoing; and

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2.26. Procuring Entity’s Right to accept or Reject any or all Tenders

2.26.1 The Procuring Entity reserves the right to accept or reject any Tender, and to annul the Tendering process and reject all Tenders at any time prior to Contract award, without thereby incurring any liability to the affected Tenderer or Tenderers or any obligation to inform the affected Tenderer or Tenderers of the grounds for the Procuring Entity’s action. If the Procuring Entity determines that none of the Tenders is responsive, the Procuring Entity shall notify each Tenderer who submitted a Tender.

2.26.2 The Procuring Entity shall give prompt notice of the termination to the Tenderers and on request give its reasons for termination within 14 days of receiving the request from any Tenderer.

2.26.3 A Tenderer who gives false information in the Tender document about his qualification or who refuses to enter into a Contract after notification of Contract award shall be considered for debarment from participating in future public procurement.

2.27 Notification of Award

2.27.1 Prior to the expiration of the period of Tender validity, the Procuring Entity will notify the successful Tenderer in writing that its Tender has been accepted.

2.27.2 The notification of award will signify the formation of the Contract subject to the signing of the Contract between the Tenderer and the Procuring Entity pursuant to clause 2.9. Simultaneously the other Tenderers shall be notified that their Tenders were not successful.

2.27.3 Upon the successful Tenderer’s furnishing of the Performance Security pursuant to paragraph 2.29 the Procuring Entity will promptly notify each unsuccessful Tenderer and will discharge its Tender Security, pursuant to paragraph 2.12

2.28 Signing of Contract

2.28.1 At the same time as the Procuring Entity notifies the successful Tenderer that its Tender has been accepted, the Procuring Entity will simultaneously inform the other Tenderers that their Tenders have not been successful. 2.28.2 Within seven (7) days of receipt of the Contract Form, the successful Tenderer shall sign and date the Contract

and return it to the Procuring Entity.

2.28.3 The Contract will be definitive upon its signature by the two parties.

2.28.4 The parties to the Contract shall have it signed within fourteen (14) days from the date of notification of Contract award unless there is an administrative review request.

2.29 Performance Security

2.29.1 The successful Tenderer shall furnish the Performance Security in accordance with the Conditions of Contract, in a form acceptable to the Procuring Entity.

2.29.2 Failure by the successful Tenderer to comply with the requirement of paragraph 2.29 or paragraph 2.30.1 shall constitute sufficient grounds for the annulment of the award and forfeiture of the Tender Security, in which event the Procuring Entity may make the award to the next lowest evaluated Tender or call for new Tenders.

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2.30 Corrupt or Fraudulent Practices

2.30.1 The Procuring Entity requires that Tenderers observe the highest standard of ethics during the procurement process and execution of Contract. A Tenderer shall sign a declaration that he has not and will not be involved in corrupt or fraudulent practices.

2.30.2 The Procuring Entity will reject a proposal for award if it determines that the Tenderer recommended for award has engaged in corrupt or fraudulent practices in competing for the Contract in question.

2.30.3 Further a Tenderer who is found to have indulged in corrupt or fraudulent practices risks being debarred from participating in public Procurement in Kenya.

Appendix to Instructions to Tenderers

The following is information for the procurement of ICT Equipment’s and services and shall complement, supplement, or amend, the provisions on the instructions to Tenderers. Wherever there is a conflict between the provisions of the instructions to Tenderers and the provisions of the appendix, the provisions of the appendix herein shall prevail over those of the instructions to Tenderers.

Instruction to Tender Reference Particulars of Appendix to Instructions to Tenderers

1. Indicate eligible Tenderers: Only for ICT Contractors ICT

Equipment and service providers Licensed by CCK.

2. Qualification Information statement: This shall not be required

3. Price to be charged for Tender documents Kshs.1,000/=

4.

There will be a pre-bid meeting on Thursday 12th November,

2015 at 10.00 a.m at ACK Bishop Annex 7th Floor Boardroom.

The meeting will address all the questions regarding the tender document

5.

Particulars of eligibility and qualifications documents of evidence required. Copies of:

i) Certificate of Registration under the Companies Act (CAP 486),

ii) Valid certificate of tax compliance

iii) Copy of valid Registration with the CCK for the year, 2014

iv) Audited Accounts for the last two years

v) Properly filled Confidential Business Questionnaire

6.

Particulars of Tender Security if applicable.

Kshs.1 million and bid amount valid for 90 days and additional thirty (30) days after the expiry of the Tender validity period.

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8. Validity of Tenders: Tenders shall remain valid for 90 days after date of Tender Opening.

9. State day, date and time of Tender closing:

Thursday 19

th

November, 2015 at 11.30 a.m

10. Deadline for submission of Tenders:

Thursday 19

th

November, 2015 at 11.30 a.m

11. Bulky Tenders that will not fit in the Tender Box shall be delivered to the Procurement Unit and will be signed for if

required.

12. Opening of Tenders:

Thursday 19

th

November, 2015 at 11.30 a.m

13. The tender will be awarded per LOT/CATEGORY. A BIDDER

MUST QUOTE FOR ALL THE ITEMS IN A LOT/CATEGORY. A BIDDER MAY QUOTE FOR ALL LOTS OR A SINGLE LOT

14.

Evaluation and Comparison of Tenders:

The proposals will be evaluated in three stages as follows: A) Stage One Mandatory Requirements:

1. Have Manufacturers Authorization Forms

2. Bid bond

3. Highlighted brochures of all items quoted for

4. Submit a copy of the audited accounts for the previous 2 years.

5. Attach CV’s of key management and technical staff.

6. Must submit copies of the following documents:

 Valid Certificate of Incorporation  Valid Tax Compliance Certificate

 Company profile

7. Provide proof of being in business for the last five years to date.

8. Completely Fill the Confidential Business Questionnaire.

9. Complete the form of Tender and price schedule in the formats provided.

10. The Tenderer shall submit at least three (3) names with full contact as well as physical addresses of previous customers of similar goods (Engineered) systems in the region together with recommendation letters from each of them confirming completion of at least two of the contracts on schedule.

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N/B: ALL THE ABOVE MUST BE MET TO QUALIFY FOR THE 2ND STAGE

B) Stage Two: Technical Evaluation (Total Points 100) Mandatory technical requirements MUST be met to qualify for detailed technical evaluation. Mandatory technical

requirements are highlighted in bold and underlined. Compliance with the mandatory technical requirements are

awarded with Y mark, non compliance will be awarded “N” mark

Compliance with the detailed technical specification will be awarded a “1” mark, non-compliance will be awarded “0” mark Evaluation of the following technical information against tender

Requirements and Specifications.

 Compliance to mandatory technical requirements as stipulated in the technical requirement.

 At least two members of the technical team must have professional training in supporting the systems quoted for Attach copies of certification

 Reference letters from 3 (Three) similar projects confirming completion of at least two of the three contracts on schedule.

 Record of unsatisfactory or default in performance obligations in any contract shall be considered. This shall include any Tenderer with unresolved case(s) in its performance obligations for more than two (2) months in any contract

The Pass Mark for Technical Evaluation will be 80%. Bidders that will have attained the pass mark will proceed to financial evaluation.

C) Stage Three: Financial Evaluation (20%)

 The commercial evaluation and final ranking of the bids will take into consideration the scope of the cover in relation to the premium, the Policy Excess amounts, exclusion clauses, and other pertinent terms and conditions of Tender.

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 The Evaluation Committee will determine whether the financial proposals are complete. The cost of items not priced shall be assumed to be included in other costs in the proposal. In all cases, the total price of the financial proposal as submitted shall prevail.

 This will include the following: -

a) Confirmation of the authenticity and sufficiency of the submitted Tender Security.

b) Confirmation of and considering Price Schedule duly completed and signed.

c) Checking that the Tenderer has quoted prices based on Delivery Duty Paid (DDP) terms, d) Checking submission of audited financial

statements required which must be those that are reported within fifteen (15) calendar months of the date of the tender document.

e) Conducting a financial comparison, including conversion of tender currencies into one common currency,

f) Correction of arithmetical errors,

g) Taking into account the cost of any deviation(s) from the tender requirements,

h) Considering information submitted in the

Confidential Business Questionnaire against other information in the bid including:-

i) Declared maximum value of business

ii) Shareholding and citizenship for preferences where applicable.

 6.3.2 Confirming the following: -

6.3.2.1 That the Supplier’s offered Delivery Schedule meets NLC’s requirements.

6.3.2.2 That the Supplier’s offered Terms of Payment meets NLC’s requirements.

 The Successful Tenderer shall be the one with the lowest evaluated price.

*NOTES: -

1. For purposes of evaluation, the exchange rate to be used for currency conversion shall be the selling exchange rate ruling on the date of tender closing provided by the Central Bank of Kenya. (Visit the

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National Land Commission Page 17 Central Bank of Kenya website).

2. Total tender value means the Tenderer’s total tender price inclusive of Value Added Tax (V.A.T) for the goods it offers to supply.

15. Particulars of Performance Security if applicable. N/A

NB: 1. Technical evaluation will take 100% of the total score.

2. Bidders MUST carry out a site survey at the Nyeri NLC Offices at County Commissioner’s offices and at Ministry’s server room.

SECTION III: GENERAL CONDITIONS OF CONTRACT

3.1. Definitions

3.1.1 In this Contract, the following terms shall be interpreted as indicated:

(a) “The Contract” means the agreement entered into between the Procuring Entity and the Tenderer, as recorded in the Contract Form signed by the parties, including all attachments and appendices thereto and all documents incorporated by reference therein.

(b) “The Contract Price” means the price payable to the Tenderer under the Contract for the full and proper performance of its Contractual obligations.

(c) “The Services” means services to be provided by the Tenderer including any documents, which the Tenderer is required to provide to the Procuring Entity under the Contract.

(d) “The Procuring Entity” means the organization procuring the services under this Contract. (e) “The Contractor” means the organization or firm providing the services under this Contract. (f) “GCC” means the General Conditions of Contract contained in this section.

(g) “SCC” means the Special Conditions of Contract. (h) “Day” means calendar day.

3.2. Application

3.2.1 These General Conditions shall apply to the extent that they are not superseded by provisions of other part of the Contract.

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National Land Commission Page 18 3.3. Standards

3.3.1 The services provided under this Contract shall conform to the standards mentioned in the schedule of requirements.

3.4. Use of Contract Documents and Information

3.4.1 The Contractor shall not, without the Procuring Entity’s prior written consent, disclose the Contract, or any provision thereof, or any specification, plan, drawing, pattern, sample, or information furnished by or on behalf of the Procuring Entity in connection therewith, to any person other than a person employed by the Contractor in the performance of the Contract.

3.4.2 The Contractor shall not, without the Procuring Entity’s prior written consent, make use of any document or information enumerated in paragraph 2.4.1 above.

3.4.3 Any document, other than the Contract itself, enumerated in paragraph 2.4.1 shall remain the property of the Procuring Entity and shall be returned (all copies) to the Procuring Entity on completion of the Contract’s or performance under the Contract if so required by the Procuring Entity.

3.5. Patent Rights

3.5.1 The Contractor shall indemnify the Procuring Entity against all third-party claims of infringement of patent, trademark, or industrial design rights arising from use of the services under the Contract or any part thereof. 3.6 Performance Security

3.6.1 Within twenty fourteen (14) days of receipt of the notification of Contract award, the successful Tenderer shall furnish to the Procuring Entity the Performance Security where applicable in the amount specified in SCC.

3.6.2 The proceeds of the Performance Security shall be payable to the Procuring Entity as compensation for any loss resulting from the Tenderer’s failure to complete its obligations under the Contract.

3.6.3 The Performance Security shall be denominated in the currency of the Contract, or in a freely convertible currency acceptable to the Procuring Entity and shall be in the form of:

a) Cash or

b) A Bank guarantee or

c) Such Insurance Guarantee approved by the Public Procurement Oversight (PPOA) or d) Letter of Credit.

3.6.4 The Performance Security will be discharged by the Procuring Entity and returned to the Candidate not later than thirty (30) days following the date of completion of the Contractor’s performance of obligations under the Contract, including any warranty obligations, under the Contract.

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National Land Commission Page 19 3.7. Delivery of Services and Documents

3.7.1 Delivery of the services shall be made by the Contractor in accordance with the terms specified by the Procuring Entity in the schedule of requirements and the special conditions of Contract.

3.8. Payment

3.81. The method and conditions of payment to be made to the Contractor under this Contract shall be specified in SCC. 3.82. Payment shall be made promptly by the Procuring Entity, but in no case later than sixty (60) days after submission

of an invoice or claim by the Contractor. 3.9. Prices

3.9.1 Prices charged by the Contractor for services performed under the Contract shall not, with the exception of any price adjustments authorized in SCC vary from the prices quoted by the Tenderer in its Tender or in the Procuring Entity’s request for Tender validity extension the case may be. No variation in or modification to the terms of the Contract shall be made except by written amendments signed by all the parties.

3.9.2 Contract price variations shall not be allowed for Contracts not exceeding one year (12 months).

3.9.3 Where Contract price variation is allowed the variation shall not exceed the percentage of the original Contract price allowed by the laid down regulations.

3.9.4 Price variation requests shall be processed by the Procuring Entity within 30 days of receiving the request. 3.10. Assignment

3.10.1 The Contractor shall not assign, in whole or in part, its obligations to perform under this Contract, except with the Procuring Entity’s prior written consent.

3.11. Termination for Default

3.11.1 The Procuring Entity may, without prejudice to any other remedy for breach of Contract, by written notice of default sent to the Contractor terminate this Contract in whole or in part:

(a) If the Contractor fails to provide any or all of the goods, services and works within the period(s) specified in the Contract, or within any extension thereof granted by the Procuring Entity.

(b) If the Contractor fails to perform any other obligation(s) under the Contract.

(c) If the Contract in the judgment of the Procuring Entity has engaged in corrupt or fraudulent practices in competing for or in executing the Contract.

3.11.2 In the event the Procuring Entity terminates the Contract in whole or in part, it may procure, upon such terms and in such manner as it deems appropriate goods, services and works similar to those un-delivered and the Contractor shall be liable to the Procuring Entity for any excess costs for such similar goods, services and works. However, the Contractor shall continue performance of the Contract to extent not terminated.

3.12. Termination for Insolvency

3.12.1 The Procuring Entity may at any time terminate the Contract by giving written notice to the Contractor if the Contractor becomes bankrupt or otherwise insolvent. In this event, termination will be without compensation to the

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National Land Commission Page 20

Contractor, provided that such termination will not prejudice or affect any right of action or remedy, which has accrued or will accrue thereafter to the Procuring Entity.

3.13. Termination for Convenience

3.13.1 The Procuring Entity by written notice sent to the Contractor may terminate the Contract in whole or in part, at any time for its convenience. The notice of termination shall specify that the termination is for the procuring entities convenience, the extent to which performance of the Contractor of the Contract is terminated and the date on which such termination becomes effective.

3.13.2 For the remaining part of the Contract after termination the Procuring Entity may elect to cancel the order for goods, services and works and pay to the Contractor an agreed amount for partially completed order.

3.14 Resolution of Disputes

3.14.1 The Procuring Entity and the Contractor shall make every effort to resolve amicably by direct informal negotiations and disagreement or disputes arising between them under or in connection with the Contract 3.14.2 If after thirty (30) days from the commencement of such informal negotiations both parties have been unable to

resolve amicably a Contract dispute either party may require that the dispute be referred for resolution to the formal mechanisms specified in the SCC.

3.15. Governing Language

3.15.1. The Contract shall be written in the English language. All correspondence and other documents pertaining to the Contract, which are exchanged by the parties, shall be written in the same language.

3.16. Applicable Law

3.16.1 The Contract shall be interpreted in accordance with the Laws of Kenya unless otherwise expressly specified in the SCC.

3.17 Force Majeure

3.17.1 The Contractor shall not be liable for forfeiture of its Performance Security, or termination for default if and to the extent that it’s delay in performance or other failure to perform its obligations under the Contract is the result of an event of Force Majeure.

3.18Notices

3.18.1 Any notices given by one party to the other pursuant to this Contract shall be sent to the other party by post or by courier or by hand delivery or by Fax or Email and confirmed in writing to the other party’s address specified in the SCC.

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National Land Commission Page 21 SECTION IV -SPECIAL CONDITIONS OF CONTRACT

Special Conditions of Contract as relates to the General Conditions of Contract Reference of general conditions of Contract Special condition of Contract 3.6 Performance Security Not Applicable

3.7 Delivery of Goods, Works and Services As specified in the contact document. 3.8 Payment As specified in the contact document. 3.9 Price adjustment No Price adjustments allowed.

3.16 Applicable law Laws of Kenya

Other’s as necessary

CATEGORY/LOT ONE

FOR

SUPPLY, INSTALLATIONS, CONFIGURATIONS,

TESTING, TRAINING AND COMMISSIONING OF DATA

CENTRE ROOM, FIRE SUPPRESSION SYSTEM, UPS,

DIGITAL POWER BACK-UP INVERTER & AIR

CONDITIONING

DATA CENTRE ROOM INFRASTRUCTURE 1 General

1.1 These specifications describe the requirements for data Centre room infrastructure. Tenderers are requested to submit with their offers containing the detailed specifications, design plan, products and services they provide and supply.

1.2 Tenderers must indicate on the specifications sheets whether the service offered comply with each specified requirement.

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National Land Commission Page 22

specifications. Deviations from the basic requirements, if any shall be explained in detail in writing with the offer, with supporting data such as calculation sheets, etc. The procuring entity reserves the right to reject the products, devices and service, if such deviations shall be found critical to the use and operation of the products.

1.4 All bidders need to be certified by the respective manufacturers and provide a Manufacturer’s Authorization Form 1.5 The tenderers are requested to present information along with their offers as follows:

(i) Shortest possible delivery period of each products, design plan, devices and services.

(ii) Information on proper representative and/or workshop for back-up service/repair and maintenance including their names and addresses.

2.2.1 General requirement

You are required to provide your comments in the comments section of the requirements table. You may add recommendations where necessary.

2.2.2 Data Center Room

Bidders are requested to book appointments for site survey to assess the proposed data center room requirements and how to make efficient use of the facility room, with the possibility of setting up a Network Operation Centre (NOC) outside the data center room.

2.2.3 Scope of Work

1. This tender includes the supply of all materials, transportation, storage and security of the equipment and required systems/software.

2. The tender includes renovation and or demolitions of existing partitions. Site survey will help interested bidders to understand the environment of the data centre.

3. For the existing part of the data centre, there are already existing AC, power, UPSes. This means that this part of the data centre will require raised floor and renovation as indicated in (2) above.

4. It shall be the responsibility of the bidder to repair and or replace equipment’s and materials damaged during the installation.

5. Final Cleanup: Upon completion of the work, the Contractor shall reconnect any utilities, equipment, system furniture panels or trim, or appliances removed in the course of work, and replace all furniture, etc., moved for the performance of the work.

1.0 Building Work

Marks (1/0) Bidder’s

compliance and comments

1.1 Observation Window with Glass (1.6 x 1.6 M2) using mesh wire glass with RHS frame work 1 1.2 Painting the all rooms wall (three coats) 1 1.3 Steps/Ramp for Raised Floor (Using RHS frame work with aluminum chequer plate) 1

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National Land Commission Page 23 1.5

Multi Lock Security Doors Single (1000mm x 2100mm). The interested bidder shall install, supply one very strong door for the Data Centre which should hold 350Kg force.

1

2.0 Raised Floor

2.1 Raised floor of at least 40 CM high from the ground (anti-static material) 1

2.2 Perforated Panel 1

2.3 Double Cap Lifter 1

3.0 Fire Suppression - Smoke Detector and Alarm

3.1 Cylinder W/CV 98 Valve 1

3.2 180 litres capacity 1

3.3 Discharge Hose 1

3.4 Lever Release W/Handle & Pin 1

3.5 11/4" NPT Orifice Union 1

3.6 HF Electric Actuator 1

3.7 Booster Actuator 1

3.8 Warning Plate - Inside W/Alarm 1

3.9 Warning Plate - Outside W/Alarm 1

3.10 Inergen Nozle (360 Degree) 1

3.11 Inergen Nozzle Deflector Shield 1

3.12 Back Frame (4 Cylinder) 1

3.13 Carriage Bolt & Nut 1

3.14 Cylinder Clamp (2 Cyl) 1

3.16 Kentec Control Unit - 240V 1

3.17 HISLR-E3N - SLR-24 PHOTOELECTRIC DETECTOR 1

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National Land Commission Page 24

3.19 7AMP Hour Battery 1

3.20 HIFLASHTONE - Horn/Strobe 1

3.21 Alarm Bell, fire detector 1

3.22 UL-Listed Pressure Vent - 300x300mm 1

3.23 Supply and Installation of Pipe Work 1

3.24 Supply and installation of Electrical Fitting for Fire Suppression 1

3.25 GSM Temperature Module for Data Center Environment 1

4.0 Power - Electrical Work

4.1 12 Way Distribution Board 1

4.2 Twin Socket in the Data Center with cable (2.5 sqmm) - 1 roll 1

4.3 32 AMP Industrial Socket for Rack with Redundancy 1

4.4 300 x 50 Cable Tray with Bracket under the raised floor 1

4.5 Powder Coated Metal Trunking Data Room (200 x 50) 1

4.6 3 Phase Line for Air-condition 1

4.7 20 AMPs DP Clean Power for Access Control and CCTV 1

4.8 4 core way 50sqmm armored cable for Data Centre 1

4.9 Lighting (600x600) (Cat lover) with Cables (5 units) 1

4.10 Accessories, Termination and Testing 1

4.11 Automatic change over 60kva for generator and power 1

4.12 Ups distribution board 1

5.0 Air conditioning Unit (Qty 6) - Data Centre and GIS Lab

5.1 180,000 BTU, configured with auto redundancy. 1

5.2 Cold and hot aisle, perforated tiles on raised floor. 1

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National Land Commission Page 25 5.4 Supply and install refrigeration copper pipe work complete with Armoflex Rubber Insulation for suction/liquid line

including all the fittings

1

5.5 Supply and install Control Cabling from Outdoor Unit to Indoor Units 1

5.6 Allow for PVC Condensate Pipework 1

5.7 Allow for mounting the Indoor / Outdoor Unit on brackets to slab 1

5.8 Allow for Electrical Connections from Local Isolators 1

5.9 Supply and Install 3 phase monitor / Voltage Surge Protection Device 1 5.10 Allow for Pressure Testing and Vacuuming and Refrigerant Charging 1

5.11 The AC shall automatically restart itself when the power goes off or when changing to clean power. Manually putting on the AC will not be allowed.

1

6.0 UPS Spec for the Data Center minimum requirements

6.1

UPS 60KVA 3 Phase in 3-Phase out with complete in build - Tripp-Lite with 30 run time minutes backup the installation to be done at GIS Lab and Data Center Ardhi House

1

6.2

Cables and other accessories (no break maintenance by-pass switch, CD with Software, Rack Mounting Support rails,

Service Manual, Smart UPS signaling RS-232 Cable, User

Manual, Web/SNMP Management Cards)

1

6.3 Nominal Output Voltage -240V 1

6.4 Efficiency at Full Load -90.0% 1

6.5 Topology -Double Conversion Online 1

6.6 Waveform Type -Sine wave 1

6.7 Interface Port(s) -DB-9 RS-232, RJ-45 10/100 Base-T, Smart-Slot 1

6.8 Control panel -Multi-function LCD status and control console 1

6.9 Audible Alarm -Audible and visible alarms prioritized by severity 1

6.10 Standard Warranty -2 years repair or replace 1

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7.1 Continuous AC output power 4000 W 1

7.2 Minimum continuous AC output power( 5 minutes) 5000W 1

7.3 AC output surge power 10000 W 1

7.4 AC output voltage range 105 V - 250 V AC 1

7.5 Output frequency (nominal) 50 ± 1 Hz 1

7.6 Output waveform -Modified sine wave 1

7.7 Hold time without electricity -At least 8 hours 1

7.8 DC output (USB) 5 V 500mA 1

8.0 DC Input

8.1 Rated DC input voltage 12.0 - 12.4 V DC 1

8.2 Low battery alarm 11 ± 0.3 V DC, Audible 1

8.3 Low battery shutdown 10.5 ± 0.3 V DC 1

8.4 Low battery shutdowns resume 11. 6 ± 0.3 V DC 1

8.5 High battery shutdown 15.5 ± 0.5 V DC 1

8.5 Fuse 25A fuse ×24 1

2.2.4 Recommendations

1. Final Cleanup: Upon completion of the work, the Contractor shall reconnect any utilities, equipment, system furniture panels or trim, or appliances removed in the course of work, and replace all furniture, etc., moved for the performance of the work. Debris and rubbish caused by the work shall be removed from the premises. Site will be left in a clean, neat, and orderly fashion.

2. All interested bidders MUST visit the site for more clarifications. Training

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LOT/CATEGORY TWO

FOR SUPPLY, INSTALLATIONS, CONFIGURATIONS,

TESTING, TRAINING AND COMMISSIONING OF

NETWORKING INFRASTRUCTURE & DEVICES, CLOSED

CIRCUIT TELEVISION NETWORK (CCTV) & ACCESS

CONTROL SECURITY SYSTEM

SCOPE

 Manufacturer brochures MUST be provided and well highlighted.  All bidders should provide implementation matrix.

 The project plan provided must include planning, installations, configurations, testing, training and commissioning.

 The devices to include supply of the all materials, transportation, storage and security of the equipment and required systems/software.

 The successful bidder will be expected to design, plan, build and commission a full functional infrastructure at NLC offices in Nyeri, Ardhi house data centre and 3rd Floor Ardhi house GIS

LAB.

 Manufacturers Authorization Letters must be Provided  Install 3 security doors at data center and GIS Lab.

 Bidder should be Certified with installer of Proposed solution

 Bidders should be registered by CCK in Structured cabling/telecommunication Category  Mandatory Site Visit should be arranged by all interested Bidders

 Bid should be accompanied by detailed Technical proposal of proposed solution

 Bidder is also expected to install, configure IP phones for Nyeri offices. The IP phones will be issued at NLC headquarters.

 It shall be the responsibility of the bidder to repair and or replace equipment’s and materials damaged during the installation.

 Training of at least five ICT Technical team administrators for all components at Manufacturers lab with a certification to the IT technical team.

 Final Cleanup: Upon completion of the work, the Contractor shall reconnect any utilities, equipment, system furniture panels or trim, or appliances removed in the course of work, and replace all furniture, etc., moved for the performance of the work.

 The CCTV and the Biometrics at Nyeri offices shall be connected to those at NLC head quarters for easy management by ICT staff at Head office. This also applies to all other installations and configurations done at Ardhi house data centre.

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National Land Commission Page 28

NETWORKING INFRASTRUCTURE DEVICES, CCTV & ACCESS CONTROL SECURITY SYSTEM. 1. These specifications describe the requirements for networking infrastructure devices, products and services.

Tenderers are requested to submit with their offers containing the detailed specifications, drawings, catalogues, etc for the products, devices and services they provide and supply

2. Tenderers must indicate on the specifications sheets whether the equipment offered comply with each specified requirement.

3. All the dimensions and capacities of the equipment to be supplied shall not be less than those required in these specifications. Deviations from the basic requirements, if any shall be explained in detail in writing with the offer, with supporting data such as calculation sheets, etc. The procuring entity reserves the right to reject the products, devices and service, if such deviations shall be found critical to the use and operation of the products.

4. The tenderers are requested to present information along with their offers as follows: I. Shortest possible delivery period of each product, devices and services.

II. Information on proper representative and/or workshop for back-up service/repair and maintenance including their names and addresses.

Technical Specifications

Horizontal Cabling & Rack Placement Technical Specifications

Network Cabinet Minimum Requirements Marks (1/0) Bidder’s compliance

32U Network rack capacity 1

Rack utilization chart / rack connectivity diagram to be clearly mentioned.

1 Socket strip power distribution Unit for all the racks to be

considered.

1 Front door with double side opening, perforated, hexagonal / rectangle with double side opening door for front and rear doors as per standards to be considered

1 Cable control/ any other accessories as per EIA / TIA

standards to be clearly specified.

1 Closed racks to be considered with proper /standard ventilation and Cable Management.

1 Standard Networking Racks for Mounting Network

Equipment’s.

1 Network rack should have standard depth to host routers,

switches, patch panel, core switches etc.

1 Horizontal Cabling:

The horizontal cables and all its characteristics should meet or exceed Category 6a standard specifications.

1 ETL/UL Certified to meet Category 6a Standard and

performance

1 The cable has to run using a star topology format from the

Rack Rooms to every work areas information outlet. Each run of cable from the Rack Rooms to every work area or any other area, information outlet shall be continuous without any joints.

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The cable should have a Star separator to separate conductor pairs.

1 The vendor has to visit the site to estimate the total length of the cable requirement.

1 Data outlets shall be flash mounted on the 150mm x 50mm metal trunking

1 A faceplate installed on the trunk will be capable of accommodating two data outlet modules.

1 All network components should be connected to the earth wire with the general specifications of this document, the local regulations in force and the manufacturer’s recommendations

1

All routing layout for cable paths must consider the copper or optic cable minimum radius of curvature to be supported and the existing facilities, in order not to interfere with the access to maintenance activities.

1

All aspects of the cabling infrastructure should make provision for possible extensions.

1 All adapters must be compatible with the transmission capacities of the equipment to which they connect.

1

All cables and connectors must be labeled. 1

The contractor will be required to comply with the manufacturers recommended installation practices

1 Faceplate

It should be two-port faceplate with dust cover should be provided for all the jacks (User area / Racks/etc.)

1

It should have clear label for identification. 1

Wall mountable faceplate to be provided as it may be required for implementation

1 Patch Panel:

It should be available in 48 ports preferably with size 1U and 2U respectively.

1

It should be rack mountable 1

Patch panel must be supplied with proper labels for station identification and ID tabs for individual port identification.

1 Patch panel cable management should occupy minimum area on the panel.

1

Patch panel must be loaded with telecommunication outlets 1

ETL/UL Certified to meet or exceed Category 6a Standard Fibre optic patch panels are to be configured to the amount of strands terminated at each location.

1 Fibre Optic patching should be done from the cabinet housing optic boxes/panels as well as the optic electronic equipment

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NB:

All modules (Twin Modules) will be installed and terminated and activated at both

ends including Patch Panel.

Training

A comprehensive training and orientation of the whole infrastructure shall be offered to the ICT support team of National Land Commission.

Access Switches

Interested bidders are requested to visit the site in Nyeri.

UTP Patch Cords

The patch-cord shall provide air-tight connection for cross-connection and shall meet or exceed Category 6a standards.

1

The patch cords must be with a molded boot. 1

All patch cords shall be factory-terminated and modular 8P8C

connectors shall not be field terminated. 1

Each patch cord shall be of the appropriate length for the field of use and of lengths that are acceptable within the Structured Cabling System.

1 Other accessories (like proper bunching of cable using

appropriate accessories/ proper labeling/ etc.) Should also be considered.

1 Switch distribution approach between racks

 Reduced cabling between racks

 Reduced space requirements

 Reduced points of failure

1

UTP, Cat 6a, ANSI/TIA/EIA 568-B.2-1 1

Should provide need cable management techniques in the network rack. Cabling should be inside trunking, should not be seen physically anywhere

1

SMART signaling, line interactive UPSs will be installed in cabinet to support the active devices installed in them.

1 Cabinet must have one UPS of capacity of 5KVA installed. Installation of clean Must be installed including all the sockets.

1

UPSs must be rack mountable. 1

The warranty for the cabling works must be for a period of not less than 15 years.

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National Land Commission Page 31

S.

No. Access Switch (2 QTY) 1 at Ardhi house and 1 at Nyeri offices

Minimum Technical Requirements Marks

(1/0)

Bidder’s

compliance

1. Switches should be enterprise-class lines of stackable switches 1

2. Switches should provide high availability, scalability, security, energy

efficiency, and ease of operation with innovative features such as Stack Power, IEEE 802.3at Power over Ethernet Plus (PoE+) configurations, network modules, redundant power supplies, and Media Access Control Security (MACsec) features

1

3. Switches should enhance productivity by enabling applications such as

IP telephony, wireless, and video for borderless network experience

1

4. Should have 48 100/1000 Mbps 740 Watts PoE+ Y/N

5. Should have Four uplink network modules with 10GE ports Y/N

6. Should have Dual redundant modular power supplies and fans 1

7. Should have IPv4 and IPv6 routing, Multicast routing, advanced quality

of service (QoS), and security features in hardware

1

8. Should have Enhanced limited lifetime warranty (LLW) with next

business day (NBD) advance hardware replacement

1

9. Should have Enhanced Energy Wise for operational cost optimization by

measuring actual power consumption of the PoE devices, reporting, and reducing energy consumption across the network

1

10. Should have Stack Power technology: An innovative feature for sharing

power among stack members

1

11. Switches should support Power over Ethernet to power other devices

(740w)

1

12. Should have baseline enterprise access Layer 3 switching features 1

13. Layer 3 Functionality 1

14. Should be equipped with a network module for providing 10Gig Fibre

connectivity

1

15. Warranty: SMARTNet for 3 years 1

Wireless access points (Qty 3) Nyeri Offices & GIS LAB at Ardhi House

S. No Minimum requirements Marks (1/0) Bidder’s

compliance

1. Indoor model supporting 802.11ac and speeds of up to 1300

Mbps in the 5 GHz radio band and up to 450 Mbps in the 2.4 GHz radio band.

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2. (2) 10/100/1000 Ethernet Ports 1

3. Wi-fi standards supported 802.11 a/b/g/n/ac 1

4. Supports Power over Ethernet (48V), 802.3at Y/N

5. Wireless security WEP, WPA-PSK, WPA-TKIP, WPA2

AES, 802.11 1

6. Advanced Traffic Management VLAN 802.1Q 1

7. Advanced QoS Per-User Rate Limiting Guest Traffic

Isolation Supported

1

8. Concurrent Clients802.1Q 1

9. Advanced QoS Per-User Rate Limiting 1

10. Guest Traffic Isolation Supported 1

11. WMM Voice, Video, Best Effort, and Background 1

12. Concurrent Clients 200 Y/N

13. Range 122 m (400 ft) 1

14. One Year Warranty Y/N

Training

A comprehensive training shall be offered to the ICT support team of National Land Commission with a paid exam for the certification.

CLOSED CIRCUIT TELEVISION NETWORK (CCTV) – INDOOR CAMERAS (QTY 7)

Note; this applies at NLC Nyeri Offices and Ardhi house Data Centre only and there will be five (5) PTZ and two (2) static cameras.

S. No Feature Minimum Technical Requirements Marks

(1/0)

Bidder’s compliance and comments

1. Fault tolerance The surveillance system to have tolerance system

architecture to prevent common mode failure so as to ensure the surveillance system work throughout.

1

2. Surveillance camera Camera must have capability to display live video on

local monitoring workstation, from a camera selected 1

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National Land Commission Page 33

response time. from any workstation.

3. Video signal standard Video resolution: 800X600 pixels, 4CIF(PTZ) 1

4. Minimum illumination/light sensitivity: 0.9-10,000 lux

(Fixed) : 0.3 – Lux (PTZ) 1

5. Video Compression: MJPEG, MPEG2, MPEG4,H.264 1

6. Surveillance operates

workstation.

No image degradation shall result on each of the workstation screens, owing to any external sources of interface including, distortion of the image at the periphery of the screen, rotation of image, mis -convergence of color image and changes of colors on the screen due to changing of external magnetic field level.

1

7. Camera Specification Must connect to a 10/100 base T Ethernet 1

8. Must have built in webserver 1

9. Must have multi user level password protection for

restricted camera access

1

10. Must support for video motion and alarm

management

1

11. Image compression either Jpeg,MPEG2,MPEG4 and

H.264

1

12. Can withstand very low light between 10,000 lux and

0.9lux

1

13. Image sensor for static cameras to be either scan

CMOS, scan RGB CCD, progressive scan or CCD, auto Iris CS mount HAD.

1

14. Image sensor for PTZ must be iris and auto focus

lens

1

15. Static cameras to have digital PTZ 1

16. Tampering alarm 1

17. Pixel counter 1

References

Related documents

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2.30.1 Within Thirty (30) days of the receipt of notification of award from the Procuring entity, the successful tenderer shall furnish the performance security in

Within twenty eight (28) days of receipt of the notification of Contract award, the successful tenderer shall furnish to the Procuring entity the.. performance security

2.30.1 Within Thirty (30) days of the receipt of notification of award from the Procuring entity, the successful tenderer shall furnish the performance security

2.29.1 Within Thirty (30) days of the receipt of notification of award from the Procuring entity, the successful tenderer shall furnish the performance security

2.9.1 Within Thirty (30) days of the receipt of notification of award from the Procuring entity, the successful tenderer shall furnish the performance security