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Air Force Security Assistance and Cooperation Directorate

AFLCMC … Providing the Warfighter’s

Parts and Repair Ordering System (PROS) Overview

AFSAC Director, Brig Gen Gregory M. Gutterman AFLCMC/WFA, Mr. Ron Taylor

PROS PM, Mr. Kevin Cruze (PROS PM)

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Purpose

To provide Foreign Military Sales (FMS) stakeholders an overview of services

available via the PROS program

2

(3)

Overview

What is PROS?

PROS Background

FMS Support

Current Contract

PROS Services and Features

PROS Resources

(4)

What is PROS?

4

• Provides support for DoD Non-Standard Hard-to-Support Standard requirements and

- Non-standard Item: An item that is NOT

actively managed, procured, stocked, stored or issued within the United States Air Force (USAF) Logistics System

- Standard Item: An item that is actively managed, procured, stocked, stored or issued within the USAF Logistics System

Includes Supply, Repair and Task Orders

The PROS Team supports FMS customers by focusing on competitive pricing, quality products, and timely support

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What is PROS?

The PROS Team

• Commercial Partners

- S&K Aerospace (Prime Contractor)

- PARTS Inc. and GDIT (S&K strategic partners) - Commercial vendors registered with S&K

Government Program Office

– Functionally organized – 13 Team members

Program management

Supply

Repair

Finance

Management Information System

Quality

Task Orders

Contracting

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PROS Background

6

• Prior to 1990, 60% of FMS requisitions were cancelled due to lack of organic support

• PROS is a major procurement contract

- Tri-Service program for 100+ FMS customers - Managed by AFLCMC, AFSAC, Wright-

Patterson AFB

- Less than 15% of FMS requisitions cancelled due to lack of qualified source

Contract PoP Orders Processed Est’d Value Actual Value

NIPARS 1990-1996 100,000 $250M $470M

PROS I 1996-2001 174,652 $750M $900M

PROS II 2001-2006 184,968 $2B $1.9B

PROS III 2006-2012 142,678 $1.5B $943M

PROS IV 2012-2016 99,463* $1.37B $1.27B*

PROS V Source Selection In Process

*Data as of 31 Mar 2016

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1950s

A-37 T-33 T-37 C-7 T-38 A-7 F-104

1960s

C-130 F-111 F-4 F-5 707

1970s

1990s and beyond

767 C-17

1940s

C-47

F-16 F-15 E-3 KC-135

1980s

FMS Support

FMS Aircraft Supported

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FMS Support

FMS Materiel Supported

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• Aircraft components (wings, HUDs, tires, etc.)

• Navy ship components

• Engine components

• Tactical vehicles (HMMWVs)

• Vehicles (fire trucks, ambulances)

• Support equipment

• Clothing (flight suits, jackets)

• Computer equipment (laptops)

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Current Contract

Contract awarded 15 March 2012

Prime performance parameters are:

-

Best value pricing

-

Timely Support

-

Quality material

Contract Periods Dates

MIS Ramp-Up 15 Mar 12 – 4 Jun13

Base Period 5 Jun 12 – 4 Jun 15

Option Year 1 5 Jun 15 – 4 Jun 16

Option Year 2 5 Jun 16 – 4 Jun 17

Closeout (Remaining Shipments/SDRs) 5 Jun 17 – 14 Mar 22

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Current Contract

Performance Summary

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High volume program: over 100K requisitions

Best value pricing: competition required!

Timely support: 90% of 1st ship dates met

Quality material: Supply Discrepancy Rate <.5%

By requisition number, 85% AF vs 15%

Navy

Over 50,000 Shipments Over 55,000 Contracts

Awarded

(11)

Procurement of spare parts and end items.

Includes package buys and Price and Availability (P&A).

Repair, overhaul, upgrade,

modification,

calibration/testing and Test,

Teardown and Inspection (TTI).

Studies, analysis and technical services to include site

surveys, training, and equipment installation support.

SERVICE AREAS

PROS Services and Features

Service Areas

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PROS Services and Features

Supply Area Eligibility

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• Non-Standard Items (A05)

- Any item that is not actively managed by a USAF Source of Supply (SoS) is a potential candidate for PROS supply support

- Input by the FMS customer directly to PROS

- All Navy PROS requisitions are A05

Hard-To-Support Standard Items

(A01)

- Item actively managed by the USAF is a potential candidate for PROS IF the USG SoS is unable to provide supply support - Customer routes requisition to the

applicable USAF SoS; if source unable to support, customer is given the option to pass to PROS (must include USAF

approved source data)

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PROS Services and Features

Supply Process

Ctr researches

rqmt - within scope, IDs

unique rqmts, NTE,

2B, suggested

sources, etc.

Ctr researches

rqmt - within scope, IDs

unique rqmts, NTE,

2B, suggested

sources, SAMIS etc.

sends A05/A01 record to

Ctr SAMIS sends A05/A01 record to

Ctr

Ctr

acknowledges receipt - BD

Ctr initiates procurem

nt cycle - BZ

Quotes received?

Ctr posts

price quote

- PQ Ctr cancels - CG

Process ends

YES NO

Contract awarded – BV/ESD

SAMIS financi

al status

OK/OH

Price approv

al require

d - X5

YES

NO Cancellatio

n fee processed

Customer approval

– R5 NO

YES

Ctr tracks ESD to Shipmen

t

Ctr confirms shipmen

t - AS3

Ctr submits

invoice

AFSAC PMO/C

O certifie

s paymen

DFAS pays

bill/

deliver y reporte

d in Solicit

quotes, process RFQ to directed/

suggested sources

Solicit quotes, process RFQ to directed/

suggested sources

Note: This is the AF

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PROS Services and Features

Maintenance Area Eligibility

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•Non-Standard Items (C0R)

- Any item the USAF SoS does not provide

mnx support for is a potential candidate for PROS

- Input by the FMS customer directly to PROS

Hard-To-Support Standard Items (C0R)

- Item actively managed by USAF is a

potential candidate for PROS IF the USG SoS is unable to provide maintenance support

- ALL PROS standard repair requisitions are input by the PROS Program Office (includes approved source)

• All maintenance efforts are repair and return

• Air Force only

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Ctr Ctr Ctr Researches -

within scope, identifies unique rqmts, suggested

sources, etc.

Ctr Researches - within scope, identifies unique rqmts, suggested

sources, etc.

SAMIS sends C0R record

to Ctr SAMIS sends C0R record

to Ctr

Ctr acknowledges

receipt - BD

Ctr initiates procurement

cycle - BZ Quotes received?

Ctr sends IQ to SAMIS for

TTI Ctr cancels –

CG Process

Ends

YES NO

Ctr sends IV/ECD for

TTI to SAMIS

SAMIS financial

status - OK/OH

NO Cancellatio

n Fee Processed

Customer Approve NO

YES

Vendor completes

TTI &

provides quote for full effort

AFSAC Ctr DFAS Pays

Solicit quotes, process directed RFQ to directed/

suggeste d sources Solicit quotes, process directed RFQ to directed/

suggeste d sources

Ctr sends X8 shipping instructio

n Ctr sends

X8 shipping instructio

n

Price approva

l required

- X5

YES

YES

NO Customer

Approve

NO YES

Cancellatio n Fee Processed

Price approva

l required

- X5

Process Ends

Contract awarded – BV/ESD Contract awarded – BV/ESD

PROS Services and Features

Maintenance Process

Vendor complete

s repair Vendor complete

s repair

Ctr tracks ESD to shipment

Ctr tracks ESD to shipment

(16)

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PROS Services and Features

Task Orders

• A means to procure specialized support

• Directly associated with PROS-procured items

• Includes:

- Familiarization training

- Labor to install material procured through PROS

- Site surveys - Studies

- Management review support by S&K

PROS Program Office determines if TO is appropriate vehicle

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PROS Services and Features

Task Order Process

Customer submits requireme

nt to AFSAC

PROS Program

Office determines supportabili

ty

See supply/main

t process flow Use existing

PROS supply/main

t processes

Input requiremen

t as Task Order

AFSAC negotiates/

approves contractor’s proposal/support

plan

or

Contractor defines method of supporting requirement

SOO

forwarded to PROS

contractor

Customer approves support plan and

price

Task Order Executed

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Nonstandard Items

Hard-to-support standard Items

DLA/GSA part number requisitions

Night Vision Devices

PMO review required for:

-

Classified

-

Cartridge Activated

Devices/ammo/explosives

-

Hazardous material

-

Significant Military Equipment

-

Major Defense Equipment 1818

PROS Services and Features

Item Eligibility

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Two Levels

- Urgent: Priority 2, 3, 7, 8

- Routine: Priority 5, 6, 9, 10, 12, 13, 14, 15

Level of service impacts:

- Target contract award time - Fill fee

Non-Mission Capable Status (NMCS)

requests converted to Urgent by SAMIS

PROS Services and Features

Levels of Service

(20)

• Emphasis on Contract Award (Max 120 days)

- All days are measured as calendar days - Measures receipt (BD) to contract award

(BV) less customer delay (X-time)

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PROS Services and Features

Contract Award

Categor y

Supply Contractor Days to Award BV (BD to BV)

Maintenance Test

Teardown and Inspection (TTI)

Contractor Days to Award (IV)

(BD to IV)

Maintenance

Contractor Days to Award (BV) after PQ for Maintenance (PQ to BV)

Urgent 30 Days 40 Days 7 Days

Routine 60 Days 75 Day 14 Days

Unawarded requisitions cancelled on day 121

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PROS Services and Features

PROS Fees

Type Notes

Contractor Fees

Fill Fee Contractor fee for filling requisition. Based on level of service and material value.

Research Fee Customer cancellation prior to price quote.

Cancellation Fee Customer cancellation after price quote but prior to contract award. Based on level of service and material value.

Termination Fee Customer cancellation after contract award.

Expedite Fee Customer request to improve Estimated Ship Date (ESD) after contract award.

Price &

Availability Waived if requisition submitted after P&A.

Government Fee PROS Program

Fee US Government fee to fund contract administration and oversight. 2% of material value (maximum $1.5K per requisition).

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ESD provided upon contract award

- ESD accompanied by narrative explaining long lead time, new production, ESD

slippage, or other significant info that may assist logistics planning

- Contractor’s fill fee will be based on their ability to meet the first ESD provided

- Contractor must advise customer of slip 7 days prior to first ESD and provide new

ESD

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PROS Services and Features

Estimated Ship Dates (ESDs)

CONTRACTOR DAYS Delivery Against

Negotiated Ship Date (First BV)

At/Before 1st BV/ESD (Excludes

micro-purchase) 1-10 days after ESD

11-20 days after

ESD >21 days after ESD

Fill Fee Earned 100% 85% 70% 55%

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Provide all required information in requisition

Sufficient info will eliminate/reduce delays

- National Stock Number - Part Number

- Cage Code

- Weapon System/Aircraft Block - End item

- Make/Model/Color

- Applicable technical order/manual number

PROS Services and Features

Communications - Narrative

Accurate information up front is critical to meeting requirements on

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Competition required on all nonstandard items

Customer can provide suggested source

Single/Only Source: fair and reasonable req’d

Letter of Offer and Acceptance (LOA) Sole Source

-

Customer must advise at time of requisition input

-

Provide Program Office copy of LOA

-

Program Office will document SAMIS narrative

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PROS Services and Features

Sourcing of Requirements

If customer only wants an item from a particular source, the ONLY avenue is LOA sole source

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One year warranty

Customer approval required for less than 1 year

Documented on Certificate of Conformance and provided to customer

Quality

Program Office oversees contractor performance

Supply Discrepancy Report process for defects

Expedite

Prior to contract, can change level of serviceAfter contract award, may improve ESD

Not To Exceed (NTE)- supply req’s only

Based on total material value

Passed to contractor for use in obtaining quotes

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PROS Services and

Features

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PROS Resources

AFSAC On-Line; located beneath PROS Information Tab

-

PROS Handbook

-

Requisition Status Report

-

Country Summary Report

-

Customer Communication Tool

26

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PROS Resources

AFSAC On-Line:

https://afsac.wpafb.af.mil/

For PROS questions/concerns relating to:

Supply:

afsac.pros.supply@us.af.mil Maintenance:

afsac.pros.repair@us.af.mil Billing:

afsac.pros.financial@us.af.mil SDRs:

afsac.pros.sdrs@us.af.mil

For questions and responses related to specific requisitions: submit via AFSAC

27

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Questions

Priorities:

Taking care of people

Deliver capability to Partner Nations

Meet commitments

Maintain strong partnerships

Improve

Advancing National Security by building global partnerships one case at a time

Delivering Airpower Capability To Our Partner Nations … Since

1978!

References

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