Services & Consulting Program

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It’s about

Managing Costs.

It’s about

Productivity.

It’s about

Strategic Planning.

Pat Healy

Print Director

(609)589-4913

[email protected]

Services & Consulting Program

Do you know what you

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Services and Consulting

www.stewartxerox.com

About Stewart Business Systems

A Proven Track Record

Stewart Business Systems is one of the largest subsidiaries of Global Imaging Systems, Inc. A Xerox wholly owned company. Stewart has been providing document technology and services since 1959. Stewart has evolved into an industry leader, offering an innovative mix of products and services that have affected the way that organizations manage their digital assets.

Stewart pioneered the SmartPrint⊥ Workflow Assessment to analyze the true operational costs associated with document creation, management, production, distribution, and archival. Integrating our broad knowledge base with specific customer needs, we design and implement a new technology infrastructure that enhances workflow and makes your business more efficient, and competitive, while saving you substantial amounts of money.

Our mission is to deliver customized and scalable solutions that will reengineer your business process to optimize your Digital Asset Management (DAM).

Experienced Professionals

You can be assured that the recommendations you receive from Stewart are based on over 50 years of experience. Tenured document management professionals staff our team. You benefit from systems designed by Certified Document Imaging Architects. Our proposals are developed and implemented with the advice of certified network professionals.

Do you know what you are

really

spending on documents?

More and more organizations are taking the time to look at their printing environment and ask how they can identify opportunities to save money or boost productivity.

The solution isn’t just about the best equipment, such as reliable end-user devices and high-quality print supplies.

Optimizing a printing and imaging network for maximum efficiency, manageability and cost effectiveness requires a balanced mix of imaging and printing equipment along with an integrated print infrastructure and efficient network control.

Stewart specializes in helping companies lower their document expenses and leverage value from their business processes.

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Services and Consulting

SmartPrint is a consulting offering of Stewart Business

Systems. The name is meant to represent the evolution

of what we accomplish for our clients.

Our mission is to help clients understand the ‘business’

environment related to all their document processes and

then collaborate on a solution combining their

document production culture & Stewart Business Systems

solution’s portfolio.

Stewart has been

able to save our

clients 15% to 20%

of their Document

Operating Costs!

“ Output fleets represent

a hidden goldmine of

cost savings to

enterprises.

By developing a comprehensive approach that includes rightsizing,

cost-per-page procurement, and on-going management of fleets, enterprises can reap

the savings benefits of this often overlooked technology area.”

- Gartner Group

What is

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Services and Consulting

Achieving a true Document

Technology Strategy begins

with understanding the true

costs associated with your

documents.

In order to provide this to your

organization, we have the

SmartPrint Assessment

⊥

_.

We can show you how to

develop an effective, on-going

strategy for improving your

overall return-on-investment.

This will enable you to:

Our

Process…



Reduce your document-related operating expenses



Implement technology-based improvements



Improve productivity, quality, and service



Increase productivity of assets and people



Introduce streamlined procurement processes that

improve total cost of ownership

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Services and Consulting

Define

Understand Client

Objectives

Determine our Project

Team, our Time Frame, our Scope of Analysis

Measure

Conduct Technology

Inventory to discover all output devices

Record Device

Utilization

Capture all direct and

indirect costs

Understand Document

Workflows

Analyze

Detailed Reports that show: Device Utilization

Total Cost of Ownership Current Technology Costly or In-efficient

Processes

Floor Plans / Mapping of

devices

Improve

Implementation Plans designed for: Cost Reduction

Asset / Vendor Consolidation Workflow & Process

Improvement

Simplified Procurement & Asset

Management

Control

On-Going Review &

Account Management

Continuous Improvement

Goals

Six Sigma is a proven, step-by-step approach to quantitative analysis

and process improvement. By using the principles of this proven process,

we are able to provide a comprehensive review and action plan to bring

greater efficiency and productivity to your organization’ s document

environment.

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Services and Consulting

With Print Management

HP LaserJet HP LaserJet

4050 Series 4050 Series

B/W Laser Printer B/W Laser Printer

Average Volume 2,000 Average Volume 2,000

Fill Percentage Cost Per Page Fill Percentage Cost Per Page

Monthly Savings for one Printer

5% Toner Coverage 1.78 Cents 5% Toner Coverage 1.7 Cents $1.60

Without Print Management

What are your expenses to Produce a Print?

Example Cost for an HP LaserJet 4050 Printer…

HP 27X (C4127X) Toner Cartridge, High Yield

 Yields up to 10,000 pages at 5% Toner Coverage

 $128.99 Each

110-Volt Maintenance Kit HP® C4118-67909

 Yields up to 200,000 pages

 $234.99

At 2,000 Pages Per month the HP LaserJet 4050 Printer averages $98 per year in additional parts or service calls.

How Much Can You Save by Switching to

Print Management

?

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Services and Consulting

www.stewartxerox.com Newsletter 20% Coverage Magazine Layout 11 X 17 72% Coverage

Monochrome Business Letter 5% Coverage Business Report 25% Coverage Marketing Flyer 32% Coverage Marketing Flyer 49% Coverage Powerpoint Slide 28% Coverage

Toner Page Fill Examples…

Above representations are for example purposes only. Example Sources arewww.lexmark.com, www.hp.com, www.xerox.com.

Monochrome Excel Spreadsheet 15% Coverage

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Services and Consulting

Example Industry Average

Black

Cost Per Print

(Without Print Management)

HP LaserJet 2300 Series B/W Laser Printer

Average Volume 1,000

Fill Percentage Cost Per Page

5% Toner Coverage 2.74 Cents 10% Toner Coverage 4.72 Cents 15% Toner Coverage 6.67 Cents 25% Toner Coverage 10.6 Cents 35% Toner Coverage 14.6 Cents 50% Toner Coverage Not Typical 70% Toner Coverage Not Typical

5% Toner Coverage 1.78 Cents 10% Toner Coverage 3.07 Cents 15% Toner Coverage 4.36 Cents 25% Toner Coverage 6.94 Cents 35% Toner Coverage 9.52 Cents 50% Toner Coverage 13.3 Cents 70% Toner Coverage Not Typical

Note: Example Print Costs are for illustrative purposes only. Actual print costs may vary. Print Costs were calculated using

Compass TCO Analyzer, Web cost for Toner atwww.hp.com,www.staples.com,www.officedepot.com. Cost includes any applicable maintenance kits and industry average parts and labor per year based on volume. Hardware Cost is not included.

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Services and Consulting

Example Industry Average

C

o

lo

r

Cost Per Print

(Without Print Management)

HP Color LaserJet 5550 Series

Color Laser Printer

20% Toner Coverage 15.5 Cents 30% Toner Coverage 20.8 Cents 40% Toner Coverage 26.0 Cents 50% Toner Coverage 31.3 Cents 60% Toner Coverage 36.5 Cents 70% Toner Coverage 41.8 Cents 80% Toner Coverage 47.1 Cents

HP Color LaserJet 4700 Series

Color Laser Printer

HP Color LaserJet 3700n Series Color Laser Printer

HP Business InkJet 2300 Series

Color InkJet Printer

Average Volume 500

Note: Example Print Costs are for illustrative purposes only. Actual print costs may vary. Print Costs were calculated using

Compass TCO Analyzer, Web cost for Toner atwww.hp.com,www.staples.com,www.officedepot.com. Cost includes any applicable maintenance kits and industry average parts and labor per year based on volume. Hardware Cost is not included.

Cost Per Page Detail Example

HP Color LaserJet 3700 Series

Producing 1,000 Color and 500 Black Pages Per Month Toner Coverage Estimated at 25% Color and 10% Black

Consumable Type Cost HP's Yield @ 5% Effective Yield Cost Per Page Monthly Cost

Black Toner Cartridge $132.99 6,000 3,000 $0.0443 $22.17

Cyan Toner Cartridge $170.00 6,000 3,000 $0.0567 $56.67

Magenta Toner Cartridge $170.00 6,000 3,000 $0.0567 $56.67

Yellow Toner Cartridge $170.00 6,000 3,000 $0.0567 $56.67

Color Drum $174.00 20,000 20,000 $0.0087 $13.05

Transfer Kit $67.00 60,000 60,000 $0.0011 $1.68

Maintenance Kit $80.00 60,000 60,000 $0.0013 $2.00

Average Parts & Labor $118.00 Per Year $9.83

22.55 Cents $218.72 Total Cost to Produce 1,000 Color and 500 Black Pages Per Month

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Services and Consulting

Our SmartPrint Programs:



Utilizes ROI, TCO, CPP and Best

Practices to assist our clients in

efficiently managing their output

devices and document storage.



The information we discover

through a SmartPrint Assessment

identifies the true cost of

document production and

workflow, allowing our clients to

make informed decisions that can

dramatically lower their overall

document production operating

costs.

If you had an expense that

comprised 2% of your annual

revenue and was growing

faster than your top line

revenue growth, you’d want

to know about it, wouldn’t

you?

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Services and Consulting

And if you could find a practical way to

manage this expense and maybe even save

money, it would be a top priority.

Analyze

Stewarts SmartPrint⊥ process is a financial and technical analysis designed to help executive level management understand the issues their companies face in Document Management and Processing.

Evaluate

We evaluate your method of managing printing, copying, faxing, scanning, and document storage to determine the true cost of these systems. Our team of document management experts collaborates with departments to analyze your current method

of document production from financial and operational perspectives.

Present

The executive summary produced by the SmartPrint⊥ process will help your organization evaluate the financial and operational impacts of your current methods of document processing— what technology you have, what you are doing with it, and what it is costing.

Recommend

Once the SmartPrint⊥ process is complete we will make recommendations to optimize your

infrastructure with an eye to enhancing productivity and reducing costs.

Manage

Many of our clients elect to have us manage their printing infrastructure. Our usage-based programs can provide everything you need to manage your printer network including supplies, preventative maintenance, service, and help desk support. All of this is available for one low monthly cost.

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Services and Consulting

Timeline for assessment process:

Step

1

Printer Inventory and Meter Readings Date Scheduled

>

Walk Through with Floor Plans, Printer Inventory and Local Reads

>

Network Scan of Print Devices with FM Audit Meter Tool

Step

2

Review and Compile Cost Data Date Scheduled

>

Most recent Invoices on PrinterToner, Maintenance Kits & Repairs

OR Agree Upon Estimate Methodology

Step

Schedule Implementation of Agreed Upon Solutions