SAMPLE PROPERTY MANAGEMENT REPORT
Date
Name
Address
Re:
Dear
In accordance with our agreement, I have enclosed the following Property Management Reports for
the month of Month and Year;
1. Operational and Financial Narratives
2. Balance Sheet
3. Statement of Operations
4. Cash Journal (indicating cash receipts)
5. Activity Reconciliation Report (detailing cash received for each Tenant)
6. Tenants Accounts Receivable Aging Report
7. Rent Roll
8. Check Register
9. Accounts Payable Trial Balance
10. Photo's of the Property, if any
I have also enclosed our invoice for the month.
If you should have any questions, please do not hesitate to contact me.
Very truly yours,
Michael Bunsis
President
SAMPLE PROPERTY MANAGEMENT REPORT
ANDAN MANAGEMENT LLC
D A T E
PROPERTY ADDRESS
SITE VISIT
This section provides the date's physical site inspections were made to the property
Date ...
Date ...
OPERATIONAL NARRATIVE
This section will provide all issues pertaining to the property.
it will provide all issues pending and issues resolved, letters and memo sent our during
the month, and any and all construction, renovations, services calls and daily mainte
nance performed at the property.
Explanation of Cash Disbursements during the month:
This section will contain a list of typical maintenance and management expenses as
well as any extraordinary expenses that were paid out during the month
f
.
ftNCIAL NARRATIVE
Total receipts for the month were
I
The following is a summary of the Tenant's Accounts Receivable:
Tenant Name
Explanation of arrears and action taken if any....
Tenant Name
Explanation of arrears
.
and action taken if any....
Tenant Name
Explanation of arrears and action taken if any....
I
$
00,000.00
$
0.00
$
0.00
$
0.00
A
B A L A N C E S H E E T
PREPARED FOR: ____________________________
ASSETS
CURRENT ASSETS
CASH-OPERATING
0.00
CASH-FIRST NAIL BANK
0.00
TRANSFER OF FUNDS
0.00
DEPOSITS RECEIVABLE
0.00
TOTAL CURRENT ASSETS
0.00
PROPERTY AND EQUIPMENT
TENANT IMPROVEMENTS
0.00
TOTAL LONG TERM ASSETS
0.00
NET FIXED ASSETS
TTL PROPERTY &
EQUIP TOTAL ASSETS
0.00
0.00
0.00
LIABILITIES & CAPITAL
CURRENT LIABILITIES
LONG TERM LIABILITIES
SECURITY DEPOSITS
0.00
TOTAL LIABILITIES
0.00
CAPITAL
OWNERS
CONTRIBUTION
OWNERS
DISTRIBUTIONS
CURRENT EARNINGS
I0.00
0.00
0.00
0.00
0.00
TOTAL CAPITAL
TOTAL LIAR. & CAPITAL 0.00
STATEMENT OF OPERATIONS
D A T E
PREPARED FOR:
CURRENT PERIOD
PERCENT
YEAR TO DATE PERCENT
REVENUES
COMMERCIAL RENTS
$0
0
$0
0
TOTAL GROSS RENTS
0
0
0
0
RECOVERIES
TAXES
0
0
0
0
TOTAL RECOVERIES
0
0
0
0
LATE FEES
0
0
0
0
TOTAL OTHER INCOME
0
0
0
0
TOTAL INCOME
0
0
0
0
EXPENSES
COMMON AREA EXPENSES
MAINTENANCE & REPAIR
0
0
0
0
SNOW REMOVAL
0
0
0
0
LANDSCAPING
0
0
0
0
UTILITIES
0
0
0
0
WATER & SEWER
0
0
0
0
TOTAL CAM EXPENSES
0
0
0
0
ST AT E ME N T O F O P E R AT IO N S
D A T E
PREPARED FOR:
CURRENT PERIOD
PERCENT
YEAR TO DATE PERCENT
GENERAL & ADMIN. EXPENSES
INSURANCE
OTHER TAXES
MANAGEMENT FEES
OFFICE & POSTAGE
PROFESSIONAL FEES
TELEPHONE
BANK CHARGES
MISCELLANEOUS EXPENSE
TOTAL G/A EXPENSES
TOTAL EXPENSES
DEPRECIATION EXPENSE
$0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
$0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
INCOME BEFORE DEBT SVC
0
0
0
0
DEBT SERVICE
MORTGAGE PAYMENT
0
0
0
0
TOTAL DEBT SERVICE
0
0
0
0
NET INCOME (LOSS)
0
0
0
0
I
C a s h J o u r n a l
thru _________
Unit Ref.
Number
Name
Type
Description
Received
Date
Amount
1101
CASH
Pymt. Batch 100 Check 1000
7/11/05
0
1101
CASH
Pymt. Batch 100 Check 1000
7/11/05
0
1101
CASH
Pymt. Batch 100 Check 1000
7/15/05
0
1101
CASH
Pymt. Batch 100 Check 1000
7/11/05
0
1101
CASH
Pymt. Batch 100 Check 1000
7/25/05
0
1101
CASH
Pymt. Batch 100 Check 1000
7/05/05
0
1101
CASH
Pymt. Batch 100 Check 1000
7/11/05
0
1101
CASH
Pymt. Batch 100 Check 1000
7/07/05
0
1101
CASH
Pymt. Batch 100 Check 1000
7/06/05
0
1101
CASH
Pymt. Batch 100 Check 1000
7/25/05
0
1101
CASH
Pymt. Batch 100 Check 1000
7/15/05
0
0
PROPERTY T O T A L S
Total Checks and Cash Received
0
Total Checks Removed
0
Total Overpayment Refunds
0
Total NSF Checks
0
Deposit Refunds
0
T
OTAL CHECKS AND CASH RECEIVED :
I
Monthly Rent
Chrg
Code
RNT
Total Amount
0
Total
0
Print Date:
I
C a s h J o u r n a l
Ithru
Unit Ref.
Number
Name
Type
Description
Received
Date
Amount
G R A N D T O T A L S :
Total Checks and Cash
Received Total Checks
Removed
Total Overpayment Refunds
Total NSF Checks
000.1
0.00
0.00
0.00
0.00
TOTAL CHECKS AND CASH RECEIVED :
Chrg
Total Amount
Code
Monthly Rent
RNT
0
Total
0
Page: 1
Print Date: 1 0 / 3 0 / 0 6
Activity
Reconciliation
Report
Property Name Deposits /
Number/Address Lease Term
City State Zip
Unit Ref. Name / Chrg Beginning Charges Payments and Payment Ending
Lease Term
Numb Suite Lease Term
144-167
0.00 12/01/1998
MRX Maintenance & Repair 0.00
0
0
0.00 08/31/2006RNT Monthly Rent 0.00
0
0
7/27/2005 0.000.00
0
0
0.00144-169
0
08/01/1999
MIS Miscellaneous Income 0.00
0
0
0
08/31/2006RNT Monthly Rent 0.00
0
0
7/11/20050
0.000
0
0
144-599 0.00 07/15/1999 RNT Monthly Rent 0.000
0
7/15/2005 0.00 03/31/2009 0.000
0
0.00 144-167A0
0
0.000
0
09/01/1998 RNT Monthly Rent 0.000
0
7/11/2005 0.00 08/31/2006 0.000
0
0.00 144-16780
0
0.000
0
09/01/1998LAT Late Charge 0.00
0
0
0
08/31/2007RNT Monthly Rent 0.00
0
0
7/25/20050
0.00
0
0
0
144-169A
0
0
0
0.00
0
0
0
04/01/2003LAT Late Charge 0.00
0
0
0
08/31/2006RNT Monthly Rent 0.00
0
0
7/5/20050
0.000
0
0
144-169B0
0
0.00 RNT Monthly Rent 0.000
0
7/11/20050
0.000
0
0
A
Page:
Print Date:
2
Activity Reconciliation
Report
Report Date From : __________ To:____________
Property Name
Number/Address City
State Zip
Unit Ref.
Name / Chrg
Num
Suite
Description
Beginning Charges
Payments and Payment
Balance
and Adi
Adj Date
Date
Ending
Deposits /
Balance
Lease Term
0
0
0
0
Property Totals :
0
0
0
0
MRX Maintenance & Repair Exp
0
0
0
0
RNT Monthly Rent
0
0
0
0
MIS Miscellaneous Income
0
0
0
0
LAT Late Charge
0
0
0
0
0
0
0
0
Page: 1
Print Date:
Aging Report (Detailed)
AGED AGED AGED
Unit Unit Reference Occupant Deposits Balance 1 - 3 0 3 1 - 6 0 6 1 - 9 0 AGED OVER
Type Number Name Held Due DAYS DAYS DAYS 90 DAYS
CURR 0.00
0
0
Contact Phone
CHARGE CHARGE CHARGE
CODE DESCRIPTION DATE
LAT Late Charge 0.00
CURR 0.00 0.00 0.00
Contact
Phone CHARGE CHARGE CHARGE
CODE DESCRIPTIO DATE
MIS INVOICES: 30658&30657; PLUMBING
CURR 0.00 0.00 0.00 0.00
Contact Phone
CHARGE CHARGE CHARGE
CODE DESCRIPTION DATE
LAT Late Charge 0
LAT Late Charge 0
LAT Late Charge 0
LAT Late Charge 0
CURR 0.00 0.00
CHARGE CHARGE CHARGE
CODE DESCRIPTION DATE
LAT Late Charge 0
LAT Late C h a r g e s 0
LAT Late Charge 0
LAT Late Charge 0
0
CURR 0.00 0.00
Contact Phone
CHARGE CHARGE CHARGE
CODE DESCRIPTION DATE
LAT Late Charge 0
LAT Late Charge 0
LAT Late Charge 0
LAT Late Charge 0
Page: Print
Date
1
Rent Roll Report
UNIT
REFERENCE
NUMBER
OCCUPANT NAME
MONTHLY RENT
SQUARE
FEET
RENT PER
SQUARE
FEET
LEASE
STARTIN
G
LEASE EXP DATE
DEPOSITS
1101
0
0
0yr
12/01/98
8/31/06
0
0
0/mth
0
1101
0
0
0/yr
8/01/99
8/31/06
0
0
0/mth
0
1101
0
0
0/yr
7/15/99
3/31/09
0
0
0/mth
0
1101
0
0
0yr
9/01/98
8/31/06
0
0
0mth
0
1101
0
0
0/yr
9/01/98
8/31/07
0
0
0/mth
0
1101
0
0
0/yr
4/01/03
8/31/06
0
0
0/mth
0
1101
0
0
0yr
9/01/01
8/31/06
0
0
0/mth
0
1101
0
0
0/yr
10/01/00
9/30/06
0
0
0/mth
0
1101
0
0
0yr
4/01/03
2/28/06
0
0
0/mth
0
1101
0
0
0/yr
11/01/01
3/31/09
0
0
0/mth
0
1101
0
0
0.00/yr
4/01/03
2/28/06
0
0
0.00/mth
0
1101
OTHERINCOME
0
0
0.00/yr
0
0.00/mth
PROPERTY TOTALS:
Percentage of Occupied U n i t s _
Total Occupied Rents
0
Total Occupied Units
0
Total Vacant Rents
0
Total Vacant Units
0
Total Gross Rents
0
Total Units
0
Total Square Footage
0
Percentage Occupied
0%
Average Rent/Sq. Ft. /Yr.
0
Percentage of Occupied Sq. Ft
Average Rent/Sq. Ft. /Mth
0
Total Occupied Sq. Feet
0
Total Security Deposits
0
Total Vacant Sq. Feet
0
Total Square Footage
0
Percentage Occupied
0%
Page: Print Date
Rent Roll Report
GRAND TOTALS :
- P e r c e n t a g e s of Occupied Units
Total Occupied Rents
0
Total Occupied Units0
_Total Vacant Rents
0
Total Vacant Units 0Total Gross Rents
0
Total Units0
Total Square Footage
0
Percentage Occupied0
% Average Rent/Sq. Ft. /Yr.0
Percentage of Occupied Sq. FeetAverage Rent/Sq. Ft. /Mth
0
- Total Occupied Sq. Feet0
Total Security Deposits
0
Total Vacant Sq. Feet 0Total Square Footage
0
Percentage Occupied 1000/0
2
Page: Print Date:
AP Check Register
1
Date Range :
To
Check Vendor Invoice Invoice
Check Date Vendor Name Vch # Number Date
Gross
Amount Discount
Net Amount Check Amount 1101 1101 06/24/2007 0.00 0.00 0.00 1101 1101 06/29/2007 0.00 0.00 0.00 1101 1101 05/05/2007 0.00 0.00 0.00 1101 1101 07/12/2007 0.00 0.00 0.00 1101 1101 07/12/2007 0.00 0.00 0.00
Total for Check Number 002699 0.00 0.00 0.00 0.00
1101 1101 07/02/2007 0.00 0.00 0.00
1101 1101 07/05/2007 0.00 0.00 0.00
1101 1101 06/30/2007 0.00 0.00 0.00
1101
1101 07/21/2007 0.00 0.00 0.00
Cash Account 1 Totals 0.00 0.00 0.00 0.00
Property/ Company Totals for 0.00 0.00 0.00 0.00
A
A
Page: Print Date:
1
AP Aged Trial Balance
Vendor Information Voucher Invoice # Date Invoice Date Curren Range : TO
Over 90 Days Invoice Description 31 - 60 Days 61 - 90 Days
1101 07/21/057 0.00 TRANSFER FOR SEPT 05
Total 0.00 0.00 0.00 0.00 0.00 1101 4/6/2007 0.00 WINDOWS/BLDG SUPPLIES 1101 5/5/2007 0.00 FINANCE CHARGES 1101 5/6/2007 0.00 1101 06/06/05 0.00 BLDG SUPPLIES-FIN CHG 1101 7/5/2007 0.00 6/30/05 SUPPLIES +FINANCE Total 0.00 0.00 0.00 0.00 0.00 00381 10/13/2007 0.00 CANCELLED CHARGES 00380 10/13/2007 0.00 03/25/03-10/28/03 Total 0.00) 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 Company Total 0.00