Import Export Document & Export Order Process

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IMPORT EXPORT DOCUMENT &

EXPORT ORDER PROCESS

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EXPORT ORDER PROCESS

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exporter

exporter importer importer

IImportersmporters bankbank

Manufac

Manufacttuuriringng

IImporter mporter wawarehorehouusese

S

Seecucurere tr tr anansportsportaatiotionn and d

and doocucumemennttaatiotionn

S Shiphip cu customersstomers bank bank iinn exporters exporters c cooununtrytry

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1. The importer makes inquiry from potential supplier exporter

sends catalogs and price list .Importers request for samples .

Exporter recei

Exporter receive purchase

ve purchase order

order..

2.Importer arranges financing through his bank.

3.importers banks sends letter of credit.

(most frequently used form of payment).

4.Exporters bank notifies exporter that letter of credit is

received.

5.Exporter produces goods.

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6

6_{.Exporter arranges transportation and documentation .}_{.Exporter arranges transportation and documentation .}

space reserved on ship

space reserved on ship or aircraft.or aircraft. Documents produced, as required: Documents produced, as required:

(a) exporter

(a) exporters licence.s licence. (b)

(b) shipper export declaration.shipper export declaration. (c)

(c) commcommercial invoice.ercial invoice. (d) bills of lading.

(d) bills of lading. (e) marine

(e) marine insurance certificates.insurance certificates. (f) certif

(f) certificate of origin.icate of origin.

7. Exporter ships

7. Exporter ships goods to importergoods to importer

8.exporter presents documents to bank for payment. 8.exporter presents documents to bank for payment.

9. importer has goods cleared through customs and delivered to his 9. importer has goods cleared through customs and delivered to his

warehouse. warehouse.

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Export Charges &

Export Charges & Requirements

Requirements

Export charges:

A limited number

A limited number of items, mostly primary commodities

of items, mostly primary commodities

or processed agricultural products, are subject to duties.

Currently, the only products subject to an export tax (at

the rate of 10%) are goat, sheep and bovine leathers.

Products may also be subject to a minimum export price.

The list of products subject to minimum prices includes

basmati and non-basmati rice, cotton, and hard and soft

cotton waste. Most minimum export prices are

cotton waste. Most minimum export prices are specified

specified

in dollars on an fob basis.

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S

S_{ettlement of Bills: The Government prescribes conditions for}_{ettlement of Bills: The Government prescribes conditions for}

exchange control and settlement of bills related to

exchange control and settlement of bills related to exports under theexports under the authority of the Foreign Exchange Regulation Act, 1973. For normal authority of the Foreign Exchange Regulation Act, 1973. For normal commercial exports to all countries, except Nepal and Bhutan,

commercial exports to all countries, except Nepal and Bhutan, exporters are required to complete the GR Form in duplicate. The exporters are required to complete the GR Form in duplicate. The GR Form covers exports not made by post.

GR Form covers exports not made by post.

With few exceptions, all exports must be declared on the appropriate With few exceptions, all exports must be declared on the appropriate form and the exporter's code number as assigned by the Reserve form and the exporter's code number as assigned by the Reserve Bank of India must be shown on the form.

Bank of India must be shown on the form.

The payment arrangements are letter of credit, sight

The payment arrangements are letter of credit, sight draft, time draftdraft, time draft and shipment on consignment. The time limit

and shipment on consignment. The time limit for settlement of exportfor settlement of export proceeds, that is, the amount representing the full

proceeds, that is, the amount representing the full export value ofexport value of the goods, is six months. A maximum of 15 months is all

the goods, is six months. A maximum of 15 months is allowed forowed for exports to Indian-owned warehouses abroad.

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Documents: The following documents are required for

Documents: The following documents are required for exports:exports: GR form; GR form; export license; export license; export declaration; export declaration; customs entry form; customs entry form; customs invoice; customs invoice; commercial invoice; commercial invoice; certificate of origin; certificate of origin; bill of lading

bill of lading/air wa/air waybill;ybill; packing list.

packing list.

Special documents may be required depending on the type

Special documents may be required depending on the type of product orof product or destination. Certain export products may require a quality control

destination. Certain export products may require a quality control

inspection certificate from the Export Inspection Agency. Some food and inspection certificate from the Export Inspection Agency. Some food and pharmaceutica

pharmaceutical product may require a l product may require a health or health or sanitary certificate forsanitary certificate for export.

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T

To cover products

o cover products under GSP

under GSP (generalized system of

(generalized system of

preferences) a certificate of origin may be required. The

Export Inspection Agency, the various export promotion

councils, chambers of commerce or the regional offices of the

Chief Controller of Imports and Exports are the responsible

bodies for issuing the certificate of origin

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Import documents Import documents

The obligation to submit to customs documents covering imported goods The obligation to submit to customs documents covering imported goods

An importer shall submit to customs authorities import documents before An importer shall submit to customs authorities import documents before imported goods are removed from storage at the transporter, placed in a imported goods are removed from storage at the transporter, placed in a bonded wareho

bonded warehouse or removed from a use or removed from a bonded warehouse or a free zonebonded warehouse or a free zone for disposal domestically; the documents shall be submitted to customs no for disposal domestically; the documents shall be submitted to customs no later than 3 months from the dat

later than 3 months from the date of arrival of e of arrival of the vessel whichthe vessel which transported the goods to the country.

transported the goods to the country.

Import documents shall be submitted to the director of customs in the Import documents shall be submitted to the director of customs in the custo

customs district where the ms district where the goods are unloaded from the vessel, unless goods are unloaded from the vessel, unless thethe goods are transported undeclared to another customs district and

goods are transported undeclared to another customs district and arrangements are made for customs treatment there.

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Documents that shall be

Documents that shall be submittedsubmitted The following docum

The following documents shall be ents shall be submitted with an import declaration,submitted with an import declaration, as far as applicable:

as far as applicable: an invoice

an invoice a bill of l

a bill of lading or a transport document issued in connection with theading or a transport document issued in connection with the transport of the goods; however when there is submitted a bill

transport of the goods; however when there is submitted a bill coveringcovering freight charges or a notice from the transporter to the consignee

freight charges or a notice from the transporter to the consignee

concerning a consignment of goods, and these documents contain the concerning a consignment of goods, and these documents contain the same info

same information as specified in regular bills of lading, a rmation as specified in regular bills of lading, a bill of lading needbill of lading need not be submitted unless specially

not be submitted unless specially requested,requested, a certificate of

a certificate of origin when preferential customorigin when preferential customs s treatmentreatment is t is requested inrequested in accordance with international agreements to which Iceland is a party, accordance with international agreements to which Iceland is a party, unless a declaration of origin has been entered on the invoice,

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other documents concerning the imported goods which are of relevance to their other documents concerning the imported goods which are of relevance to their customs trea

customs treatment, e.g. an tment, e.g. an import licence when required, a confirmation of animport licence when required, a confirmation of an authorization

authorization for special customs treatment when such is the case, for special customs treatment when such is the case, or otheror other certific

certificates required ates required in spin special circumstances.ecial circumstances. Invoices

Invoices

Invoices shall contain the

Invoices shall contain the following informatfollowing information:ion:

name and address of the seller

name and address of the seller (consignor),(consignor), name and address of the bu

name and address of the buyer (consignee),yer (consignee), place and date of issue,

place and date of issue, when the sale took place, when the sale took place,

number of pieces, type of packing, weight, marks and numbers, number of pieces, type of packing, weight, marks and numbers, the goods contained in a

the goods contained in a consignment, type, make and quantity (nconsignment, type, make and quantity (numberumber, weight, weight or measurements, as the case may be),

Import Export Document & Export Order Process