Stock_transfer_between_plant_using_STO_with_DO

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MMIM3330 – MM: Stock transfer between

MMIM3330 – MM: Stock transfer between plant using STO

plant using STO

with DO

with DO

Submit Date, 21-May-04 Submit Date, 21-May-04 <Internal Use>

<Internal Use>

 Copyright @ 2004 Holcim Services (Asia) Ltd.  Copyright @ 2004 Holcim Services (Asia) Ltd.

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Document Control

Document Control

Document Name

Document Name BPP Document: MMIM3330 – MM: Stock transfer between plant using STOBPP Document: MMIM3330 – MM: Stock transfer between plant using STO with DO

with DO Author 

Author  BPP Re-Documentation TeamBPP Re-Documentation Team File Name & Path

File Name & Path Created

Created 13-Jul-0413-Jul-04 Last Edited

Last Edited 20-Sep-0520-Sep-05 Printed on

Printed on 20-Sep-0520-Sep-05

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2..00 0011--SSeepp--0044 RReevviieewweed dd dooccuummeennt bt by Uy UCCCC&& HSEA HSEA HSEA HSEA

Document Approval

Document Approval

R

Roollee NNaammee SiigSgnnaattuurree DDaattee HS

HSEAEA’s ’s TrTraiainining ng anandd w weeb b TTEECCHHNNOOLLOOGGYY Manager  Manager  Rawee Chaimongkol Rawee Chaimongkol H

HSSEEAA’’s s SSeenniioor r IITT Training Specialist

Training Specialist

Kathaleey

Kathaleeya a SrivoranartSrivoranart

Distribution List

Distribution List

R

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Document Control

Document Control

Document Name

Document Name BPP Document: MMIM3330 – MM: Stock transfer between plant using STOBPP Document: MMIM3330 – MM: Stock transfer between plant using STO with DO

with DO Author 

Author  BPP Re-Documentation TeamBPP Re-Documentation Team File Name & Path

File Name & Path Created

Created 13-Jul-0413-Jul-04 Last Edited

Last Edited 20-Sep-0520-Sep-05 Printed on

Printed on 20-Sep-0520-Sep-05

V

Veerrssiioonn RReevviissiioon n DDaattee RReevviissiioon n DDeessccrriippttiioonn AuAutthhoorr SSiiggnn--oofff  f   1

1..00 FFiirrsst t mmooddiiffiieed d ddooccuummeennttaattiioonn NNIIIITT--MMM M TTeeaamm 2

2..00 0011--SSeepp--0044 RReevviieewweed dd dooccuummeennt bt by Uy UCCCC&& HSEA HSEA HSEA HSEA

Document Approval

Document Approval

R

Roollee NNaammee SiigSgnnaattuurree DDaattee HS

HSEAEA’s ’s TrTraiainining ng anandd w weeb b TTEECCHHNNOOLLOOGGYY Manager  Manager  Rawee Chaimongkol Rawee Chaimongkol H

HSSEEAA’’s s SSeenniioor r IITT Training Specialist

Training Specialist

Kathaleey

Kathaleeya a SrivoranartSrivoranart

Distribution List

Distribution List

R

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T

Table of

able of Contents

Contents

Overview

Overview

Trigger 

Trigger 

This process is required when we need to transfer the goods between plants using Stock transport This process is required when we need to transfer the goods between plants using Stock transport order with Delivery order.

order with Delivery order.

Business Process Procedure Overview Business Process Procedure Overview

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3. Creation of Replenishment delivery order with reference to Stock Transport Order.

4. Changing of Replenishment order .i.e. Goods issue at supplying plant and entering the transporter details etc.

5. Goods Receipt at receiving plant with reference to the delivery order.

Input Comment

Quantity requested Quantity of the material requested from the receiving plant Supplying plant Plant from where the material is supplied

Receiving plant Plant to where the material is required. Material Material number and detail to be transferred Quantity Quantity of the material to be transferred

Picking quantity Quantity of the material picked for delivery at the supplying plant

Output / Results Comment

Stock transport order Stock transport order requesting material from supplying plant Delivery order Delivery order for delivering the material (at supplying plant) Goods receipt document Goods receipt is posted at receiving plant and relevant

document is created.

Tips and Tricks

Before doing this function the Material must be maintained in both supplying and receiving plants. And in sales organization data 1 screen the delivering plant must be maintained.

This process involves five stages as specified below.

1. Creation of stock transport order(STO) at receiving plant (T code - ME21N) 2. Transfer posting of Material to Material (T Code MB1B)

3. Creation of Replenishment order (Outbound delivery order) at Supplying plant with reference to the Stock transport order(STO) (T code – VL10B)

4. Changing of the Replenishment order delivery .i.e. Goods issue at supplying plant (T code -VL02N)

5. Goods Receipt at receiving plant (T Code MIGO)

Procedural Steps

1.1.

Create Stock Transport Order at receiving plant

1.1.1. Access transaction by

Via Menu LogisticsMaterial Management PurchasingPurchase Order 

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Via Transaction Code ME21N

Fig-01

Key T-Code,

ME21N

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1.1.2. On screen “Create Purchase Order” fill the data in the fields as shown below:

Fig-02

Field Name Description R/O/C/D User Action and Values list box Specifies the type of purchasing document R Select the purchase order type tostock transport order from the list

box as shown in above figure. Supplying plant Number or code of the

plant from where the material is to be supplied

R Enter the supplying plant

Doc. date Specifies the date on which the purchase order  was created.

R Enter the order date.

Header data Sub screen

Purchasing org. Responsible purchasing organization for 

purchasing the goods

R Enter the purchasing organization

Purchasing group Responsible purchasing group for purchasing the material

R Enter the purchasing group

Company code Responsible company code under which the purchasing activity to be done

R Enter the purchasing organization.

Item overview screen

Material Material to be transported from supplying plant to

R Enter the material number or code

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Field Name Description R/O/C/D User Action and Values receiving plant

PO quantity Required quantity of the material from the supplying plant

R Enter the quantity

Deliv. date Date on which the material to be delivered

R Enter the date Plnt Plant where the material

is required. I.e. to be delivered

R Enter the material receiving plant number or code

Stor.loc Storage location where the material is going to be stored after goods receipt

R Enter the storage location number  or code

TrackingNo Number that facilitates the monitoring of the procurement of required materials or services. This number can relate to a requisition note (or  requirement notice/slip) that was not generated in the system.

R Enter the tracking number or code

and buttons

Use these buttons to move screen left, right, up and down respectively to enter the above mentioned data

C Click on this buttons as per   requirement.

Item details Sub screen

Material group Group number or code to which the material belongs to

D This is copied automatically from the material master record. So there is no user action is required Delivery date Date on which the goods

are to be delivered or the service is to be performed.

C Enter the date or select it from the drop down menu.

Plant Specifies the key for a production facility or  branch office within the company (that is, the company code).

You use the plant key to determine, for instance, which plant is to receive ordered goods.

C Enter the plant number or code or   select it from the drop down menu.

Storage location Number of the storage location at which the material is stored. A plant may contain one or more storage locations.

C Enter the storage location number  or code

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1.1.3. On screen “Create Purchase Order” fill the data in the fields as shown below:

Fig-03

Field Name Description R/O/C/D User Action and Values Header data Sub screen

Sales person Person who is going to send the material from the supplying plant

R Enter the sales person name or   code

Your reference Goods sending plant’s reference

R Enter the reference number or code Telephone

number 

Telephone number of the sending person

R Enter the telephone number  

Our reference Goods receiving plant’s reference

R Enter the reference. Item details Sub screen

Delivery date Delivery on which the material is to be delivered. If you want several deliveries enter different dates

R Enter the delivery date

Scheduled qty. Quantity to be delivered on the specified delivery date

R Enter the quantity.

All the other sub screens are filled automatically by the system from the material master and vendor master  (supplying plant). So there is no

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Field Name Description R/O/C/D User Action and Values necessity of entering data in every screen. Even though if the user  wants to change he/she can do it. Click on icon to save the stock transport order.

Legend: R = Required, O = Optional, C = Conditional, D = Display

1.1.4. On screen “Create Purchase Order”, a confirmation message “Stock transport ord. Created under the number <number>” will be displayed as shown below:

Fig-04

Field Name Description R/O/C/D User Action and Values

Note down the stock transport order  number. The stock transport has been created

After completing the transaction, click on or icon to go back to “SAP Easy Access” screen.

Legend: R = Required, O = Optional, C = Conditional, D = Display

Confirmation message

with Stock transport

order number 

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1.2.

Create Replenishment delivery order (Outbound Delivery order) with

Reference to Stock Transport Order 

1.2.1. Access transaction by

Via Menu LogisticsSales and DistributionShipping and Transportation 

Outbound Delivery Create Collective Processing of Documents Due for Delivery Purchase Orders

Via Transaction Code VL10B

Fig–09

Key T-Code,

VL10B

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1.2.2. On screen “Purchase orders, fast display” fill data in the fields as specified below:

Fig-10

Field Name Description R/O/C/D User Action and Values Shipping

point/receiving pt.

Place from where the goods are to be shipped .i.e. shipping point of the supplying plant.

R Enter the shipping point.

Item details Sub screen

Delivery priority Specifies the priority of  the delivery

O Enter the delivery priority or select it from the drop down list

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1.2.3. On screen “Purchase orders, fast display” fill data in the fields as specified below:

Fig-11

Field Name Description R/O/C/D User Action and Values Sub screen

Purchasing document

Purchasing document for  which the purchase order  delivery to be created. i.e. for the stock transport order number 

R Enter the stock transport order   number 

Supplying plant Plant from where the material is supplied

R Enter the supplying plant

Click on icon to execute the transaction to get the result. Legend: R = Required, O = Optional, C = Conditional, D = Display

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1.2.4. On screen “Activities Due for “Shipping orders, fast display” the data will be displayed as shown below:

Fig-12

Field Name Description R/O/C/D User Action and Values Select the document for 

processing

R Click on to select the document as shown in figure.

icon

Icon used to process the selected document

R Click on this icon to process the document. One window will pop up and asks for conformation as shown below(next screen)

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1.2.5. On screen “Activities Due for “Shipping orders, fast display” a window is pop up and waits for user confirmation as shown below:

Fig-13

Field Name Description R/O/C/D User Action and Values button

Used to accept the message for further  processing

R Click on this button to process the document

The process result is displayed in the screen as shown below(next screen)

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1.2.6. On screen “Activities Due for “Shipping orders, fast display” the data is displayed as shown below:

Fig-14

Field Name Description R/O/C/D User Action and Values R Select the “GREEN” light item by

clicking on this as shown above. icon

Used to view the log for  the delivery creation

R Click on this icon to view the log. This has shown below(next screen) Legend: R = Required, O = Optional, C = Conditional, D = Display

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1.2.7. On screen “Delivery Creation Log” the data is displayed as shown below:

Fig-15

Field Name Description R/O/C/D User Action and Values R Select the log by clicking on this as

shown above. icon

Used to view the documents created by the system

R Click on this icon to view the documents. This has shown below(next screen)

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1.2.8. On screen “Delivery Creation Log” the data is displayed as shown below:

Fig-16

Field Name Description R/O/C/D User Action and Values Select the document by clicking on

the document number. icon

Used t create the delivery document

R Click on this icon to create the delivery document. This has shown below(next screen)

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1.2.9. On screen “Document flow” the data is displayed as shown below:

Fig-17

Field Name Description R/O/C/D User Action and Values Replenishment

Dlv.

Delivery document number created with reference to the stock transport order 

D Note down the document number for  further processing.

Click on or icon to go back to previous screen and then “SAP Easy Access” screen.

Legend: R = Required, O = Optional, C = Conditional, D = Display

Replenishment

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1.3.

Changing of Replenishment Delivery Order (Outbound Delivery order)

1.3.1. Access transaction by

Via Menu LogisticsSales and DistributionShipping and Transportation 

Outbound Delivery Change Single Document Via Transaction Code VL02N

Fig–18

Key T-Code,

VL02N

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1.3.2. On Screen “Change Outbound Delivery” fill the data in the fields as specified below:

Fig-19

Field Name Description R/O/C/D User Action and Values Outbound

delivery

Outbound Delivery document number created by the system with reference to the stock transport order 

R Enter the outbound delivery

document number already created in the previous step.

Press [ENTER] or click on icon to execute the transaction

Legend: R = Required, O = Optional, C = Conditional, D = Display

Replenishment

delivery

order number (from Fig -17)

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1.3.3. On Screen “Replenishment Dlv. <number> Change: Overview” the document is displayed as shown below:

Fig-20

Field Name Description R/O/C/D User Action and Values icon

Used to view and enter  the header details of the document

R Click on this icon to go to header   details screen.(next screen) Legend: R = Required, O = Optional, C = Conditional, D = Display

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1.3.4. On Screen “Replenishment Dlv. <number> Change: Header Details” fill the data in the fields as shown below:

Fig-21

Field Name Description R/O/C/D User Action and Values R From the header details screen click

on “Transport” sub screen. MnsTransTy Means of transport

specifies in which mean the material be transported such as truck, container, ship, etc.

R Enter the means of transport or   select it from the dropdown list.

MnsTranspID Transporter identification number or code. This code is going to be used at the weighbridge as a “Truck plate number”

R Enter the transporter identification number such as truck registration number etc.

Ship.type Shipping type R Enter the shipping type or select it from the drop down list.

Click on icon to go back to Item Overview screen as shown below. Legend: R = Required, O = Optional, C = Conditional, D = Display

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1.3.5. On Screen “Replenishment Dlv. <number> Change: Overview” fill the data in the fields as shown below:

Fig-22

Field Name Description R/O/C/D User Action and Values Item Detail Sub Screen

Pick quantity For outbound deliveries, this field gives the item quantity that appears on the printed picking list. For inbound deliveries, this field contains the item quantity that is placed into stock.

R Enter the pick quantity.

Used to post the goods issue

R Click on the icon to post the goods issue from supplying plant

The document will be saved and the message will be displayed as shown below.

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1.3.6. On Screen “Change Outbound Delivery” a confirmation message “Replenishment Dlv. <number> has been saved” is displayed as shown below:

Fig-23

Field Name Description R/O/C/D User Action and Values Click on or icon to go back to “SAP Easy Access” screen.

Legend: R = Required, O = Optional, C = Conditional, D = Display

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1.4.

Goods Receipt at receiving plant with reference to Replenishment

Delivery Order (Outbound Delivery order)

1.4.1. Access transaction by

Via Menu LogisticsMaterials Management Inventory Management

Goods Movement Goods Movement (MIGO) Via Transaction Code MIGO

Fig-24

Key T-Code,

MIGO

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1.4.2. On “Goods receipts Outbound delivery <number> - <username>” screen, fill data in the fields as specified below:

Fig-25

Field Name Description R/O/C/D User Action and Values Outbound

delivery

Name of the reference document based on which the goods movement. i.e. goods receipt is be posted in to the system

R Enter the outbound delivery order   number with reference to this the goods receipt is to be posted. After  entering the outbound delivery order  number the data from the outbound delivery order is automatically copied and displayed in the item overview screen as shown above. Movement

type

Each material movement in the system is differentiated with different movement type.

O Enter the movement type or search it from the system. Here in this field it is taken as a default value.

Header Data Sub Screen. Document

date

The date on which the original document was issued.i.e. delivery note date

O The system suggests the posting date. The user can overwrite and enter his/her own.

Posting date Date on which the goods receipt posting is done in the system

R The system suggests the posting date. The user can overwrite and enter his/her own.

Icon

It indicates that the output determination function will be activated. In this case, the system checks whether output is to be generated.

C Check or uncheck the check box as per requirement.

Delivery Order number 

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Field Name Description R/O/C/D User Action and Values Set this indicator if you wish to

print a goods receipt/issue slip. Specifies the version of the

goods receipt/issue slip.

You can print out three different versions of a GR/GI slip:

Individual slip (version 1) In this case, one GR/GI slip is printed out for each item.

Individual slip with inspection text (version 2) In this case, one GR/GI slip is printed out for each item. In addition, a quality inspection text is printed if there is one in thematerial master record.

Collective slip (version 3) In this case, a collective slip including all the items in a document is printed.

R Select the desired version of the slip by from the drop down menu.

Delivery note Number of the external delivery note i.e. number of the document issued by the vendor or by production containing information on the delivered goods.(The supplying plant name or  number also displayed in adjacent field along with this field as shown above)

R Enter the delivery note number.

Bill of lading Number identifying the bill of  lading for the goods that have been received.

Documents issued by sender of  goods that are shipped with the goods.

O Enter the b ill of l ading number if   available else leave it blank.

GR/GI slip no. Specifies a number, which – in addition to the material document number - uniquely identifies a goods receipt/issue slip. This number can be assigned both internally and externally.

If number assignment for  goods receipt/issue slips is active in the plant, you can proceed as follows:

You enter a number manually. You do not enter a number. In this case, the system automatically assigns a number.

C According to system setting this should be entered or left blank.

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Field Name Description R/O/C/D User Action and Values which apply to the document

as a whole, that is, not only for  certain line items.

Legend: R = Required, O = Optional, C = Conditional, D = Display

1.4.3. On “Goods receipt Outbound delivery <number> - <username>” screen, fills data in the fields as specified below:

Fig-26

Field Name Description R/O/C/D User Action and Values Header Data Sub Screen.

Supplying plant Supplying plant number or  code from which the material is supplied or  issued.

D This is automatically copied from the stock transport order. So there is no user action required in this screen.

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1.4.4. On “Goods receipt Outbound delivery <number> - <username>” screen, fills data in the fields as specified below:

Fig-27

Field Name Description R/O/C/D User Action and Values Item Detail Data Sub Screen.

Material Material description and material master number 

D This is copied from the stock transport order and displayed by the system automatically. So no user action required

Vendor material number 

Material number used by the vendor 

D This is copied from the stock transport order and displayed by the system automatically. So no user action required

Material group Group number or code to which the material belongs to

D This is copied from the purchase order and displayed by the system automatically. No user action required

EAN in order unit It indicates the international article number  (EAN or UPC) of the material in the purchase order unit.

The system suggests the

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Field Name Description R/O/C/D User Action and Values (EAN/UPC) of the material

in a different unit of   measure than the purchase order unit (default:stock keeping unit).

Legend: R = Required, O = Optional, C = Conditional, D = Display

1.4.5. On “Goods receipt Outbound delivery <number> - <username>” screen, fills data in the fields as specified below:

Fig-28

Field Name Description R/O/C/D User Action and Values Item Detail Data Sub Screen.

Qty in unit of entry Specifies the quantity to be

moved in the unit of entry. The quantity is automatically converted to the stock-keeping unit (base unit of  measure).

C Enter the quantity

Qty in SKU Portion of the total purchase order quantity that you want to assign to this account assignment item.

Enter the quantity

Quantity to be

posted

i.e.

received from

vendor 

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Field Name Description R/O/C/D User Action and Values The quantity entered

determines the portion of  the costs that you want to distribute to this account assignment item.

Qty in delivery note It indicates the quantity specified by the vendor as the delivered quantity in the accompanying papers (for example, delivery note).

The delivery note quantity can be entered at the time of goods receipt and is then used by Invoice Verification in the processing of differences.

R Enter goods receipt quantity that is currently received from the

vendor. I.e. quantity you want to post.

Quantity ordered It indicates the total quantity ordered to date. If the purchase order is based on a scheduling agreement, the quantity scheduled to date is shown.

D This is displayed automatically by the system. No user action

required.

Issued quantity Quantity of the material issued from the supplying plant.

D This is displayed automatically by the system. No user action

required. Legend: R = Required, O = Optional, C = Conditional, D = Display

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1.4.6. On “Goods receipt Outbound delivery <number> - <username>” screen, fills data in the fields as specified below:

Fig-29

Field Name Description R/O/C/D User Action and Values Item Detail Data Sub Screen.

Movement type

Specifies a key for the type of  goods movement. Each goods movement (for example, purchase order to warehouse) is allocated to a movement type in the system. I.e. each goods receipt/issue is differentiated in the system by means of   movement type.

R Enter the movement type or   select it from the system.

Plant Plant number or code to which the goods to be posted

D This is copied from the purchase order automatically by the system. No user action required.

Storage location

Place where the goods are going to be stored

R Enter the storage location number  or code.

Goods recipient

Name of the person who is receiving the goods.

O Enter the name or employee code etc.

Unloading point

Specifies the point at which the material is to be unloaded (for 

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Field Name Description R/O/C/D User Action and Values example, gate 2).

Text Explanatory text about the material

O Enter the text Legend: R = Required, O = Optional, C = Conditional, D = Display

1.4.7. On “Goods receipt Outbound delivery <number> - <username>” screen, fills data in the fields as specified below:

Fig- 30

Field Name Description R/O/C/D User Action and Values Item Detail Data Sub Screen.

Purchase order  Stock transport order  number 

D This is copied from the purchase order automatically by the system. So there is no user action required. “Del Completed”

ind

This indicator Indicates that the item is considered closed. When the "delivery completed" indicator is set at goods receipt or in the purchase

O The system suggests the deliver-completed indicator. User can select the indicator from the drop down list.

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1.4.8. On “Goods receipt Outbound delivery <number> - <username>” screen, fills data in the fields as specified below:

Fig-31

Field Name Description R/O/C/D User Action and Values Item Detail Data Sub Screen.

Vendor  Supplying plant name or  number 

D This is copied from the stock transport purchase order 

automatically by the system. So there is no user action required. Supplying plant Supplying plant name or 

number 

D This is copied from the stock transport purchase order 

automatically by the system. So there is no user action required. Legend: R = Required, O = Optional, C = Conditional, D = Display

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1.4.9. On “Goods receipt Outbound delivery <number> - <username>” screen, fills data in the fields as specified below:

Fig-32

Field Name Description R/O/C/D User Action and Values Item Detail Data Sub Screen.

Profit center  Name or number of the profit center to which the goods accounts to be posted

D This is copied from the stock transport purchase order 

automatically by the system. So there is no user action required. It indicates that you are

posting a goods movement for this item. When this indicator is set, this item is adopted into the material document that is to be posted. You also have to set this indicator if you want to check the item before the posting is carried out.

R Check the check box to post the good you have entered.

Click on button to check you entries.

Figure

Updating...

References

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