PERMITS PLUS
FORMATTING STANDARDS FOR DATA ENTRY PARCEL NAMING STANDARDS:
The following fields in the Parcel Table are updated with information from the
Assessor’s Office. When a Permit is initialized, the address and owner name come from this database.
City Code - A list of 48, three (3) digit codes are designated for all parts of the County. Although the field is listed as a City Code, PB&I uses it as a Community in order to capture all areas in the unincorporated area of the County that are not in a City.
COMMUNITY CODES (CITY ABBREVIATIONS)
Use by 911 and Assessor’s Offices (2/7/03)
ARO - AROMAS
ARS - ARROYO SECO BKN - BOLSA KNOLLS BOR - BORONDA BRD - BRADLEY BSR - BIG SUR CAS - CASTROVILLE CHI - CARMEL HIGHLANDS
CHS - CARMEL HILLS CHU - CHUALAR CML - CARMEL CMP - CARMEL POINT CMV - CARMEL VALLEY CST - COAST
CSU - CAL STATE UNIVERSITY DLI - DEFENSE LANGUAGE
INSTITUTE
DMF - DEL MONTE FOREST DRO - DEL REY OAKS
GON - GONZALES GRN - GREENFIELD HTC - HATTON CANYON
KCY - KING CITY LAM - LAMESA VILLAGE
LAM - LA MESA VILLAGE
LLS - LAS LOMAS LOC - LOCKWOOD
LPR - LAS PALMAS RANCH
MAR - MARINA MCO - MONTEREY COUNTY
MPA - MONTEREY AIRPORT MSL - MOSS LANDING MTY - MONTEREY
NAF - NAVY ANNEX FACILITY
OHS - OAK HILLS ORD - FT ORD PAC - PACIFIC GROVE PAJ - PAJARO PAR - PARKFIELD PDR - PASADERA
PGS - POSTGRADUATE SCHOOL
PRU - PRUNEDALE SAR - SAN ARDO
SBC - SAN BENITO COUNTY SCA - SANTA CLARA COUNTY SCO - SOUTH COUNTY SCY - SAND CITY SCZ - SANTA CRUZ COUNTY
SEA - SEASIDE
SLO - SAN LUIS OBISPO COUNTY SLU - SAN LUCAS
SNS - SALINAS SOL - SOLEDAD
SPK - SPRECKELS SRV - SERRA VILLAGE
Street Numbers – Street Numbers are assigned by Public Works
Street Names – Street Names are assigned by Public Works. Use only names in pull down table when.
Street Suffix – the following suffix abbreviations shall be used:
RD ST
AVE WY
CT
Fraction - the following format will be used to distinguish Apartment, Suite, Floor:
# 1 # A
PARCELS WITH NO ADDRESS:
Entering an Address into the Parcel Table is authorized under the following conditions: 1. The address is entered in the Assessor’s Megabyte system and has not been
updated in Permit’s Plus;
2. The Applicant provides a copy of a Recorded Deed that indicates an address; OR 3. The Applicant provides a valid address issued by the County Department of
Public Works on an official form..
Until an address is provided, enter ‘9999” in the location field when initializing a permit. DO NOT MAKE UP AN ADDRESS OR LEAVE IT BLANK.
The Permit Coordinator will ensure that a valid address is assigned prior to issuance of a Building Permit.
LOCATION (SITUS) FORMAT STANDARD:
The location (or situs location) field is a text field. The location information should be entered in caps, street number, street name and City. Do not use punctuation and do not put the City name in (parentheses). Use only one space between the street name and the city.
YOU NEED TO USE THE FOLLOWING EXAMPLE BELOW & REPLACE THE EXAMPLE ABOVE. THERE IS NOT ZIP CODE ENTERED IN THE
OWNER NAMING STANDARDS:
The following fields in the Parcel Table are updated with information from the Assessor’s Office:
Owner Name – all CAPS, last name first.
Address 1 – if there is a person working for a company or in charge of a trust (e.g. C/O; ATTN) then populate this field
Address 2 – street number and street name always entered in this field Address 3 – city and state always entered in this field
Address 4 – Zip – Five digit Phone 1 - Phone 2 -
APPLICANT NAMING STANDARDS:
The following field in Permits Plus is updated with information from the Owner or Application Request Form if different than the Owner in Assessor’s Database: Applicant Name – all CAPS, last name first.
Address 1 – if there is a person working for a company or in charge of a trust (e.g. C/O; ATTN) then populate this field
Address 2 – street number and street name always entered in this field Address 3 – city and state always entered in this field
Address 4 – Zip – Five digit
Phone 1 – (831) 755-5025
Phone 2 – (831) 755-5026 FAX (or CELL; or WK; or HM if different than phone #1) (YOU NEED TO USE THIS EXAMPLE BELOW FOR THE APPLICANT’S ENTRY)
C/A/E/D NAMING STANDARDS:
The C/A/E/D database is maintained by the PB&I Department. The following major Record Types are maintained in this database:
1. Contractor’s 2. Architects 3. Engineers 4. Developers 5. Planning Staff
All formatting standards are the same as for Owner Records. The License field is used to store the professional license number for the Company name (not the individuals working for the Company).
YOU SHOULD USE THE EXAMPLE BELOW FOR THE C/A/E/D DATA ENTRY AND REPLACE THE EXAMPLE ABOVE (IT IS INCORRECT)
DESCRIPTION FIELD ABBREVIATION STANDARDS:
SFD Single Family Dwelling SFDA SFD Addition GAR Garage DECK Deck TREL Trellis PRCH Porch CPRCH Covered Porch GUEST Guesthouse
CARE Caretaker Unit SENR Senior Citizen Unit
DET Detached ATT Attached GRAD Grading CY Cubic Yard SF Square Footage DEMO Demolition WSHOP Workshop OFCE Office F/ For MH Mobile Home UG TNK Underground Tank AG TNK Above ground Tank RT WAL Retaining Wall SKY Skylights
RROOF Reroof
COMP Composition
SHAKE Wood Shake
TILE Tile
T&G Tar and Gravel SOL PNL Solar Panels
FENCE Fence
BSMNT Basement
P/HSE Pool House
GENR Generator STOR Storage
S/POOL Swimming Pool STUDIO Studio C/PORT Carport AWNG Awning BARN Barn SAUNA Sauna GAZEB Gazebo PERG Pergola CABAN Cabana W/HTR Water Heater A/COND Air Conditioning SPRINK Fire Sprinklers STABLE Stable
WK OUT Workout Room SOLARM Solarium
SUN RM Sun Room
T/ To
G-PIP Gas Piping W-PIP Water Pip ing
FAU Forced Air Unit (Heat) BOIL Boiler
SPA Spa
STABLE Stable
WAT FTR Water Feature (Fountain, Pond)
NEW New
EXIST Existing
FIXTR Fixture Replacement L/O/SW Lights/Outlets/Switches GENR Generators
