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Veteran Affairs Team Survey Responses by Campus

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Bakersfield As of Fall 2007, all veterans and dependents of veterans receiving VA educational benefits have registration priority. I emailed our student bulletin board asking all veterans who have been discharged within the last two years and are not receiving VA educational benefits, to please contact me. To date, no one has responded.

Our Evaluations Office uses the ACE manual or ACE transcript to evaluate military training and experience in order to determine the amount and level of academic credit awarded. The majority of this credit is applicable to free elective units. If an evaluator believes a course might meet lower division general education

requirements, they will ask the veteran to provide a complete description of the course. If a student feels a course or training is applicable to GE requirements, and the Evaluations Office did not grant credit, he/she can petition the VP of Undergraduate Studies to have credit granted.

Students eligible for the Cal Vet Waiver do not have to pay the application fee. Once enrolled they have to pay campus based fees only. We currently do not waive the application fee for veterans although I have submitted a request to do so to our campus fee committee. Being that the campus would have to pay the $55 fee if waived, I doubt it will be approved. If a student is called to active duty, when they return they are not required to reapply to the campus or pay an

application fee. In addition, they do not lose their catalog

We have done a partial conversion (all new applications for Summer 08 and Fall 08) and will do a total conversion late March or early April. Our CedarCrestone consultant assures me that we will be able to track veterans, both new and continuing.

Assuming I still have my sanity, we will address this issue prior to full conversion

Channel Islands

Extends priority registration to all Veteran students. For Spring 2008 advanced registration (which began the last week of November 2007), we gave all veteran students currently receiving GI Bill benefits the first available appointment for registration. We are currently working on how to identify Veteran students who are not receiving GI Bill benefits.

For a DD-214 (Basic Training), we give 4 – 8 semester units out of which 1.5 semester units are applied toward GE area E per prior CSU Admissions Handbook (2005-2006). The remaining units are elective credit to be used toward graduation totals. Army, Navy, and Airforce receive 4 semester units for their basic training; USMC receives 8 semester units. For DANTES (CLEP) testing; We use the recommendations on the form and relate the score received to our

The Cal Vet Fee Waiver waives any state-mandated fees, such as the State University Fee. The Application fee can also be waived or refunded. CSUCI does not waive other campus fees, such as Health Services Fee and Associated Students Fee.

I asked our IT department whether Veteran information is populated in PeopleSoft directly from the CSU Mentor application, section 19/19a (Veteran’s questions) and the response I received was that the VA_BENEFIT database field is populated based upon information coming from the Mentor application. I checked

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campus CLEP articulations. For military transcripts, we use the ACE Guide recommendations as a reference and award credit on

course work only, not work

experience/job functions. We try to apply credit to areas we teach, such as PE, Communications, and Chemistry; otherwise we use generic lower or upper division course credit.

the Bio/Demo information of a new student who will be receiving GI Bill benefits this Spring and the VA_BENEFIT box was already marked so it would appear that is working for us at CSUCI.

Chico All veterans, regardless of

discharge date, will have priority registration beginning fall 2008. This only includes those who self identify as eligible for benefits and does not include dependents. We currently have one student group in PS for students receiving VA benefits, which will need to be split into 2 groups to separate the service members from the dependents.

Chico has historically awarded 4 units toward GE for basic military training, which must be

documented on DD-214 or transcript. We are seeking to revise this policy so that these units are applied to Area E: Lifelong

Learning requirement for our

undergrads. All other military training is evaluated in accordance with the ACE guidelines.

We administer the Cal-Vet fee waiver for dependents of disabled veterans and other eligible persons as determined by any CVSO in California. This program waives the mandatory system-wide fees required for admission and registration. This group still pays for campus fees ($459), and course fees.

I am working with our Admissions Office to collect, monitor, and report this data. We are more aware of the data elements to complete the reports thanks to the monthly conference calls. East Bay 60% - Veterans Affairs Coordinator 30% - Records Specialist VA benefits certification and coordination of activities (Vet Team, events, etc.)

active duty (30), voc rehab (31), SR (1606), REAP (1607) and VEAP (32) are offered priority enrollment; not offered to dependents (ch 35 or cv fee waiver)

DD-214 submitted to evaluations team for transfer credit – up to 9 units applied to GE, usually Area F – Performing Arts and Activities

We do not have a special application fee waiver for veterans.

At the moment, we rely on students self-identifying with the VA coordinator. We are working on ways to identify these students proactively from the veteran question on the application. At the

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10% Administrati ve functions Work in Student Information Lobby to answer student inquiries and manage Records/Regist ration issues Represent Records/Regist ration Office on university-wide committees Assist with training staff

moment, we are having technical difficulties in having these questions push down into PeopleSoft. Fullerton 100% Certification of Veterans and Dependents (submitting, monitoring, updating, questions from students and maintaining files) Cal Vet Fee Waiver entries (questions from students, reminders to

Include in priority registration all

veterans receiving veterans education benefits: Chapter 30 Chapter 1606 Chapter 1607

(Eligibility for priority registration by this group will continue for the duration of their attendance at Cal State Fullerton (exceeding the " . . . within two years of leaving active duty" stated in the law)

Exclude veterans in attendance at

CSUF not currently receiving veterans benefits

Based on the veteran's DD-214, 4 units of elective credit is given for basic training

Waived:

State University Fee only

Not Waived:

$55 application fee Campus-based fees (Assoc Student Body Fee, Campus Union, Consolidated Course Fee, Health Center Fee, Health Facilities Fee, Instructionally Related Activities Fee, Student ID Card and TITAN

Participation Fee - totaling $305 in Spring 2008)

Our campus has not yet converted to PeopleSoft, although we are in the midst of the

pre-conversion process right now, with

implementation expected in 2008. Although we don't have much to offer on this yet, we would be most interested to hear the experiences of others who have already moved into this new system.

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students) Respond to inquiries or requests for information regarding Veteran Certification Keeping in compliance with changes in laws and regulations regarding Veteran Certification Research/resol ve historical certification problems Maintain statistics for Chancellor’s Office reporting Preparing files and documents for VA audit

Exclude dependents of veterans

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Humboldt We have moved veterans to a priority reg status for Spring 08.

We give Area E credit for basic training and military registry bacc credit recommendation that are in line with the GE pattern

We process the Cal Vet Fee waivers for spouses and dependents. No waivers for veterans. Long Beach 50% Program Assistant works 20 hours a week and 100% of time is devoted to the Veterans Affairs program VA Program Assistant works 20 hours a week and 100% of time is devoted to the Veterans Affairs program. Primary functions relevant to Veterans Affairs include: Supervising the VA Program Assistant and VA Program Clerks (VA Work Study students) Assisting active duty military personnel,

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veterans, and dependents of veterans in applying for and obtaining educational benefits provided by the Department of Veterans Affairs; verifying enrollment of students in CMS and certifying them in VAONCE; notifying students when courses to not qualify for VA benefits. Referring students to appropriate campus and Vet Affairs departments relevant to their questions and needs.

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Serving on the CSULB Veterans Initiative Committee chaired by Dr. Troy Johnson. Monterey Bay

Beginning with registration for Fall 2007, CSUMB is offering priority registration to all students with Veteran status... and those dependents of disabled/deceased Veterans who receive the Cal Vet Fee Waiver and/or Chapter 35 VA benefit assistance.

CSUMB evaluators offer transferable unit credit for coursework designated as lower division baccalaureate level coursework from official ACE (Army), SMART (Navy & Marine) and CC Air Force transcripts. The only confirmed GE coursework that is applied directly to a student’s record without petition review is the Physical

Conditioning/First Aid (basic training course credits) which is applied to the Vibrancy Activity ULR on our campus.

CSUMB veterans are required to pay all campus fees (no fee waivers currently in place for campus fees). Veteran students must also qualify for the $55 application fee waiver based on their income. This is an area where I believe the CSU system needs to take a stand and authorize waiver of the $55 application fee for all Veterans applicants who can provide a DD214 showing honorable discharge! 90% of the veterans or active duty military who I correspond with by e-mail or phone regarding application to the University ask about a fee waiver. Some state institutions in the East offer tuition fee waivers for Veterans... a larger chunk of $$ than the $55 application fee. Since California does not offer the tuition waiver for veterans (just dependents of disabled or deceased vets) again,

CSUMB is currently in the process of converting and going 'live' with Peoplesoft... Admissions was set to go December 1st but has been delayed. Is there a way to track the response to the Veterans status question directly in XAP? This would be easier to access and track in a timely manner while we are awaiting the creation of a place to hold that information in our PeopleSoft data bases. I am concerned that on my campus the VA

information is the LAST thing that will be converted or made available in the new system... and that may affect our ability to comply with SB 272 in

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I personally think the CSU should show the legislators that we are will to sacrifice the $55 in order to support the

educational interests of our Veterans!

the most accurate way. I will be bringing these issues directly to the Registrar as I am part of the 'Records office' team that is working on the conversion. If I find out any tips or modifications that need to be shared with other campuses I will let our team know at the next conference call.

Northridge CSUN has given priority

Registration to all appropriate Veterans. At present we are allowing registration at the priority level until graduation.

The basic credit granted is 4 units Kinesiology for Basic Training for all branches except Marines and they receive 8 units. We grant no credit for service schools related to the MOS and other on a case by case base. CCAF is fully accredited so service school appearing from that school is full credit as well as the Defense Language Institute

There is no difference in the fees between a Veteran and the regular population.

We cannot track Vets in people soft and therefore do it manually

Sacramento We are giving the priority registration to all Veterans and Active-Duty regardless of how long they have been out of the service. This is extended to veterans regardless of if they are getting benefits or not. If they self identify to us that they are a vet they get it. Hope this helps!

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San Bernardino 60% as the Veteran Coordinator and 40% as the Administrati ve Analyst Specialist for Records, Registration & Evaluations

Act as the first point of contact for veteran students who are interested in attending our University Help the student "navigate" the admissions process. Act as liaison between the student and other departments such as Financial Aid, Housing, Advising, Services to Students with Disabilities office. Assist the student with the registration process.

We are already giving first priority registration to veterans. We

do not include dependents of veterans. We determine their veteran

status by either a DD-214, their coming in person to sign up for benefits or from the PS screen that carries over from the admission

application.

Our evaluations unit tells me that the veteran's basic

training fulfills the "E" area in GE for them. Free elective units are given for course work from the military. We may put the units towards

a specific discipline based on the ACE recommendation but if the degree does not require elective units in the major they fall into the free electives.

If application fee, we waive it if a veteran has to reapply due to deployment putting off their attending school. We also waive it if someone who had applied for a leave of absence goes over their allotted time of being out on leave. I am currently in discussion with my "vet friendly committee" on campus to see if we can start waiving the application fee for "all" veterans. If we are talking about the "campus based fees" that the Cal Vet Fee Waiver does not cover, we do

make the students pay those.

This seems to have "fixed" itself. I can now get the vet info

that is supposed to carry over from the

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Assist student with

establishing and using their VA

educational benefits. Act as liaison between the DVA and the student Continue to aid student through their academic career with us, make sure they are taking correct classes and are on track to graduate. San Diego 100% veterans coordinator 100% assistant veterans coordinator Manage, direct and supervise the daily operations of the office including the coordination of staff and student

If veterans arrive at SDSU and they are within the two-year window of being discharged--they will be given priority registration for four consecutive semesters, after we verify their discharge date on the dd-214. Priority registration will begin during the second term and will be

We have extensive instructions on how we grant credit for military, however, here is the practice summarized:

Military education credit is awarded at the time a DD-214, DD-295, AARTS or SMART transcript is presented. We award

We do not waive the $55 application fee for veterans. We do reimburse the $55 application fee for eligible Cal Vet Fee Waiver recipients. We are looking into other fee waivers and deferrals.

We are not using PeopleSoft.

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50% position "on-loan" from the Registrar's Office support. Advises students on all aspects of their transition from military life to student life including not only SDSU students, but outreach efforts to veterans at local community colleges and resource and education fairs. Support the Student Veteran Organization (SVO) in an advisory role.

consecutive from that point. If the student takes a leave or is out one for a semester--the priority registration is still used on that term. If they attend somewhere else upon discharge--and "use up" their 2-year window under the bill, then they will not receive priority registration at SDSU.

ACE recommended

baccalaureate/associate degree category units. We do not award credit for any vocational, technical or certificate degree category units. Units awarded are lower division elective credit. We do not grant credit for MOS ratings (Military Occupation Specialties) or military experience.

San Luis Obispo

We are implementing SB 272 eff. 2084 (Spring 2008) and excluding dependents of veterans (Chapter 35). Student must provide DD-214 showing discharge from active duty w/in last two years. The policy will be announced via mass email and the web.

A DD214 provided by the student fulfills area D-4 (KINESIOLOGY 250) of student's curriculum (4 units) plus 5 units of elective credit. If student's D-4 is fulfilled already, 9 units of elective credit are awarded.

Students receiving the Cal Vet fee waiver are responsible for our "campus based fees"

There is a Patch in 8.9 for ERS reporting program that will grab the data (for the new Vet question) from the staging area.

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San Marcos All active duty military get priority enrollment

From the SMART or AART we are giving students area E for GE and general elective for all the rest. It is up to the department if anything will be used for the major

Any active duty member or dependant is given in state residency and the out of state is waived.

James Garrison is working on all of this for us. R & R went live yesterday!!!! Stanislaus 75% Veterans; 25% Enrollment Services Certifying all current Veteran Students Assisting new and current Veteran Students with educational forms and questions Maintaining and setting up all Veteran Student Files including archives Revising and updating our Veteran Webpage

Starting Fall 08 registration we are giving all active duty military priority enrollments.

If a student bring a DD214 to us and has 1 year of active duty (or more) they will receive 6 units. If the student hasn’t completed GE area E as of that point, the 6 units will satisfy E-1 and E-2. If the student has already completed GE area E then the 6 units will be elective units.

If a student is eligible for the Cal Vet fee waiver we will waive their $55 application fee.

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