RANCHO MURIETA COMMUNITY SERVICES DISTRICT
Regular Board of Directors Meeting MINUTES
October 20, 2004
4:00 p.m. – Closed Session 5:00 p.m. - Open Session
1. CALL TO ORDER/ROLL CALL
President Wayne Kuntz called the regular meeting of the Board of Directors of Rancho Murieta Community Services District to order at 4:00 p.m. in the District meeting room, 15160 Jackson Road, Rancho Murieta. Directors present were Wayne Kuntz, Mary Brennan, John Merchant, Dick Taylor, and Bill White; also present were Greg Hall, Director of Administration; Jim Noller, Chief of Security; Joe Majarucon, Director of Field Operations; Sergeant Greg Remson; and Suzanne Lindenfeld, Recording Secretary.
2. BOARD ADJOURNED TO CLOSED SESSION at 4:01 P.M. TO DISCUSS THE FOLLOWING ITEMS:
CLOSED SESSION - Under Government Code 54956.9 (a) Conference with Legal Counsel
Existing Litigation: Virgil Flores, Jr. et. al. vs. CSD.
3/4. BOARD RECONVENED AT 5:06 P.M. AND REPORTED THE FOLLOWING:
Under Government Code 54956.9 (a) Conference with Legal Counsel Existing Litigation: Virgil
Flores, Jr. et. al. vs. CSD. Board received an update from legal counsel. No action taken.
5. ADOPT AGENDA
Director White acted as the official timekeeper.
Motion/White to adopt the agenda. Second/Brennan. Ayes: All Present. 6. COMMENTS FROM THE PUBLIC & BOARD RESPONSE
Bobbi Belton, 7458 Labranza Drive, stated that at last night’s Rancho Murieta Association (RMA) Board meeting, RMA gave their Parks Committee voting members direction to approve another ball field at Stonehouse Park. Ms. Belton then asked if the CSD Board will be giving Mary Brennan direction tonight since the next Parks Committee meeting is Friday, October 22, 2004 8:15 a.m. at RMA. Director Brennan stated that she did plan to discuss this issue with the Board tonight. This item will be addressed under agenda item 18 Reports by Directors section.
7. CONSENT CALENDAR
Director Taylor stated that agenda item 7a4, the Security Committee Minutes, listed his
recommendation to name the Service Center the James L. Noller Safety Center; his intent was to identify it as a Security Center. Chief Noller recommended using Safety Center, as the Sheriff’s Department does not like the terminology of Security Center. A short discussion
Director Taylor discussed that agenda item 7c1, General Manager’s Report; first paragraph refers to business that is being conducted with the Elk Grove Unified School District (EGUSD). Director Taylor stated that it was his impression that EGUSD thought they might have special entitlements that precluded them from having to seek approval from us. Greg Hall stated that the General Manager’s report is correct, in that EGUSD thought they were exempt from some things at county level but not with us. A discussion followed.
Director Taylor asked since all the property deeds have been recorded when Operating Engineers would start taking down their cranes. Greg Hall stated that he does not know. Greg stated that he has contacted a surveying company to stake out the property lines. A short discussion followed.
Director Taylor stated that agenda item 7c2, Water/Wastewater Report, third paragraph, second sentence, mentions a joint letter written by the RMCC and CSD and asked if any of the Board members are concern about the fact that the treated wastewater agreement is a co-permit. Dick Brandt, legal council, stated that is a co-permit because the Regional Board wanted it that way. A discussion followed. Director White suggested this be addressed at committee level.
Director Brennan read the letters from Kareen Stahl and Kerbey Jacobs thanking security for their assistance. Director Brennan thanked Security for doing a good job.
Motion/White to accept the Consent Calendar, Second/Brennan. Roll Call Vote, Ayes: Kuntz, Brennan, Merchant, Taylor, White.
8. RESOLUTION 2004-17, A RESOLUTION IN RECOGNITION OF JAMES L. NOLLER Motion/Brennan to accept Resolution 2004-17, A Resolution in recognition of James L. Noller. Second/White. Roll Call Vote, AYES: Kuntz, Brennan, Merchant, Taylor, White.
President Kuntz read Resolution 2004-17 and presented Chief Noller with a personal copy of his Resolution. President Kuntz, Directors Brennan, Merchant, Taylor and White thanked Chief Noller for his contribution and hard work for the District. Chief Noller thanked the Board.
9. RESOLUTION 2004-18, A RESOLUTION NAMING THE COMMUNITY SERVICE CENTER “THE JAMES L. NOLLER SAFETY CENTER”
Motion/Taylor to approve Resolution 2004-18, A Resolution naming the Community Service
Center “The James L. Noller Safety Center”. Second/Brennan. Roll Call Vote, AYES: Kuntz,
Brennan, Merchant, Taylor, White.
10. COMMUNITY SERVICE CENTER PROPOSED BUDGET APPROVAL
Chief Noller gave a brief summary of the recommendation to approve the proposed budget for the Community Service Center. A short discussion followed.
Motion/White to approve a revised Community Service Center budget, not to exceed
Chief Noller gave an update on the status of the Service Center: all conduit is in the ground for electrical and the communications, inspection of the conduit is being scheduled. The crews were out today to button up the unit, they put the skirting on, the ceilings are done and all the connections pulled together. The County required a lease agreement. County real estate personnel drew up the agreement and we are waiting for the Sheriff’s Department to sign. No date for the open house yet. A short discussion followed.
11. AUTHORIZE STAFF TO FILE AN APPLICATION FOR AN AMENDMENT TO THE WASTEWATER USE PERMIT
Dick Brandt, legal counsel, gave a brief summary of the recommendation to authorize staff to file an application for an amendment to the wastewater use permit. Greg Hall stated that there will be a $5,441.00 county fee for filing. A discussion followed.
Motion/Brennan to authorize staff to file an application for an amendment to the Wastewater
Use Permit and request the County not to approve the Lakeview tentative map application until the use permit has been amended. This will include the payment of $5,441.00 in fees, to come from Improvement District #1. Second/Taylor. Roll Call Vote: Ayes: Kuntz, Brennan,
Merchant, Taylor, White.
The Board took a short recess at 6:25 p.m. and reconvened at 6:29 p.m.
12. SOLID WASTE COLLECTION AND DISPOSAL SERVICE UPDATE PRESENTATION BY RICHARD TAGORE-ERWIN, R3 CONSULTING GROUP
Richard Tagore-Erwin, R3 Consulting Group, discussed the Solid Waste Collection Program options and answered questions of the Board. The two options are: 1) negotiate with Vendor 1 with the option of using Kiefer Landfill or an alternative landfill, and report the results to the CSD Board in November or December or 2) discontinue the procurement process and inform both vendors and the County of the CSD’s intent to continue with County collection services, If the CSD Board contracts with a private vendor for solid waste services, the CSD and the County will have to execute a formal agreement specifying the costs, payment provisions, and cost escalation factors for the County’s continued services provided to CSD residents.
A discussion followed.
Motion/White to use Option 1. Direction from the CSD Board regarding Solid Waste and
Collection Services to direct Richard to negotiate with Vendor 1, with the option of using Kiefer Landfill and report results back at the November or December Board meeting. Second/Taylor.
Ayes: All Present.
13. RESOLUTION 2004-19, A RESOLUTION SUPPORTING PROPOSITION 1A
Motion/Brennan to approve Resolution 2004-19, a Resolution supporting Proposition 1A. Second/White. Roll Call Vote, AYES: Kuntz, Brennan, Merchant, Taylor, White.
14. WASTEWATER RESERVOIR #1 & #2 LEVEE REPAIRS, AFFIRMATION OF EMERGENCY EXPENDITURES
Greg Hall stated that repairs have been completed. These were emergency repairs that the Improvements Committee previously approved and are coming to the Board to affirm that action taken by the Improvements Committee. A short discussion followed.
Motion/White to affirm contract awarded to Granite Construction for Wastewater Reservoir #1
& #2 repairs totaling $52,500. Funding from Sewer Replacement Funds. Second/Merchant.
Ayes: Kuntz, Brennan, Merchant, Taylor, White.
15. SET WORKSHOP DATE FOR WATER AND WASTEWATER FACILITIES REVIEW FOR FUTURE NEEDS
Director Merchant gave a summary of the recommendation to set a Board workshop date for water and wastewater facilities review for current and future needs. Staff prepared a
spreadsheet showing 2003 water consumption in gallons, which showed that 59% of total water consumption is for irrigation use. Residential irrigation use is almost the same at about 57%. Residential non-irrigation use is about 43% - which means that there is a 31% increase in water consumption during the irrigation season. A discussion followed. By consensus, the Board agreed to let Ed Crouse and Greg Hall set the workshop date for sometime in January of 2005.
16. REVIEW AND SELECT CONFERENCE/EDUCATION OPPORTUNITIES
Due to weather conditions, Director Merchant canceled attending the October SDI Facing the Challenges of Fiscal Leadership Conference in Olympic Valley.
Suzanne will attend the October CSDA Board Secretary Conference in Fremont.
Greg Hall will attend the November Sensus Metering Systems Conference in Las Vegas. Ed Crouse will attend the December ACWA Annual Conference in Palm Springs.
17. SET MEETING DATES/TIMES FOR THE FOLLOWING COMMITTEES:
¾ RMA Parks (Brennan/Merchant) October 22, 2004 (8:15 a.m.) – RMA ¾ Com. & Tech. (Brennan/Merchant) November 4, 2004 (8:30 a.m.) ¾ Personnel (Brennan/White) November 5, 2004 (8:30 a.m.) ¾ Finance (Taylor/White) November 8, 2004 (9:00 a.m.)
¾ Joint Security (Kuntz/Taylor) November 9, 2004 (8:15 a.m.) – RMCC ¾ Security (Kuntz/Taylor) November 9, 2004 (9:30 a.m.)
¾ Improvements (Kuntz/White) November 9, 2004 (10:30 a.m.) The next Board Meeting will be November 17, 2004.
Director Taylor stated that the Fishing Club would like to have Joe Majarucon attend their February 2005 meeting.
Director Taylor asked about the new signage that will be going up in front of the CSD Administration Building. Greg Hall referenced the picture of the sign in agenda item 10. A discussion followed.
President Kuntz thanked the Board for their voting for him for Director of the CSDA Board of Directors. President Kuntz stated he won the election. President Kuntz stated that one of the assistant directors for laws contacted him. They are putting together a commission to look at rewriting the laws for Community Services Districts and President Kuntz was asked to serve on that commission.
Greg Hall stated that at the RMA Board meeting last night, the RMA Board approved the south developer’s site plan for a 2.2-acre park situated in a 20-acre wetlands area in the Greens subdivision. A short discussion followed.
Director Taylor asked when we expect the initial response that staff gave regarding the river crossing. Greg Hall stated that the report is tentatively scheduled to be out for the public this Friday, October 22, 2004. A short discussion followed.
Motion/Brennan to adjourn at 8:31 p.m. Second/White. Ayes: All Present.
Suzanne Lindenfeld Recording Secretary
Edward R. Crouse District Secretary