CHAPTER 36
Draft Amended & Approved
MEETING MINUTES
Meeting: Regular, Scheduled Chapter 36 Board Meeting
Date: October 12, 2020
Time: 12:03 pm
Location: Virtual Meeting
Officers – 2020-2021 Attendance In Absent
President Dalton Vann
Vice-President Sarah Riebe
Treasurer
Spring Seminar Co-Chair Michael Hale
Secretary Will Snider
Director-1 Year Kristen Bennett
Director-2 Year Lora Gunter
PDC Chair Matt Lance
Committee Chairs Attendance In Absent
Education Chair John Bennett
Young Professional (Chair) TJ Smith Programs Co-Chair Christi Glendinning Programs Co-Chair Melissa Ehrhardt
Website Darrin Ruot
Social Media Leighton Gambill
Newsletter Chair Andrew Cox
Public Relations & Marketing Ana Salazar
Historian Danyelle Donnelly
Membership Chair Juan Salazar
Registration Co-Chair Darlene Snow Registration Co-Chair Clara Castaneda
Committee Members Attendance In Absent
Education - 2 Year Dorrien Himes Education - 3 Year Lauren McCarthy Education Coordinator Gina Phalen
PDC - 2 Year Jeremy Duskin
PDC - 3 Year Tommy Matthews
ITC Liaison Miriam Salazar
Membership Committee Budd Rodgers Additional Attendees: none
Meeting of the Board of Directors Monday, October 12, 2020
Virtual Zoom Call I. 12:03 p.m. – President Vann called the meeting to order. II. Secretary Snider - Roll Call - quorum confirmed with Director Gunter. III. President – Set Expectations
a. General Discussion: A membership drive/campaign intended at universities will not occur this year. Ideas for outreach posed to Board (i.e. targeting for solicitation of new members [agencies,
universities, etc.]). Leighton mentioned a booth for career fairs at colleges since some virtual events and small fairs occurring at some colleges.
IV. Approval of Board Meeting Minutes – September 2020
Motion: Motion to approve September 2020 Meeting Minutes by Sarah Riebe . Second: Michael Hale
President Vann called for a discussion or questions then called for a vote to approve Minutes. Vote: Motion unanimously carries to approve the September 2020 Meeting Minutes.
V. Approval of Financial reports – September 2020 i. Ending Balance of ___$41,147.35__
ii. Discussion: President Vann called for a discussion or questions then called for a vote to approve the June 2020 financial report.
Motion: Motion to approve September 2020 financial reports by Lora Gunter . Second: Sarah Riebe
Vote: Motion unanimously carries to approve the September 2020 financial report. VI. Approval of new members: No new members or transfers
VII. Announcements A. President Vann
i. POY/EOY/YPOY page added to website. Darrin and Danyelle ii. Region 2 Fall Forum (President and Directors to attend virtually)
1. Friday, October 23, 2020 2. 10:00am – 3pm CST
VIII. C. Discussion / Action Items
A. President Vann/Director Gunter –
a. Suggestion made to have a few more months’ worth of chapter meetings and online/virtual courses to see impact to budget (aim to review January/February). Expected expenses to be determined. If Committee has a budget, please inform President Vann to determine total 2020/2021 budget.
B. Director Lora Gunter – Chapter 36 2020 Employer of the Year and Professional of the Year
Nominations Update
a. Marcus provided update on current nominations. Deadline extended through the end of October (October 30). Leighton to send out reminders on LinkedIn and Facebook and website chair to e-blast.
C. VP Sarah Riebe – Spring Seminar 2021 Venue update
a. Discussion about Spring Seminar 2021 developments. Anticipated dates: April 29-30, 2021 at Rangers Golf Club. Discussion about anticipated expenses versus prior years and estimated budget for Seminar
b. Action Plan: More info from Texas Rangers GC but to aim for April 29-30 and get an approximate cost proposal. How late until cancellation can occur? Potential lockdown situation? Refund scenarios?
i. Golf: review Houston’s upcoming Chapter golf tournament. Potential to avoid locking down on specific attendance to avoid loss of funds.
D. Christi Glendinning/Melissa Ehrhardt – Discuss End of Year event and upcoming meetings
a. October Chapter meeting will have ~69 people attending. Virtual meeting TBD based on wi-fi connection
b. End of Year Event discussion: Potentially repeating ballpark from last year with River Ranch as a backup. Will analyze approximate cost and review budget.
c. November Meeting will be held at Prestonwood with speaker. Las Colinas CC potentially for January meeting. Speakers to be focused around available CE offerings.
E. Membership: Free conference registration for San Antonio 2021 that we gained for our chapter’s 5%+ growth. Discussion about how to handle, but Board recommendation is to use for a Board member that would want to attend or be required to attend due to budget restraints
IX. Officer / Committee Reports
A. Vice President (Sarah Riebe) – nothing further. B. Treasurer (Michael Hale) – nothing further. C. Secretary (Will Snider) – nothing further.
D. Director – 1 Year (Kristen Bennett) – reported that International PIPE Committee no longer exists, and new committee includes education and professional development. Bi-weekly meetings occurring and in contact with IGC and Region Vice Chairs. Education HQ rep has been replaced with new person. E. Director – 2 Year (Lora Gunter) – nothing further.
F. PDC Chair (Matt Lance) – reported that 1 new NAC certification will be mentioned at October Chapter luncheon. Need copies of CE credit forms to hand out.
G. YP Chair (T.J. Smith) – not in attendance/nothing further. H. Education Chair (John Bennett) –
a. Met with regional leaders via Zoom call. Similar messages from them to push education virtually. Trying to figure out a combined regional 421 course (hold around a regional
seminar?). Spearheading being done from Region vs. Chapter. Look at starting to schedule new courses in April/May 2021. If space available, hosting in-person classes once again. John requested a regional education calendar. No response yet.
b. Luncheons: Emory Peters (IRWA HQ) to qualify TREC/TALCB. Denied November luncheon. None allowed from TALCB. Pursue the Chapter continuing to obtain CE credits for luncheons. Determine on a case-by-case basis. Dalton working with John to obtain TREC/Surveyor/CLE credit; aiming two months in advance. Working with Christi and Melissa on luncheon
presentations for credits.
I. Membership Chair (Juan Salazar) – not in attendance/nothing further.
J. Programs Co-Chairs (Christi Glendinning & Melissa Ehrhardt) – nothing further. K. Region 2 Forum Co-Chairs (Sarah Riebe & Michael Hale) – nothing further. L. Website Chair (Darrin Ruot) –nothing further.
M. PR & Marketing Committee (Ana Salazar) – nothing further. N. Newsletter (Andy Cox) – not in attendance/nothing further.
O. Social Media (Leighton Gambill) – awards to be announced virtually this month and reminder for new nominations.
P. ITC Liaison (Miriam Salazar) – not in attendance. Sarah Riebe spoke for Miriam and noted that virtual presentations to be held following ITC committee meeting and then submit to membership. Let Sarah know if interested in joining Committee.
Q. Historian (Danyelle Donnelly) – nothing further.
X. Meeting Adjourned at 1:25 p.m.
Meeting minutes recorded by:
Robert “Will” Snider, MAI, RWA, R/W-AC on 10/12/2020 Chapter 36
International Right of Way Association
