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ALTER DOMUS
Alter Domus is a leading provider of Fund and Corporate Services, dedicated to international private equity & infrastructure houses, real estate firms, private debt managers, multinationals, capital markets issuers and private clients. Our vertically integrated approach offers tailor-made administration solutions across the entire value chain of investment structures, from fund level down to local Special Purpose Vehicles. Founded in Luxembourg in 2003, Alter Domus has continually expanded its global service offer and today counts 31 offices and desks across five continents. This international network enables clients to benefit globally from the expertise of more than 900 experienced professionals active in fund administration, corporate secretarial, accounting, consolidation, tax and legal compliance, depositary services and debt administration services.
We are proud to serve 9 of the 10 largest private equity houses, 6 of the 10 largest real estate firms and 3 of the 10 largest private debt managers in the world.
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IT’S PEOPLE
WHO MAKE
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WHY BELGIUM?
Belgium is a founding member of the European Union and hosts the EU’s headquarters as well as the offices of other major international organisations. Due to its unique central location in Europe, the capital city, Brussels, is the harbour of major multinational subsidiaries and of European Union Commission and Administration. Its strategic location, its tax regime as well as its low corporate costs and various tax incentives attract international investors, which is why Brussels is often considered as one of the most international business centres.
Its main benefits include:
• Home to EU and many international institutions (NATO, OECD, etc..)
• Belgium is the 5th most productive country in the world
• Central geographical location
• Multicultural and multilingual environment • Well educated and international minded human
capital
• Dynamic and developed business infrastructures • Business friendly environment
• Developed logistics facilities • Efficient healthcare
• High quality of life
For all these reasons, Belgium is among the most attractive regions in Europe and a leading country for investment.
BELGIUM TAX SYSTEM
• Global Corporate Income Tax (CIT) rate : 33,99% • Attractive tax regime (Tax Shelter, Companies
Patent Income and Notional Interest, etc…) • Tax Shelter is a tax incentive to encourage
companies to invest in the production of Audiovisual works and films (tax exemption on retained benefits up to 150% of the invested capital is guaranteed).
• Companies Patent Income, subject to certain condition, could be deducted up to 80% from their taxable basis (effective tax rate of 6.8%). • Notional Interest Deduction is a powerful measure
enabling all companies subject to CIT or to Non Resident CIT to deduct from their income a fictive interest calculated on net assets.
• Capital gains realized on shares held for a continuous period of at least 1 year in a company subject to normal tax regime are exempt when realized by SME enterprises. For the other companies (respecting same conditions) a separate tax rate of 0.412% will be applicable. • Dividends-received deduction: 95% of the
amount of dividends received by a Belgian parent company from a subsidiary is deductible under certain conditions (Full ownership of 10% into the distributing company OR having at least an investment value of 2.5 million EUR and maintaining this investment at least one year). • Carry-forward of losses is unlimited in time. • Belgian tax legislation has a system of advance
rulings to give investors legal certainty. Belgium has made the procedure more efficient, simpler and free of charge.
• No capital duty on the shares issued when a company is incorporated or when its share capital is increased.
• Transactions between group members are exempt of VAT.
• Reduced wage costs for foreign executives and researchers.
• Employers’ social security contribution will be reduced gradually from 33% to 25%.
• Extensive network of double tax treaties with more than 90 countries.
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Accounting
• Maintenance of accounting file (document validation, filing …)
• Bookkeeping and maintenance of ledgers • Interim reporting
• Preparation of the end-year closing and the related financial statements
• Entity budget control and follow-up • Issue and communication of Inter-company
statements during period-end closing • Audit assistance
• Liaise and coordinate with third party service providers
Payroll supervision
• Input of all the salaries data on the payroll provider website
• Liaising/monitoring with the Payroll provider (controlling/adjustments of the payroll run) • Preparation of the requested payment to submit
for your approval
Tax Compliance
• Corporate Tax
– Compiling data for yearly tax returns
– Filing yearly tax returns (via electronic platform - Biztax)
– Organisation and follow-up of the quarterly tax prepayments and payments
– Follow-up and control of tax statements – Contact with tax administration / assistance
with tax audit
– Payment and filing of tax withholding on distribution of dividends
• VAT
– Compiling data for VAT returns – Issue and filing of VAT returns
– Contact with VAT administration / assistance with VAT audit
– Follow-up and control of VAT statements – Organisation and follow-up of VAT payments
OUR RECURRING
SERVICES
Domiciliation and Corporate Secretarial
• Domiciliation and Legal Assistance – Provision of registered address
– Responsible for corporate legal compliance – Organisation and minutes of board of directors – Organisation and minutes of AGM
– Filing financial statements and AGM minutes – Appointment Directors/Auditors
– Maintenance of BCE Excerpts
– Maintenance of electronic and permanent corporate data
– Maintenance of Shareholder’s register – Filing of any corporate information with the
Belgian authorities • Director Mandate
– Permanent involvement in day-to-day and strategic management
– Representation of the entity in dealings with third parties
– Board meeting attendance
Corporate Treasury Management
• Bank Management
– Opening bank account, internet access and full documentation
– Maintenance of signatory list
– Organisation of general payable debts payments
– Bank statement and cash reconciliation – Cash deposit
– General contact with Belgian bank
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OUR NON-RECURRING
SERVICES
New Development Project / Development
Progress / Development Delivery /
Project Exit
• Entity set up
– Choice of the most appropriate juridical corporation
– Assistance to set up the company/branch (opening bank accounts/capital collection) – Preparation of a business plan
– Proxies and ultimate shareholder certificate (UBO) organisation
– Deed of incorporation in front of Notary – Follow up on deed registration and filing (trade
register excerpt,..)
– Assisting in VAT registration
– Assisting to apply for a company number and for social insurance
• Payroll set up
– Assistance to create the payroll function in collaboration with a Payroll provider – Assistance for recruitment
– Preparation of local contract
– Preparation of all the documentation relating to the hiring
• Outsourcing services
– Assistance to fill in Accounting, Financial, Tax and Administrative jobs in case of shortage of personal
– Assistance to participate to specific projects (IT implementation, IFRS adaptation, reporting set up, etc....)
– Business controlling and Interim Management services
• Other services
– Credit Management services (Optimization of working capital and cash flow)
– Consolidation services
– Training sessions in Accounting, Payroll, Corporate taxes and Accounting software package (BOB, Winbooks , etc..)
• Liquidation services
– Follow up and preparation of all the liquidation legal documents
– Liquidator mandate
– Closing bank account and capital repayment – Deed of liquidation in front of Notary
– Assisting in VAT de- registration (if applicable)
OUR LEADING-EDGE
TECHNOLOGY
• Mailmaster , All email correspondence
centralised and organised in a shared inbox and “pushed” to all members of the client team • Electronic Document Management System
(“EDMS”), system provides complete paperless environment with hard copy back-up
• Alter Domus Connect, allows full access to electronic versions of corporate documents 24/7
• Leading industry software, FrontVenture (eFront), MONA (Consolidation) and experience in working with leading real estate property systems including YARDI and MRI
• Business Continuity Plan (“BCP”) and Disaster Recovery Plan (“DRP”) ensure a successful move in the event of a disaster
Alter Domus (Belgium) SPRL Avenue Roger Vandendriessche, 18 1150 Brussels Belgium T + 32 (0) 2 892 03 00 contact.be@alterdomus.com www.alterDomus.com © Alt er Domus 2 016
