HBS TIME AND ATTENDANCE
HBS – TIME AND ATTENDANCE
SYSTEM
(Huntington Business Systems)
Why HBS?
Why HBS?
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Currently used for all staff at UCLA Hospital
Currently used for all staff at UCLA Hospital
System; staff and academic personnel at UCSF
Health System and all staff at UCSD Health
Health System and all staff at UCSD Health
System.
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HBS has pay rules built into the system that
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HBS has pay rules built into the system that
automatically calculates overtime and shift
differential pay and other special pay for
Employee Responsibilities
Employee Responsibilities
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Edit and submit timesheets before the
Edit and submit timesheets before the
Logging into HBS
Logging into HBS
Once successfully logged onto HBS, the Message S di l
The Message screen displays your current vacation and sick leave g p y y balance.
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To access your timesheet, click on Employee Tasks and
th li k Ti h t
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HBS will display the timesheet in the current pay period cycle. To access 1 future pay period cycle, select the pay period.
Enter Worked Hours on the day selected.
Click on the drop down arrow and select “Time Out.”
HBS will calculate Hours and Minutes.
Employees are encouraged to submit notes regarding their non‐ productive or out of work schedule time reported.
p p
The Input Summary shows the hours entered through “Time In” and “Time Out”.
COMPLETE
HBS displays a confirmation message. Click OK button to proceed.
The timesheet now displays status of (Not Approved, The timesheet now displays status of (Not Approved, Completed). HBS sends the timesheet to the
Web Clock
Web Clock
“DGSOM/FPG HBS Web Clock” at: www.mednet.ucla.edu.
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At the start of the shift, click on the IN button. Then Click on Log Off. *If you miss an IN punch, do so as soon as you remember. Then
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At the end of the shift, log in to HBS TP Web Clock” Click on the OUT button
Leave Balances
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Displayed is a summary of all leave balances.
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To Access Leave Request, select EMPLOYEE TASKS then select LEAVE REQUESTS
Enter the first day of Requested Leave in the From column by Clicking “CALENDAR” function, and selecting the appropriate Start Date. Enter the last day of your Requested Leave in the To column by Clicking “CALENDAR” function and selecting the appropriate End Date
Clicking CALENDAR function and selecting the appropriate End Date.
The date can also be entered manually, using the mm/dd/yyyy format.
COMPLETE
Next Steps
Next Steps
1. Confirm you have an AD log in and password
1. Confirm you have an AD log in and password
to access HBS. Ask your department IT
contact if you do not have this.
2. Confirm you have access to a computer to
complete your timesheet or use web clock.
3. Mark your calendars with the Key Dates.
4. Contact your Department Payroll
4. Contact your Department Payroll
Time‐In and Time‐Out Reference Chart for Non‐Exempt Staff
ADDENDUM
STANDARD 24‐HOUR STANDARD 24‐HOUR
SCHEDULE FOR SUBMITTING AND APPROVING BIWEEKLY TIMESHEETS ADDENDUM
DEAN’S OFFICE
P P i d Ti h t D D t A l D d t P d Pay Period Timesheet Due Date Approval Due date Paydays
09/30/12 TO 10/13/12 SATURDAY 10/13/12 MONDAY 10/15/12 10/24/12
10/14/12 TO 10/27/12 SATURDAY 10/27/12 MONDAY 10/29/12 11/07/12
10/14/12 TO 10/27/12 SATURDAY 10/27/12 MONDAY 10/29/12 11/07/12
10/28/12 TO 11/10/12
**EARLY DEADLINE SATURDAY 11/10/12
