APPENDICES TO HANDBOOK AND GUIDELINES MENTORING PROGRAMME FOR UNIVERSITY WOMEN OF EUROPE

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APPENDICES TO

HANDBOOK AND GUIDELINES

MENTORING PROGRAMME FOR

UNIVERSITY WOMEN OF EUROPE

‘This project has been funded with support from the European Commission. This publication reflects the views only of the authors, and the Commission cannot be held responsible for any use which may be made of

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Appendix 2.1

Mentor Questionnaire

Mentoring is described as a long term, interactive process between a more experienced (or professional) person and a less experienced person. It is a supporting relationship, in which the more experienced person (mentor) takes the less experienced person (mentee) under her wings and provides her with direction and guidance. In this close, interactive relationship the mentor will act as counselor, advisor, educator and role model. Additionally, the mentor has the power to inspire and challenge the mentee through active communication, support and also as an important facilitator in the role socialization process. The aim of mentoring is to support the mentee in her personal development.

1. What is your age?

 31 – 40 years  41 – 50 years  51 – 60 years  61 + years

2. What is your level of education and specializations?

Degree Area

3. What is your professional and working experience in leading and/or other positions?

________________________________________________________________ ________________________________________________________________ ________________________________________________________________ ________________________________________________________________

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4. What is your area of expertise (social, educational, administrative, financial etc.) in your present position?

________________________________________________________________ ________________________________________________________________ ________________________________________________________________ ________________________________________________________________

5. What other expertise do you have, if any (Committee, Board, NGO, etc.)?

________________________________________________________________ ________________________________________________________________ ________________________________________________________________ ________________________________________________________________

6. Do you have any experience as a mentor?

 Yes  No

(If no, please go to question 7)

6a. What do you think makes a mentoring relationship possible?

________________________________________________________________ ________________________________________________________________ ________________________________________________________________ ________________________________________________________________

6b. Please identify any factors that assisted you in achieving a successful mentoring relationship

________________________________________________________________ ________________________________________________________________ ________________________________________________________________ ________________________________________________________________

6c. What were the difficulties and challenges you faced during your previous mentoring relationships?

________________________________________________________________ ________________________________________________________________ ________________________________________________________________ ________________________________________________________________

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6d. What are the advantages and/or disadvantages you have observed during your previous mentoring relationships?

________________________________________________________________ ________________________________________________________________ ________________________________________________________________ ________________________________________________________________

7. What are your expectations of a mentoring relationship?

________________________________________________________________ ________________________________________________________________ ________________________________________________________________ ________________________________________________________________

8. Do you have any experience as a mentee?

 Yes  No

(If no, please go to question 10)

9. If you have experience as a mentee, what are the advantages and/or disadvantages you have observed during your previous mentoring relationships?

________________________________________________________________ ________________________________________________________________ ________________________________________________________________ ________________________________________________________________

10. If you have mentoring experience, please make suggestions for the improvement of mentoring.

________________________________________________________________ ________________________________________________________________ ________________________________________________________________ ________________________________________________________________

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Appendix 2.2

Mentee Questionnaire

Mentoring is described as an interactive process between a more experienced person and a less experienced person. It is a supporting relationship, in which the more experienced person (mentor) takes the less experienced person (mentee) under her wings and provides her with direction and guidance. In this close, interactive relationship the mentor will act as counselor, advisor, educator and role model. Additionally, the mentor has the power to inspire and challenge the mentee through active communication, support, and as an important facilitator in the role socialization process. The aim of the mentoring is to support the mentee in her personal development.

1. Please describe your educational background (degree etc.)

________________________________________________________________ ________________________________________________________________ ________________________________________________________________ ________________________________________________________________ ____________

2. What professional qualities and experiences do you have?

________________________________________________________________ ________________________________________________________________ ________________________________________________________________ ________________________________________________________________

3. What is your age?

 22 – 30 years  31 – 40 years  41 – 50 years  51 – 60 years

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4. Why would you like to have a mentor?

________________________________________________________________ ________________________________________________________________ ________________________________________________________________ ________________________________________________________________

5. What issues and fields (e.g. professional, private) would you like to discuss with your mentor?

________________________________________________________________ ________________________________________________________________ ________________________________________________________________ ________________________________________________________________

6. What kind of professional knowledge would you like your mentor to have?

________________________________________________________________ ________________________________________________________________ ________________________________________________________________ ________________________________________________________________

7. What kind of experience would you like your mentor to have?

________________________________________________________________ ________________________________________________________________ ________________________________________________________________ ________________________________________________________________

8. How would you like to communicate with your mentor?

 Face to face meetings  Telephone

 E-mail

Please note: Multiple choice is possible.

9. What are your goals and expectations?

________________________________________________________________ ________________________________________________________________ ________________________________________________________________ ________________________________________________________________

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10. How much time would you like to spend with your mentor? ________________________________________________________________ ________________________________________________________________ 11. Other issues? ________________________________________________________________ ________________________________________________________________ ________________________________________________________________ ________________________________________________________________

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Appendix 2.3

Mentoring Programme Evaluation (Mentor Impact)

Thank you very much for taking a few minutes to provide this information. It will help us improve our programme and provide data to demonstrate the effects of mentoring on mentors and mentees. All the individual data from this survey will be kept anonymous.

Date: ________________________________________

Name of Mentor: ________________________________________ Organisation: ________________________________________

A. Programme Assessment

1. How do you evaluate the mentoring programme?

__ Very Successful __ Successful __ Slightly Successful __ Unsuccessful

2. How satisfied were you with your mentee match?

__ Very Satisfied __ Satisfied __ Moderately Satisfied __ Dissatisfied

3. Did you receive adequate assistance from the supporting organisation?

__Yes ___ No Please explain:

________________________________________________________________ ________________________________________________________________ ________________________________________________________________ ________________________________________________________________

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4. To which extent do the following statements reflect your experience? Please rate each of the following

programme components: To a Great Extent Some-what Not at all N/A

Information about the programme at the recruitment session was enough Information about the mentee was satisfactory

Mentor training was satisfactory Regular mentor support was good Interaction with the coordinator for the programme was satisfactory

Networking with other mentors was helpful

5. What is the single most important thing you got out of the programme?

________________________________________________________________ ________________________________________________________________ ________________________________________________________________

B. Mentoring Experience Assessment

6. How satisfied were you with your experience as a mentor?

__ Very Satisfied __ Satisfied __ Slightly Satisfied __ Dissatisfied

7. How would you rate your effectiveness?

__ Very Effective __Effective __ Average __ Slightly Effective __ Not Effective Please explain: ____________________________________________________ ________________________________________________________________ ________________________________________________________________ ________________________________________________________________

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8. To which extent do the following statements reflect your experiences? How did mentoring affect you

personally?

(please check all applicable responses)

To a Great Extent Some-what Not At All N/A

I learned new things about myself I found it easy to be a mentor My motivation at work increased Mentoring was time consuming I feel more productive at work after mentoring

I was happy to share my achievements It was difficult to share my failures

9. What advice do you have for your organisation regarding the mentoring programme? ________________________________________________________________ ________________________________________________________________ ________________________________________________________________ ________________________________________________________________ ________________________________________________________________ ________________________________________________________________

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Appendix 2.4

Check List

The below is a check list that can be used by the organizing association when planning and implementing a mentoring programme.

1. Organisation

1.1 Ensure that the mentoring programme has the necessary support and commitment from the organising association

1.2 Ensure that the necessary resources are available, e.g. a programme coordinator

2. Defining the aims of the programme

2.1 Set the aims and the objectives for the programme

2.2 Define the target groups, i.e. who can participate in the programme 2.3 Indicate the time commitment required from mentors and mentees

2.4 Identify the areas/topics that should be evaluated at the end of the programme

2.5 Prepare necessary questionnaires and other documentation needed for the programme

3. Recruitment

3.1 Prepare and distribute information regarding the programme through e.g. brochures, websites, advertisements to attract mentors and mentees 3.2 Provide information on recruitment procedure

4. Orientation and training

4.1 Arrange briefing sessions for mentors and mentees so that they understand the purpose and the roles and responsibilities of participating persons

4.2 Arrange training sessions for mentors to prepare them for the mentoring process

5. Matching and monitoring

5.1 Assist in finding a suitable mentor for each mentee considering the mentee’s objectives

5.2 Arrange for a coordinator who acts as the primary point of contact for the mentors and mentees in case of questions or need of assistance

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6. Evaluation

6.1 Arrange for the evaluation of the programme based on the aims and objectives identified when planning the programme

6.2 Ask the mentoring pairs to give their feedback on the programme

7. Networks and mentoring

7.1 Assess the need for establishing a network system for the mentors in order to facilitate interaction between mentors and the possibility to share and discuss experiences and support each other

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Appendix 2.5

Mentoring Agreement

Name of mentor ______________________________________ Name of mentee ______________________________________

This agreement outlines the terms, goals and expectations that have been agreed upon for the mentoring relationship between the above mentoring pair.

Preferred form of interaction

Phone Calls Meeting

Emails Joint participation at relevant seminars or other events

Duration

6 months 1 year

This mentor agreement can be terminated at any time by either party by giving notice thereof to the other party.

Frequency of meetings/calls

Weekly Every second month Monthly Quarterly

At the end of each mentoring session, the mentor and the mentee shall agree on the date, time and place for the next session. In the event that the mentor or the mentee needs to reschedule agreed sessions, the other party shall be notified thereof as soon as the need for such rescheduling has occurred.

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Mentor: ________________________________________________________________ ________________________________________________________________ ________________________________________________________________ Mentee: ________________________________________________________________ ________________________________________________________________ ________________________________________________________________

Duration of each mentoring session

1-2 hours Other:

_____________________

Meeting arrangements (chat, email, face-to-face meetings):

________________________________________________________________ ________________________________________________________________ ________________________________________________________________ ________________________________________________________________

Expected outcomes (mentor and mentee):

________________________________________________________________ ________________________________________________________________ ________________________________________________________________ ________________________________________________________________ ________________________________________________________________

Expected activities (mentor and mentee):

________________________________________________________________ ________________________________________________________________ ________________________________________________________________ ________________________________________________________________ ________________________________________________________________ Confidentiality

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The parties hereto acknowledge that the mentoring process is confidential. The mentor commits to keep any information disclosed or discussed between the mentor and the mentee under the mentoring process as confidential and not to disclose such information to any third party without the prior consent of the mentee.

Disclaimer and Waiver of Liability

The mentee acknowledges that there is no way to ascertain that the mentoring process will result in any actual benefit for the mentee or that that mentoring process or the mentor will be able to meet the expectations of the mentee in respect of the mentoring process or the expected benefits or experiences gained by the mentee. The mentee acknowledges and accepts that the mentor assumes no liability for the expected or actual outcome of the mentoring process.

This agreement has been executed in two identical copies, one for each party hereto.

Place and Date: __________________

________________________________ [Name]

______________________________ [Name]

Figure

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