PUBLIC WAYS & FACILITIES INDEX

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PUBLIC WAYS & FACILITIES

INDEX

Airport, Little River... 319

Airport, Little River Special Aviation... 323

Airport, Round Valley ... 321

Airport, Round Valley Special Aviation ... 317

Transportation – Federal and State Programs for County Roads & Bridges ... 315

Transportation – Roads & Bridges ... 303

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DEPARTMENT OF

TRANSPORTATION DIRECTOR

Eugene Calvert, Interim

ASSISTANT

DIRECTOR

DEPUTY DIRECTOR

ADMIN & BUS SVCS

DEPUTY

DIRECTOR*

(see Budget Unit 1910)

ENGINEERING

1-SENIOR CIVIL ENGINEER 2-CIVIL ENGINEER 1-RIGHT-OF-WAY/ ENVIRO AGENT 2-SR ENGINEER TECH 2-ENGINEER TECH II ROAD SUPERINTENDENT ASST ROAD SUPER

WILLITS/

BROOKTRAILS

1-SR RD CREW SUPER 1-RD CREW SUPER 5-SR EQUIP OPER 4-EQUIP OPER

LAYTONVILLE

1-SR RD CREW SUPER 2-SR EQUIP OPER 4-EQUIP OPER

COVELO

1-SR RD CREW SUPER 3-SR EQUIP OPER 2-EQUIP OPER 1-HVY EQUIP MECH

UKIAH

1-SR RD CREW SUPER 1-RD CREW SUPER 10-SR EQUIP OPER 5-EQUIP OPER 1-RD CREW SUPER (Vacant – Unfunded) 2-EQUIP. OPER.. (Vacant – Unfunded)

FORT BRAGG

1-SR RD CREW SUPER 1-RD CREW SUPER 3-SR EQUIP OPER 8-EQUIP OPER 1-RD CREW WORKER 1-SR HVY EQUIP MECH 1-HVY EQUIP MECH

BOONVILLE

EQUIPMENT SHOP

1-EQUIP SUPER 1-SR HVY EQUIP MECH 6-HVY EQUIP MECH 1-HVY EQUIP SERVICE TECH 1-PARTS SPECIALIST

BRIDGE CREW

1- BRIDGE CREW SUPER 3- BRIDGE CREW WORK

SUPPORT CREW

1- EQUIP OPER SAFETY COORDINATOR

ADMINISTRATION

1-OFFICE ADMIN 1-DEPT IT SPEC 1-STAFF ASST IV

ACCOUNTING

1-ACCOUNT MANAGER 2-ACCOUNT SPEC III 1-ACCOUNT SPEC II 1-ACCOUNT SPEC III (Vacant Unfunded)

AIRPORTS

LAND

IMPROVEMENTS*

1-DEPUTY CO SURVEYOR 2-CIVIL ENGINEER 2-SR ENGINEER TECH 3-ENGINEER TECH I (see Budget Unit 1910)

POINT ARENA

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3010 – TRANSPORTATION-ROADS AND BRIDGES

Eugene Calvert, Interim Director

MISSION STATEMENT & DEPARTMENTAL FUNCTIONS:

ROAD DIVISION:

The overall mission of the Road Division is to enhance, preserve and maintain a safe and reliable county

highway system. The County is responsible for the maintenance and operation of some 1,018 miles of

County Maintained Roads, 157 bridges and numerous related appurtenances including surface drainage

facilities, traffic control signs and signals and pavement markings. Roadways within the County system

vary from unsurfaced rural roads to fully improved minor arterials in an urban environment. The roads

within the County system provide vital economic and social transportation links, which affect the quality

of life for all residents within Mendocino County.

The Road Division accommodates the statutory functions of the County Road Commissioner in

accordance with requirements of the California Streets and Highways Code and restricted road monies.

In order to address this responsibility, road maintenance forces operate out of seven Road Maintenance

Yards throughout the County. The Road Division administers and accounts for a variety of Local, State

and Federal programs and revenue sources, including emergency matters on a 24-hour per day, seven

days a week, callout basis.

ENGINEERING DIVISION:

The Engineering Division provides professional services which help ensure that Department of

Transportation activities are conducted in accordance with applicable laws, regulations and procedures.

The Division has the responsibility for quality assurance on improvements to the County Maintained

Road infrastructure. Division personnel complete design and project management functions. Engineering

services by private consultants are coordinated and managed by the Division. Road Division personnel

manage construction of improvements to the County’s road system, assuring compliance with established

requirementsas depicted by construction plans and specifications. Comprehensive records are

maintained by the Division to verify adherence to relevant statutory requirements and regulations.

The Division is responsible for coordination with various Local, State and Federal agencies in obtaining

necessary regulatory and environmental permits. Engineering Division representatives secure

right-of-way and construction easements. The Division performs traffic studies, speed zone surveys and road

safety evaluations. The Division provides assistance to other Departments within the County as well as

responding to requests for assistance from other government agencies, private business firms and County

residents.

MAJOR ACCOMPLISHMENTS:

ROAD DIVISION:

During Fiscal Year 2000-2001, the Road Division continued the recurring, preventive maintenance

activities which are vital to the well being of the County Maintained Road System (e.g., clearing ditches,

unplugging culverts, patching deteriorated road sections, repairing bridges). In addition, the Division

performed numerous unique repair/upgrade projects, including the following:

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3010 – TRANSPORTATION-ROADS AND BRIDGES

Eugene Calvert, Interim Director

• The Road Division did the preparatory work for the asphalt concrete overlay projects, including

Vichy Springs Road, Redemeyer Road, streets in the Town of Mendocino and roads in the

County’s south cost area. Maintenance and improvements were made to roadside drainage by

replacing numerous culverts throughout the County and performing continuous control of

roadside brush and weeds (through mowing).

• Road crews continued a comprehensive dust control program by applying magnesium chloride at

several locations throughout the County. We intend to continue the dust control program,

increasing the number of treated road segments if and when additional funding becomes

available.

• The road crews continued their yearly restriping program and repainted pavement messages

throughout the County.

• Road crews completed substantial grader patching and hand patching on key roadways

throughout the County.

• Road crew (Sign Shop) continued to maintain and upgrade County road system signs and

markers.

ENGINEERING DIVISION:

In Fiscal Year 2000-2001, Engineering Division personnel accomplished an evermore-demanding

workload without staffing increases. (In fact, two key positions became vacant during the year.) We

prepared and coordinated PS&E packages for construction contracts, including storm damage repair

work, prepared scope definition packages for storm damage repairs by Road Division personnel,

coordinated and managed preparation of PS&E packages by outside consultants and advertised, awarded

and administered construction contracts. In addition to the “routine” functions, Engineering Division

representatives accomplished several major and unique projects:

• We continued to reduce the backlog of storm damage projects from both the 1997 and 1998

Winter Storms. By the end of Fiscal Year 2000-2001 all 1997 winter storm damage sites will

have been repaired, leaving only nine (of 122) 1998 storm damage sites to be completed. Repair

strategies for all nine remaining sites have been developed, with seven of the sites having design

plans complete.

• Using reprogrammed 1998 STIP Amendment funds, we placed $1.4 million worth of asphalt

concrete overlays on various County Maintained Roads, including fifteen separate streets in the

Town of Mendocino.

• We completed the installation of a temporary detour (Bailey) bridge over Robinson Creek on

Robison Creek Road to permit legal load access to those properties and residences north of the

existing bridge, which was downgraded to a 5-ton load limit by Caltrans this past summer.

• We prepared a totally revised Disadvantaged Business Enterprise (DBE) Program, based on a

newly mandated Federal Program. Working closely with Caltrans District 1 personnel, we

prepared a DBE program and developed a goal setting methodology with virtually no guidelines.

The goal setting methodology developed by staff members of the County’s Engineering Division

was the first to be approved by Caltrans and has served as a model for most other local agencies

in Caltrans District 1.

• Engineering Division personnel prepared feasibility studies in support of the Brooktrails Second

Access project and represented the Department on the ad hoc committee formed to review the

Brooktrails evacuation plan and Second Access considerations.

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3010 – TRANSPORTATION-ROADS AND BRIDGES

Eugene Calvert, Interim Director

Engineering Division personnel also performed the workload previously done by Caltrans but now

transferred to the local agencies (without additional resources) under the Caltrans “Re-engineering

Program.” This is a major undertaking, especially in the case of Federal Aid projects. Significant

discrepancies in program execution could result in withdrawal of Federal funding for such projects by the

sponsoring agency.

Finally, Division representatives provided the myriad coordination and support functions which are both

vital and resource demanding, including researching deed and right-of-way boundaries, answering

questions from Caltrans, FHWA, California Department of Fish & Game and other agencies and

responding to requests by County residents for assistance.

GOALS AND OBJECTIVES:

ROAD DIVISION:

Our goals for Fiscal Year 2001-2002 include the performance of road maintenance and repair programs in

an efficient, productive manner. In support of this overall goal, we will endeavor to fill position

vacancies (to the extent that budget constraints allow) in a timely fashion. We will emphasize preventive

maintenance efforts and set/recommend work priorities in a manner, which reflects sound planning. In

maintaining and operating components of the County Maintained Road System, we will strive to achieve

the best use of available resources, personnel, funding, materials and equipment.

Following are the objectives or the Road Division:

• Execute a substantial preventive maintenance program (including roadside ditch cleaning,

drainage culvert renovation/replacement, pothole patching, base repair and grader patching at

various locations).

• Promptly schedule and complete bridge repairs listed in inspection reports from Caltrans and

County Transportation representatives.

• Perform dust control operations for designated County Maintained Road segments.

• Along with other entities in the five Counties Salmon Conservation Planning Committee, learn

and incorporate additional road maintenance procedures that help protect and enhance fisheries.

• Acquire critically needed replacement items for the Road Division’s equipment fleet.

• In cooperation with other Transportation Divisions, effectively use information from the County’s

Pavement Management System in maintaining and improving our road system.

(6)

3010 – TRANSPORTATION-ROADS AND BRIDGES

Eugene Calvert, Interim Director

ENGINEERING DIVISION:

Our goals for Fiscal Year 2001-2002 include the provision of engineering and technical support services

in an efficient, businesslike manner. We will provide extensive training opportunities for Division

personnel, so that they can effectively perform their assigned tasks. We will strive to perform the

Engineering Division workload as efficiently as possible, regardless of the level of available resources.

Following are the objectives of the Engineering Division:

• Seismic Retrofit Program (for the remaining bridges on the County Maintained Road System):

Complete the PS&E packagesgoverning the on-site work for the three remaining bridges in the

program-by 29 March 2002.

• 1997 Storm Damage Repair Program – Federal declared disaster: Perform final inspections of the

sites designated by OES/FEMA and close out the 1997 Storm Damage Program.

• 1998 Storm Damage Repair Program – Federal declared disaster:

Complete design/PS&E packages for all remaining sites.

Commence work and complete repairs on the nine remaining sites prior to 30 June 2002.

• Complete contract for “South State Street Continuous Left Turn Lane and Illumination

Improvement Project” (1998 Hazard Elimination Safety/HES Program).

• In cooperation with other Transportation divisions, effectively use information from the County’s

Pavement Management System in maintaining and improving our road system.

• Complete PS&E and award contract for the replacement of the Russian River Bridge on School

Way at M.P. 1.31.

• Award contract for seismic retrofit of three bridges: Mina Road over North Fork of the Eel River,

Laytonville Dos Rios Road over the Middle Fork of the Eel River and Laytonville Dos Rios Road

over Burger Creek.

• Continue preliminary design and environmental review for East Side Potter Valley Road

Reconstruction and Widening (Phase I).

• Complete the design, using in-house personnel, of several salmon restoration projects and the

realignment of three County Maintained Road intersections in the coastal area of the County.

This will include PS&E packages where appropriate

• Select consultant and commence the design of two bridges to be replaced under the

HBRR/Seismic Program.

• Investigate the causes of misaligned structural components on the bridge and approaches over the

Gualala River on Gualala Road, east of Gualala. Once these causes are determined, design and

contract for the necessary rehabilitation of the structure.

• After the preferred alignment is determined for the Willits Bypass (Caltrans project), complete

the selection of a preferred alternative for a second access to Brooktrails. This will involve an

environmental review of the various recommended alternatives.

• Complete the North State Street Corridor Study, including a Plan Line Review. The review will

define and delineate the additional right-of-way necessary along the study portion of North State

Street necessary to accommodate future roadway needs, including bicycle lanes and sidewalks if

appropriate.

• Secure the additional right-of-way necessary for the Road I Improvement Project in Redwood

Valley.

• Provide for preventive maintenance and repairs of traffic signals on the County Maintained Road

System through our existing maintenance services contract.

(7)

3010 – TRANSPORTATION-ROADS AND BRIDGES

Eugene Calvert, Interim Director

Note:

A critical assumption applies to this Budget Unitthat there will be no new

declared disaster (major storm damage occurrences) during FY 2001-2002. Should we

be hit with yet another declared disaster, major reprogramming will be required.

NEW REVENUE SOURCES:

The major new revenue sources deal with salmon restoration and watershed protection programs.

Especially noteworthy is the County’s participation in California’s funding request for the Pacific Coast

Salmon Conservation and Recovery Initiative. Through the initiative, representatives from designated

counties, cities, special districts, tribal and fisheries interest groups within the states of Alaska, California,

Oregon and Washington have formally requested Federal Aid funding for salmonid restoration projects.

Another new revenue source is the 2002 STIP (State Transportation Improvement Program), which is

administered by the Mendocino Council of Governments through SB 45 provisions.

COUNTY ADMINISTRATIVE OFFICE COMMENTS:

For Fiscal Year 2001-2002, the General Fund infusion for Roads/Bridges is $1,924,230. This includes a

5% "assessed value" growth factor. The contribution contained in the Proposed Budget is $2,560,445

which includes $30,000 from Air Quality Management for dust control and a reduction of general fund

contribution in the amount of $200,000. This represents a contribution of approximately $636,215 over

the amount required by law.

This budget unit, which provides for the County’s routine preventative road maintenance is in serious

jeopardy. The Road Fund balance, which is close to depletion, is no longer sufficient to fund the chip seal

program as it did last year. Through anticipated attrition, the department has cut $200,000 from its

salaries and benefits (over and above the savings normally expected through turnover in positions) to

meet its status quo budget amount. The $200,000 reduction in general fund contribution will further

impact the department in the areas of salaries and benefits and the chip seal program. Last year’s chip seal

program was funded at $351,000 and this year funding is at $195,000. In Fiscal Year 1999-2000 the

Road Fund balance ($600,000) was used to fund this program. Based on a recent pavement management

study, the department needs approximately 1.0 million to maintain an adequate chip seal program and no

less than $4.5 million is needed on an annual basis to maintain the County’s road system at its current

state. There is a backlog of at least $71 million in unfunded infrastructure improvements.

AUTHORIZED POSITIONS:

Allocated

2000-2001 2001-2002

TOTAL:

110 110*

* The Director of Transportation is paid 42.3% from Budget Unit 1910 – Engineering and Technical

Assistance and 57.7% from Budget Unit 3010 – Roads and Bridges.

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3010 – TRANSPORTATION-ROADS AND BRIDGES

Eugene Calvert, Interim Director

COUNTY ADMINISTRATIVE OFFICE NOTES:

SALARIES & BENEFITS

Acct. 1011 -

Includes 57.7% of Director’s salary. Increases due to compensation adjustments

granted to employees in Fiscal Year 2000-2001. Includes vacancy factor of

12-14%.

SERVICES & SUPPLIES

Acct. 2150 -

Includes memberships to County Engineers Association of California, Road

Maintenance Superintendents Association and Professional Engineer

Organization.

Acct. 2184 -

Includes seismic retrofit, Eastside Potter Valley Road Reconstruction, and

various bridge replacement/repair projects.

Acct. 2189 -

Includes Pedestrian Facilities in Caspar, Potter Valley, and Willits, Fish and

Game and permit and permit review fees, chip seal program, cost accounting

system annual maintenance and update agreement, lighting and signal

maintenance costs.

REVENUES

Acct. 1501 -

Includes STP d(1) funding ($75,000), 1998 STIP amendment for bike and

pedestrian projects ($289,000), 2000 STIPA funding for railroad grade crossing

($210,000) and TEA program funding ($127,000).

Acct. 7802 -

Includes amount of property tax allocated to Road Fund and augmentation for

compensation adjustments, retirement and Health Insurance adjustments, Air

Quality Control Management District contribution for dust control program

($30,000). Also reflects reduction in general fund contribution of $200,000.

FINAL BUDGET ACTION:

During Final Budget Hearings, the Board approved a General Fund contribution increase of $282,682,

which includes an increase of $29,322 for the change in the assessed value (from estimated 5% to actual

6.6%) and $53,360 for increases to workers compensation and general liability insurance increases.

In addition, the Board authorized the use of unanticipated fund balance in the amount of $1,041,650 and

the General Fund contribution of $282,682 for one-time only expenditures including increased funding

for the chip seal program, repair of Muir Mill Road bridge, Vichy Springs Road overlay, Briceland Road

culvert improvement, and various equipment purchases.

(9)

STATE CONTROLLER COUNTY OF MENDOCINO COUNTY BUDGET FORM COUNTY BUDGET ACT STATE OF CALIFORNIA SCHEDULE 9 (1985) BUDGET UNIT FINANCING USES DETAIL

FINAL BUDGET FOR FISCAL YEAR 2001-02 CLASSIFICATION:

FUNCTION: 3 PUBLIC WAYS AND FACILITIES BUDGET UNIT: 3010 TRANSPORTATION ACTIVITY: 301 PUBLIC WAYS AND FACILITIES - P FUND: 1200 ROADS

1999-00 1999-00 2000-01 2000-01 2001-02 2001-02 2001-02 FINANCING USES CLASSIFICATION BUDGET ACTUALS BUDGET ACTUALS REQUEST RECOMMEND ADOPTED (1) (2) (3) (4) (5) (6) (7) (8)

SALARIES & EMPLOYEE BENEFITS

861011 REGULAR EMPLOYEES 3,016,334 3,001,982 3,198,490 3,151,895 3,341,400 3,241,400 3,341,400 861012 EXTRA HELP 48,448 59,439 50,700 2,784 40,900 40,900 40,900 861013 OVERTIME REG EMP 86,100 66,208 90,000 82,426 90,000 90,000 90,000 861021 CO CONT TO RETIREMENT 330,305 303,136 336,906 352,678 403,995 403,995 403,995 861022 CO CONT TO OASDI 204,032 185,200 216,240 194,189 231,245 231,245 231,245 861023 CO CONT TO OASDI-MEDIC 48,580 44,179 50,552 45,744 54,045 54,045 54,045 861024 CO CONT TO RET INCREMENT 170,705 161,260 172,777 183,200 210,855 210,855 210,855 861030 CO CONT TO EMPLOYEE INSUR 370,913 326,478 430,259 376,067 516,310 516,310 516,310 861031 CO CONT UNEMPLOYMENT INSU 11,315 5,122 11,315 5,109 11,315 0 0 861035 CO CONT WORKERS COMPENSAT 97,916 195,899 218,181 192,086 218,180 212,818 266,401

TOTAL SALARIES & EMPLOYEE BENEFITS 4,384,648 4,348,903 4,775,420 4,586,178 5,118,245 5,001,568 5,155,151

SERVICES & SUPPLIES

862050 CLTHG & PRSNAL ITEMS 0 862060 COMMUNICATIONS 862090 HOUSEHOLD EXPENSE 862101 INSURANCE-GENERAL 862120 MAINTENANCE-EQUIPMENT 862130 MAINT-STRC IMPR & GRN 862150 MEMBERSHIPS 1,740 862160 MISCELLANEOUS EXPENSE 0 862170 OFFICE EXPENSE 862181 AUDITING & FISCAL SVC 862184 ARCH ENG & PLAN SVCS 862185 MEDICAL & DENTAL SVCS 862187 EDUCATION & TRAINING 862189 PROF & SPEC SVCS-OTHR 862190 PUBL & LEGAL NOTICES 862200 RNTS & LEASES-EQUPMNT 862210 RNTS & LEASES BLD GRD 862220 SMALL TOOLS & INSRMNT 862239 SPEC DEPT EXP 862250 TRNSPRTATION & TRAVEL 862253 TRAVEL & TRSP OUT OF COUN 862260 UTILITIES 14,500 5,772 5,000 7,613 8,000 8,000 8,000 20,000 22,911 21,000 22,989 26,000 26,000 26,000 13,000 18,616 15,000 19,779 16,500 16,500 16,500 83,277 83,278 83,277 89,459 83,277 74,493 74,270 449,500 454,104 564,500 492,267 564,500 564,500 518,500 10,300 8,484 10,300 6,052 10,300 10,300 10,300 1,350 1,755 1,447 1,780 1,780 1,780 456 0 632 0 0 0 37,000 30,731 34,000 30,833 34,000 34,000 34,000 0 0 40,000 0 0 0 0 676,400 74,591 977,900 322,736 1,353,000 1,353,000 1,353,000 10,000 11,052 10,000 11,077 10,000 10,000 10,000 3,500 4,157 4,000 810 3,000 3,000 3,000 896,803 949,607 1,484,503 667,655 879,603 879,603 1,460,603 10,000 4,276 10,000 9,124 10,000 10,000 10,000 110,200 135,056 93,500 77,310 169,400 169,400 169,400 1,300 76 300 1,801 900 900 900 15,000 13,971 15,000 16,035 15,000 15,000 15,000 1,221,000 1,077,639 1,366,000 1,356,636 1,276,000 1,176,000 1,276,000 198,240 217,339 233,520 236,209 232,840 232,840 232,840 8,900 5,508 7,900 4,054 7,900 7,900 7,900 19,345 18,000 20,156 24,000 24,000 24,000

TOTAL SERVICES & SUPPLIES 3,780,660 3,138,319 4,995,455 3,394,674 4,726,000 4,617,216 5,251,993

OTHER CHARGES

863330 RIGHTS OF WAY 46,000 37,300 50,000 0 154,000 154,000 134,000

TOTAL OTHER CHARGES 46,000 37,300 50,000 0 154,000 154,000 134,000

FIXED ASSETS

864360 STRCTURS & IMPRVMENTS 0 0 0 0 35,000 35,000 35,000 864370 EQUIPMENT 56,000 44,342 483,800 449,908 25,000 25,000 612,530

(10)

FUNCTION: 3 PUBLIC WAYS AND FACILITIES BUDGET UNIT: 3010 TRANSPORTATION ACTIVITY: 301 PUBLIC WAYS AND FACILITIES - P FUND: 1200 ROADS

EXPEND TRANSFER AND REIMB

865380 INTRAFUND TRANSFERS -263,000 -178,876 -99,000 -128,777 -152,500 -152,500 -152,500 865802 OPERATING TRANSFER OUT 28,340 28,340 30,360 30,360 0 0 0

TOTAL EXPEND TRANSFER AND REIMB -234,660 -150,536 -68,640 -98,417 -152,500 -152,500 -152,500

TOTAL NET APPROPRIATIONS 8,032,648 7,418,328 10,236,035 8,332,343 9,905,745 9,680,284 11,036,174 =========== =========== =========== =========== =========== =========== ===========

LESS: REVENUES

821501 TRANSPORTATION FUNDS 482,502 229,356 412,750 132,638 825,750 825,750 648,750 822608 TRANSPORTATION PERMIT FEE 5,400 8,405 6,200 6,370 6,900 6,900 6,900 822610 CO HWY ENCROACHMENT PERMI 33,700 186,028 35,400 45,587 40,000 40,000 60,700 823100 VEHICLE CODE FINE 44,000 56,722 55,000 61,571 55,000 55,000 55,000 824100 INTEREST 100,000 44,764 50,000 72,100 50,000 50,000 50,000 825130 STATE HIGHWAY USERS TAX 1,375,000 1,202,039 1,300,000 1,224,402 1,315,000 1,315,000 1,315,000 825140 STATE COLLIER UNRUH 440,000 393,428 430,000 400,810 430,000 430,000 430,000 825487 PROP 111 STATE GAS TAX 1,155,000 1,024,092 1,105,000 1,048,238 1,120,000 1,120,000 1,120,000 825490 STATE OTHER 165,500 393,738 2,122,400 1,791,193 2,037,306 2,037,306 1,985,136 825491 STATE EXCHANGE PROG 502,390 502,390 502,390 502,390 502,390 502,390 502,390 825640 FEDERAL FOREST RESERVE 200,000 203,494 200,000 194,771 280,863 280,863 280,863 825676 FLOOD CONTROL LANDS 1,000 375 1,000 1,426 1,000 1,000 1,000 826272 INTERFD REVENUE-DOT 45,000 50,633 34,300 64,389 38,300 38,300 38,300 827500 SALE OF FIXED ASSETS 0 0 0 5,169 0 0 0 827600 OTHER SALES 5,000 3,679 5,000 2,470 5,000 5,000 5,000 827700 OTHER 10,000 22,484 760,000 679,540 15,000 15,000 377,000 827802 OPERATING TRANSFER IN 2,420,161 2,488,144 2,588,496 2,594,496 2,785,906 2,560,445 2,867,127 TOTAL REVENUES 6,984,653 6,809,771 9,607,936 8,827,560 9,508,415 9,282,954 9,743,166 =========== =========== =========== =========== =========== =========== ===========

TOTAL FUND BALANCE CONTRIBUTION 1,047,995 608,557 628,099 -495,217 397,330 397,330 1,293,008 =========== =========== =========== =========== =========== =========== ===========

(11)

3030 – TRANSPORTATION - STORM DAMAGE

Eugene Calvert, Interim Director

MISSION STATEMENT & DEPARTMENTAL FUNCTIONS:

This budget unit serves as a special use budget to accommodate the repair and restoration of the County

Maintained Road System features damaged under various declared disasters. A separate budget unit for

the Storm Damage Repair Program is vital in consideration of the complex authorization, funding,

accounting and auditing requirements of the particular Federal and State disaster programs which apply.

A fundamental consideration is that there are two separate sources of Federal disaster assistance funding

which may be applicable for a given declared disaster: Federal Highway Administration (FHWA) and

Federal Emergency Management Agency (FEMA) programs. Which (potential) funding source applies

depends on the functional classification of the road or road segment in question. FHWA has disaster

assistance responsibilities for “on system” roadways (major collectors and minor arterials). FEMA has

disaster assistance responsibilities for “off system” roadways (minor collectors and local roads). Under

various circumstances and conditions, the State also participates in disaster assistance, through Natural

Disaster Assistance Act (NDAA) procedures. The Governor’s Office of Emergency Services (OES)

coordinates such assistance.

Another factor, which supports the need for the special storm damage budget, is that it is very common to

have two or more storm damage repair programs operating concurrently. In fact, we are now dealing with

two different “official” storm damage repair programs:

• 1997 Winter Storms-Federal declared disaster

• 1998 Winter Storms-Federal declared disaster

In addition, there are, on occasion, major repairs needed for discrete sites damaged by storms that do not

get declared as disasters (e.g., 1996 storms).

Adding to the complexity of the storm damage repair program is the fact that disaster assistance

provisions vary significantly among the applicable agencies. (In fact, each agency’s reimbursement level

and reimbursement procedures can vary among separate declared disasters.) The following

reimbursement provisions apply to the presently active Federal declared disasters:

• On-system roads and bridges: FHWA is to reimburse 88.53% of the eligible repair costs

• Off-system roads and bridges:

FEMA is to reimburse 75% of the eligible repair costs.

NDAA (through OES) is to reimburse some or all of the remaining eligible repair costs.

A final consideration for the special storm damage budget concerns the mechanism used in obtaining the

appropriate funding reimbursements. Appropriations under BU 3030 must be sufficient to cover total

project costs, not just the County portion of project costs. The disaster assistance procedures under

FHWA Emergency Relief (ER) program and those of the FEMA program reflect the fact that both are

reimbursement programs. In general, we don’t see the (partial) reimbursements until several months after

the expenditure of County funds. Furthermore, the appropriations are tied to the storm damage repair

program. That is, if we don’t expend the funds on (approved) storm damage repair projects, we won’t

receive reimbursement.

(12)

3030 – TRANSPORTATION - STORM DAMAGE

Eugene Calvert, Interim Director

MAJOR ACCOMPLISHMENTS:

During Fiscal Year 2000-2001, the Department of Transportation completed repairs to the balance of the

1997 storm damage sites and completed repairs to all but nine of the 1998 storm damage repair program

(which totals 122 sites).

GOALS AND OBJECTIVES:

Our goals for Fiscal Year 2001-2002 include the following: Scheduling storm damage repair projects (by

County Forces and by contract) in a manner to best utilize available resources, ensuring that the County is

properly reimbursed for all eligible disaster recovery costs, processing reimbursements in a timely fashion

and closing out the 1997 and 1998 storm damage repair programs as soon as is practicable.

The objectives for Fiscal Year 2001-2002 include:

• Complete financial closeout of the 1997 storm damage repair program.

• Complete, by consulting engineers, PS&E packages for three 1998 storm damage sites.

• Complete the construction of all remaining 1998 storm damage sites.

• Commence financial closeout of the 1998 storm damage repair program.

Note: A critical assumption applies to this Budget Unit - that there will be no new declared

disaster (major storm damage occurrences) during Fiscal Year 2001-2002. Should we

be hit with yet another declared disaster, major reprogramming will be required.

COUNTY ADMINISTRATIVE OFFICE COMMENTS:

This budget unit is partially funded by state and federal sources with the County match coming from fund

balance contribution. The number of storm damage projects has increased from six (6) in Fiscal Year

2000-2001 to ten (10) in Fiscal Year 2001-2002.

COUNTY ADMINISTRATIVE OFFICE NOTES:

SERVICES & SUPPLIES

Acct. 2189 - Professional and Special Services Funds construction contracts for repairs.

FINAL BUDGET ACTION:

(13)

FUNCTION: 3 PUBLIC WAYS AND FACILITIES BUDGET UNIT: 3030 DOT - STORM DAMAGE ACTIVITY: 301 PUBLIC WAYS AND FACILITIES - P FUND: 1200 ROADS

862130 MAINT-STRC IMPR & GRN 21,000 82,921 0 2,630 0 0 0 862184 ARCH ENG & PLAN SVCS 490,000 172,906 189,000 258,712 192,400 192,400 192,400 862189 PROF & SPEC SVCS-OTHR 3,539,500 292,355 1,677,000 782,050 2,161,000 2,161,000 2,161,000 862190 PUBL & LEGAL NOTICES 0 323 0 581 0 0 0 862200 RNTS & LEASES-EQUPMNT 2,000 1,020 0 0 0 0 0 862239 SPEC DEPT EXP 7,000 38,229 0 5,652 0 0 0

TOTAL SERVICES & SUPPLIES 4,059,500 587,754 1,866,000 1,049,625 2,353,400 2,353,400 2,353,400

TOTAL NET APPROPRIATIONS 4,059,500 587,754 1,866,000 1,049,625 2,353,400 2,353,400 2,353,400 =========== =========== =========== =========== =========== =========== ===========

LESS: REVENUES

825460 STATE AID FOR DISASTER 3,289,625 796,345 1,640,006 941,106 2,353,400 2,353,400 2,353,400

TOTAL REVENUES 3,289,625 796,345 1,640,006 941,106 2,353,400 2,353,400 2,353,400 =========== =========== =========== =========== =========== =========== ===========

TOTAL FUND BALANCE CONTRIBUTION 769,875 -208,591 225,994 108,519 0 0 0 =========== =========== =========== =========== =========== =========== ===========

(14)

(15)

3041 – TRANSPORTATION - FEDERAL & STATE PROGRAMS

Eugene Calvert, Interim Director

MISSION STATEMENT & DEPARTMENTAL FUNCTIONS:

As a direct result of Caltrans’ “re-engineering” of Local Programs Assistance, the State’s “Local Agency

Automated Pay System” (LAAPS) was discontinued. The LAAPS program was directed at Local

Agency (County) projects funded wholly or in part by Federal and/or State monies, usually with a County

match. Under the LAAPS program, Caltrans held all of the County’s Federal and State allocations for

Federal projects until sufficient funds were accumulated for the next project. When the project went to

bid, we would transfer the County’s match requirement amount (based on the bid amount) to Caltrans to

be placed on deposit with the accumulated funds. Following award, we would administer the contract and

send monthly pay estimates to Caltrans. Caltrans would make payment directly to the contractor out of

the County’s accumulated funds. With the demise of LAAPS, the County must now budget the entire

contract cost, make payments directly to the contractor and then seek reimbursement of applicable State

and/or Federal monies. Budget Unit 3041 was created to accommodate this process.

COUNTY ADMINISTRATIVE OFFICE COMMENTS:

STIP amendment projects are funded through this budget unit. Projects for the Federal and State Program

for Fiscal Year 2001-2002 have been reduced due to Road Fund budget constraints.

COUNTY ADMINISTRATIVE OFFICE NOTES:

SERVICES & SUPPLIES

Acct. 2189 - Includes funding for Robinson Creek Bridge Replacement, Gualala River Bridge

Replacement, HES continuous left turn South State Street, Seismic retrofit

program – 7 bridges, railroad grade crossing improvements, HES remove obstacles

Boice Lane.

FINAL BUDGET ACTION:

(16)

FUNCTION: 3 PUBLIC WAYS AND FACILITIES BUDGET UNIT: 3041 DOT - ROADS & BRIDGES ACTIVITY: 302 PUBLIC WAYS AND FACILITIES - T FUND: 1200 ROADS

862189 PROF & SPEC SVCS-OTHR 9,363,000 4,706,865 2,418,000 1,898,534 980,000 980,000 980,000

TOTAL SERVICES & SUPPLIES 9,363,000 4,706,865 2,418,000 1,898,534 980,000 980,000 980,000

TOTAL NET APPROPRIATIONS 9,363,000 4,706,865 2,418,000 1,898,534 980,000 980,000 980,000 =========== =========== =========== =========== =========== =========== =========== LESS: REVENUES 825490 STATE OTHER 8,903,000 5,282,445 2,463,000 1,548,827 980,000 980,000 980,000 TOTAL REVENUES 8,903,000 5,282,445 2,463,000 1,548,827 980,000 980,000 980,000 =========== =========== =========== =========== =========== =========== ===========

TOTAL FUND BALANCE CONTRIBUTION 460,000 -575,580 -45,000 349,707 0 0 0 =========== =========== =========== =========== =========== =========== ===========

(17)

3050 – ROUND VALLEY AIRPORT

Eugene Calvert, Interim Transportation Director

MISSION STATEMENT & DEPARTMENTAL FUNCTIONS:

The overall mission of the Round Valley Airport is to provide a facility for general aviation in this

somewhat remote area of the County. Services provided include the runway, lighting system and tie

down area.

MAJOR ACCOMPLISHMENTS:

In Fiscal Year 2000-2001 the main accomplishment at the Round Valley Airport was the continued

provision of services to the general aviation community and working with County Counsel toward

resolution of the “Round Valley Indian Land Exchange Agreement.” An aboveground, card lock fueling

system will be installed prior to the end of the fiscal year.

GOALS AND OBJECTIVES:

The goal at the Round Valley Airport is the continued provision of services to the general aviation

community in a safe, timely, cost-effective manner.

The main objective at the Round Valley Airport is the continued maintenance to allow the provision of

services to the general aviation community. An additional objective is the resolution of the “Round

Valley Indian Land Exchange Agreement”. A final objective is the identification of grants/programs to

enhance Airport operations, with little or no County funding requirements, such as the State Aeronautics

Program funding of an overlay of the runway and other asphalt concrete areas of the airport with only a

small County match of funds.

COUNTY ADMINISTRATIVE OFFICE COMMENTS:

The Department of Transportation has identified a one-time funding need of $12,000 which would be the

County’s match for $107,000 of State funding to overlay the Round Valley Airport runway and other

aircraft areas.

FINAL BUDGET ACTION:

During Final Budget Deliberations, the Board approved one-time funding of $12,000 for the resurfacing

of the Round Valley Airport runway.

(18)

FUNCTION: 3 PUBLIC WAYS AND FACILITIES BUDGET UNIT: 3050 DOT - ROUND VALLEY AIRPORT ACTIVITY: 302 PUBLIC WAYS AND FACILITIES - T FUND: 1100 COUNTY GENERAL

862060 COMMUNICATIONS 1,000 880 1,000 833 1,000 1,000 1,000 862090 HOUSEHOLD EXPENSE 100 0 100 0 100 100 100 862130 MAINT-STRC IMPR & GRN 3,133 4,970 4,334 6,299 4,184 4,184 4,184 862170 OFFICE EXPENSE 100 25 100 0 100 100 100 862184 ARCH ENG & PLAN SVCS 1,200 0 0 0 0 0 0 862189 PROF & SPEC SVCS-OTHR 3,000 3,000 3,000 3,000 3,150 3,150 122,150 862210 RNTS & LEASES BLD GRD 4,300 0 4,300 0 4,300 4,300 4,300 862239 SPEC DEPT EXP 800 0 800 0 800 800 800 862260 UTILITIES 1,000 935 1,000 656 1,000 1,000 1,000

TOTAL SERVICES & SUPPLIES 14,633 9,810 14,634 10,788 14,634 14,634 133,634

TOTAL NET APPROPRIATIONS 14,633 9,810 14,634 10,788 14,634 14,634 133,634 =========== =========== =========== =========== =========== =========== ===========

LESS: REVENUES

824200 RENTS & CONCESSIONS 1,289 865 1,290 1,106 1,290 1,290 1,290 825490 STATE OTHER 0 0 0 0 0 0 107,000

TOTAL REVENUES 1,289 865 1,290 1,106 1,290 1,290 108,290 =========== =========== =========== =========== =========== =========== ===========

TOTAL NET COUNTY COST 13,344 8,945 13,344 9,682 13,344 13,344 25,344 =========== =========== =========== =========== =========== =========== ===========

(19)

3060 – LITTLE RIVER AIRPORT

Eugene Calvert, Interim Transportation Director

MISSION STATEMENT & DEPARTMENTAL FUNCTIONS:

The overall mission of the Little River Airport is to provide a facility for general aviation to serve the

central Mendocino coast. Services provided include the runway, lighting system, taxiway, tie down area

and both County-owned and private portable hangars. An aboveground, card lock fueling system

provides avgas to the aviation community using the airport. Airport Supervisor services are provided by

contract.

MAJOR ACCOMPLISHMENTS:

The Department of Transportation continued to work with the Little River Airport Advisory Committee

to prioritize a diverse group of airport issues, such as providing additional hangars at the airport and

updating the Airport Master Plan. The main accomplishment at Little River Airport was the recurring

maintenance necessary to continue providing services to the general aviation community.

GOALS AND OBJECTIVES:

Our goal is to work productively with the Little River Airport Advisory Committee. If the Committee is

to be effective, involvement and coordination by the Department of Transportation will be essential. In

Fiscal Year 2001-2002, the goal at Little River Airport is the continued provision of services to the

general aviation community in a safe, timely, cost-effective manner.

In Fiscal Year 2001-2002, the main objective at the Little River Airport is performing the recurring

maintenance needed for provision of services to the general aviation community.

FINAL BUDGET ACTION:

(20)

FUNCTION: 3 PUBLIC WAYS AND FACILITIES BUDGET UNIT: 3060 DOT - MENDOCINO CTY AIRPORT ACTIVITY: 302 PUBLIC WAYS AND FACILITIES - T FUND: 1100 COUNTY GENERAL

862060 COMMUNICATIONS 800 1,457 1,300 1,706 1,400 1,400 1,400 862090 HOUSEHOLD EXPENSE 2,400 2,181 2,400 2,049 2,200 2,200 2,200 862101 INSURANCE-GENERAL 7 7 7 0 7 7 7 862130 MAINT-STRC IMPR & GRN 5,695 11,380 6,253 6,252 4,261 4,261 4,261 862170 OFFICE EXPENSE 100 275 100 116 100 100 100 862184 ARCH ENG & PLAN SVCS 1,000 146 0 0 0 0 0 862189 PROF & SPEC SVCS-OTHR 43,800 43,800 43,800 46,685 43,950 43,950 43,950 862190 PUBL & LEGAL NOTICES 0 51 0 47 0 0 0 862200 RNTS & LEASES-EQUPMNT 8,290 8,290 8,112 8,112 7,934 7,934 7,934 862239 SPEC DEPT EXP 1,000 1,158 1,000 578 1,000 1,000 1,000 862260 UTILITIES 2,000 2,150 2,000 2,507 2,400 2,400 2,400

TOTAL SERVICES & SUPPLIES 65,092 70,895 64,972 68,052 63,252 63,252 63,252

FIXED ASSETS

864370 EQUIPMENT 0 98,277 0 0 0 0 0

TOTAL FIXED ASSETS 0 98,277 0 0 0 0 0

TOTAL NET APPROPRIATIONS 65,092 169,172 64,972 68,052 63,252 63,252 63,252 =========== =========== =========== =========== =========== =========== ===========

LESS: REVENUES

824200 RENTS & CONCESSIONS 39,700 35,363 38,580 34,749 36,860 36,860 36,860 827600 OTHER SALES 14,000 5,377 15,000 13,022 15,000 15,000 15,000

TOTAL REVENUES 53,700 40,740 53,580 47,771 51,860 51,860 51,860 =========== =========== =========== =========== =========== =========== ===========

TOTAL NET COUNTY COST 11,392 128,432 11,392 20,281 11,392 11,392 11,392 =========== =========== =========== =========== =========== =========== ===========

(21)

3080 – ROUND VALLEY AIRPORT SPECIAL AVIATION

Eugene Calvert, Interim Transportation Director

This budget is used to identify projects or programs at the Round Valley Airport that qualify for funding

through Special Aviation Funds. The County receives an annual grant of $10,000 from the Aeronautics

Program of the California Department of Transportation. These funds are accumulated in a Special

Aviation Fund for the Round Valley Airport and can only be used at this Airport. The monies may be

used for the purchase and maintenance of certain fixed assets under specific conditions. There is a

five-year (or $50,000) accumulation limitation and the funds are held by the State until required for

expenditure.

FINAL BUDGET ACTION:

(22)

FUNCTION: 3 PUBLIC WAYS AND FACILITIES BUDGET UNIT: 3080 DOT - ROUND VALLEY AIRPORT ACTIVITY: 302 PUBLIC WAYS AND FACILITIES - T FUND: 1207 AVIATION - ROUND VALLEY

862130 MAINT-STRC IMPR & GRN 45,000 0 5,000 0 5,000 5,000 5,000

TOTAL SERVICES & SUPPLIES 45,000 0 5,000 0 5,000 5,000 5,000

TOTAL NET APPROPRIATIONS 45,000 0 5,000 0 5,000 5,000 5,000 =========== =========== =========== =========== =========== =========== ===========

LESS: REVENUES

825120 STATE AID FOR AVIATION 45,000 41,700 5,000 7,000 5,000 5,000 5,000 827700 OTHER 0 0 0 39,615 0 0 0

TOTAL REVENUES 45,000 41,700 5,000 46,615 5,000 5,000 5,000 =========== =========== =========== =========== =========== =========== ===========

TOTAL FUND BALANCE CONTRIBUTION 0 -41,700 0 -46,615 0 0 0 =========== =========== =========== =========== =========== =========== ===========

(23)

3090 – LITTLE RIVER AIRPORT SPECIAL AVIATION

Eugene Calvert, Interim Transportation Director

This budget is used to identify projects or programs at the Little River Airport that qualify for funding

through Special Aviation Funds. The County receives an annual grant of $10,000 from the Aeronautics

Program of the California Department of Transportation. These funds are accumulated in a Special

Aviation Fund for the Little River Airport and can only be used at this Airport. The County match and

the monies may be used for the purchase and maintenance of certain fixed assets under specific

conditions. There is a five-year (or $50,000) accumulation limitation and the funds are held by the State

until required for expenditure.

FINAL BUDGET ACTION:

(24)

FUNCTION: 3 PUBLIC WAYS AND FACILITIES BUDGET UNIT: 3090 DOT - MENDOCINO CTY AIRPORT ACTIVITY: 302 PUBLIC WAYS AND FACILITIES - T FUND: 1208 AVIATION - LITTLE RIVER

862130 MAINT-STRC IMPR & GRN 5,000 74,877 5,000 0 10,000 10,000 10,000

TOTAL SERVICES & SUPPLIES 5,000 74,877 5,000 0 10,000 10,000 10,000

TOTAL NET APPROPRIATIONS 5,000 74,877 5,000 0 10,000 10,000 10,000 =========== =========== =========== =========== =========== =========== ===========

LESS: REVENUES

825120 STATE AID FOR AVIATION 5,000 50,000 5,000 0 10,000 10,000 10,000

TOTAL REVENUES 5,000 50,000 5,000 0 10,000 10,000 10,000 =========== =========== =========== =========== =========== =========== ===========

TOTAL FUND BALANCE CONTRIBUTION 0 24,877 0 0 0 0 0 =========== =========== =========== =========== =========== =========== ===========