SAP FINANCIALS
INTEGRATION
SAP FI ECC6.0 INTEGRATION WITH OTHER
MODULES
SAP FI Integration with Other Modules
Overview
Financial activities from other SAP modules are integrated
with FI
SAP FI Integration with Material Management (MM)
Procure to Pay
• Purchasing Master Data – Vendor Master – Material Master
• Procure to Pay – Purchase Order – Account Assignment
• Procure to Pay – Goods Movement
– Automatic account determination for goods movement (goods receipt, goods issue, transfer)
• Procure to Pay – Invoice Verification
Purchasing Data – Material Master
• Pricing control of material: Standard price or Moving Average Price • Valuation Class: determine G/L accounts which needs to be updated for goods movement
Purchase Order – Account Assignment
• Determine purchase order specification
– For example, what the purchase order is raised for, e.g., asset, non-stock, services
– Only for non-material purchase orders
– Nature of the account assignment (cost object), e.g., cost centre, sales order, project
– Indicates which account is used at goods receipt and invoicing
Purchase Order – Account Assignment (cont.)
• Determine purchase order specification
– FI posting will be created automatically based on the account assignment and account determination (for material purchase) – Example:
Account Assignment = Blank (Material) Goods Receipt
Dr. Material Cr. GR/IR
Account Assignment = A (asset) Goods Receipt
Dr. Asset Cr. GR/IR
Account Assignment: Example
Enter Account assignment Cat here List of Account Category
Goods Movement – Account Determination (1 of 3)
• Determine purchase order specification
– For example, what the purchase order is raised for, such as asset, non-stock, services
– Only for non-material purchase orders
– Nature of the account assignment, for example, cost center, sales order, project
– Indicates which account is used at goods receipt and invoicing
Goods Movement – Account Determination (2 of 3)
• Determine purchase order specification (cont.)
– FI posting will be created automatically based on the account assignment and account determination (for material purchase)
– Example:
Account Assignment = Blank (Material)
Goods Receipt Dr. Material Cr. GR/IR
Account Assignment = A (asset)
Goods Receipt Dr. Asset Cr. GR/IR
Goods Movement – Account Determination (3 of 3)
• Roadmap to Automatic Posting
– Valuation Class is maintained in Material Master – Accounting View
• For example, Material 100-401 with Valuation class 7900
– Account determination has been configured for movement type and valuation class
• For example, Movement Type 101 (goods receipt) for valuation class 7900 is debited to stock account
Account Determination – Example
Invoice Verification
• When a vendor invoice is entered through MM invoice verification, automatic posting is generated to FI
• If the Purchase Order is set with goods receipt, invoice verification is a 3-way matching (e.g., quantity from the goods receipt and price/invoice amount from the PO)
• Transaction code MIRO
Purchase Order from FI Invoice
• Purchase Orders can be drilled into from FI invoice and vice versa
– Transaction code FB03
– Enter the FI document number
– Go to Environment and select Original Document – Click on Purchase Order number to display the PO
FI Invoice from Purchase Order
• Transaction code ME23N • Go to PO History
• Click on the Invoice Receipt material document • Click on FI documents button
SAP FI Integration with SD
Customer Credit Management
• Credit limit is assigned per customer
We can determine when the checking is done: order, delivery, goods issued, etc.
Sales Order – Credit Check Example
• System checks customer outstanding balance against the credit limit allowed before a sales order can be saved
Sales Order – Revenue Account Determination (1 of 3)
Condition Type determines items included in the Sales Order, for
Sales Order – Revenue Account Determination (2 of 3)
Account key is assigned to condition type
Sales Order – Revenue Account Determination (3 of 3)
Account key and other parameters determine GL accounts for automatic posting during A/R
Condition type Sales Org Account key
Profit Center Assignment in Material Master
• Default profit centre is maintained in Material Master
• This profit centre will be taken to Sales Order and then to A/R invoice generated from the
Billing/Invoicing (1 of 3)
• When a billing document is created, the system
automatically creates all relevant accounting documents
Billing/Invoicing (3 of 3)
• Display Billing document from FI Invoice:
– Transaction code FB03
– Enter the FI document number
SAP FI Integration with
Controlling
• Controlling (CO) and Financial Accounting (FI) are independent components in the SAP
system but the data flow between the two components takes place on a regular basis
• All data relevant to cost flows automatically to CO from FI
• The system assigns the costs and revenues to different CO account assignment objects like:
• Cost centres
• Business processes • Projects or orders
• All relevant accounts in FI are managed in CO as cost elements or revenue elements, which enables one to compare and reconcile values from CO and FI
Transaction Type: Settlement
Accounting Documents
• Accounting documents consist of FI document, Special Ledger document, Profit Centre document, Profitability Analysis document, and CO document
• Display Billing document from FI invoice:
• Transaction code FB03
• Enter the FI document number
• List of Accounting docs:
– FI document
– Profit centre document
– Special Ledger document
SAP Purchase to Pay Flow- SAP MM
S
AP MM ( Ma te r i a l s M ana g e me n t)
1. SAP MM (Materials Management) is a module of the SAP Enterprise Resource Planning
(ERP) package that is used for Procurement Handling and Inventory Management.
2. The module has two important master data – material and vendor.
3. Broadly, the various levels that can be defined for a SAP MM implementation are: Client, Company Code, Plant, Storage Location and Purchase Organization.
4. This is the largest and most complex in all of SAP modules. It can be divided into five major
components. There are: materials management, plant
maintenance, quality management, production planning and control, and a project management system. Each is divided into number of subcomponents.
5. SAP Materials management covers all tasks within the supply chain, including consumption-based planning, planning, vendor evaluation and invoice verification.
6. It also includes inventory and warehouse management to manage stock until usage dictates the cycle should begin again. Electronic Kanban/Just-in-Time delivery is supported. 7. Material Management covers the functionality required to
purchase goods and services, manage inventory, and inspect incoming materials.
8. The Purchasing function includes creation of requisitions, requisition approval, purchase order generation, and receipt of goods and services.
9. Inventory Management includes issuing and transferring inventory, inventory restocking,
and the inventory count and adjustment processes. T
h e b a s i c o f the p u r c ha se t o p a y f l o w i s e xp l a i ne d b elo w . 1. Determination of Requirements
In this step, there is a requirement of material or service, which must be procured externally, from the user. The requirement must be
recorded as Purchase Requisition (PR) document in SAP MM.
Purchase Requisition (PR) is an internal purchasing document in SAP ERP that is used to give notification to responsible department about the requirement of material/service and to keep track of such
requirement.
After the PR has been created in the previous step, the responsible department must process it. The buyer of the procurement department must determine the possible sources of supply of the material/service specified in the PR.
3. Vendor Selection
If in the previous step, there are some outline agreements or info record documents that can be used as references to create a PO, the buyer can select or choose which vendor that will be appointed to provide the material/service at this time.
4. PO Processing
In the previous step, the buyer has selected the vendor which will provide the material/service needed in PR. In this step, the buyer creates a Purchase Order (PO) based on the PR and the reference document (that can be an outline agreement, an info record, or a quotation).
5. PO Monitoring
After the PO has been sent to the vendor, the buyer has the responsibility to monitor whether the vendor delivers the material/service at the right time on the right place.
6. Goods Receipt
When the vendor delivers the material or perform the service, the responsible person of the company must perform the goods receipt (GR) or service acceptance (SA) transaction. The GR/SA will update the PO history.
7. Invoice Verification
After the vendor delivered the material/service, it will send the invoice to the person responsible in the company. Invoice is a formal document issued by a vendor to the company to request the payment for the material or service that the vendor has already provide to the company according to the terms of payment agreed in the PO.
8. Payment Processing
After the Invoice Receipt (IR) transaction has been posted, the
vendor’s account payable will increase and the company must process the payment to that vendor as stated in the terms of payment of the PO. The payment transaction will be performed in FI module. After the payment has been posted, the vendor’s account payable will be
debited and the cash or bank account will be credited.
SAP MM stands for Materials Management and this is part of SAP Logistics includes: 1. Requisitions 2. Purchase orders 3. Goods receipts 4. Accounts payable 5. Inventory management 6. BOM’s
7. Master raw materials, finished goods etc Some of the Main SAP MM Transactions are:
1. ME51N – Create Requisition 2. ME21N – Create Purchase Order 3. MIGO – Goods receipt a PO 4. MIRO – Create Invoice
One of the main areas covered by MM module is
Purchasing/Procurement. The purchasing process is initially started when there is a requirement of material/service from a user. If the material/service cannot be obtained from company’s internal resource, the responsible person of that company must find the vendor/supplier which can provide it on the required date. The purchasing process is ended when the payment processing to the vendor that supply the material/service has been done.
SAP Order to Cash Flow- SAP SD
SAP SD is simply Sales and Distribution
1. It’s all about selling goods & distributing them to relevant parties and gets the payments
for relevant parties.
2. Helps to optimize all the tasks and activities carried out in sales, delivery and billing.
3. Key elements are: pre-sales support, inquiry processing, quotation processing, sales order processing, and delivery processing, billing and sales information system.
4. SAP SD application components fulfills many of the international requirements that supports the sales and distribution activities with functions such as pricing and conditions, customer order processing, delivery monitoring, billing, credit and risk
management.
5. The SAP sales and distribution is part of the logistics module that support your customers, starting from quotations, sales order and all the way towards billing the customer.
6. It is tightly integrated with the MM and PP functional modules. It allows companies to
input their customer sales price, check for open orders and forecast etc.
T
h e m o st i mp o r t an t ba s i c f un c t i ona l fe a t u r e s i n t h e S D m odu l e are: 1. Pricing 2. Availability Check 3. Credit Management 4. Material Determination 5. Output Determination 6. Text Processing
SAP SD stands for Sales and Distribution and this is the module which is used to manage customer- focused activities, from selling to delivery, including
2. Sales orders 3. Pricing
4. Picking (and other warehouse processes) 5. Packing
So
me o f the m a i n S AP S D t r an s a c t i on s are: 1. VA01 – Create Customer Order
2. VL01N – Create a Delivery 3. VA03 – Display a Order
4. VL02N – Change Customer Delivery (F20 is to post a good issue)
5. VA05 – List Orders 6. VF01 – Create a Invoice T
h e Or de r to C a sh f l o w r o u g h l y f o ll o w s t h e f o ll o wi n g s equen c e -
1. A customer orders some items from your company by creating a sales order
2. Your company decides to deliver the items ordered by the customer.
3. This is recorded by creating a outbound delivery document 4. Once the items are available for sending to the customer,
you post goods issue which reduces your inventory and puts the delivery in transit. This will create a material document. 5. You will post goods but the material document created will be stored in tables.
6. You will then create shipment document to actually ship the items.
7. You finally create a sales billing document.
8. This will have a corresponding accounting document created that will be in different tables.
9. When customer pays to your invoice, it will directly hit your AR account in FI.
