Release Notes – Build 384
Chart of Accounts ConversionBuild 384 is focused on the standard Chart of Accounts, which is optimized for manufacturing and for the DBA system. A new COA Conversion screen enables you to convert your existing accounts to the standard Chart of Accounts and standard Account Assignments settings.
If you replicated your old system’s chart of accounts in DBA, it is highly unlikely that it is structured properly for manufacturing accounting, especially when it comes to labor and overhead absorption and payroll.
Unless you have a compelling reason to stay with your existing Chart of
Accounts, we recommend that you convert to the standard Chart of Accounts so
that you get the full benefits of manufacturing accounting.
Payroll Accounting
In a manufacturing accounting system, payroll accounts must be structured properly to offset absorbed labor and overhead costs. If you convert to the standard Chart of Accounts, your payroll expenses are categorized into six groupings: Billable Service, Direct Labor, Indirect Labor, Sales & Marketing, R &
D, and Administration.
Chapter 13C of the Operating Guide, Payroll Accounting, has been extensively revised and shows you how to set up your payroll system, including CheckMark
Payroll® and outside payroll services. Do you need an accounting “startover?”
If you’ve never fully implemented the DBA accounting system or you’ve been using the Financial Transfer module and wish to convert to the DBA financial modules, step-by-step procedures are now detailed in a new chapter 13D,
Accounting Startover, in the Operating Guide. An integral component of the
accounting startover is the new COA Conversion screen.
Using the “training company” to preview updates
Before going “live” with a product update, all your users can safely preview and experiment with the update on your own company data by installing our “training company” option.
How is the training company distributed?
• The training company can be downloaded from the “What’s New” area of the online support center, along with installation instructions.
NOTE: A support center subscription is required to access the training company download file.
New Features
Data Import
(File – Data Import)
Data Import has been expanded to now include these tables:
• Customer Contacts • Supplier Contacts
• Item Sources (Suppliers/Mfgrs) • Base Prices
• Qty Price Breaks
Additionally, BOM Routings and BOM Components have now been split into separate import screens.
Inventory Defaults
(Inventory – Inventory Setup – Inventory Defaults)
Unit Price Decimal Places
This new setting enables you to expand unit selling price fields in Sales Orders,
Base Prices, and Contract Prices from the current two decimal places up to as
many as six decimal places.
Chart of Accounts
(GL – General Ledger Setup – Chart of Accounts)
Two new buttons enable you to restructure or simplify your Chart of Accounts.
Change Button
COA Conversion (New)
(GL – General Ledger Setup – COA Conversion)
This new screen enables you to convert your existing Chart of Accounts to the standard Chart of Accounts. You simply drag your current GL Account from the upper grid and drop it on its standard account equivalent in the lower grid. You can also create new standard accounts on the fly for special accounts that only apply to your company. When updated, the Chart of Accounts, past transactions, and Account Assignments settings get changed to the standard account
numbers.
Clear Account Balances (New)
(GL – General Ledger Setup – Clear Account Balances)
This new utility replaces the old Clear Ledger screen and is used during system implementation or an accounting startover to reset all your account balances to zero. Unlike Clear Ledger, which deleted all past transactions, Clear Account
Balances preserves all past transactions and zeroes out account balances
through a batch journal entry.
Payroll Import (New)
(GL – Payroll Import)
This new screen enables you to import payroll employee and vendor payments into DBA, either in detail or summary format as well as a specific import option for CheckMark Payroll®.
Operating Guide Changes
The following chapters are either new or have been extensively revised: • 1-2. Data Import
• 13-1C. Chart of Accounts • 13-1F. COA Conversion
• 13-1G. Clear Account Balances • 13-3. Payroll Import
Implementation Planner Changes
The following tasks have been added to the Implementation Planner: • 2-1-3. Payroll System Selection
• 2-2-9. New Payroll Setup • 4-14. Payroll Startup
Bank Account Assignments (2-2-5) has been moved ahead of Sales & COGS Setup (2-2-7) and Misc Purchases Setup (2-2-8).
New Video Training Courses
Training videos are located in the online Support Center and are accessible to customers with support subscriptions.
Data Import • Introduction • QuickBooks Export • Spreadsheet Edit • Import Wizard • BOM Import COA Conversion • Why Convert? • Conversion Overview • Advance Planning • COA Conversion • Payroll Conversion
Std Chart of Accounts Changes
If you are already on the standard Chart of Accounts and wish to stay
synchronized with any changes we make, you can use the new Change and
Merge buttons in the Chart of Accounts screen to apply these changes. Payroll Liabilities
This Account Group has been simplified as follows: 22000 Deductions Payable
51500 Service – Workmans Comp
Direct Labor
54000 Absorbed Labor
54100 Labor Payroll – Benefits 54200 Labor Payroll – Taxes 54300 Labor Payroll – Wages 54400 Labor – Workmans Comp 54500 Contract Labor
Indirect Labor
59000 Indirect Payroll – Benefits 59100 Indirect Payroll – Taxes 59200 Indirect Payroll – Wages 59300 Indirect – Workmans Comp
Sales & Marketing
60200 Sales Payroll – Benefits 60220 Sales Payroll – Commissions 60240 Sales Payroll – Taxes
60260 Sales Payroll – Wage 60280 Sales – Workmans Comp
R & D
61800 R & D Payroll – Benefits 61820 R & D Payroll – Taxes 61840 R & D Payroll – Wages 61860 R & D – Workmans Comp
Administration
62100 Admin Payroll – Benefits 62200 Admin Payroll – Taxes 62300 Admin Payroll – Wages 62400 Admin – Workers Comp 62500 Payroll Service
New Account
