2. Approval of Minutes: 12.01.11 RK moved to approve, as corrected - all approved 3. Executive Director Report MM reviewed his report.

(1)

January 19, 2012 • Notice of Regular Meeting of the Board of Directors

Agenda I. OPENING

A. Call to Order (7:00) B. Verse

C. Roll Call and Establishment of Quorum

II. PUBLIC COMMENT (7:05) This portion of the meeting is set aside for members of the audience to make comments or raise issues that are not specifically on the agenda or for those that are on the agenda. These presentations are limited to three (3) minutes per presentation and the total time allotted to non-agenda items will not exceed fifteen (15) minutes.

III. OPEN SESSION

A. Communications (7:20)

1. Board Member Questions, Comments, Clarifications of the Agenda 2. Approval of Minutes: 12.15.11

3. Executive Director Report

4. Committee Reports: Executive Committee, Board Development, Transition, Facilities B. Board Development (8:00): Report from the Alliance for Public Waldorf Education Conference C. Finance (8:15)

1. Monthly Financials (action)

2. FOLOCS Report: Annual Giving Campaign D. Governance (8:35)

1. Facilities Committee Mandate (action) 2. Priority Enrollment Policy (action) 3. Strategic Planning (discussion)

E. Report Items not covered in Packet: can include appreciations and reports from work groups

IV. CLOSED SESSION (9:00)

A. Conference with Labor Negotiator

1. Agency Designated Representative: Matthew Morgan, Executive Director 2. Employee Organizations: Live Oak Teachers Association

V. OPEN SESSION

A. Report out of Closed Session on actions taken, if any

VI. ADJOURNMENT (9:30)

(2)

December 15, 2011• Regular Meeting of the Board of Directors

Minutes

I. OPENING

A. Call to Order (7:05)

B. Verse

C. Roll Call and Establishment of Quorum

Present:

Cliff Schlueter (CS)

Tom Gallup (TG)

Metha Singleton (MS)

Bobbie Smith (BS)

Debbie Elam (DE)

Rachel Kaplan (RK)

Julie Yarnall (JY)

Also present: Matthew Morgan (MM), Executive Director

II. PUBLIC COMMENT (7:06)

No comments

III. OPEN SESSION

A. Communications (7:06)

1. Board Member Questions, Comments, Clarifications of the Agenda

No questions, comments, or clarifications

2. Approval of Minutes: 12.01.11



RK moved to approve, as corrected - all approved

(3)

4. Committee Reports: Executive Committee, Board Development, Finance, Facilities

Executive Committee: DE will submit the minutes from the Executive

Committee. There was much discussion around the budget and possible

scenarios. Also discussed was the need to mold the Transition Committee into a

Personnel Committee. The next meeting will be Jan. 12, 2012

Communications and Outreach - Discussion on how to involve motivated

parents/community members, also talked a lot about the budget.

Board Development Committee: DE shared the idea of bringing representatives

from all the charters (Board Chairs) together was discussed. Also discussed were

the logistics for upcoming Board election - slated to begin process in January

with elections in mid-February. Also discussed attendance at the Alliance

Conference and the desire to bring back and share take-aways. The next

meeting is Jan 18th at 12:30.

Finance Committee: TG shared that the budget was discussed and potential cuts

were identified, but news from the State has changed the landscape. See

minutes.

Facilities Committee: RK reviewed the minutes. Meetings are the 3rd Monday

of each month - January's meeting date TBD.

B. Board Development: Duty of Care; Duty of Loyalty (7:40)

DE shared the readings regarding a Board's duty of care and loyalty.

A parent shared that it doesn't seem that many within the community might not

understand exactly the function of the Board. Perhaps a bigger blurb in the

Leaflet would be helpful.

C. Finance (7:45)

1. Monthly Financials (action)

TG reviewed the monthly financials. The numbers are still not exact, due to the

changing budget, but will be rectified in 1st Interim.

MM pointed out the success of the Independent Study option and its positive

effect on overall attendance percentage.

(4)

2. FOLOCS Report

BS shared that their contribution will probably be closer to $220,000, although

$210,000 has been built into the school's budget. There has been an increase in

the number of families pledging, attributed to an email letter was sent to those

families not currently pledging. We are currently up (both in number of families

pledging and overall pledge dollars) over last year. The Holiday Appeal Letter

will be sent out soon - a draft was circulated for Board input.

3. Adoption of First Interim Financials (action)

MM reviewed the budget documents.



TG moved to approve - all approved

D. Governance (8:50)

1. Student Culture Program (action)

MM explained that the faculty has not finished with the document, no action will

be taken at this meeting.

RK expressed a concern about teachers using different approaches - Tribes vs.

Restorative Circles - need for consistency, common language.

MS and MM responded that the two approaches are very similar in their basic

structure and there would be a common language - the Five Questions.

DE asked how new students and parents would be incorporated.

MM agreed that some parent education would be needed.

MM expressed that there is some question involving his involvement in student

behavior issues in the lower grades. Some within the Waldorf community

believe that it should be between the teacher and the student.

JY shared that for the very young students (K-2) the teacher needs to hold

the students closely - the bond between teacher and student is special and

shouldn't require the intervention of administration.

(5)

It also unburdens the class teacher from having to deal with it.



TG moved to table until February 2, 2012 - all approved

2. Grades Configuration/Looping (discussion)

DE brought the idea that the looping cycles presented some differences for

teachers, in terms of the number of years of curriculum mastery (1-5 vs. 6-8).

JY shared that, in her opinion, this wasn't an issue for the faculty currently and

wanted to make sure that the opportunity for a teacher to take a class 1-8 was

preserved.

A discussion ensued regarding how to balance parent satisfaction, teacher

evaluation, and tenure/permanency - what happens if there is a group of parents

unhappy with the teacher and threaten to leave.

3. Priority Enrollment Policy (discussion)

MM shared that he has been unable to locate a Board policy on Admissions and

there were some issues in how admissions were handled and communicated in

the past.

E. Report Items not covered in Packet: can include appreciations and reports from work

groups

CS shared that, to date, there have only been 52 responses to the Parent Survey.

The survey will remain open for the next couple of weeks in the hopes of getting

more input.

IV. ADJOURNMENT (9:55)

(6)

Live Oak Charter School

Director’s Report

January 19, 2012

Student Culture Program Development

The staff has completed work on the student culture proposal. This will be presented this

evening for a first reading.

Student Information System Internet/MUNIS/AERIES

We are still waiting for the bidding process to work its way to conclusion between Infinity (the

e-rate group) and AT&T.

Grades Configuration Policy

Staff had a great conversation on the looping policy and the middle school configuration.

Rainbow was present for a portion of the talk during the faculty meeting. The faculty was

weighing the benefits and disadvantages of each approach (1-8 loop vs 1-5/6-8) as well as

discussing the different ways of sharing students in the middle grades to provide subject area

expertise in instruction. The board may find it useful to

Staffing for 2012-2013

Staff will be solicited for their intents for the 2012-2013 school year in the coming week. This is

the start of examining staffing needs for the next school year.

Middle Grades Electives

The Middle School team discussed the inclusion of additional electives for the spring semester

focusing on music. We are looking at the prospects of bringing choir, drum, and recorder

instruction for a 6-8 week session in the spring. Students would then pick the class they would

want to take. Funding is the stumbling block, but not one that cannot be surmounted

Kindergarten Enrollment and Outreach

We have notified local nursery schools of our day in the kindergarten and we’re putting the

finishing touches on a schedule of information nights discussing live oak to both kinder, as well

as lower and upper grade parents. We are also planning outreach to area K-6 schools to advertise

our middle grades program.

Alliance Conference

Several board members and teachers attended the Alliance conference over the last weekend.

Many good discussions with others in the public Waldorf school community were had. The

lively debate between Rainbow and Eugene was particularly entertaining. What is clear is that

the public Waldorf charter school model is growing rapidly. There is also a maturation of the

conversation about what a

Public

Waldorf program looks like. The sense is that the public

domain is where Waldorf will see its greatest growth and advancement in the coming years.

Contamination Update

(7)

Transition Team/Live Oak Charter School Board Survey Results 2011/12

(results based on 65 responses)

1. Based on your observations and participation, how likely are you to recommend Live Oak Charter to other parents?

not at all likely maybe extremely likely

1 2 3 4 5 6 7 8 9 10

0 0 1 2 5 0 5 10 9 33 Average: 8.65

2. Based on your observations of your child's current educational experience this year, how likely are you to recommend this experience for other children?

considering leaving child is thriving

1 2 3 4 5 6 7 8 9 10

1st 0 1 1 2 9 2 5 5 14 24 Average: 8.11

2nd 2 1 1 1 1 3 2 3 6 16 Average: 7.94

3rd 0 0 1 0 0 0 0 0 1 0 Average: 6.00

3. LOC has added violin instruction and changed the delivery method and instructional time of its existing Specialty Classes of handwork, Spanish, movement and gardening. Please let us know your overall

impressions of this redesigned program.

please start over excellent program

1 2 3 4 5 6 7 8 9 10

(8)

4. LOC communicates information to the community via a weekly newsletter (the Leaflet), its website, and email from teachers and class coordinator. Please evaluate the school's communications in terms of quality, content and accessibility on a scale of 1 to 10, where 1 is very poor and 10 is excellent.

1 2 3 4 5 6 7 8 9 10

Quality 0 0 0 1 2 2 4 23 13 20 Average: 8.54

Content 0 0 1 1 1 6 4 16 10 19 Average: 8.34

Accessibility 0 0 3 3 2 3 8 9 7 23 Average: 8.10

5. To what degree do you agree with the statement, "I am excited about the leadership, direction and focus of the school." Please rank from 1 to 10, where 1 is strongly disagree and 10 is strongly agree.

1 2 3 4 5 6 7 8 9 10

(9)

Live Oak Charter School

Clearing Account

12/14/11 – 1/18/12

(10)

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(11)

2011-12

K-Mary Alice K -Julie K -Rebecca

1st-Lois

2nd-Adrian 3rd-Leah 4th - Anca

5th- Tamara

6th-Merrie

7th-Gila 8th-Tony

Schoolwide

Cummulative

LIVE OAK CHARTER SCHOOL Attendance Tracking BudgetAssumption 96%

Attendance %

Period 1 Period2 Period 3 Period 4 Period 5

8/17 -9/9 9/12-10/7 10/10-11/4 11/7-12/9 12/12-1/6

Total Actual Total Actual Total Actual Total Actual Total Actual

Student Attend Student Attend Student Attend Student Attend Student Attend

Days (Inc.IS) ADA Days (Inc. IS) ADA Days (Inc. IS) ADA Days (Inc. IS) ADA Days (Inc. IS) ADA

272 269 98.90% 323 314 97.21% 323 320 99.07% 340 339 99.71% 153 153 100.00%

249 233 93.57% 323 314 97.21% 323 315 97.52% 340 324 95.29% 153 150 98.04%

272 266 97.79% 323 320 99.07% 323 316 97.83% 340 328 96.47% 153 141 92.16%

793 768 96.85% 969 948 97.83% 969 951 98.14% 1020 991 97.16% 459 444 96.73%

544 527 96.88% 608 600 98.68% 608 596 98.03% 640 627 97.97% 288 278 96.53%

517 495 95.74% 589 580 98.47% 589 563 95.59% 620 582 93.87% 273 261 95.60%

537 519 96.65% 589 575 97.62% 589 582 98.81% 620 609 98.23% 279 270 96.77%

544 533 97.98% 608 599 98.52% 608 579 95.23% 640 615 96.09% 288 272 94.44%

476 454 95.38% 522 503 96.36% 513 504 98.25% 540 524 97.04% 243 239 98.35%

289 274 94.81% 323 307 95.05% 323 292 90.40% 340 317 93.24% 153 142 92.81%

391 380 97.19% 437 425 97.25% 437 414 94.74% 460 421 91.52% 203 193 95.07%

405 390 96.30% 456 440 96.49% 456 430 94.30% 480 454 94.58% 216 205 94.91%

3703 3572 96.46% 4132 4029 97.51% 4123 3960 96.05% 4340 4149 95.60% 1943 1860 95.73%

4496 4340 96.53% 5101 4977 97.57% 5092 4911 96.45% 5360 5140 95.90% 2402 2304 95.92%

4496 4340 96.53% 9597 9317 97.08% 14689 14228 96.86% 20049 19368 96.60% 22451 21672 96.53%

(12)

2011-12

K -Mary Alice

K -Julie K - Rebecca

1st - Lois 2nd - Adrian 3rd-Leah 4th - Anca 5th - Tamara 6th - Merrie 7th - Gila 8th - Tony

All School Total ~$34 per day

2010-11

K- Mary Alice

K - Julie

K-Rebecca

1st - Adrian 2nd - Leah 3rd - Anca 4th - Tamara 5th - Merrie 6th - Lois 7th - Tony 8th - Juliane

tota

All School Total ~$34 per day

LIVE OAK CHARTER SCHOOL

Independent Study (1.5.) Tracking

I 5 Days Per Class Per Period

..

Period Period Period Period Period Period Period Period Period Period

<11;1';1 2 3 4 5 6 7 8 9 10 Total

9/12- 10/10- 11/7- 3/

5-8/17-9/9 10/7 11/4 12/9 12/12-1/6 1/9-2/3 2/6- 3/2 3/30 4/2- 5/4 5/7-6/1

9 5 21 18 6 59

19 8 0 0 0 27

9 8 10 5 5 37

37 21 31 23 11 0 0 0 0 0 123

total

11 22 9 15 3 60

9 15 11 7 1 43

15 12 5 4 4 40

4 16 12 20 7 59

7 25 17 36 15 100

2 3 5 1 5 16

0 15 1 5 0 21

3 7 9 34 17 70

51 115 69 122 52 0 0 0 0 0 409

88 136 100 145 63 0 0 0 0 0 532

total

$2,992 $4,624 $3,400 $4,930 $2,142 $0 $0 $0 $0 $0 $18,088

1.5. Days Per Class Per Period

tota

Period Period Period Period Period Period Period Period Period Period

1 2 3 4 5 6 7 8 9 10 Total

8/18- 9/13- 10/11- 11/8- 1/24- 2/21- 3/21- 4/25- 5/23-9/10 10/8 11/5 12/10 12/3-1/21 2/18 3/18 4/15 5/20 6/3

0 0 7 7 8 8 5 13 8 5 61

0 7 0 11 7 6 0 7 6 4 48

0 5 4 0 7 17 4 10 13 3 63

I 0 12 11 18 22 31 9 30 27 12 172

18 14 4 15 0 18 11 33 6 0 119

0 0 5 9 8 9 26 13 11 1 82

2 4 10 2 4 4 7 24 11 3 71

5 12 10 9 8 17 12 21 19 0 113

6 0 0 0 5 1 5 18 0 0 35

6 4 9 3 0 12 7 5 5 0 51

5 5 2 23 3 14 13 26 23 0 114

1 0 6 0 9 3 6 15 0 0 40

I 43 39 46 61 37 78 87 155 75 4 625

43 51 57 79 59 109 96 185 102 16 797

$1,462 $1,734 $1,938 $2,686 $2,006 $3,706 $3,264 $6,290 $3,468 $544 $27,098 $ 9,826

(13)

01/17/2012 18:23 |PETALUMA CITY SCHOOLS |PG 1

6484cchr |YEAR TO DATE BUDGET REPORT |glytdbud

FOR 2012 12

ORIGINAL APPROP TRANS/ADJSMTS REVISED BUDGET YTD ACTUAL ENCUMBRANCE/REQ AVAILABLE BUDGET % USED

____________________________________________________________________________________________________________________________________

1100 CERTIFICATED SALARIES

542,402.00 12,973.00 555,375.00 251,256.36 0.00 304,118.64 45.2% TOTAL EXPENSES

542,402.00 12,973.00 555,375.00 251,256.36 0.00 304,118.64 1130 TEACHERS' SALS EXTRA ASSIGNMNT

1,200.00 0.00 1,200.00 1,500.00 0.00 -300.00 125.0%

TOTAL EXPENSES

1,200.00 0.00 1,200.00 1,500.00 0.00 -300.00

1148 TEACHER SUB-SCHL BUSINESS

12,700.00 0.00 12,700.00 5,194.00 0.00 7,506.00 40.9%

TOTAL EXPENSES

12,700.00 0.00 12,700.00 5,194.00 0.00 7,506.00

1155 TEACHER SAL-MENTOR TCHR STPND

0.00 0.00 0.00 1,200.00 0.00 -1,200.00 100.0%

TOTAL EXPENSES

0.00 0.00 0.00 1,200.00 0.00 -1,200.00

1300 CERT SUPRVSRS' & ADMINS' SAL

0.00 85,000.00 85,000.00 42,499.98 0.00 42,500.02 50.0% TOTAL EXPENSES

0.00 85,000.00 85,000.00 42,499.98 0.00 42,500.02 2100 INSTRUCTIONAL AIDES' SALARIES

32,468.00 -19,980.00 12,488.00 5,558.20 0.00 6,929.80 44.5% TOTAL EXPENSES

32,468.00 -19,980.00 12,488.00 5,558.20 0.00 6,929.80 2155 INSTR AIDES -EXT HIRE

17,316.00 38,391.00 55,707.00 24,174.00 0.00 31,533.00 43.4% TOTAL EXPENSES

17,316.00 38,391.00 55,707.00 24,174.00 0.00 31,533.00 2300 CLASS SUPRVSRS' & ADMINS' SAL

152,000.00 -152,000.00 0.00 0.00 0.00 0.00 .0%

TOTAL EXPENSES

152,000.00 -152,000.00 0.00 0.00 0.00 0.00

2310 CLASS MGMT-A/L PAYOFF

0.00 19,793.00 19,793.00 19,793.30 0.00 -0.30 100.0%

TOTAL EXPENSES

0.00 19,793.00 19,793.00 19,793.30 0.00 -0.30

2400 CLERICAL & OFFICE SALARIES

87,772.00 673.00 88,445.00 43,939.80 0.00 44,505.20 49.7% TOTAL EXPENSES

87,772.00 673.00 88,445.00 43,939.80 0.00 44,505.20 2900 OTHER CLASSIFIED SALARIES

42,200.00 140,028.00 182,228.00 75,568.71 0.00 106,659.29 41.5% TOTAL EXPENSES

(14)

FOR 2012 12

2960 STUDENT WORKERS

____________________________________________________________________________________________________________________________________

2960 STUDENT WORKERS

1,080.00 20.00 1,100.00 865.00 0.00 235.00 78.6%

TOTAL EXPENSES

1,080.00 20.00 1,100.00 865.00 0.00 235.00

2999 OTHER CLASS SALS OTHER MISC.

144,025.00 -93,985.00 50,040.00 20,776.93 0.00 29,263.07 41.5% TOTAL EXPENSES

144,025.00 -93,985.00 50,040.00 20,776.93 0.00 29,263.07 3101 BENEFITS - STRS / CERTIFICATED

41,217.00 8,328.00 49,545.00 22,597.03 0.00 26,947.97 45.6% TOTAL EXPENSES

41,217.00 8,328.00 49,545.00 22,597.03 0.00 26,947.97 3102 BENEFITS - STRS / CLASSIFIED

11,138.00 -8,752.00 2,386.00 1,095.45 0.00 1,290.55 45.9% TOTAL EXPENSES

11,138.00 -8,752.00 2,386.00 1,095.45 0.00 1,290.55 3201 BENEFITS - PERS / CERTIFICATED

4,828.00 317.00 5,145.00 2,338.51 0.00 2,806.49 45.5%

TOTAL EXPENSES

4,828.00 317.00 5,145.00 2,338.51 0.00 2,806.49

3202 BENEFITS - PERS / CLASSIFIED

22,629.00 9,205.00 31,834.00 11,583.68 0.00 20,250.32 36.4% TOTAL EXPENSES

22,629.00 9,205.00 31,834.00 11,583.68 0.00 20,250.32 3311 BENEFITS - OASDI/ CERTIFICATED

2,740.00 234.00 2,974.00 1,488.50 0.00 1,485.50 50.1%

TOTAL EXPENSES

2,740.00 234.00 2,974.00 1,488.50 0.00 1,485.50

3312 BENEFITS - OASDI/ CLASSIFIED

26,400.00 -3,793.00 22,607.00 10,659.09 0.00 11,947.91 47.1% TOTAL EXPENSES

26,400.00 -3,793.00 22,607.00 10,659.09 0.00 11,947.91 3331 BENEFITS - MEDICARE / CERT.

7,885.00 1,093.00 8,978.00 4,122.04 0.00 4,855.96 45.9% TOTAL EXPENSES

7,885.00 1,093.00 8,978.00 4,122.04 0.00 4,855.96

3332 BENEFITS - MEDICARE / CLASS.

6,916.00 -1,210.00 5,706.00 2,691.63 0.00 3,014.37 47.2% TOTAL EXPENSES

6,916.00 -1,210.00 5,706.00 2,691.63 0.00 3,014.37 3401 H & W BENEFITS - CERTIFICATED

110,544.00 -6,692.00 103,852.00 49,665.08 0.00 54,186.92 47.8% TOTAL EXPENSES

(15)

FOR 2012 12

3402 H & W BENEFITS - CLASSIFIED

____________________________________________________________________________________________________________________________________

3402 H & W BENEFITS - CLASSIFIED

63,683.00 -31,896.00 31,787.00 15,136.83 0.00 16,650.17 47.6% TOTAL EXPENSES

63,683.00 -31,896.00 31,787.00 15,136.83 0.00 16,650.17 3501 BENEFITS - SUI / CERTIFICATED

3,915.00 6,051.00 9,966.00 4,576.39 0.00 5,389.61 45.9% TOTAL EXPENSES

3,915.00 6,051.00 9,966.00 4,576.39 0.00 5,389.61

3502 BENEFITS - SUI / CLASSIFIED

3,426.00 2,177.00 5,603.00 2,644.67 0.00 2,958.33 47.2% TOTAL EXPENSES

3,426.00 2,177.00 5,603.00 2,644.67 0.00 2,958.33

3601 BENEFITS - WCOMP/ CERTIFICATED

9,571.00 3,820.00 13,391.00 5,777.82 0.00 7,613.18 43.1% TOTAL EXPENSES

9,571.00 3,820.00 13,391.00 5,777.82 0.00 7,613.18 3602 BENEFITS - WCOMP/ CLASSIFIED

8,374.00 -925.00 7,449.00 3,744.09 0.00 3,704.91 50.3%

TOTAL EXPENSES

8,374.00 -925.00 7,449.00 3,744.09 0.00 3,704.91

3802 BENEFITS - PERS REDUCT / CLASS

0.00 0.00 0.00 0.00 0.00 0.00 .0%

4110 TEXTBOOKS

2,000.00 0.00 2,000.00 406.88 0.00 1,593.12 20.3%

TOTAL EXPENSES

2,000.00 0.00 2,000.00 406.88 0.00 1,593.12

4210 BOOKS OTHER THAN TEXTBOOKS

2,763.00 351.00 3,114.00 557.16 0.00 2,556.84 17.9%

TOTAL EXPENSES

2,763.00 351.00 3,114.00 557.16 0.00 2,556.84

4310 INSTRUCTIONAL MAT'LS&SUPPLIES

33,692.00 1,038.00 34,730.00 24,738.10 0.00 9,991.90 71.2% TOTAL EXPENSES

33,692.00 1,038.00 34,730.00 24,738.10 0.00 9,991.90 4350 OFFICE SUPPLIES

7,826.00 -2,026.00 5,800.00 3,736.56 0.00 2,063.44 64.4% TOTAL EXPENSES

7,826.00 -2,026.00 5,800.00 3,736.56 0.00 2,063.44 4353 DUPLICATING COSTS

3,549.00 -1,549.00 2,000.00 1,277.47 0.00 722.53 63.9%

TOTAL EXPENSES

3,549.00 -1,549.00 2,000.00 1,277.47 0.00 722.53

4370 CUSTODIAL SUPPLIES

3,995.00 505.00 4,500.00 2,212.42 0.00 2,287.58 49.2%

TOTAL EXPENSES

(16)

FOR 2012 12 4390 OTHER SUPPLIES

____________________________________________________________________________________________________________________________________

4390 OTHER SUPPLIES

20,133.00 30,269.00 50,402.00 22,167.18 0.00 28,234.82 44.0% TOTAL EXPENSES

20,133.00 30,269.00 50,402.00 22,167.18 0.00 28,234.82 4400 INVENTORIABLE SUPPLIES

3,000.00 9,500.00 12,500.00 3,354.92 0.00 9,145.08 26.8% TOTAL EXPENSES

3,000.00 9,500.00 12,500.00 3,354.92 0.00 9,145.08 5200 TRAVEL & CONFERENCES

7,000.00 5,700.00 12,700.00 6,553.49 0.00 6,146.51 51.6% TOTAL EXPENSES

7,000.00 5,700.00 12,700.00 6,553.49 0.00 6,146.51 5300 DUES & MEMBERSHIPS

750.00 1,650.00 2,400.00 2,340.00 0.00 60.00 97.5%

TOTAL EXPENSES

750.00 1,650.00 2,400.00 2,340.00 0.00 60.00

5450 OTHER INSURANCE

6,548.00 0.00 6,548.00 0.00 0.00 6,548.00 .0%

TOTAL EXPENSES

6,548.00 0.00 6,548.00 0.00 0.00 6,548.00

5520 ELECTRICITY

21,477.00 0.00 21,477.00 7,068.91 0.00 14,408.09 32.9%

TOTAL EXPENSES

21,477.00 0.00 21,477.00 7,068.91 0.00 14,408.09

5530 WATER

3,207.00 1,293.00 4,500.00 5,179.21 0.00 -679.21 115.1% TOTAL EXPENSES

3,207.00 1,293.00 4,500.00 5,179.21 0.00 -679.21

5560 WASTE DISPOSAL

2,903.00 0.00 2,903.00 1,558.12 0.00 1,344.88 53.7%

TOTAL EXPENSES

2,903.00 0.00 2,903.00 1,558.12 0.00 1,344.88

5600 RENTALS AND LEASES

148,743.00 7,400.00 156,143.00 91,667.48 0.00 64,475.52 58.7% TOTAL EXPENSES

148,743.00 7,400.00 156,143.00 91,667.48 0.00 64,475.52 5630 REPAIRS

29,850.00 -11,350.00 18,500.00 17,865.21 0.00 634.79 96.6% TOTAL EXPENSES

29,850.00 -11,350.00 18,500.00 17,865.21 0.00 634.79 5632 COPIER REPAIRS & MAINTENANCE

3,774.00 -774.00 3,000.00 535.40 0.00 2,464.60 17.8%

TOTAL EXPENSES

(17)

FOR 2012 12

5710 DIR COSTS FOR INTRPRG SERVICES

____________________________________________________________________________________________________________________________________

5710 DIR COSTS FOR INTRPRG SERVICES

0.00 0.00 0.00 0.00 0.00 0.00 .0%

5800 OTHER SVCS & OPER EXPENDITURES

63,147.00 40,776.00 103,923.00 32,170.54 0.00 71,752.46 31.0% TOTAL EXPENSES

63,147.00 40,776.00 103,923.00 32,170.54 0.00 71,752.46 5817 SCOE DATA PROCESSING CHARGES

2,000.00 -2,000.00 0.00 0.00 0.00 0.00 .0%

TOTAL EXPENSES

2,000.00 -2,000.00 0.00 0.00 0.00 0.00

5821 AUDIT COSTS

7,081.00 0.00 7,081.00 6,328.00 0.00 753.00 89.4%

TOTAL EXPENSES

7,081.00 0.00 7,081.00 6,328.00 0.00 753.00

5823 LEGAL COSTS

6,060.00 -2,060.00 4,000.00 496.27 0.00 3,503.73 12.4%

TOTAL EXPENSES

6,060.00 -2,060.00 4,000.00 496.27 0.00 3,503.73

5825 ADVERTISEMENT (LEGAL, ETC.)

2,000.00 -1,000.00 1,000.00 0.00 0.00 1,000.00 .0%

TOTAL EXPENSES

2,000.00 -1,000.00 1,000.00 0.00 0.00 1,000.00

5830 PROFESSIONAL/CONSULTANT SRVCS

2,500.00 -2,500.00 0.00 0.00 0.00 0.00 .0%

TOTAL EXPENSES

2,500.00 -2,500.00 0.00 0.00 0.00 0.00

5860 OTHER EMPLOYMENT COSTS

1,500.00 0.00 1,500.00 600.00 0.00 900.00 40.0%

TOTAL EXPENSES

1,500.00 0.00 1,500.00 600.00 0.00 900.00

5862 FINGERPRINTING COSTS

520.00 1,480.00 2,000.00 555.00 0.00 1,445.00 27.8%

TOTAL EXPENSES

520.00 1,480.00 2,000.00 555.00 0.00 1,445.00

5911 TELEPHONE

5,500.00 0.00 5,500.00 2,643.36 0.00 2,856.64 48.1%

TOTAL EXPENSES

5,500.00 0.00 5,500.00 2,643.36 0.00 2,856.64

5912 CELLPHONE/PAGER

1,000.00 0.00 1,000.00 350.02 0.00 649.98 35.0%

TOTAL EXPENSES

1,000.00 0.00 1,000.00 350.02 0.00 649.98

5940 INTERNET ACCESS CHARGES

1,500.00 5,000.00 6,500.00 609.39 0.00 5,890.61 9.4%

TOTAL EXPENSES

(18)

FOR 2012 12 5950 POSTAGE

____________________________________________________________________________________________________________________________________

5950 POSTAGE

3,060.00 -260.00 2,800.00 689.04 0.00 2,110.96 24.6%

TOTAL EXPENSES

3,060.00 -260.00 2,800.00 689.04 0.00 2,110.96

7141 OTH TUITN, EXCESS CSTS SCH DIS

134,164.00 6,000.00 140,164.00 -7,045.00 0.00 147,209.00 -5.0% TOTAL EXPENSES

134,164.00 6,000.00 140,164.00 -7,045.00 0.00 147,209.00 8015 CHARTER SCHOOL REVENUE LIMIT

-428,434.00 -31,886.00 -460,320.00 -76,237.00 0.00 -384,083.00 16.6% TOTAL REVENUES

-428,434.00 -31,886.00 -460,320.00 -76,237.00 0.00 -384,083.00 8019 REVENUE LIMIT ST AID-PRIOR YRS

0.00 0.00 0.00 -19,035.00 0.00 19,035.00 100.0%

TOTAL REVENUES

0.00 0.00 0.00 -19,035.00 0.00 19,035.00

8092 PERS REDUCTION TRANSFER

0.00 0.00 0.00 0.00 0.00 0.00 .0%

8096 CHARTER IN-LIEU TRANSFER

-793,750.00 -61,131.00 -854,881.00 -188,909.00 0.00 -665,972.00 22.1% TOTAL REVENUES

-793,750.00 -61,131.00 -854,881.00 -188,909.00 0.00 -665,972.00 8290 ALL OTHER FEDERAL REVENUES

0.00 0.00 0.00 -2,682.00 0.00 2,682.00 100.0%

TOTAL REVENUES

0.00 0.00 0.00 -2,682.00 0.00 2,682.00

8434 CLASS SIZE REDUCTION, K-3

-106,971.00 5,242.00 -101,729.00 -37,717.00 0.00 -64,012.00 37.1% TOTAL REVENUES

-106,971.00 5,242.00 -101,729.00 -37,717.00 0.00 -64,012.00 8560 STATE LOTTERY REVENUE

-32,838.00 0.00 -32,838.00 -16,334.22 0.00 -16,503.78 49.7% TOTAL REVENUES

-32,838.00 0.00 -32,838.00 -16,334.22 0.00 -16,503.78 8590 ALL OTHER STATE REVENUES

-232,882.00 22,572.00 -210,310.00 -8,814.00 0.00 -201,496.00 4.2% TOTAL REVENUES

-232,882.00 22,572.00 -210,310.00 -8,814.00 0.00 -201,496.00 8660 INTEREST

-10,940.00 3,705.00 -7,235.00 -238.93 0.00 -6,996.07 3.3% TOTAL REVENUES

-10,940.00 3,705.00 -7,235.00 -238.93 0.00 -6,996.07 8689 ALL OTHER FEES & CONTRACTS

-60,000.00 1,000.00 -59,000.00 -8,490.15 0.00 -50,509.85 14.4% TOTAL REVENUES

(19)

FOR 2012 12

8699 ALL OTHER LOCAL REVENUES

____________________________________________________________________________________________________________________________________

8699 ALL OTHER LOCAL REVENUES

-199,864.00 -27,074.00 -226,938.00 -11,493.19 0.00 -215,444.81 5.1%

TOTAL REVENUES

-199,864.00 -27,074.00 -226,938.00 -11,493.19 0.00 -215,444.81

GRAND TOTAL

21,992.00 8,741.00 30,733.00 489,111.73 0.00 -458,378.73 1591.5%

(20)

REPORT OPTIONS

____________________________________________________________________________________________________________________________________

Field # Total Page Break

Sequence 1 11 Y N

Sequence 2 0 N N

Sequence 3 0 N N

Sequence 4 0 N N

Report title:

YEAR TO DATE BUDGET REPORT

Includes accounts exceeding 0% of budget.

Print totals only: Y Year/Period: 2012/12 Print Full or Short description: F Print MTD Version: N Print full GL account: N Incl inception to soy: N Format type: 1 Roll projects to object: N Double space: N Carry forward code: 1 Suppress zero bal accts: Y

Include requisition amount: Y Print Revenues-Version headings: N Print revenue as credit: Y

Print revenue budgets as zero: N Include Fund Balance: N

Print journal detail: N From Yr/Per: 2012/ 1

To Yr/Per: 2012/12 Include budget entries: Y Incl encumb/liq entries: Y Sort by JE # or PO #: J Detail format option: 1

Include additional JE comments: Y Sort/Total Budget Rollup: N Print MY's in one year view: Y

(21)

BP

Last Adoption December 15, 2011

1/1

[page

L

IVE

O

AK

C

HARTER

S

CHOOL

BOARD POLICY

ADMISSIONS POLICY

Admission Orientation to Live Oak Charter School

The Live Oak Board sincerely encourages Parents to attend the campus tour as well as the

Prospective Parents Orientation to assist parents in making an informed choice when applying to

Live Oak Charter for enrollment. It is important for parents to understand the developmental

model, curriculum, policies, and expectations embraced by the Live Oak Charter School

community. Students find greater success when parents are educated and sensitive to ways that

the home environment can support a Waldorf inspired education. Campus tours our held

throughout the school year. Prospective Parent Orientations are offered in the Spring Semester.

Parents should contact the School Office to book reservations for both of these events.

Application Deadline

The application deadline is the second Friday in March. Applications received after that date and

time will be considered late applications and admission will be considered only if space remains

available.

Admission Lottery Priorities

In the event that applicants exceed openings, Live Oak Charter School will conduct a lottery.

The lottery will be held according to the following Admission Priorities established herein by the

Live Oak Board of Directors and authorized by the Petaluma School District. The Admission

Priorities are:

1. Returning Students

2. Siblings of currently enrolled or returning students

3. Children of School Staff & Board Members

4. Children residing in the McKinley Elementary School Attendance Area

5. Children residing in the Petaluma Elementary School District

6. All other California Residents

Open Enrollment

(22)

I .

O pening and Check- in (12:30 p.m.)

Committee M embers Present: D ebbie Elam, Julie Yarnall, M ark

Escalera

We agreed to change the order of the agenda from I I I . Board

Election, I V. Board D evelopment/ Public Forum V. Alliance

Conference to what is listed below.

I I .

No public comment

I I I .

Alliance Conference Report to the Board

We discussed possible ways for attendees to bring forward what

they found useful or meaningful from the conferences to the

Board. We considered the desire for sharings to be fresh &

timely, for all to share something, and for there to be time to

interact and discuss what is brought forward. We agreed to a

combination of quick, short sharings at the January 19 meeting

followed by lengthier discussions & inclusion of the ideas of

other attendees at a later meeting.

I V.

Board Election Process—this Winter & Spring

We reviewed the article for the Leaflet and made revisions. We

will follow up with additional articles (1) on committee work and

(2) the duties of care, loyalty and obedience. We also agreed on

talking to various groups of the school (Julie with the faculty and

crafters & possibly M ark with the Class Coordinators) about

board service. We also discussed the idea for the school to

develop an alumni association.

V. Board D evelopment/ Public Forum I deas

We created a list of what needs to be decided on and in place for

these to begin to occur:

1. List of topics/ issues

2. H ospitality: food and venue prep

3. M usical component: who can lead/ choose opening song

4. D efine purpose: (what we have so far)

a.

Board D evelopment –connect to mission as a

Waldorf-inspired school and take pulse of community on

complex issues

b.

Community D evelopment and I ntegration

Live Oak Charter School Committee Minutes

(23)

5. Communication: H ow will we publicize the forum & get

people to come?

We are hoping to hold the first forum at the first M arch Board

meeting, but will adjust this as we work on the above list.

(24)

I .

O pening and Check- in (12:30 p.m.)

Committee M embers present: D ebbie Elam, Julie Yarnall, M ark

Escalera

Also present: Corinna Barrus

I I .

No public comment

I I I .

D E reported that Chip Romer recommended getting the Board

Chairs of the public Waldorf- inspired schools together as a start

to increased relations between the schools’ boards. JY thought a

home- cooked meal would provide a good forum for this.

Attending each other’s meetings would also be a good start.

I V.

Board Election Process: Letters of intent due by M onday, January

30, 2012 for mid- year election. Candidates to be interviewed at

the February 2

nd

_{Board meeting. Election will be held February}

16

th

_{. Article will be going out in the Leaflet outlining this as well}

as Board committee opportunities.

V. Term length—by-laws amendment discussion. All members

recommended allowing an incumbent director to stand for a

one-year term in order to provide continued stability and experience

on the Board. We discussed the concern that a one- year term

would throw off the cycle of two- and three- year terms designed

to ensure that an experienced majority of the Board; however,

because this has not come into being yet, we needed to find a way

to support in the meantime the larger goal of stability and

experience.

VI .

Alliance Conference: we discussed the upcoming conference and

who was attending which workshops. Further discussion will

occur at the Board meeting. There will be five Board members

(D ebbie Elam, Julie Yarnall, Bobbie Smith, M etha Singleton, and

Tom Gallup) and four teachers attending (Rebecca River- Teague,

Live Oak Charter School Committee Minutes

(25)

Julie Yarnall, Gila M ann, and Anca H ariton) as well as our

D irector M atthew M organ attending.

(26)

LIVE OAK CHARTER SCHOOL/LIVE OAK TEACHERS ASSOCIATION

ARTICLE XIX– LAYOFF AND REEMPLOYMENT

A. Layoff

: Layoff is the separation of an employee for lack of work or funds, or

programmatic change, as determined by the LOCS Board of Directors,

without fault or delinquency on the employee’s part. The LOCS Board of

Directors agrees to provide the Association with a list of names of the

employees being laid off and such notice shall be sent at the same time that it

is issued to the employees so affected.

B. Certificated

employees to be laid off shall be notified in writing as soon as

possible after the decision for layoff has been made, but no later than

forty-five (45)

calendar days prior to the layoff.

C. An ad-hoc Reduction-in-Force committee comprised of the Faculty Chair, the

Educational Director, one other impartial teacher as elected by the faculty,

and one member of the Board of Directors appointed by the Board will come

by consensus to a recommendation for layoffs for final approval by the Board

and by consideration of the following criteria, in no particular order:



The school community value of teachers staying with their classes in

grades 1-5 and 6-8.



Education and training, the ideal being both a Clear California

Muli-Subject Credential and a Waldorf Certification



Length and type of paid teaching experience



Evaluations

In the absence of substantial distinguishing differences in the above criteria,

length of paid service at LOCS shall be the determining factor.

Tenured teachers are exempt from this process unless there are more

tenured teachers than positions, in which case the date of tenure granted will

be the determining factor.

D. In the event consensus cannot be reached, The Board of Directors will be

responsible for making the layoff decision(s).

E. Reemployment

: Employees may be reemployed to a subject area/program

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on the reemployment list refuses an employment offer, he/she will be

removed from the list.

F. Each employee on the reemployment list shall be required to provide LOCS

in writing with a current address to which a letter of reemployment may be

sent.

G. If a reemployment opportunity exists, LOCS shall mail such a letter to the

employee, certified mail, return receipt requested.

H. An employee offered a reemployment opportunity must notify LOCS in

writing of his/her decision within five (5) days of receipt of LOCS’s offer.



This policy expires October 15, 2010.

Approved by the LOCS Faculty

Approved by the LOCS Board of Directors March 8, 2010

