User Experience Task Force

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User Experience Task Force

User Experience Task Force Page 1

Appendix

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1. www.myflorida.com/audgen  Lists audits of the following entities from FY 1995‐1996 to present: o State Agencies o District School Boards o Colleges o Universities o Charter Schools o Local Governments/Non profit o State Courts System and Judicial‐related entities o State Financial Reporting and Federal Awards  The audits are sorted by Fiscal Year, Entity Audited, and Audit Type  Audit Types: o Financial/Federal Awards o Florida Education Finance Program o Information Technology o Operational o Quality Assessment Reviews  Reports are in printable PDF format 2. http://app2.freshfromflorida.com/contracts/  Contains contract information for the Florida Department of Agriculture & Consumer Services  Contract data available from July 1, 2003 to present  Basic search features: o Vendor Name o Agency Assigned Contract ID o Contract Dollar Value o Beginning or Ending Dates of Contract o Commodity Service Type  Advanced Search features also available  Results display on screen but do not have an easy way to print  The “Download” button does not seem to work properly as of 12.11.13

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User Experience Task Force

3. http://www.myfloridacfo.com/Transparency/  Serves as “Florida’s Checkbook”  State Budget o Reports are available by Appropriation category and Special Category o Reports are issued as your choice of a web view, excel, or PDF o Budget information is extracted from the state’s accounting system  State Contracts o Contracts are available for the following state agencies/entities:  AHCA  APD  DACS – the information for DACS is not enabled as they are exempt  DCF  Citrus  DOC  DEO  DOE  DOEA  DEP  DFS  DOH  DHSMV  DJJ  FDLE  DLA  DMS  DMA  DOR  DOS  Lottery  DOT  DVA  DBPR  DOAH  EOG  FWC

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User Experience Task Force

 Parole  Fl School for the Deaf and Blind  Justice Administration  Legislature  Northwood Shared Resource Center  Public Service Commission  Southwood Shared Resource Center  State Board of Administration  State Courts System o Contract Basic Search features:  Vendor Name  Agency Assigned Contract ID  Contract Dollar Value  Beginning or Ending Dates of Contract  Commodity Service Type o Contract data is available for web view or export to excel  Vendor Payments o Searchable by Vendor Name and provide the statewide grand total per fiscal year o One can then click on individual payments to get more information o Information is viewable onscreen but is not easily downloadable or printable  State Contract Audits o Audits are performed on contracts worth $1 million or more o Audits are available for fiscal years 2010‐2011, 2011‐2012, and 2012‐2013 o A summary of the audited contracts each fiscal year is available in printable PDF format o Audits of state agency contract management are also available. The audit report and state agency response is available in printable PDF format  State Spending o Spending reports  Spending reports show spending in numerical representation  Spending is shown by fiscal year for the past 5 years plus the current fiscal year  Ordered by disbursements/transfers by category  Reports are issued as your choice of a web view, excel, or PDF o Spending graphs  Spending Graphs are shown for the General Revenue fund  Available graphs are General Revenue Spending, Total State Spend Fiscal Year 2011, and Total State Spend Fiscal Year 2012

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User Experience Task Force

 They are viewable onscreen but not easily printable o An Economic Development Incentives Portal links to the Department of Economic Opportunity’s website to provide information on incentives designed to promote job creation, job retention, and capital investment in Florida.  State Cash Balances o Cash reports show cash in numerical representation  Cash is shown by fiscal year for the past 5 years and the current fiscal year  Receipts and transfers are shown for the past 5 years  Report options are Receipts/Transfers by Category and Cash Balances by Fund Type  Reports are issued as your choice of a web view, excel, or PDF. o Cash Graphs show cash in a graphical representation  Graph options are Cash Balances by Fund Type, General Revenue Ending Cash (FY), General Revenue Ending Cash (QTR), and General Revenue Ending Cash (MTH)  Graphs are viewable onscreen but not easily printable.  State Financial Reports o Florida Comprehensive Annual Financial Reports – available beginning June 30, 1994. Opens in a printable PDF. o Treasury Annual Reports – available beginning 2006‐2007. Opens in a printable PDF. o Risk Management Annual Reports –links to the Division of Risk Management with buttons for Property, Liability, Worker’s Compensation, and Administration. Actual reports not easily located. o Tax Revenue Reports – links to the Office of Economic & Demographic Research site where a variety of reports are offered. o Florida Tax Handbook ‐ links to the Office of Economic & Demographic Research site which contains the Florida Tax Handbook from 2000‐present. o Links to the Florida Fiscal Portal o Links to the DFS Long Range Program Plan, which opens in the Florida Fiscal portal o Component Units – Public/Private Partnerships – provides reports of Assets, Liabilities, Revenues, and Expenses from 2009‐2012. Reports open in a printable PDF format. o State and Federal Grant Expenditures – provides reports of State of Florida Catalog of State Financial Assistance (CSFA) disbursements for fiscal years 2008‐2009 to 2011‐2012. Reports open in a printable PDF format. o Links to Florida Has a Right to Know o Links to Certifications Required by the ARRA of 2009 on www.flgov.com o Links to Florida Legislature’s Operating Budget and Reports on www.transparencyflorida.com  Provides links to State Government information including the Florida Cabinet, House, Senate, Florida Statutes, Laws of Florida, etc.

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User Experience Task Force

 Local Budget Information o Report search features include Fiscal Year (1993‐2012), County, City, Special District, and account categories o Reports open in a printable PDF format  State employment data links to www.floridahasarighttoknow.com 4. http://www.floridahasarighttoknow.com/  Payroll information for State of Florida People First personnel o Links to DMS for the data o Includes salary information for all Executive Branch agencies, the Lottery, the Justice Administration Commission, and the State Courts System o Updated the first business day of each week, typically Monday before 10am o Information can be exported to excel  Payroll information for the State University System o The information is provided by Florida’s 12 State Universities o It is updated twice annually o Information opens in excel  Payroll information of employees of the State Board of Administration o Information is provided by the State Board of Administration o Updated at the end of September, December, March, and June of each fiscal year o Information opens in excel  State pension information o Only includes retirees with Annual Benefits of $100,000 or more o Names of retirees are not included o The report includes  the name of the agency from which the member retired  the effective date of retirement  total years of service credit  the initial annualized retirement benefit is the benefit received when the person retired  the current annualized retirement benefit is the benefit the retiree currently receives, as of July 31, 2013 o Information is provided by DMS o Information opens in excel o The Pension Reform Study is available in printable PDF format

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User Experience Task Force

 Links to www.letsgettowork.com for the Governor’s Policy and Budget recommendations  Links to www.myfloridacfo/transparency for Florida’s Checkbook 5. http://floridafiscalportal.state.fl.us/  Contains a collection of documents detailing the fiscal status of the State of Florida  Information is ordered by fiscal years and includes FYs 2000‐2001 through FYs 2014‐2015  Available information varies by fiscal year  FY 2014‐2015 o Agency Capital Improvements Plans for Fiscal Years 2014‐15 through 2018‐19 o Agency Legislative Budget requests for FY 2014‐2015 o Agency Long Range Program Plan for Fiscal Year 2014‐2015 o Long‐Range Financial Outlook 3 year Plan o Planning and Budgeting Instructions  FY 2013‐2014 o 2013 Fiscal Analysis in Brief o Agency Amended Legislative Budget Request Fiscal Year 2013‐14 o Agency Capital Improvements Plans for Fiscal Years 2013‐14 through 2017‐18 o Agency Legislative Budget Request for Fiscal Year 2013‐2014 o Agency Long Range Program Plan for Fiscal Year 2013‐2014 o Appropriations Bills Fiscal Year 2013‐2014 o Long‐Range Financial Outlook 3 Year Plan o Planning and Budgeting Instructions o The State of Florida's Budget for Fiscal Year 2013‐2014  FY 2012‐2013 o 2012 Fiscal Analysis in Brief o Additional Agency Legislative Budget Request for Fiscal Year 2012‐2013 (Chapter 2011‐142, LOF) o Additional Agency Long Range Program Plan for Fiscal Year 2012‐2013 (Chapter 2011‐142, LOF) o Additional Capital Improvement Plans for Fiscal Year 2012‐2013 through 2016‐17 (Chapter 2011‐142, LOF) o Agency Amended Legislative Budget Request Fiscal Year 2012‐13 o Agency Capital Improvements Plans for Fiscal Years 2012‐13 through 2016‐17 o Agency Legislative Budget Request for Fiscal Year 2012‐2013 o Agency Long Range Program Plan for Fiscal Year 2012‐2013

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User Experience Task Force

o Appropriations Bills Fiscal Year 2012‐2013 o Final Budget Report 2012 o Long‐Range Financial Outlook 3 Year Plan o Planning and Budgeting Instructions o Schedule of Trust Fund Revenues and Unreserved Fund Balances 2012 o The State of Florida's Budget for Fiscal Year 2012‐2013  FY 2011‐2012 o 2011 Fiscal Analysis in Brief o Agency Amended Legislative Budget Request Fiscal Year 2011‐12 o Agency Capital Improvements Plans for Fiscal Years 2011‐12 through 2015‐16 o Agency Legislative Budget Request for Fiscal Year 2011‐2012 o Agency Long Range Program Plan for Fiscal Year 2011‐2012 o Appropriations Bills Fiscal Year 2011‐2012 o Final Budget Report 2011 o Long‐Range Financial Outlook 3 Year Plan o Planning and Budgeting Forms o Planning and Budgeting Instructions o Schedule of Trust Fund Revenues and Unreserved Fund Balances 2011 o The State of Florida's Budget for Fiscal Year 2011‐2012 o Water Management Districts' Tentative Budgets Fiscal Year 2011‐12  FY 2010‐2011 o 2010 Fiscal Analysis in Brief o Agency Amended Legislative Budget Request Fiscal Year 2010‐11 o Agency Capital Improvements Plans for Fiscal Years 2010‐11 through 2014‐15 o Agency Legislative Budget Request for Fiscal Year 2010‐2011 o Agency Long Range Program Plan for Fiscal Year 2010‐2011 o Appropriations Bills 2010‐2011 Fiscal Year o Final Budget Report 2010 o Florida Governor Charlie Crist's Policy and Budget Recommendations Fiscal Year 2010‐11 o Long‐Range Financial Outlook 3 Year Plan o Planning and Budgeting Instructions o Schedule IV‐C: Recurring Information Technology Budget Planning o Schedule of Trust Fund Revenues and Unreserved Fund Balances 2010 o The State of Florida's Budget for Fiscal Year 2010‐2011  FY 2009‐2010 o 2009 Fiscal Analysis in Brief

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User Experience Task Force

o Agency Amended Legislative Budget Request Fiscal Year 2009‐10 o Agency Legislative Budget Request for Fiscal Year 2009 ‐ 2010 o Appropriations Bills 2009‐2010 Fiscal Year o Final Budget Report 2009 o Florida Governor Charlie Crist’s Policy and Budget Recommendations Fiscal Year 2009‐10 o Florida's Ten Year Summary of Appropriations Data ‐ 2000‐2001 through 2009‐2010 o Long‐Range Financial Outlook 3 Year Plan o Schedule of Trust Fund Revenues and Unreserved Fund Balances 2009 o The State of Florida's Budget for Fiscal Year 2009‐2010  FY 2008‐2009 o Final Budget Report 2008 o Florida's Ten Year Summary of Appropriations Data ‐ 1999‐2000 through 2008‐2009 o Schedule of Trust Fund Revenues and Unreserved Fund Balances 2008 o Special Session 2009A ‐ Special Appropriations 2008‐2009 Fiscal Year o The State of Florida's Budget for Fiscal Year 2008‐2009  FY 2007‐2008 o Final Budget Report 2007 o Schedule of Trust Fund Revenues and Unreserved Fund Balances 2007 o The State of Florida's Budget for Fiscal Year 2007‐2008  FY 2006‐2007 o Final Budget Report 2006 o Schedule of Trust Fund Revenues and Unreserved Fund Balances 2006 o The State of Florida's Budget for Fiscal Year 2006‐07  FY 2005‐2006 o Final Budget Report 2005 o Schedule of Trust Fund Revenues and Unreserved Fund Balances 2005 o The State of Florida's Budget for Fiscal Year 2005‐06  FY 2004‐2005 o Final Budget Report 2004 o Schedule of Trust Fund Revenues and Unreserved Fund Balances 2004 o The State of Florida's Budget for Fiscal Year 2004‐05  FY 2003‐2004 o Final Budget Report 2003 o Schedule of Trust Fund Revenues and Unreserved Fund Balances 2003 o The State of Florida's Budget for Fiscal Year 2003‐04

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 FY 2002‐2003 o Final Budget Report 2002 o Schedule of Trust Fund Revenues and Unreserved Fund Balances 2002 o The State of Florida's Budget for Fiscal Year 2002‐03  FY 2001‐2002 o Final Budget Report 2001 o Schedule of Trust Fund Revenues and Unreserved Fund Balances 2001 o The State of Florida's Budget for Fiscal Year 2001‐02  FY 2000‐2001 o Final Budget Report 2000 o Schedule of Trust Fund Revenues and Unreserved Fund Balances 2000 o The State of Florida's Budget for Fiscal Year 2000‐01 6. http://www.myfloridahouse.gov/Sections/PublicGuide/SalarySearchForm.aspx  Contains salaries of employees of the Florida House of Representatives  Search features: o Employee Last Name o Employee First Name o Committee/Office o “All Employees”  Information is viewable on screen as well as exportable to excel 7. http://www.myfloridahouse.gov/Sections/PublicGuide/ContractsSearchForm.aspx  Contains contract information for the Florida House of Representatives  Search features: o Contractor o “All Contracts”  Information is viewable on screen as well as exportable to excel

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User Experience Task Force

8. http://www.transparencyflorida.gov/  Contains records of Florida’s operating budget and associated expenditures  The numbers are updated nightly as funds are released to agencies, transferred between budget categories, and payments are made for goods and services  Provides an operating budget overview statewide and by individual agencies o Also includes Administered Funds, Justice Administration, Legislative Branch, Lottery, Public Service Commission, and the State Court System o Information includes a graphical representation of Operational Appropriations & Disbursements and Filled and Total Positions o Agency/entity information can be broken into programs  Operating Budget – o Agency/Ledger  Provides detailed operating budgets by agency/entity  Information is viewable on screen in agency or ledger format, by chart or table, and can also be exported to excel  Agency/entity information can be broken into programs o Provides Operating Budget in Bill Format o Provides detailed Position data  Data is sorted by agency/entity name  It is viewable on screen in table or chart form and can be exported to excel  Position Data includes:  Fixed  Excess  Total  Reserve  Authorized  Established  Filled  Vacant  Agency/entity information can be broken into programs  Reports ‐ Provides detailed reports which are viewable onscreen or exportable to excel o Operating Budget Reports  Operating Budget by Expenditure Type  Operating Budget by Fund Source  Operating Budget by Program Area

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User Experience Task Force

o Appropriation/Disbursement Reports  Compare Appropriations report  Compare Appropriations to Disbursements report  Compare Disbursements report  Disbursements by Line Item report  Fixed Capital Outlay report  Schedule of Allotment Balances o Reversion Reports  Annual Reversions report  Compare Reversions report  Fixed Capital Outlay Activity report  Reversions History report o Fund Balances Reports  General Revenue – Cash Balance  Trust Fund Detail – Cash/Investment Balance  Quick Facts o Budget Amendments  Can be searched statewide or by agency  Choice of All Funds, General Revenue, or Trust Funds  Viewable on screen with ability to export to excel  Individual budget amendments open to a printable PDF o Back of Bill  Can be searched statewide or by agency  Choice of All Funds, General Revenue, or Trust Funds  Viewable on screen with ability to export to excel o Budget Issues  Information can be searched by agency, then issue, then fund type  Viewable on screen with ability to export to excel o Supplementals  Can be searched statewide or by agency  Choice of All Funds, General Revenue, or Trust Funds  Viewable on screen with ability to export to excel o Vetoes  Can be searched statewide or by agency  Choice of All Funds, General Revenue, or Trust Funds  Viewable on screen with ability to export to excel

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 Search o Bill o Budget Issues o Objects o Vendor 9. http://www.flsenate.gov/reference/publicrecords/salaries  Contains salary information for the employees of the Florida Senate  No search feature necessary. All salaries are on the immediate screen.  Information is viewable on screen as well as exportable to excel 10. http://www.flsenate.gov/reference/publicrecords/contracts/  Contains contract information for the Florida Senate  No search feature necessary. All contracts are on the immediate screen.  Information is viewable on screen as well as exportable to excel 11. http://edr.state.fl.us/Content/index.cfm  Contains revenue information and estimates presented at the following Consensus Estimating Conferences o Criminal Justice  Criminal Justice Estimating  Criminal Justice Impact o Demographic o Early Learning  School Readiness  Voluntary PreK Education Program o Economic  Florida Economic  Interest Rates for Use in Appropriations  National Economic o Education

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User Experience Task Force

 Public Schools Enrollment  Public Schools Impact  Public Schools Capital Outlay Full‐Time Equivalent Enrollment (COFTE)  Florida College System Enrollment  Universities Enrollment  Post‐secondary Financial Aid o FRS Actuarial Assumption  Florida Retirement System  Retiree Health Insurance Subsidy Benefits o Revenue  Ad Valorem  Article V Fees & Transfers  Documentary Stamp Tax  General Revenue  Gross Receipts/Communications Services Tax  Highway Safety Fees  Impact  Indian Gaming  Long Term Revenue Analysis  Lottery  Monthly Revenue Estimates  PECO  Slot Machines  Tobacco Settlement  Tobacco Tax & Surcharge  Transportation Revenue  Unclaimed Property/State School Trust Fund o Self‐Insurance  Risk Management Trust Fund  State Employees’ Health Insurance o Social Services  Kidcare  Kidcare Impact  Medicaid Caseload and Expenditures  Medicaid Impact  TANF/Wages

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o Workforce  Contains estimates relating to General Revenue and the following trust funds o Educational Enhancement TF o Tobacco Settlement TF o Risk Management TF o Unclaimed Property/State School Trust Fund  Contains various other information helpful in developing budgets , such as o Affordable Care Act Impact on Insurance Premium Tax o Demographic Overview and Population Trends o Financial impact of the Use of Marijuana for Certain Medical Conditions