Medical Transportation
System Development
Why do we need a Medical
Transportation System?
Organizes your data better
Saves all your work for easier review Avoids doing duplicate work
Prints all reports on demand
Updates the Program when needed
Evolution of
Medical Transportation Systems
in Manitoba
1995 - A Travel System was created.
2009 - Redesigned and upgraded to FNIH requirements and reporting
standards as well as the FN Health Center needs…
Requirements of
Medical Transportation
Travel Authorizations (TA)
Patient and Escort. Appointments.
Trips.
Accommodation and Meals.
Structure of a Medical Trans System
Regional level (Central)
Tribal Council level
Community (Remote) level
Central System for Tribal Council and FNIH
Community (Remote) for each Health Center
Community (Remote).
Server Tribal Council / FNIH.
Community System
7 Group Training sessions from Oct 2009 – Feb 2011
Each health centre had their own reporting processes The training offered one new single solution.
Training was a video plus keying sample trips and Appointments.
many user had their own methods and reports for their own health centre.
At the end of the day we captured feedback from the users.
Community System
features needed:
Data on their local computer.
Record local appointments & trips.
Send Travel Requests to FNIH via the internet. Collect all trip expenses.
Community System
Additional data and additional reports were added to the system based on comments heard during
training.
These new data/reports are instantly available for all users via updates.
Users no longer have to do additional tracking and reporting. It’s all self-contained in the program.
Community System
As the training progressed, the installations were
established in each community -
49 sites so far.Currently in these communities.
First, create a new Travel Authorization for the client.
Then select an escort and fill in accommodation & meals details if required.
Community System
some of the
changes we made according to
Second, create an appointment (s) for the trip.
Fill in trip information.
Community System
some of changes we made
according to
All travel information is printed as
the Travel Request form and faxed to FNIH
If a Travel Authorization is required:
Community System
Or emailed as an attachment.
You can view the status of Travel Requests submitted.
Community System
Finally, create and print out all travel documents.
Community System
You can schedule the Medical Van trips for each day…
Community System
The quarterly Report for FNIH can be run when needed.
Community System
– Booked Appointments
– Confirmed Appointments
– Unconfirmed Appointments
These reports were the basic reports
Community System
– Appointment summary
– Appointments trips detailed
– Appointment notification report
– Client appointment History report
These reports were added from training sessions
Community System
Community System
These reports were added from training sessions– Local/non local trips
– Private Vehicle Trips
– Private Vehicle Expenses
– Travel Accommodation
– Travel Requests
– Travel Warrants and vouchers.
– Itineraries.
– Confirmation slips.
– Accommodation voucher.
– Gas vouchers
These reports were requested and added…
– Cheque Requisitions
– Cheques.
Community System
These features were requested and added…Central System on the Server
Central System
Designed for managing records for all 3 groups:
• Community level
Tribal Council level Regional level
Main advantages:
More powerful
Better user interface More understandable More secure
Navigation panel at the left side provides advanced filters to easy find:
Clients
T.A.s & Vouchers
Doctors / Health Facilities Service Providers
T.A.s
Appointments Trips
Accommodations
Cost lines Multiple clients can be opened in a tabbed style window (used in modern web browsers).
All client information is shown as a tree view grouped by:
User can Navigate through tree nodes to view/edit all the detailed travel info.
Once trip or accommodation has been created, a voucher can be printed out at any time.
Here is an example of a Voucher in the System…
Transportation clerk can plan and manage daily appointment trips using Appointment Attendance and Trip Planner forms and reports
Once York office is Online – When a trip requires authorization, the requesting clerk will be able to submit the Online request to Central, and if approved, the TA number is created on both
systems.
Custom reports can be created and embedded into the system in a highly organized manner.
Central System
All reports can be exported in various file formats: as PDF file, as an Excel spread- sheet, as Word document, as Text file
And sent via E-mail right away
Create new, edit and find existing Doctors and Health facilities
Create new, edit and find existing Service Providers
The Administration section provides features to setup and configure the System and helps the administrator to track all daily activities…
• How are travel activities being organized at your office?
• Are you required to have Travel Authorizations?
• What kind of reports are you currently using?
• What features do you need to help you with transportation? What additional reports would be helpful?
Website: http://www.crwsystems.mb.ca/ Phone: 1-204-889-9537
Toll-free: 1-866-858-8812 Fax: 1-204-889-6934
E-mail: info@crwsystems.mb.ca
Feel free to stop by our Booth for more information…
