REQUEST FOR PROPOSAL Faro Arm and Scanner INSTRUCTIONS TO BIDDERS

(1)

REQUEST FOR PROPOSAL – Faro Arm and Scanner INSTRUCTIONS TO BIDDERS

1. INTRODUCTION - Van Dyke Public Schools is requesting proposals for the purchase of a Faro Arm and Scanner to be used in our Career & Technical Education program. The request is for equipment, delivery and training. The submission of a bid on the included bid proposal form shall constitute an offer on behalf of the vendor to provide equipment and services. If a vendor proposes a specific contract be used, it must be included with the proposal submission.

2. TIMELINE

 RFP issued: Tuesday, March 20, 2018

 Deadline for written requests for clarification: Friday, March 23, 2018

 Questions will be answered by: Wednesday, March 28, 2018

 Bids Due: Monday, April 9, 2018 at 2pm local time

 Anticipated Board Action: April 16, 2018

3. SUBMISSION OF BIDS & REQUIREMENTS

A. Due Date: Sealed bids clearly labeled “Proposal for Faro Arm and Scanner” will be received by Van Dyke Public Schools until Monday, April 9, 2018, at 2pm local time, at which time bids will be publicly opened and read. Bids must be submitted on the forms provided, in a sealed envelope, clearly labeled “Proposal for CMM Faro Arm and Scanner”, and delivered by the date and time stated above to:

Van Dyke Public Schools

Attn: A. Agrusa, Director of Business & Operations 23500 MacArthur Blvd.

Warren, MI 48089

B. Late Proposals: Proposals received after the date and time stated above will not be accepted or considered. The School District is not liable for any delivery or postal delays. All proposals received after the deadline will be returned unopened.

C. Signed Original Proposal: Each proposal submitted must be an original hard copy and signed by an authorized member of the company. This member should be the highest-ranking officer at the local level. No oral, faxed or emailed proposals will be accepted. To be considered, each proposal must include all of the following:

a. Attachment A – Bid Proposal Form b. Attachment B – Business Reference Form

c. Attachment C – Familial Relationship Disclosure Statement d. Attachment D - Iran Linked Business Affidavit

D. Copies of Proposal: The bidder shall also submit with its original proposal, three (3) complete copies of the signed original proposal.

(2)

E. Questions: Questions concerning the bid specifications may be emailed to Kathleen Szuminski at kszuminski@mywwps.org. Questions will be answered by March 28, 2018. A Q&A document will be posted on the district website at www.vdsp.net under District Info/Bids & RFPs.

F. Addenda to this RFP: If it becomes necessary to revise any part of this RFP, all addenda will be posted on the School District’s website and all addenda shall become a part of the RFP. Each Contractor must, in its Proposal, acknowledge all addenda which it has received. The failure of a Contractor to receive, or acknowledge receipt of, any addendum shall not relieve the Contractor of the responsibility for complying with the terms thereof.

G. Reservation of Rights: The School District reserves the right to accept or reject any or all bids, to award to other than the low bidder, to accept any and all alternates, to split award by items, to waive irregularities and/or informalities, and, in general, to make the award in any manner deemed by it, in its sole discretion, to be in the best interest of the School District.

H. Irrevocability of Proposals: Bids prices will be considered firm and may not be withdrawn for a period of one hundred eighty (180) days after the scheduled time of opening bids.

I. Award: It is the intent of the district to award the bid by April 16, 2018. Submission of a bid will be construed as a conclusive presumption that the bidder is thoroughly familiar with the

Instructions to the Bidders and that bidder understands and agrees to abide by each and all of the stipulations and requirements contained therein. The following criteria shall be considered in making an award:

 Cost of Equipment

 Conformity to listed specifications

 Delivery within the required time schedule

 Service and warranty provided

 References

4. INSTRUCTIONS TO BIDDERS

A. Bidders must clearly state in the bid any exceptions to the enclosed specifications. The listing of exceptions, if any, is mandatory. Any exceptions found in review not listed, could be a basis for rejection of the bid. In addition to providing the brand name, bidder must include the model number and manufacturer’s number.

B. It is understood that the district is a governmental unit, and as such, is exempt from the payment of all State and Federal Taxes applying to the products specified in this document.

Therefore, the prices quoted by the Bidder should not include any allocation for taxes.

C. All bid proposals must be based upon the base requirements established in the request for proposal. In addition to a base bid proposal, the submission of voluntary alternates is

acceptable. If a voluntary alternate is submitted for consideration, it shall be expressed on the

(3)

D. The bidder must submit the names of three (3) business references, preferably school districts that have an equal or larger amount of equipment and have had the equipment for at least three years. Please provide business name, contact name, address, phone number, and number of years the Bidder has serviced the business.

5. SPECIFICATIONS

A. The District is looking to purchase one (1) Faro Arm and Scanner or equivalent. If an alternate bid is submitted for a non-brand equivalent, specifications must be included with the bid.

B. Ideally, we are looking for the following specifications, but alternates may be considered.

1) Faro Quantum 12 ft 7 Axis Arm

 Arm & base plate

 Standard probe kit (3mm and 6mm) with calibration cup

 Rechargeable battery

 Cables (power cable and USB cable)

 Heavy duty case 2) Faro Scanner V4 LLP

 Scanner & calibration plate 3) PolyWorks 2018

 Inspector software to obtain point cloud data and inspect scan data to CAD, extract any features necessary.

 Provide all necessary training

C. The Vendor's proposal must include all delivery, rigging, and set up/installation fees as well as training fees & software.

D. Information on equipment specs and software must be included with the bid.

E. Equipment will be delivered to the Career & Technical Education Center, 22801 Mac Arthur Blvd, Warren, MI 48089.

6. GUARANTEE, SERVICE & TRAINING

A. All equipment shall be guaranteed free of defects in materials and workmanship for a period of two (1) year.

B. Equipment shall be repaired or replaced by the manufacturer within 24 hours of the outage.

C. The contractor shall be available on call and shall respond on site within twenty four hours (24- hours) notice, and without cost to the Owner, during the first twelve (12) months operation to assist the Owner with any problems that may arise during the initial period of operation.

(4)

ATTACHMENT A BID PROPOSAL FORM

Bidder, in compliance with the Request for Proposals (RFP) having carefully examined the bidding documents proposes to furnish equipment and services as are necessary to perform all work stated in accordance with the contract documents for the base bid and alternate amounts stated below.

BASE BID: Bidder agrees to perform all work as described in the contract documents, for the sum stated below.

Amount Equipment –Faro Arm and Scanner or equivalent **

Delivery Warranty Software

Installation & Training Total Bid:

** If an alternate is bid, note the make & model and include specs with the bid ______________________________

ATTACHMENTS: Bidders are to include the following with their bid proposal:

 Attachment A – Proposal Form

 Attachment B – Business Reference

 Attachment C - Familial Disclosure Statement

 Attachment D - Iran Linked Business Affidavit

The undersigned understands that the School District reserves the right to accept or reject in whole or in part any and all proposals, to waive informalities and irregularities therein, to award the contract to other than the lowest bidder, and to award the contract to one or more contractors. The undersigned submits this proposal pricing form in accordance with the terms and conditions of this RFP and hereby affixes authorized signature(s) representing (check one):

___ An individual doing business as ________________________

___ A partnership

___ A limited liability company, organized in _________________ (enter state) ___ A corporation, organized in ____________________ (enter state) ___ Joint venture formed between _______________ and ________________

______________________________________ _____________________________

Signature Date

______________________________________ _____________________________

Printed Name Title

______________________________________ _____________________________

Company Name Phone #

(5)

ATTACHMENT B

BUSINESS REFERENCE FORM

Bidder: ________________________________________________

The Bidder must provide 3 business references (school preferred).

1. Reference Name__________________________________Contact_____________________________

Address______________________________________________________________________________

Phone#_______________________________________________________________________________

E-mail Address_________________________________________________________________________

Description and date(s) of service provided:

Address______________________________________________________________________________

Phone#_______________________________________________________________________________

E-mail Address_________________________________________________________________________

Address______________________________________________________________________________

Phone#_______________________________________________________________________________

E-mail Address_________________________________________________________________________

(6)

ATTACHMENT C

FAMILIAL RELATIONSHIP DISCLOSURE STATEMENT

Important: This disclosure statement must be included with your bid as required by state law (Public Act 232 of 2004).

As required by Public Act 232 of 2004, all bids shall be accompanied by a sworn and notarized statement disclosing any familial relationship that exists between the owner of any employee of the bidder and any member of the Van Dyke Board of Education or the Superintendent of Schools. The Board of Education shall not accept a bid that does not include this sworn and notarized disclosure statement.

The undersigned, the owner or authorized officer of _________________________________

(the “Bidder”), pursuant to the familial disclosure requirement provided in the Van Dyke Public Schools invitation to bid, hereby represent and warrant, except as provided below, that no familial relationships exist between the owner(s) or any employee of the company and any member of the Van Dyke Board of Education or the Superintendent of Schools. (Listing of names follows.) If such a Van Dyke relationship exists, please explain:

Signature: ________________________________________________

Printed Name/Title: ________________________________________

Company Name: ___________________________________________

Date: ___________________________

Subscribed and Sworn to Before Me:

This _ day of , 20 A.D., in and for the County of _, Michigan. My commission expires _________.

_________________________

Signature of Notary

(7)

ATTACHMENT D

AFFIDAVIT OF COMPLIANCE – IRAN ECONOMICS SANCTIONS ACT

Michigan Public Act 517 of 2012

Important: This disclosure statement must be included with your bid as required by state law (Public Act 517 of 2012).

The undersigned, the owner or authorized officer of the below-named bidder (the “Bidder”), pursuant to the compliance certification requirement provided in the Van Dyke Public Schools’

(the “district”) Request For Proposal (the “RFP”), hereby certifies, represents and warrants that the Bidder (including its officers, directors and employees) is not an “Iran linked business”

within the meaning of the Iran Economic Sanctions Act, Michigan Public Act No. 517 of 2012 (the “Act”), and that in the event Bidder is awarded a contract as a result of the aforementioned RFP, the Bidder will not become an “Iran linked business” at any time during the course of performing services under the contract.

The Bidder further acknowledges that any person who is found to have submitted a false certification is responsible for a civil penalty of not more than $250,000.00 or two (2) times the amount of the contract or proposed contract for which the false certification was made,

whichever is greater, the cost of the School District’s investigation, and reasonable attorney fees, in addition to the fine. Moreover, any person who submitted a false certification shall be

ineligible to bid on a request for proposal for three (3) years from the date that it is determined that the person has submitted the false certification.

REQUEST FOR PROPOSAL Faro Arm and Scanner INSTRUCTIONS TO BIDDERS