District Administrator Responsibilities 2019.pdf

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District Administrator

Responsibilities

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Agenda

• Welcome & Introductions • Portal Management

• ADVISER Validation • Consolidated Data

Collections (CDC)

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Welcome

NDE Helpdesk Team

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Portal Management

• District Administrator Portal

Accounts

• Changing Administrators

• District Admin Tab

• Collection Activation Codes • Administrator Reports

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District Administrator Portal Accounts

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Changing Administrators

• Previous Superintendent removes all collection access from

their individual portal tabs (Data Collections, Student & Staff (NSSRS))

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• Previous Superintendent removes District Admin access from

their “My Profile” tab

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• New Superintendent creates a portal account, Or

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Changing Administrators

• NDE Helpdesk provides New Superintendent a District

Administrator activation code

• This is the ONLY time NDE gives out an activation code

• Activation Code entered in District Activation Codes section of

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• NDE approves District Administrator request

• Superintendent logs into account and now has a “District

Admin” tab

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District Admin Tab

• Collection Activation Codes

• UserTypes

• Administrator Reports

• District User Report

• Collection User Report

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Collection Activation Codes

• Portal access is managed through activation codes

• As the District Administrator, you manage distribution of these

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• Select the collection for which you need an activation code

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Collection Activation Codes

• A table will appear at the bottom of the page

• Lists all available codes by UserType, and

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• UserTypes define user access within each collection • Example: Student Uniq-ID

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• Users can be removed from collection access by selecting the

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Administrator Reports

• Collection access management can be done through

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Administrator Reports

• District User Report - displays access to all district collections by

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• District User Report - displays access to all district collections

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• Collection User Report - displays access to all district collections

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Administrator Reports

• Collection User Report - displays access to all district collections

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• Both reports can be exported (PDF, Excel, etc.) for printing or

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• Return to “Collection Activation Code” section to remove

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ADVISER Validation

• Errors/Warnings

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Errors / Warnings

• “Step One” in reviewing data

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Review Errors

• Domains: Attendance/Calendar, Career Education, Early Childhood, Grad Cohort, HAL, LEP/Immigrant, SPED, State Aid, Student Demographics, Student Enrollment, Title I

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Review Errors

• Error Name = what is wrong with data

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Review Errors

• Error vs Archive/Warning/Information Count **NEW**

• Error Count – needs to be fixed

• Archive / Warning /Information Count – errors that have been

archived, ‘errors’ that are actually warnings, information that’s likely erred

• Select the number of errors to view the

students impacted

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Review Errors

• Error Descriptor = how to fix the error (Read carefully)

• Students listed under blue bar

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Review Errors

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Reprocess Errors

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Student Verification Reports

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Student Reports

• Categories: General and Misc, Assessment, Career Education, Early Childhood,

Enrollment, Grad Cohort, Membership and Attendance, SPED, State Aid, Student Grades and Courses, Title I, Discipline

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Student Reports

• Each Category opens a list of Reports: Name, Description and

Time to Review

• Right now,

Year-End reports should be reviewed

• If issues are found,

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Student Reports

• Data Scope: various ways to drill down the data within a report.

• Reporting Window: time period

• School: district level or by school

• Reports can be exported: PDF, Excel, etc.

• Refresh reports after revisions made in SIS

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Student Reports

• Reports typically contain more information within

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Student Reports

• Reporting Window Time Periods

• Full Year: any students that were enrolled in your district at any time during this

school year, even if they already exited

• As of Today: students who are enrolled in your district today, can be used for

comparing against reports in your SIS, this will also include students who graduated or finished the school year

• As of October 1st_{: the students enrolled in membership or SPED programs on} 10/1, according to what is currently in ADVISER

• As of October 1st _{(Locked): the students enrolled in membership or SPED} programs on 10/1, according to the state accountability data that was locked on 11/1

• **NEW**As of End of Year (Locked): the student enrolled at the end of the

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Staff Reports

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ADVISER Validation Approval

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• Only District Administrators will have access to approve ADVISER

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• Review the listed reports before approving!!!

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ADVISER Validation Approval

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• Once approved, a date will appear and the approve check

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Consolidated Data Collections (CDC)

• What is it

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• The CDC is a collection of collections

• Found in the Data Collections tab

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• Multiple Category/Activation Code UserTypes

• General, Federal, Staff, Financial, Discipline, MIPS, etc. • ALL

• APPROVER (includes All except MIPS)

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Consolidated Data Collections (CDC)

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• When the District Administrator has reviewed the data and

determines it to be correct, they will click on the APPROVE button to submit the data to NDE

• Sometimes the District Administrator is both the Submitter and the

Approver

• Once the collection has been approved, changes will no

longer be able to be made

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Year End / Due Dates

•

Year End Reporting

• ADVISER Validation • Staff / NSSRS

• Consolidated Data Collections

(CDC)

• Data Collections

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Year End – ADVISER Validation

• What is collected during Year End

through ADVISER:

• Student Demographics

• Student Enrollment (include graduates) • SPED

• Student Attendance • Student Discipline

• Student Grades • Programs

• Career Education (Concentrators) • Early Childhood

• Homeless • Title I

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Year End – ADVISER Validation

•

During the Year End collection

window, keep checking your “As

of Today” version of these

reports:

• Membership, Enrollment,

Graduation, Dropouts

• Attendance, ADA/ADM (State

Aid)

• Special Education

• Program Specific Reports (CTE,

Title I, Homeless, etc.)

• Grades and Courses • Discipline

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Year End – Staff / NSSRS

Validation

•

Staff Reporting 2018-2019

• SPI Codes/GMS

•

NSSRS Validation

• Current Certification Report • Current Personnel Report

• Staff Reporting for GMS Grants • Title I Paraprofessionals

• Teachers Assigned Out of

Endorsed Area or Level

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Year End – Consolidated Data

Collections (CDC)

• Substitute Teachers

• Human Resources Director Contacts

• Days In Session/Instructional Program

Hours*

• Nebraska Education Profile (NEP)

Information*

• Annual Participation Report

• Pupil Transportation Report

• ESU/District/System/School Information

Report*

• Report of Suspensions/Expulsions*

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Year End – Data Collections

•

Special Education Post-School

Outcomes

•

2018-2019 AQuESTT-EBA

•

2017-2018 Post School Survey

• Report on students to be

reported is available in NSSRS Verification reports

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Due Dates

•

Due Dates are due dates

•

Due Date verses Audit Window

•

Request to Submit Data Late will

only be approved with

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Resources

•

ADVISER

•

Consolidated Data Collections

(CDC)

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ADVISER Resources

•

ADVISER Resources

https://www.education.ne.gov/da

taservices/adviser-resources/

• Calendar

• ADVISER Guidance

•

ADVISER Google

https://sites.google.com/a/educati

on.ne.gov/adviser-early-adopter-program/

• Vendor Documents

•

Monthly ADVISER District Updates

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Consolidated Data Collections

(CDC) Resources

•

CDC

https://www.education.ne.gov/d

ataservices/consolidated-data-collection-cdc/

• Calendar

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NDE Helpdesk

•

[email protected]

•

Portal – email submission

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Questions?

Thank you!!

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