Strengthening Statistics for Development

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ENERGY AND MINERAL DEVELOPMENT SECTOR STRATEGIC

PLAN FOR STATISTICS

2007/08-2011/12

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MINISTRY OF ENERGY AND MINERAL DEVELOPMENT

Sector Strategic Plan for Statistics

2007/08-2011/12

Ministry of Energy and Mineral Development

P.O. Box 7270

Kampala

Email: [email protected]

Website:

http://www.

energyandminerals.go.ug

April 2008

The material in this document may be freely reproduced provided due acknowledgement is made to the publisher and source

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TABLE OF CONTENTS ACRONYMS ... iii FOREWORD ... iv EXECUTIVE SUMMARY ... v 1.0 BACKGROUND ... 1

1.1 Mandate and Structure ...1

1.2 Significance of sector statistics ...1

1.3 Process of developing the Plan ...2

1.4 Structure of the Plan ...2

2.0 SITUATIONAL ANALYSIS ... 3

2.1 Stakeholder Analysis ...3

2.2 Status of Data Production ...4

2.3 Quality of data ...5

2.4 Challenges ...6

2.5 SWOT Analysis ...6

3.0 STRATEGIC FRAMEWORK FOR THE SSPS ... 8

3.1 Vision ...8

3.2 Mission ...8

3.3 Strategic objectives ...8

3.4 Values and Principles ...8

4.0 STRATEGY FOR IMPROVING STATISTICS PRODUCTION ... 10

4.1 SO1: Coordination and Management ...10

4.2 SO2: Human Resource Development and Management...11

4.3 SO3: Statistical Development Programs ...12

5.0 IMPLEMENTATION PLAN ... 14

5.1 Mechanisms ...14

5.2 Monitoring and Evaluation ...14

5.3 Risk Analysis ...15

5.4 Financing Plan ...15

ANNEX A: STATISTICAL PRODUCTION SCHEDULE ... 16

ANNEX B: LOGICAL FRAMEWORK ... 18

ANNEX C: ACTIVITY SCHEDULE (2007/08-2011/12) ... 25

ANNEX D: BUDGET ESTIMATES (2007/08- 2011/12) (Uganda Shillings “000”) ... 27

ANNEX E: CHALLENGES, STRATEGIES AND PRIORITY ACTIVITIES (2008) ... 29

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ACRONYMS

BOU Bank of Uganda

EMDMIS Energy and Mineral Development Management Information System

EMDSSPS Energy and Mineral Development Sector Strategic Plan for Statistics

ERA Electricity Regulatory Authority

MEMD Ministry of Energy and Mineral Development

NEMA National Environment Management Authority

NFA National Forestry Authority

NSFR National Strategic Fuel Reserves

NSS National Statistical System

PNSD Plan for National Statistical Development

REA Rural Electrification Agency

SSPS Sector Strategic Plan for Statistics

SPU Sector Planning Unit

UBOS Uganda Bureau of Statistics

UEDCL Uganda Electricity Distribution Company Limited

UEGCL Uganda Electricity generation Company Limited

UETCL Uganda Electricity Transmission Company Limited

UIA Uganda Investment Authority

UMA Uganda Miners Association

URA Uganda Revenue Authority;

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FOREWORD

The Ministry of Energy and Mineral Development is mandated “To establish, promote the development, strategically manage and safeguard the rational and sustainable exploitation and utilization of energy and mineral resources for social and economic development.” Quality Statistics are undoubtedly an important tool in the execution of this mandate. In spite of this, data management in the sector has remained departmentalized and ad hoc. This has led to limited utilization of data within and outside the sector. The plan provides a framework for setting up a statistical system for efficient and effective management as well as sustainable generation of sector statistics.

The key indicators for tracking performance in the sector include: rate of electrification, energy balance, mineral production, imports and exports, and petroleum supplies and distribution. The EMD statistical system is envisaged to continuously generate such and other related statistics to facilitate planning, monitoring, evaluation and accountability for the sector resources.

The success of this plan hinges mainly on the presence of adequate skilled human resource in the Ministry’s Sector Planning/Policy Analysis Unit to produce, analyze and supply statistics efficiently and effectively as well as availability of the supportive infrastructure and financial resources.

The Ministry is thankful to its stakeholders for their active participation in the formulation of this plan and continued support as we build a strong, reliable and sustainable EMD statistical system.

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EXECUTIVE SUMMARY

The Ministry of Energy and Mineral Development (MEMD) is one of the sectors participating in the second phase of the developing Sector Strategic Plans for Statistics (SSPSs). The SSPSs are the building blocks of the Plan for National Statistical Development (PNSD). The PNSD is the framework within which the Uganda Bureau of Statistics (UBOS) coordinates the National Statistical System (NSS).

The Energy and Mineral Development Sector Strategic Plan for Statistics (EMDSSPS) is a 5-year (2007/8 – 2011/12) plan intended to strengthen the Ministry’s Statistical activities. The plan proposes strategies for coordinating and managing the entire Energy and Mineral Development Sector Statistical System through promoting best practices, and ensuring the production of better statistics for better planning and effective implementation of policies and development programmes in the Sector.

The plan was developed through a participatory process with key stakeholders. A comprehensive assessment of the current status of the EMD statistical system was conducted through which the following challenges were identified:

• limited co-ordination arrangements within and among producers and users of statistics at all levels of administration;

• limited user capacity and demand for EMD statistics;

• insufficient institutional, infrastructural, technical and financial resources to meet statistical needs and address existing capacity gaps;

• inappropriate methodologies and procedures for collecting, processing, analyzing, disseminating and storing statistical data; and

• poor IT policies, standards and databases.

In order to successfully implement the Plan, it is important to set up a system for coordination and management of data production. This will ensure the production of accurate and reliable statistics at all levels. It is also fundamental to strengthen, motivate and build capacity of the human resource engaged in data compilation, processing and analysis as well as securing and allocating sufficient financial resources for the planned activities.

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Budget

The plan has been costed at 1.1billion Uganda shillings, the equivalent of US$ 550.475 at the ruling market rate over the five year period. The major source of funding will initially be from development partners and subsequently by the Government of Uganda.

MEMD SSPS Summary Budget (Uganda Shillings “000”) Strategic Area

Yr 07/08 Yr 08/09 Yr 09/10 Yr 10/11 Yr 11/12 5 yr TT

Coordination and Management 82,050 165,700 87,200 70,200 76,700 481,850

Human Resource Development

and Management 29,000 23,000 67,000 86,000 86,000 291,000

Statistical Development

Programs 23,200 58,300 64,300 108,200 74,700 328,100

Total (Ug.Shs) 134,250 247,000 218,500 264,400 237,400 1,100,950

US$ (1:2000Ugshs) 67.125 123.500 109.250 132.200 118.700 550.475

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1.0 BACKGROUND

1.1

Mandate and Structure

The mandate of the Ministry of Energy and Mineral Development (MEMD) is “To establish, promote the development, strategically manage and safeguard the rational and sustainable exploitation and utilization of energy and mineral resources for social and economic development”. The structure of the Ministry (Annex F) provides for one cabinet Minister, supported by two (2) Ministers of state – one in charge of Energy and the other in charge of Mineral Development. At the technical level, the Permanent Secretary who is also the Accounting Officer is the Chief Executive of the Ministry. The Ministry consists of one technical Directorate, made up of four Departments namely; Energy Resources, Petroleum Exploration and Production, Geological Survey and Mines, and Petroleum Supplies. The support services section consists of the Finance and Administration Department, Sectoral Planning / Policy Analysis Unit (SPU) and the Resource Centre. The statistics component which is managed by a Senior Statistician and a Statistician is operationalised in the SPU.

1.2 Significance

of

sector statistics

Quality Statistics are undoubtedly an important tool for informed decision-making, accountability and management of the MEMD. They are used in policy-making and budgeting by relating financial and other resources to the various cost centres and drivers to bring about the target results and outcomes of various programmes and projects. The Energy and Mineral Development Sector Strategic Plan for Statistics (EMDSSPS) will therefore go a long way in strengthening the Ministry’s Statistical activities. The Plan will be used to coordinate the entire Energy and Mineral Development Sector Statistical System (EMDSSS), promote best practices, and ensure that quality statistics are produced for better planning and effective implementation of policies and development of programmes.

Regular and continuous collection, processing and use of data, as well as tracking of performance indicators are critical for the successful management and operation of the sector. It provides the necessary support for Results Oriented Management (ROM) by generating relevant statistics to facilitate effective monitoring and evaluation.

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1.3

Process of developing the Plan

The plan was developed through a consultative process with major stakeholders. The Uganda Bureau of Statistics (UBOS) requested the Ministry to nominate a contact person to coordinate the process of developing the Plan. The person was drawn from the Sector Planning Unit (SPU) given that the Unit coordinates statistical information management in the Ministry. A Sector Statistics Committee (SSC) was set up with representation from all the user Departments including Accounts and Personnel sections within the Ministry. The SSC was given terms of reference and requested to present the status of data and information produced within their respective departments as well as the data requirements and challenges. The top management was sensitized to support the process. Finally, UBOS engaged a strategic management consultant to support the development of the Sector Strategic Plan for Statistics (SSPS). .

1.4

Structure of the Plan

The plan is divided into six sections. The first section covers the background information, the second provides a situational analysis of the sector, the third and the fourth sections address strategic issues for statistics including the goal, purpose and the strategy for improving statistical production. Section five presents the implementation plan while the last section presents the annexes.

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2.0 SITUATIONAL

ANALYSIS

2.1 Stakeholder

Analysis

The data produced by the sector is used by several stakeholders to formulate new policies, revise/review existing policies, formulate and implement projects and provide advice to investors.

The key stakeholders in the generation and use of the sector statistics include government Ministries, Departments and Agencies (MDAs) and the Private Sector.

The Government MDAs

i. Uganda Electricity Distribution Company Limited (UEDCL); ii. Uganda Electricity Generation Company Limited (UEGCL); iii. Uganda Electricity Transmission Company Limited (UETCL); iv. Electricity Regulatory Authority (ERA);

v. Rural Electrification Agency (REA); vi. Uganda Bureau of Statistics (UBOS); vii. National Forestry Authority (NFA); viii. Uganda Revenue Authority (URA);

ix. National Environment Management Authority (NEMA); x. National Strategic Fuel Reserves;

xi. Bank of Uganda (BoU);

xii. Uganda Investment Authority (UIA);

xiii. Other Government Ministries and the MEMD Departments.

The Private sector

i. Uganda Renewable Energy Association (UREA); ii. Kenya Pipeline Company;

iii. Oil companies;

iv. Uganda Miners Association; v. Heritage Oil and Gas Limited

vi. Hardman Petroleum Africa Pty Limited

vii. Energy Africa (Uganda) Limited/ Tullow Oil Plc viii. Neptune Petroleum Uganda Limited

ix. Uganda Sugarcane Technologist Association; x. ESKOM;

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xii. Kilembe Mines;

xiii. Uganda Chamber of Miners

xiv. Uganda Quarry Operators Association xv. Kasese Cobalt Company Limited xvi. Tororo Cement Limited

xvii. Canmin Resources (U) Limited xviii. Hima Cement Industry

xix. Busitema Mining Cie Limited xx. Private Sector Foundation xxi. UMEME Limited

xxii. Platts (an international Association which monitors daily petroleum prices) and xxiii. Solar companies.

2.2 Status

of

Data Production

2.2.1 Types of Data

Key data for tracking performance in the sector can be generated on; the rate of electrification; energy balance; mineral production, imports and exports; and petroleum supplies and distribution. The statistical system is envisaged to continuously generate such and other related statistics to facilitate planning, monitoring, evaluation and accountability for the sector resources.

2.2.2 Data Use

Currently data is collected and stored by the various Divisions within the different Departments. The data is accessed on request from the respective Heads of Department. The Geological Survey and Mines Departments are in the process of developing an online mining cadastre that will boost the information status and metadata description. Some generic information can be obtained from the Ministry’s website at www.energyandminerals.go.ug.

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2.3

Quality of data

The quality of data is determined by several attributes including; accuracy, completeness, consistency, relevancy and timeliness. The quality of statistical products by the sector is rated as follows: – (Strictly observed – 3 Observed – 2 Not Observed – 1)

QUALITY MEASURE Score Why?

1. Integrity

1.1 Independence of statistical Operations

3 The principles of collection, compilation and dissemination of statistics are highly observed

1.2 Culture of professional and ethical standards

2 Professionalism still lacking as most of the people handling data production are not adequately trained

2. Methodological soundness

International/regional standards implemented

2 The known standards are implemented

3. Accuracy and reliability

3.1 Adequacy of data source 2 The data sources are satisfactory

3.2 User response monitoring 1 The mechanism to monitor response are non – existent and in some cases rarely given

3.3 Validation of administrative Data

2 This is done whenever such data is collected

3.4 Validation of intermediate and final outputs

2 Outputs are assessed and validated when there is need

4. Serviceability

4.1 User consultation 1 Users are not usually consulted before data production. 4.2 Timeliness of statistical

Outputs

1 Some providers of information delay to deliver

4.3 Periodicity of statistical Outputs

2 This is observed as reminders are always given

5. Accessibility

5.1 Clarity of dissemination 2 Data is understandable save for the technical language which is familiar to only main users

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2.4 Challenges

The challenges faced by the Ministry in the production of Statistics include:

• Inadequate resources to support statistical production within the Ministry (Human resource, finance and infrastructure i.e. equipment and office space).

• Limited statistical knowledge and skill to produce present and report information in standard formats.

• Scattered offices and data collection centres.

• SPU has inadequate budgetary allocations for coordination, monitoring and data collection from the scattered locations.

• Understaffing in the Statistics Unit.

2.5 SWOT

Analysis

This section analyses the internal (Strengths and Weaknesses) and external (Opportunities and Threats) factors affecting the production and dissemination of statistics in the Ministry.

Strengths

Existence of staff with statistical skills under various postings in the Ministry handling data management.

Disciplined staff.

Existence of data produced by the various departments.

Resource Centres at departmental levels and the Headquarters which provide library services and disseminate statistics.

Existence of the Energy Data bank which was designed using Geographic Information System (GIS) that guides different users especially investors on energy investment opportunities.

Weaknesses

Limited facilitation for monitoring and collecting data from the various data collecting centres.

Limited funds for communication and other statistical related services.

Lack of up to date statistical packages and upgraded computers to statistical officials.

Staff handling statistical activities at the departmental levels without adequate statistical training.

Lack of a one stop centre for storing data.

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Lack of Local Area Network (LAN) to link up Departments. Two of the Departments are located in Entebbe while the rest are at the Headquarters in Kampala.

Most of the data at the Departments is not analyzed and is stored in unfriendly user formats.

Opportunities

Existence of development programmes that contribute towards proper statistical management at departmental levels.

Existence of a reasonable number of officers with the basic training in Statistics.

Existence of good coordination and collaboration between the Ministry and UBOS.

Threats

Sustainability of funding to support statistical development.

Technological advancement which require regular updating of knowledge on statistical packages and software.

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3.0

STRATEGIC FRAMEWORK FOR THE SSPS

3.1 Vision

“To be a coherent, reliable, efficient and demand-driven sector statistical system that supports management and development initiatives of the Energy and Mineral sector”.

3.2 Mission

"To produce high quality statistics for evidence based decision making, planning and management in the Energy and Mineral sector".

3.3 Strategic

objectives

The three strategic objectives of the Plan are:

SO1: To develop a coherent, reliable, efficient and demand-driven Energy and Mineral sector statistical system that supports management and development initiatives through effective ''Coordination and Management''.

SO2: To strengthen Human Resource Development and Management capacity for collection, analysis, dissemination and utilisation of Energy and Mineral statistics.

SO3: To strengthen Statistical Development Programs through generating and disseminating demand-driven statistics.

3.4

Values and Principles

Stakeholders in the national Energy and Mineral system in Uganda share and will be guided by the following set of values and principles:

Quality: The Ministry will be committed to producing increasingly better quality products conforming to the international quality principles of timeliness, coherence, completeness, accessibility, reliability and relevance. The Ministry shall lobby for investment in human resource development and create a framework that recognizes and promotes quality.

Efficiency: Promoting efficiency, teamwork, networking, co-operation, motivation, responsibility, innovation and resource awareness.

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Best practices: The production and dissemination of statistics in the sector will follow the international best practice aimed at facilitating correct interpretation of sector data.

Effective coordination with our stakeholders: The sector shall emphasize effective coordination with the key stakeholders to achieve consistency and efficiency in statistics production, management, dissemination and use.

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4.0

STRATEGY FOR IMPROVING STATISTICS PRODUCTION

The following are detailed strategies and activities for improving the production, storage and dissemination of Energy and Mineral Development statistics and indicators.

4.1

SO1: Coordination and Management

Issue

There is limited coordination and management of statistics production in the ministry, coupled with an under resourced Statistics Unit. These factors have had adverse effects on the capacity of the Ministry to meet user data requirements and expectations. Effective coordination and management of statistics production will ensure that data producers at all levels produce accurate, efficient and quality statistics that meet user needs.

Main Strategies

In order to address the above issue, the following strategies will be pursued;

• Establishing a robust and effective coordination and data management structure for data collection, processing and dissemination within the Ministry of Energy and Mineral Development.

• Coordinating and collaborating with other sectors in the production and dissemination of social sector related statistics.

• Streamlining and strengthening the institutional framework for statistical production in the Ministry.

Specific Actions

• Equip and strengthen the EMD Statistical Unit and resource centre.

• Establish and operationalise the EMD Sector Statistics Committee.

• Develop EMD webpage for statistics linked to the NSS website.

• Integrate and support EMD SSPS within the Ministry planning and budget framework.

• Align EMD data production processes to government planning and development processes.

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• Assess the EMD statistical systems (IT infrastructure, institutional frameworks/information flow, and human capacity).

• Sensitize producers and users of EMD statistics on production of harmonized statistics and utilization procedures.

• Raise the profile of statistics in the Ministry.

• Procure, install and maintain physical, IT infrastructure/equipment and statistical data management software.

• Conduct monthly reviews to monitor SSPS implementation.

4.2

SO2: Human Resource Development and Management

The Issue

Understaffing in the Statistics Unit and inadequate specialized officers to execute the statistical function in the respective technical departments has impacted negatively on the scope and quality of the sector data produced.

Main Strategies

• Developing and strengthening the man power capacity for the sector to manage a sound data production and management system.

• Collaborating and building capacity for statistics production and utilization across the entire SSPS.

Specific Actions

• Recruit and train staff for the EMD Statistics Unit to collect, analyze, and disseminate statistics.

• Train EMD autonomous sector agencies and other stakeholders involved in the production and management of statistics in the data collection and analysis standards.

• Train data production staff in use of GIS, website design and maintenance.

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• Train staff in Monitoring and evaluation.

• Participate in attachments and conferences to build capacity and experience for EMD staff in the generation of statistics.

4.3 SO3:

Statistical Development Programs

The Issue

Poor quality of statistics is the major factor limiting its use in the sector. The different dimensions of data quality which need attention include; relevance, consistency, completeness, accuracy, timeliness, accessibility and data disaggregation. It is therefore important to substantially improve the quality and management of data in the sector.

Main Strategies

• Improving data production and management for timely reporting and dissemination to inform the sector initiatives and processes.

• Establishing and strengthening networking and information sharing with sector stakeholders.

Specific Actions

The above strategies will be achieved through the following specific actions

• Assess the data compilation management processes.

• Design an Energy and Mineral Development Information System (EMDIS).

• Develop and maintain a comprehensive sector data bank.

• Conduct Energy and Mineral Development surveys.

• Produce and publish baseline statistical data on MEMD sector.

• Develop and implement a MEMD dissemination strategy.

• Install and maintain the electronic networking (WAN and LAN) between the Ministry and its data producing centers.

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• Develop/Review policy guidelines and standard data management tools, methods and classifications for production of quality EMD data.

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5.0 IMPLEMENTATION

PLAN

5.1 Mechanisms

Implementation will be phased over a period of five years. The priorities for the implementation of this plan during the first and subsequent years will be based on the need for strengthening the state of statistics production and usage, putting into consideration basic strategies of statistical advocacy, organizational and institutional development, physical and statistical infrastructure, human resource development, data development, data dissemination and monitoring and evaluation.

Furthermore, the established SSC in collaboration with the Policy and Planning Department will serve as the steering committee for the implementation of this Plan. Detailed activities are highlighted in the logical framework and activity schedule.

5.2

Monitoring and Evaluation

Monitoring and evaluation will be carried out regularly to track progress during implementation. This will be done to ensure that the resources allocated towards the implementation of this plan are converted into outputs which translate into long-term impacts in the sector. The Policy and Planning Department of the Ministry will coordinate the M&E activities. The SSC will meet once every month to review progress of the SSPS implementation.

A set of performance indicators will be designed to measure progress towards achievement of the objectives envisaged in this Plan. These indicators are presented in the appended Logical Framework (Annex B). At the end of the implementation period, there will be an evaluation to assess the most significant constraints, the most successful activities and to generally assess how well the strategies in the Plan will have addressed the set objectives.

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5.3 Risk

Analysis

Successful implementation of the statistics plan is contingent upon the following;

• Sustainable financial support for statistical activities in the Ministry.

• High start up costs for installation of quality statistical software, hardware and IT infrastructure to support the statistics development function.

• Timely procurement processes.

5.4 Financing

Plan

The MEMD SSPS will be financed by Government and contributions from development agencies over the next five years. It is expected that the donor contribution will progressively go down with time as Government contributions increase.

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ANNEX A: STATISTICAL PRODUCTION SCHEDULE

Level of disaggregation

Statistics produced

(Current) Indicators Design Administrative Gender

Frequency

of production Publication /Report

National Grid Electrification rate

Pre-conditioned Surveys and

Censuses

National No Annually Report

Electricity generation by source

PEAP Administrative

records

National No Quarterly Report

Electricity Demand Pre-conditioned Administrative

records

National and sub-county

No Quarterly Report

Electricity Imports Pre-conditioned Administrative

records

Electricity Exports Pre-conditioned Administrative

records

Energy Losses Pre-conditioned Administrative

records

Consumption/Sales of Petroleum Products Pre-conditioned Administrative records National and regional No Monthly Report

Energy Consumption per capita PEAP Administrative

records

National No Monthly Report

Imports of Petroleum Products Pre-conditioned Administrative

records

International Prices of Petroleum Products

Pre-conditioned Administrative records

Local Pump Prices of Petroleum Products Pre-conditioned Administrative

records

Petroleum Distribution Facilities Pre-conditioned Administrative

records

National Stock Levels Pre-conditioned Administrative

records

Energy Contribution to GDP PEAP Administrative

records

Earthquake Events Pre-conditioned Administrative

records

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Level of disaggregation

Statistics produced

(Current) Indicators Design Administrative Gender

Frequency

of production Publication /Report

Mineral Concessions Pre-conditioned Administrative

records

National and regional

No Monthly Report

Mineral Royalties PEAP Administrative

records

Yes Monthly Report

Licenses issued Pre-conditioned Administrative

records

Yes Annually Report

Mineral Production Pre-conditioned Administrative

records

Mineral Exports Pre-conditioned Administrative

records

Mineral Imports Pre-conditioned Administrative

records

Statistics (Future)

Petroleum Products produced by type and amount

National No Annual Report

Exports of Petroleum Products Pre-conditioned Administrative

records

National No Annual Report

Contribution of Petroleum Products to GDP

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ANNEX B: LOGICAL FRAMEWORK

Hierarchy of Objectives Indicators

(Baselines need to be established)

Means of Verification Assumptions

Overall Objective

"To be a coherent, reliable, efficient and demand-driven sector statistical system that supports management and development initiatives of the Energy and Mineral Sector".

• World Bank statistical capacity indicator score

improved from 73% in 2006 to 85% by 2012.

• All statistics produced according to internationally

recognized standards and in compliance with GDDS standards by 2012.

• World Bank

• IMF Reports, UN

Reports

Purpose

To produce high quality statistics for evidence based decision making, planning and management in the Energy and Mineral sector.

• % increase in Sectoral / national EMD policies

reviewed as a result of informed decisions aided by statistics by 2012/3.

• % increase in resource allocation to EMD Statistical

development in MTEF by 2011/12.

• % increase in EMD basket fund resources released

and allocated for national development as a result of evidence based planning by 2011/12.

• % reduction in delays in decision making,

implementation and delivery of results by 2011/12.

• % increase in statistical utilization in monitoring and evaluation of the NDP and related sectoral

strategies by 2011.

• % increase in utilization EMD statistics by the

public.

• Priority research agenda identified and

implemented by 2011/12.

• 20% increase in user satisfaction in sectoral

statistics from 2008/9 to 2011/12.

• Sector review reports

• Ministerial Policy Statements

• Budget Framework Paper

• Estimate of Recurrent and

Development books

• Evaluation report for statistical Development

• Users’ satisfaction Reports

• Research papers published

• Statistics produced is easily accessed and utilized.

• MDAs comply with the

standards and guidance for data production.

• Statistical development is prioritized in the National Budget.

• Political and economic stability.

• Government, non-government,

local and national stakeholders operate effectively at

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Hierarchy of Objectives Indicators

Results/Outputs

O.P1: Coherent, reliable, efficient coordinated Energy & Mineral Development sector statistical system established and functional

1.1 EMD Statistical Unit revitalized, strengthened and operational by 2008/09.

1.2 The EMD Sector Statistics Committee established and functional by 2008/09. 1.3 EMD Strategic Plan for Statistics developed and

operational by 2008/09.

1.4 Internal management and coordination of statistics streamlined by the end of 2009/10. 1.5 Stakeholder collaborative linkages established

and strengthened by 2009/10.

1.6 EMD web page for Statistics developed, functional and linked to the NSS website by 2010/11.

1.7 Policy guidelines and standards for statistical production and management developed and operationalized by 2009/10.

1.8 EMD SSPS integrated and supported within the Ministry planning and budget framework. 1.9 Resource mobilization and allocation to

development of EMD statistics increased by 2010/11.

1.10 All EMD statistics aligned to government and development processes by 2009/10 1.11 M&E Statistical framework established by

20011/12.

1.12 EMD statistical systems and infrastructure assessed by 2009/10.

1.13 EMD IT infrastructure developed and strengthened by 2009/10.

1.14 Institutional framework for production and dissemination of EMD Development sector statistics developed and harmonized by

• Actual Statistics Unit in place

• Progress/ M & E Reports

• Minutes of the Statistics Committee

• Appointment letters to SSC

• EMDSSPS in place & Minutes of SSC

• Minutes of SSC

• Consultative Minute/Reports

• Web page operational

• Policy guidelines • Compendium of concepts • Ministry BFP • Financial Reports • NSS statistics calendar • M&E Reports

• M&E Framework in place

• Assessment Reports

• Assets Register

• Data production and

dissemination guidelines

• Metadata manual

• Activity Reports

• Adequate commitment

and capacity to collect and use health statistics is maintained.

• Effective mechanisms for

widespread statistics collection and usage exist and are user-friendly.

• Costs (time, money,

personnel) do not compromise gains arising out of decisions based on statistics.

• Adequate and reliable

funding of statistics function.

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Hierarchy of Objectives Indicators

2009/10.

1.15 Producers and users of EMD statistics sensitised on statistical production and utilisation procedures annually.

O.P2: Capacity for collection, analysis, dissemination and utilisation of EMD sector statistics strengthened.

2.1 Capacity to collect, analyze, and disseminate EMD statistics built and strengthened by 2011/12.

2.2 WB statistical capacity indicator score improved from 73% in 2006 to 85% by 2012.

2.3 All statistics produced according to internationally recognised standards and in compliance with GDDS standards by 2012.

• Capacity building reports

O.P3: Demand-driven statistics produced and disseminated

3.1Data management processes assessed by 2009.

3.2 Mechanisms and tools for collection, processing and dissemination Reviewed and standardized by 2009/10.

3.3 Quality and timely statistics produced. 3.4 Surveys and studies conducted according

institutional timelines.

3.5 Sector data Bank developed and regularly updated.

3.6 Sector statistics disseminated in line with the NSS dissemination calendar.

• Assessment reports

• Review reports

• Guidelines

• Statistical publications, databank, M&E Reports

• Study & survey reports

• Databases

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Hierarchy of Objectives Inputs Budget Assumptions

Activities

Coordination and Management

1.1 Equip and strengthen the EMD Statistical Unit and resource centre.

1.2 Establish and operationalise the EMD Sector Statistics Committee. 1.3 Develop EMD web page for

statistics linked to the NSS website.

1.4 Integrate and support EMD SSPS within the Ministry planning and budget framework.

1.5 Align EMD data production processes to government planning and development processes. 1.6 Develop and implement an M&E

framework for the Ministry. 1.7 Assess the EMD statistical systems (IT infrastructure, institutional

frameworks/information flow, and human capacity).

1.8 Sensitize producers and users of EMD statistics on production of harmonized statistics and utilization procedures.

1.9 Raise the profile of statistics in the Ministry.

1.10 Procure, install and maintain

physical, IT • Stationery • M&E Tools • Technical expertise • Office space • Consumables

• Furniture & fixtures

• Equipment

• Meeting venues

• Communication costs

• Transport costs

• Hospitality costs

• TORs for the specialized personnel

• Trainers

• Training manuals

• Software

481,850, 000 UGX • Potential, effective partnerships

with adequate capacity for generation and use of statistics information exist.

• Adequate human, physical and

financial resources are

maintained within the statistics function of the sector and other partners.

• Management committed to

implement SSPS.

• Adequate resources available

for implementation of SSPS.

• Technical capacity available.

• Internal and external.

collaborations.

• Timely release of funds.

• Competent personnel in place.

• Available and reliable

equipment.

• Conducive working

environment.

• Minimal bureaucratic

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Hierarchy of Objectives Inputs Budget Assumptions

Activities

infrastructure/equipment and statistical data management software.

1.11 Conduct monthly reviews to

monitor SSPS implementation.

Human Resource Development and Management

2.1 Recruit and train EMD Statistics Unit staff to collect, analyze, and disseminate statistics.

2.2 Train EMD autonomous sector

agencies and stakeholders involved in production and management of statistics in standards, data collection and analysis.

2.3 Train in use of GIS, website design and maintenance.

2.4 Train staff in data quality

assurance.

2.5 Train staff in Monitoring and

evaluation.

2.6 Participate in attachments and

conferences to build capacity and experience for EMD staff in the generation of statistics. . • Stationery • M&E Tools • Technical expertise • Office space • Consumables • Equipment • Meeting venues • Communication costs • Transport costs • Hospitality costs 291,000, 000 UGX

(30)

23

Hierarchy of Objectives Inputs Budget Assumptions

Activities

Statistical Development Programs

3.1 Assess the data compilation and management processes.

3.2 Design an Energy and Mineral Development Information System (EMDIS).

3.3 Develop and maintain a

comprehensive sector data bank.

3.4 Conduct Energy and Mineral

Development surveys.

3.5 Produce and publish baseline

statistical data on MEMD sector. 3.6 Develop and implement a MEMD

dissemination strategy.

3.7 Install and maintain the electronic networking (WAN and LAN) between the Ministry and its data producing centers

3.8 Develop/Review policy guidelines and standard data management tools, methods and classifications for production of quality EMD data. 3.9 Procure software licenses.

• Venue • Transport • Fuel • Allowances • Computers • Dissemination materials 328,100,000 UGX

(31)

24

Pre-conditions:

1. Timely and sufficient financial, human and physical resources to support the sectoral statistical system are available

from government, non-government and development partners.

2. Strategic partners, with adequate capacity and skills for collecting and using sectoral statistics exist.

Note:

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25

ANNEX C: ACTIVITY SCHEDULE (2007/08-2011/12)

In order to achieve the strategic objectives, the activities below will be undertaken over the time indicated in the action plan.

Activity Yr 07/08 Yr 08/09 Yr 09/10 Yr 10/11 Yr 11/12

1 _{Coordination and Management}

1.1 Sensitize producers and users of EMD

statistics on production of harmonized statistics and utilization procedures

1.2 Conduct monthly reviews to monitor SSPS

implementation

1.3 Raise the profile of statistics in the Ministry

1.4 Procure, install and maintain physical, IT

infrastructure/equipment and statistical data management software

1.5 Develop and implement an M&E

framework for the Ministry

1.6 Establish and operationalise the EMD

Sector Statistics Committee.

1.7 Equip and strengthen the EMD Statistical

Unit and the Resource Centre

1.8 Develop an EMD web page for statistics

linked to the NSS website

1.9 Integrate and support EMD SSPS within

the Ministry planning and budget framework

1.10 Assess the EMD statistical systems (IT

infrastructure, institutional

frameworks/information flow and human capacity)

2 Human Resource Development and Management

2.1 Recruit and train EMD Statistics Unit staff

to collect analyze and disseminate statistics.

2.2 Train EMD autonomous sector agencies

(33)

26

Activity Yr 07/08 Yr 08/09 Yr 09/10 Yr 10/11 Yr 11/12

production and management of statistics

in standards, data collection and analysis.

2.3 Train in use of GIS, website design and

maintenance

2.4 Train staff in data quality assurance

2.5 Train staff in Monitoring and Evaluation

2.6 Participate in attachments and

conferences to build capacity and

experience for EMD staff in the generation of statistics.

3 Statistical Development Programs

3.1 Assess the data compilation and

management processes

3.2 Design an Energy and Mineral

Development Information System (EMDIS)

3.3 Develop and maintain a comprehensive

sector data bank

3.4 Conduct Energy and Mineral Development

surveys

3.5 Produce and publish baseline statistical

data on the EMD sector

3.6 Develop and implement an EMD

dissemination strategy

3.7 Install and maintain the electronic

networking (WAN and LAN) between the Ministry and its data producing centers

3.8 Develop/Review policy guidelines and

standard data management tools,

methods and classifications for production of quality EMD data.

(34)

27

ANNEX D: BUDGET ESTIMATES (2007/08- 2011/12) (Uganda Shillings “000”)

Strategy/Activities Yr 07/08 Yr 08/09 Yr 09/10 Yr 10/11 Yr 11/12 5 yr TT

1 Coordination and management

Sensitize producers and users of EMD statistics on the production of harmonized statistics and utilization procedures

2,500 2,500 2,500 2,500 2,500 12,500

Raise the profile of statistics in the Ministry 700 700 700 700 700 3,500

Procure, install and maintain physical, IT infrastructure/equipment and statistical data management software

68,850 89,500 69,000 48,500 51,000 326,850

Conduct monthly reviews to monitor SSPS implementation _{1,000 1,000 1,500 2,000}_{2,500 8,000}

Equip and strengthen the EMD Statistical Unit and resource centre _{500 500 1,000}_2,000_2,500_6,500

Integrate and support EMD SSPS within the Ministry planning and

budget framework 0 2,000 2,000 2,000 2,000 8,000

Assess the EMD statistical systems (IT infrastructure, institutional

frameworks/information flow, and human capacity) 500 500 500 500 500 2,500

Develop EMD web page for statistics linked to the NSS website _{0 60,000} ₀ ₀ _{0 60,000}

Develop and implement an M&E framework for the Ministry _{8,000 9,000 10,000}_12,000_15,000_54,000

Sub total 82,050 165,700 87,200 70,200 76,700 481,850

2 Human Resource Development and Management

Recruit and train EMD Statistics Unit staff to collect, analyze, and disseminate statistics

2,000 0 0 0 0 2,000

Train EMD autonomous sector agencies and stakeholders involved in production and management of statistics in standards, data collection and analysis

4,000 4,000 14,000 20,000 20,000 62,000

(35)

28

Train staff in data quality assurance 4,000 4,000 14,000 20,000 20,000 62,000

Train staff in Monitoring and evaluation 4,000 0 14,000 20,000 20,000 58,000

Participate in attachments and conferences to build capacity and experience for EMD staff in the generation of statistics

6,000 6,000 6,000 6,000 6,000 30,000

Sub total 29,000 23,000 67,000 86,000 86,000 291,000

3 Statistical Development Programs

Assess the existing data compilation and management processes 3,500 3,500 4,500 5,500 3,500 20,500

Design an Energy and Mineral Development Information System (EMDIS)

500 600 19600 62000 30000 112,100

Develop and maintain a comprehensive sector data bank 8,000 8,000 8,000 8,000 8,000 40,000

Conduct Energy and Mineral Development surveys 0 22,000 22,000 22,000 22,000 88,000

Produce and publish baseline statistical data on MEMD sector 0 2,000 2,000 2,500 3,000 9,500

Develop and implement a MEMD dissemination strategy 0 8,000 0 0 0 8,000

Install and maintain the electronic networking (WAN and LAN) between the Ministry and its data producing centers

6200 6200 6200 6200 6200 31000

Develop/review policy guidelines and standard data management tools, methods and classifications for production of quality EMD data

2,000 2,000 2,000 2,000 2,000 10,000

Procure software licenses 3000 6000 0 0 0 9000

Sub-total 23,200 58,300 64,300 108,200 74,700 328,100

GRAND TOTAL

134,250 247,000 218,500 264,400 237,400 1,100,95

0

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29

ANNEX E:

CHALLENGES, STRATEGIES AND PRIORITY ACTIVITIES (2008)

Challenges Strategies Priority Activities for the Initial year

MINISTRY OF ENERGY AND MINERAL DEVELOPMENT

Implementing Department: Sector Planning/Policy Analysis Unit Implementing Head: Senior Statistician/Head Statistics Section Limited resources for statistical development.

Limited IT infrastructure for statistical activities. Limited experience and statistical capacity to generate meaningful data.

Limited coordination functions by the SPU that limit harmonization of data.

Statistics is collected but needs to be in standardized format.

Some data especially on minerals is provided by investors who may under declare cost due to fear of taxation.

Strengthening capacity for the production, dissemination & use of energy & Mineral statistics. Coordinating and supervising the production, and management EMD statistics.

Developing a clear EMD statistical programme.

Develop mechanisms and institutional arrangements for the coordination and management of EMD sector data. Training in development of a database.

Undertake and inventory and develop an Energy and Mineral Development Database.

Train EMD professionals (e.g. engineers) in basic statistical concepts, and analysis.

Acquisition of Software licenses and IT Infrastructure.

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30

ANNEX F: MEMD ORGANOGRAM

Minister of Energy and Mineral Development

Minister of State for Energy

Minister of State for Mineral Development

Electricity Regulatory

Authority (ERA)

Permanent Secretary

Kilembe Mines

Rural Electrification Agency (REA)

Uganda Electricity Generation Co. Ltd

Uganda Electricity Transmission Co. Ltd

Uganda Electricity Distribution Co. Ltd

Directorate of Energy and Mineral Development (D/E&MD)

Geological Survey

& Mines Dept

Finance & Administration

Department

Sectoral Planning / Policy

Analysis Unit

Resource Centre

Geology Div

Energy Efficiency Div

New & Renewable

Energy Sources Div

Electric Power Div

Geodata Div

Laboratory Div

Geophysics Div

Petroleum Exploration

& Production Dept

Petroleum Supply

Department

Energy Resources

Department

Mines Div

Geology Div