Park Maintenance Standards

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Park Maintenance

Standards

2009 NRPA Congress and

Exposition

October 13-17 2009

CAPRA

Maintenance

Standards and

Guidelines

CAPRA standard 7.5

-Maintenance and

Operations

Management

2 Jaycee Park Ballfield

Maintenance

Management

Program

Field Operations

Procedure

Parks and Recreation Department

FIELD OPERATIONS PROCEDURE

SUBJECT Number: 7.2.3

Maintenance Management Program Issued: 12/2007

Allan Wilson Revised: PURPOSE

The purpose of this procedure is to establish written maintenance and operations procedures plan for management of the parks and recreation department’s areas, facilities, grounds, parks and equipment.

Parks, areas, facilities, equipment and grounds identified in the procedures (plan) are ranging from heavily used and highly developed areas to low level usage areas. Each of these areas is assigned an appropriate set of maintenance standards to include a recommended frequency and acceptable quality level for patrons (i.e.: a level of service for our citizenry). PROCEDURE

Provide a copy of the procedures (plan) including the following accountability measures:

• Preventative maintenance plan

• Inspection Checklists

• Safety Checklists

• Vehicle Work Logs

• Vehicle Maintenance Logs

• Facility Condition Audit Report

• Copy of matrix of full-time employees, their years of service and professional

certifications in the field

• Copy of maintenance personnel and copy of job responsibilities

• Operations manual

• Maintenance Plans (i.e: Modes for level of frequency – High, Medium and Low)

• Maintenance Standards (i.e: denoting level of service standards and guidelines)

• Parks and grounds and operations (maintenance) policies and procedures

This Field Operation Procedure (F.O.P.) denotes evidence of compliance for the following CAPRA standards:

7.5 – Maintenance and Operations Management (Fundamental)

7.6.3 – Preventative Maintenance 7.10 – Maintenance Personnel Assignment

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MODE I

y

State of the art

maintenance applied to a

high quality diverse

landscape. Usually

associated with high

traffic urban areas such

as public squares, malls,

governmental grounds or

high visitation parks.

Mode I

CAPRA standard 7.5 – Maintenance and Operations Management

4 MODE II

y

High level

maintenance-associated with well

developed park areas

with reasonably high

visitation.

Mode II

CAPRA standard 7.5 – Maintenance and Operations Management

5 MODE III

• Moderate level

maintenance-associated

with locations with

moderate to low levels

of development,

moderate to low levels

of visitation or with

agencies that because of

budget restrictions can’t

afford a high intensity of

maintenance.

Mode III

CAPRA standard 7.5 Maintenance and Operations Management

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Mode IV

CAPRA standard 7.5 – Maintenance and Operations Management

MODE IV

• Moderately low

level-usually associated

with low level of

development, low

visitation,

undeveloped areas or

remote parks.

7 MODE V

• High visitation natural

areas-usually associated

with large urban or

regional parks. Size and

user frequency may

dictate resident

maintenance staff. Road,

pathway or trail systems

relatively well developed.

Other facilities at

strategic locations such as

entries, trail heads,

building complexes and

parking lots.

Mode V

CAPRA standard 7.5 – Maintenance and Operations Management

8 MODE VI

• Minimum

maintenance

level-low visitation natural

area or large urban

parks which are

undeveloped.

Mode VI

CAPRA standard 7.5 – Maintenance and Operations Management

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Cemetery Irrigation Checklist

City of Green River, Wyoming

Parks & Recreation Department Cemetery IRRIGATION CHECKLIST

Saved as: Cemetery Irrigation Checklist Template (Rev: December, 2007) Total Man Hours (Full Time):_________ Total Man Hours (Seasonal):_________ Total Hours Worked: _________ Signature: __________________

Section Name

Staff Date Spent Time

Valve Boxes Time Spent Heads Time Spent Electric Valves Comments: Note: Please round time to nearest quarter hour.

10 Riverview Cemetery

Riverview Cemetery Field Operations

Parks and Recreation Department FIELD OPERATIONS PROCEDURE SUBJECT Number: 7.5

Riverview Cemetery Issued: 12/2007

Allan Wilson Revised:

PURPOSE

The purpose of this procedure is to provide and maintain burial space for Green River and area residents.

PROCEDURE

The following areas of responsibility fall under the purview of the Cemetery Operations Division maintenance management program;

− Responsible for operations and maintenance of the Riverview Cemetery year-around. − Supervise part-time and seasonal personnel assigned to cemetery in opening, closing and

maintenance of graves, mowing, weeding, seeding, fertilizing, and irrigation of cemetery grounds, flower beds, and plants; and in the general improvement of the cemetery grounds. − Disinter bodies when necessary.

− Remove snow from drives; mulch leaves; spray insects and turf; operate back how, mower, and other equipment; paint.

− Design, install, and maintain irrigation systems; repair and replace mains and lines, gate valves, electrically controlled valves, electrically controlled lines, and electronic systems; troubleshoot and diagnose computerized controller problems; winterize pumps; clean and blow water lines, and shut off systems in the fall.

− Prepare drawings and prints of layout and design. − Maintain records concerning cemetery lots and sales. − Show and sell lots; work with and provide information to the public, funeral directors, and

monument salesmen concerning policies and operations of the cemetery; work with community groups in maintaining special sections of the cemetery. − Monitor cemetery operations divisional budget 10-650. − Interact with grieving families.

− Assist with preparation for, implementation of, and clean up after various special City events. − Coordinate, plan, supervise and implement a minimum of two volunteer and community

stewardship projects with civic and social agency groups per calendar year.

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Ball Fields Daily Checklist

City of Green River, Wyoming Parks & Recreation Department Ball Fields Daily Check List

Saved as: Ball Field Checklist Template (Rev: December, 2007) Name: ___________________ Supervisor: ____________________ Comments:________________________________________________________________________________________________________ __________________________________________________________________________________________________________________ P rep ar ed Fi e ld Wa te re d In fi e ld Dr u g In fi e ld P rep ar ed Pi tc her M ound P rep ar ed Ba tt e r B ox R ak ed I nf ie ld Ed ge s Swep t T urf & In fi e ld Ch al ke d F ie ld Cl ea ne d & Swep t D ug o ut s Cl ea ne d Ba th room s Swep t Co n cr e te Tr as h P ic k u p / Em pt y C an s CK . O u tf ie ld fo r h ol es & f ill C K . B lea ch er s & Be nc he s f or Lo os e B ol ts Ch e ck Fe n ci n g Pa in te d Fo ul Li ne s Dr ag W ar n in g Tr ac k Ti m e Fi n is h ed To ta l Ti m e Sp ent S/M Baseball S/M Softball S/M Little League Veterans Paxton Collier Jaycee Wyoming Evers

Note: Please round time to nearest quarter hour.

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Ball field Detailed Checklist

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CITY OF GREEN RIVER

PARKS & RECREATION DEPARTMENT

BASEBALL/SOFTBALL FIELD MAINTENANCE CHECKLIST

Saved as: Baseball Softball Checklist Template (Rev: December, 2007)

mpleted by: _____________________________ Supervisor: ______________________________ Signature Signature mments: Job Function Date ____/____/____ Daily/Weekly/Monthly Daily S/M Base Ball S/M Soft Ball S/M Little League

Vets Paxton Collier Jaycee Wyoming Evers Comments

Remove/Replace Bases

Level Low Spots

Weekly Comments

Rebuild Pitcher’s Mound Mow Infields 2X / Week

As Needed Comments

Edge Base Line

Edge Perimeters Remove Water Replace Bases Paint Bases Change Base Anchor

Monthly Comments

Replace Bases Aerate Dirt / Infields

Other (Specify with date) Comments

Irrigation

Checklist

City of Green River, Wyoming Parks & Recreation Department

IRRIGATION CHECKLIST

Saved as: Irrigation Checklist Template (Rev: December 2007) Supervisor Signature: __________________ Comments:_________________________________________________ _________________________________________________________ _________________________________________________________ _________________________________________________________ _________________________________________________________ _________________________________________________________ _________________________________________________________ _________________________________________________________ _________________________________________________________ _________________________________________________________ _________________________________________________________ Facility Staff Name Date Time Spent Controllers Time Spent Valve Boxes Time Spent Heads Time Spent Electric Valves

What was Repaired Note: Please round time to nearest quarter hour.

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Playground Checklist

Saved as: Playground Surface Area Checklist Template (Rev: December 2007)

Supervisor: ______________________ Comments:_______________________________________________________________________________________ _______________________________________________________________________________________________ _______________________________________________________________________________________________ _______________________________________________________________________________________________ _______________________________________________________________________________________________

Location Staff Name Date Raked / Sand Leveled Wood Fiber Raked / Leveled Sand Needs Added Wood Fiber Needs Added Shredded Rubber Surface Poured in Place Surface Misc. Surface

City of Green River, Wyoming Parks & Recreation Department Playground Surface Area Checklist

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Project Checklist

Project Name: ______________________________________________ Work Performed From ___ / ___ / ___ to ___ / ___ / ___

Employee Description of Work Date This

Project Was Performed

Time Spent On This Project

Saved as: Project Checklist Template (Rev. December 2007)

16

Restroom Checklist

Saved as: Restroom Servicing Checklist Template (Rev: December, 2007)

Supervisor: ______________________

Comments: _______________________________________________________________________________________ _______________________________________________________________________________________________ _______________________________________________________________________________________________

RESTROOMS Staff Name Date

Remove All Cobwebs Sweep/ Wash Floors Clean Toilets & Urinals Clean Sinks Refill Toilet Paper & Paper Towel Dispensers Empty Trash Walkways Sweep Spent Time

Rest Room Check List Note: Please round time to nearest quarter hour.

17 Snow Removal

Checklist

Snow Removal

Location Staff

Name Date Equipment Used Frequency Hours Worked

(Rev: December 2007) Total Hours: _____ Supervisor: ____________________ Comments:______________________________________________________________ ________________________________________________________________________ ________________________________________________________________________ ________________________________________________________________________ ________________________________________________________________________ ________________________________________________________________________ ________________________________________________________________________ ________________________________________________________________________

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Rodeo Grounds Checklist

Saved as: Rodeo Grounds Checklist Template (Rev: December, 2007)

Supervisor: ______________________

Name Date Rock Removal Dragging Shoot, Gate, Panel Repairs Total Hours Worked Comments

Rodeo Grounds Note: Please round time to nearest quarter hour.

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Skate Park Checklist

20

City of Green River, Wyoming Parks & Recreation Department Skate Park Maintenance Record Weekly:

Time Worked: ____ Time Worked: ____ Time Worked: ____ Time Worked: ____

Monthly: Hardware:

Inspect all hardware to insure nuts and bolts are tight and secure

Equipment Coating: (Equipment has a polyester powder coating)

Deep scratches could contain rust / scratch should be lightly sanded and painted

Overview:

Confirm that users of the park are observing all safety rules and regulations Saved as: Skate Park Maintenance Record Template (Rev: December 2007) Time Worked (Monthly): _______

Name: ________________________ Supervisor: _________________________ Month: ______________ Total time worked this month (FT): _____ (Seasonal): _____ Total: _____

Week 1 Date: Week 2 Date: Week 3 Date: Week 4 Date: Placement: Inspect positioning of all equipment Riding Surface:

Inspect riding surface of equipment and remove any debris to avoid skating injuries

Pad Surface:

Inspect / sweep all debris from pad surface (i.e. rocks, glass, trash, etc.)

Tree Checklist

City of Green River, Wyoming Month: ______________________ Parks & Recreation Department

Tree Maintenance

Saved as: Tree Maintenance Record Template (Rev: December 2007)

Supervisor: ___________________________

Location Staff Name Date Pruning Mulching New Planting Removal Hours Worked

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Soccer Checklist

22

City of Green River, Wyoming

Parks & Recreation Center Soccer Field Checklist

Mo w e d Li n es Li n es Pa in te d Go al s S e t in P la ce Go al N et s Se t i n Pl ac e Mi sc . Ho ur s Wo rk ed St aff In it ia ls Collier S/M Field 1 S/M Field 2 S/M Field 3 Castle Rock Park Comments:

Saved as: Soccer Fields Maintenance Checklist Template (Rev: December 2007)

Name: ________________________ Date: ___ / ___ / ___

Supervisor: ________________________

Trash Pickup Checklist

Saved as: Trash Pick Up Checklist Template (Rev: December 2007)

Supervisor: ____________________________________

Location

Staff Name Date High / Medium / Low

# of Trash Can Bags Replaced

Time of Day Hours Worked

Trash Pickup Checklist

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Splash Park Checklist

24

Evers Splash Park

Monthly Facility Checklist Date__________ Inspector (print name) Supervisor/Manager's Signature

Wa ter Playground Structure & Activity Pool YESNO Are there any broken parts or accessories? Are all jets/hoses functional? Are the grates secure? Comments:

Filtration Room YESNO

Is the quantity of hand chemicals sufficient? Is the chlorine tank at sufficient level? Is the filter pump working properly? Are the activity pumps working properly? Is the sand filter pump working properly? Is the chlorine feed system working properly? Do the pressure gauges need to be adjusted? Are there any leaks from the sand filters? Are all electrical boxes functional? Are all circular valves and levers functional? Are all surge pits clear of debris? Comments:

Swimming Bea ch & Picnic Area s YESNO Is the water drainage sufficient?

Is the ground free of holes/depressions? Is the area free of debris and weeds? Are the picnic benches in good condition? Comments:

Facilities YESNO

Are fire extinguishers current and visibly located in each building? Are there any broken key locks/dead bolts? Is there any plumbing problems in the restrooms? Are the hand dryers working properly? Are the petitions secure and free of grafitti? Is there any damage to any fencing/gates? Is the drinking fountain in working order? Comments:

Equipment & Signs YESNO Are the rule/facility signs in good condition? Are first aid supplies sufficient?

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Vandalism Checklist

Saved as: Vandalism & Graffiti Checklist Template (Rev: December, 2007)

Total Time Worked (all staff): _______ Month: ______________ Supervisor: _______________

Location Date Severity Can it be Removed? Must Item(s)

be Replaced? Describe the Damage

Staff Who Discovered It? Was Damage Fixed & Who Fixed it? Was a Police Report Taken?

City of Green River, Wyoming Parks & Recreation Department Vandalism/Graffiti Checklist

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Aeration Checklist

Saved as: Aeration & Sweeping Checklist Template (Rev: December, 2007)

Supervisor: ______________________

Site Date Staff Name Time Spent Over seeding (If Needed)

Hand / Tractor Aerated or

Swept Comments City of Green River, Wyoming

Parks & Recreation Department

__ Aeration / Sweeping __ Note: Please round time to nearest quarter hour.

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Building Maintenance Checklist

(Revised March 2007) City of Green River, Wyoming

Parks & Recreation Department Building Maintenance Checklist

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Buildings and

Structures

Field Operations

Procedure

Parks and Recreation Department

FIELD OPERATIONS PROCEDURE

SUBJECT Number: 7.6

Buildings and Structures Issued: 12/2007

Allan Wilson Revised: PURPOSE

The purpose of this procedure is to provide Green River citizens and City employees with clean, safe and well-maintained buildings and structures in which to conduct business, hold meetings and enjoy recreational opportunities.

PROCEDURE

The following areas of responsibility fall under the purview of the Buildings and Structures Division maintenance management program;

• 25 Picnic Shelters • Pavilion (8,000 square foot facility) • Gymnastics facility (2,500 square foot two-level facility) • Rodeo Arena (and the crows nest/announcers box at this structure/facility) • City Hall building

• Outdoor Rifle Shooting Range (10-shooting bays) • Outdoor Archery shooting range (16-shooting bays) • FMC Red Barn (10,000 square foot facility)

• Pump house (located within Scotts Bottom Nature Area – which provides water to the

FMC Red Barn) • Horse Corrals (18-acre complex)

• Stratton Myers Park amphitheater, concession stand, restrooms, 3-scorers boxes, 3 ball fields, 3 soccer fields, picnic shelter and storage room)

• Fire Station # 2

• 13 water fountains – city wide locations – stand alone outdoor sites • 7 stand alone restrooms (ex: Centennial Park, Evers Park, Veterans Park, etc) • Parks Maintenance Shop (9,824 square foot facility)

• Public Works Building

• Animal Shelter building (1,900 square foot facility) •Wastewater Treatment Plant – building and offices

•Centennial Park (Martha Mable structure – storage and men’s/women’s restrooms)

•Landfill Scale House

•Landfill Office Quarters 1. Facility Safety and Security 2. Preventative Security Measures 3. Preparing for the unexpected (i.e. vandalism, graffiti, theft, etc.). 4. Collaborate with local law enforcement to be proactive.

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Dog Excrement Checklist

Saved as: Dog Excrement Checklist template Revised: May 28, 2009

Supervisor(s) signature: ____________________________________

Location

Staff Name Date Baggies Replaced Yes or No Emptied Can Yes or No Time of Day Hours Worked

City of Green River, Wyoming Parks & Recreation Department Dog Excrement Containers

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Flower Bed Checklist

Saved as: Flower Bed Checklist Template (Rev: December, 2007) Name: ___________________ Supervisor: ____________________

Beds Planted Date Pinched Liquid Fert. Fert. Dry isideInsect- Watered Mulched Weeded Problem Report Hours Worked

City of Green River, Wyoming Parks & Recreation Department Work Performed Flower Beds

Note: Please round time to the nearest quarter hour.

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X & O Sheet Mowing

31

X & O Sheet Cemetery Mowing

Saved as: X & O Sheet Mowing Cemetery Template (Rev: December 2007)

Section:

City of Green River, Wyoming Parks & Recreation Department

Cemetery Employee Name:_________________________ X and O Sheet Mowing Month: _________________________ Assignment Size of Area Times Mowed 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29

High Maintenance Mow Medium Maintenance Mow High Maintenance Trim Medium Maintenance Trim Walker Mowers 52-19 52-22 52-24 Edging Back Pack Blowing Trash Pick-Up Rock / Debris Pick-Up Sweep with Goosen

Comments:

Total Man Hours (FT): ________

Total Man Hours (PT/Seasonal): _______

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X & O Sheet Pesticide

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E-460 Lock Locator

City of Green River

Parks & Recreation Department E-460 Lock Locator

Saved as: E460 Lock Locator Template (Revised March 2007) Location: # of Locks Describe Location All City Buildings

Evers Park Expedition Island

Collier Park Veterans Park Stratton Myers Park

Jaycee Park Riverside Park Old Lincoln School

FMC Wetlands Recreation Center City Right of Ways Dirt Storage Areas Rodeo Grounds Fish Lip Falls Cemetery Every Park Special Locations