Business Relations
User Guide 2
11 October 2018
Version 1.6
CONTENTS
1. Introduction ... 3 1.1 Document Purpose ... 3 1.2 Intended Audience ... 3 1.3 Document History ... 3 2. Overview ... 4 3. CSNs ... 5 3.1 Overview ... 5 3.2 Create CSN ... 5 3.3 Additional ID ... 7 3.4 CSN Link ... 7 3.5 Modify CSN ... 8 4. Owned CSNs ... 9 5. Authorisation Codes ... 10 6. Queries ... 11 6.1 CSN ... 11 DISCLAIMER:THE INFORMATION CONTAINED IN THIS DOCUMENT IS A GUIDE ONLY. ALL PARTICIPANTS ON ANY NZX MARKET MUST COMPLY WITH THE RELEVANT RULES, AND THIS DOCUMENT IS NOT A SUBSTITUTE FOR THOSE RULES. NZX CLEARING WILL DETERMINE, IN ITS SOLE DISCRETION, WHETHER ANY PARTICIPANT OR POTENTIAL PARTICIPANT MEETS THE REQUISITE CRITERIA TO BECOME AND REMAIN A PARTICIPANT. THOSE WISHING EITHER TO TRADE IN ANY PRODUCTS AVAILABLE AT NZX OR TO OFFER AND SELL THEM TO OTHERS SHOULD CONSIDER BOTH THEIR LEGAL AND REGULATORY POSITION, INCLUDING THE RELEVANT RULES, AND THE RISKS ASSOCIATED WITH SUCH PRODUCTS BEFORE DOING SO. NO PART OF THIS PUBLICATION MAY BE REDISTRIBUTED OR REPRODUCED IN ANY FORM OR BY ANY MEANS OR USED TO MAKE ANY DERIVATIVE WORK WITHOUT WRITTEN PERMISSION FROM NZX CLEARING. NZX CLEARING (INCLUDING ITS PARENT COMPANY DIRECTORS, OFFICERS, EMPLOYEES AND CONTRACTORS) SHALL NOT BE LIABLE (EXCEPT TO THE EXTENT REQUIRED BY LAW) FOR THE USE OF THE INFORMATION CONTAINED HEREIN HOWEVER ARISING IN ANY CIRCUMSTANCES CONNECTED WITH ACTUAL TRADING OR OTHERWISE. NZX CLEARING IS NOT RESPONSIBLE FOR ANY ERRORS OR OMISSIONS
1. Introduction
1.1 Document Purpose
The purpose of this document is to provide participants with information on how to use the Reference Data - Business Relations module within the TCS BaNCS system via the front-end interface. It describes the functionality available to participants within the Reference Data - Business Relations module, and provides details of the mandatory and optional fields,
relationships between participants and the system, and the meanings and implications of those relationships.
1.2 Intended Audience
This document is intended for use Clearing & Settlement Participants.
1.3 Document History
Version Date Nature of Amendment
1.0 03-Oct-2008 Initial draft
1.1 03-Oct-2008 Minor amendments
1.2 03-Jun-2009 Tailored CSN screens
1.3 10-Jul-2009 Changed screen shots for EXT2 region. Various other wording additions
1.4 23-Dec-2009 Screenshots updated, CSN link added, change authorisation code added
Minor text changes
1.5 23-Jun-2016 Updates for BaNCS V7
2. Overview
The Reference Data - Business Relations Module of the system deals with the various tasks involved in creating and maintaining the details of any entity that has a relationship with the system. The system uses the concept of a “Business Partner” (BP) to describe such an entity. Business Partners are assigned a 9 character ID which is used throughout the system to
identify them. Business Partners are also assigned one or more Roles. Their roles together with their BP ID determine what that entity can and can’t do in the system. An Alternate ID is used to assign a short code to a Business Partner, this code reflecting common usage.
Different Business Partners set up within the Business Relations module include:
Business Partner
(BP) type BP ID – Format and Example
Alternate ID – Format and Example
Participants <PTPT>00000 E.g. ABCD00000 ABCD
Registries <REG>T00000 E.g. LNKT00000 LNKT
Issuers <ISS>000000 E.g. TEL000000 TEL
CSNs 33nnnnnnn N/A
Owned CSNs 2nnnnnnnn N/A
The majority of Business Partners are created internally by NZX. This document primarily deals with the setting up, querying and modifying of CSNs and Owned CSNs.
3. CSNs
3.1 Overview
Common Shareholder Numbers (CSNs) provide a single customer number to a single shareholder entity (holder) across multiple registries.
3.2 Create CSN
CSNs are set up as follows:
1) Select Reference Data from the Main Menu bar 2) Select Business Relations from the Menu Bar 3) Select CSN from the Menu Bar
4) Select the Create -> CSN option from the Menu Bar to bring up the Create CSN Screen 5) Complete details as required and click Create See below for Field Descriptions
Create CSN screen
Field Descriptions
Field Name Description
CSN Role
Indicates the type of CSN. The values are: - Client CSN
- Owned CSN - Nominee CSN
Authorisation Code (FIN)
Enter a four number code, or leave blank for a system generated code. NB If a system generated code, this will be displayed in the “Creation successful” system message
Not created for an owned CSN Account
Designation
Field to capture the optional Account Designation of the CSN. Mandatory when creating an Owned and Nominee CSN
Remarks Free text if required for additional Holder Details or information
Holder Name (E) The Long name of the CSN. Field value can be a maximum of 120 characters
Holder Category
The category of the first holder in the CSN. Values are: - Individual
- Corporate
ID Type 1
Captures the first ID Type of the first holder in the CSN. Relevant types are presented to the user based on the category of the name. Possible values are: - Birthdate
- Tax number - Passport number - Driver License number - Bank Account number
- Company Registration number - FATCA code
Mandatory while creating a Client and Nominee CSN. Issue Country 1 Country of issue of the ID used for ID Type 1
ID No. 1 Unique identification number of the documented selected in ID type
ID Type 2 Second set of identifications details, as above
Issue Country 2 Second set of identifications details, as above
ID No. 2 Second set of identifications details, as above
Additional Holder Details 1 (Full Section)
If there is a second holder for this CSN the details are entered in this block, following the same rules as the primary holder
Additional Holder Details 2 (Full Section)
If there is a third holder for this CSN the details are entered in this block, following the same rules as the primary holder.
If no similarity is found between other existing CSNs and the details entered, the system will generate a message advising that the creation has been successful and advising of the CSN number and the Auth Code (FIN). Users should record these numbers for future reference. Note that the CSN will be immediately ACTIVE.
If a similarity is found, the system will generate a pop-up message saying “Click on view
similarities button to see list of similar details”. Click on the View Similarities button and the system will respond with a screen listing these similarities:
Listing Similarities Screen
This screen will show all existing CSNs that match or are similar to the details being entered. By scrolling right the user can view all the fields (subsequent holders and identification details), and make a decision on whether to proceed with the CSN creation or not.
If the creation is not required the user can click the Quit button and the creation will not proceed, otherwise the user can click on the Return to Force Allocate button. This will return to the original Create CSN screen, and now clicking on Create will force the creation of the CSN.
When CSN’s have been created, the investor details will be sent to the registry when the first Long-form Client Outward Transfer occurs (See User Guide 9 – Depository).
3.3 Additional ID
Should an additional ID be required for a holder of a CSN, enter the details in the Remarks field.
3.4 CSN Link
Prior to the invention of the “Common Shareholder Number” (CSN), each registry allocated a Shareholder Number to shareholders with a holding in a stock held on their registry. The CSN is a number that is common to the shareholder across all registries. The Create CSN Link function is used to link a newly created or existing CSN to one or more existing shareholder numbers at the registries. To create the link, at least one security from each registry where the shareholder has a holding needs to be submitted. If the shareholder has holdings in multiple stocks at a registry, only one link needs to be performed as the registry will update all of the holdings at the same time.
To create the CSN Link:
1) Select Reference Data from the Main Menu bar 2) Select Business Relations from the Menu Bar
3) Select CSN from the Menu Bar
4) Select the Create -> CSN Link option from the Menu Bar to bring up the Create CSN Link Screen
5) Complete details as required, where orange fields are mandatory, and click Create to complete the link
CSN Link Screen
3.5 Modify CSN
Participants are able to modify, delete or add a holder to an existing CSN as follows: 1) Select Reference Data from the Main Menu bar
2) Select Business Relations from the Menu Bar 3) Select CSN from the Menu Bar
4) Select the Query -> CSN option from the Menu Bar to bring up the Query CSN Screen 5) Enter the CSN and click Search – the CSN appears.
6) Right click on the CSN to view the CSN details.
4. Owned CSNs
Owned CSNs are created and activated the same way as Client CSNs, via the Create CSN screen. Instead of selecting “Client-CSN”, users should select “Owned CSN” and complete the details as required.
Following the completion of all required fields click on Create button on top right of screen to complete the creation of the Owned CSN. The system will generate a message advising that the creation has been successful and advising of the Owned CSN beginning with “2”. No Auth Code will be provided. Users should record this number for future reference.
A/c Designation is a free text field which is mandatory for the creation of Owned CSNs – this free text is visible at the Registry and is designed to contain important information such as the underlying client name.
5. Authorisation Codes
Users are able to change authorisation codes for client CSNs, as long as they know the current authorisation code. Participant users are not able to query the authorisation codes.
Authorisation codes are changed as follows:
1) Select Reference Data from the Main Menu bar 2) Select Business Relations from the Menu Bar 3) Select CSN from the Menu Bar
4) Select the Modify -> Authorisation Code option from the Menu Bar to bring up the Modify Authorisation Code Screen
5) Complete details as required, where orange fields are mandatory, and click Save
6. Queries
6.1 CSN
Users can query all CSNs and their own Owned CSNs by using the Query CSN screen. 1) Select Reference Data from the Main Menu bar
2) Select Business Relations from the Menu Bar 3) Select CSN from the Menu Bar
4) Select the Query -> CSN option from the Menu Bar to bring up the Query CSN screen 5) Enter the CSN and click Search – the CSN appears.
6) Right click on the CSN to view the CSN details.
