MINUTES OF THE BOARD MEETING OF THE BRIBIE ISLAND GOLF CLUB LIMITED HELD IN THE CLUBHOUSE AT LINKS COURT WOORIM QUEENSLAND on
THURSDAY, 27th FEBRUARY 2020 @ 3.00pm
PRESENT: R. Reilly (Chair), G. Mawn, J. Moore, G. Douglass, A. Lauchlan, G. White, A. Dixon and
G. Humphreys APOLOGIES: L. Pinson
IN ATTENDANCE: S. Middleton (Secretary/Manager)
Meeting opened at 3.00pm
Previous Minutes
JANUARY 2020Moved that the minutes of the Board meeting held Thursday, 30th JANUARY 2020 be accepted
as a true and accurate record of that meeting.
Moved: G. Mawn Seconded: J. Moore CARRIED
Correspondence
FEBRUARY 2020INWARDS CORRESPONDENCE
I1. QLD Gov - Working With Children Blue Card – G Douglass 29/01/20
I2. DNRME Objection to Valuation – part 1 25/01/20
I3. DNRME Objection to Valuation – Part 2 25/01/20
I4. Minister for Sport QLD Active Clubs Grant Successful Letter 06/02/20
I5. Brisbane GC Manager Member Incident on Course 08/02/20
I6. Brothers Leagues
I7. Churches of Christ Residents Fun Day Donation Request 20/02/20 I8. Kem Cross Apology for damage to green – request more lenient suspension 18/02/20 MEMBERS CORRESPONDENCE
M1. Rod Toakley (3368) Transfer to Non-Playing Request 24/01/20
M2. Macey Incident Macey Incident Resolved 12/02/20
M3. Jean Hurst (3324) Transfer to Non-Playing Request 12/02/20
M4. Joan Osborne (2117) Transfer to Non-Playing Request 28/11/19
M5. Ray Edwards (2812) Transfer to Non-Playing Request 14/02/20
M6. Linda Urquhart (2872) Request Installation of Water Cooler Outside Clubhouse 17/02/20 M7. Linda Urquhart (2872) Marking of Penalty Area v Temporary Water Hazard 17/02/20 M8. Bev Isaaksen Transfer to Non-Playing Request
OUTWARDS CORRESPONDENCE
O1. Greg Dickson (2910) Incident on Course Resolution 07/02/20
O2. Mike Thomson (4460) Incident on Course Resolution 07/02/20
Business Arising for Correspondence
I8: Kem Cross – Response to Kem that penalty as given will stand.
M7: Marking of Penalty Area – Captains advised that the area in question has been marked as penalty area and will remain as such even when water subsides
Moved that the correspondence and any transfers as tabled, subject to business arising, be accepted
Membership Report
FEBRUARY 2020New Members
Recommend that the members as detailed above be accepted. STATISTICS
Moved that the New Members and the Membership Report be accepted.
Gaming Report
JANUARY 2020Nil variances or problems for the month of JANUARY 2020
Moved that Forms 42 and 61 for the month of JANUARY 2020 be accepted.
Moved: A. Dixon Seconded: J. Moore CARRIED
The Self-Assessment Checklist for the month JANUARY 2020 be ratified.
Moved: A. Dixon Seconded: J. Moore CARRIED
Finance Report
FEBRUARY 2020Finance Meeting was held on Tuesday, 4th February 2020 with the following discussions and
highlights:
1. Bar staffing revised structure implementation: Permanent part-time at Level 5 plus ?% Above Award to be offered to Nicole Middleton effective 1 Mar 2020. Specific conditions to be offered include maximum hours of work, time in lieu of overtime/weekend rates, HDA in absence of Bar Manager and Annual Leave with Leave Loading. Club Manager to confirm
staff contract with President. Overall, the main objective is to reduce the expensive cost of
Casual Hours, but there will still be a Casual Staff Pool. Majority of working hours to be performed One (1) Full Time and One (1) Permanent Part-Time member of staff with Casuals making up the difference.
2. Air Conditioning inspection outcome: Refer Manager’s Report below 3. DNRME/MBRC land revaluation update: Refer Manager’s Report below 4. Drinks cart operation Sat 1 Feb 2020: Bar Manager to organise and monitor.
5. Ongoing review of Club By-Laws and Policies/Procedures: To be finalised by Nov 2020. Other Matters:
1. Bush Fire Appeal: $2,000 donated
2. Ice Making Machine: Refer Manager’s Report 3. Trophy Cabinet: Refer Manager’s Report
4. Food Cabinet: To be installed on the Bar. Caterer to supply food and small percentage of sale proceeds to go to the Club.
Financial Accounts to be supplied in Manager’s Report below.
Manager’s Report
FEBUARY 2020Previous Items
Buggy Shed Construction and Buggy List
Refer to the attached Proposal – Board to determine the appropriateness of Proposal. Membership Renewals
COMPLETED – in the process of resigning unpaid members Article Change to be drafted.
Club Insurance Renewal COMPLETED
Bar Manager Position COMPLETED
Bar Price Increases COMPLETED Land Revaluation
Objection has been received and is under consideration. Have spoken directly with both MBRC (who will not move from current stand and is demanding payment for rates immediately else penalty interest will be applied). DNRME are considering the objection and consider the application of rates
by council as unfair. They are looking to split the land to two different categories and as such different rate allocations. From Finance Meeting, the Rates Outstanding to MBRC will not be paid pending this review.
Yearly Prize Promotion
To be determined – suggestion as below: Major Prizes
1st Prize
SIM latest and Greatest + Full Set + Iron, Lab (Fit Valued at $150), The latest product is Sim (Swing in Motion) Product: Driver – 830, Fairway 660, Hybrid 390, Irons 5 - SW 1610, Premium Cart Bag $330. Total Price: $3820
2nd Prize
Annual Golfing Membership (valued at $1,120.00) 3rd Prize
Year Supply of Taylormade Golf Balls (1 DOZEN PER MONTH) Valued at ($1020), Tour Prefered x 12 Dozen
4th Prize
Custom Fitted Latest Sim Driver - Lab Driver Fitting Experience ( Fit Valued at $150). Total Price: $829)
5th Prize
Year Supply of Tour Response - (1 DOZEN PER MONTH) Valued at $720, Tour Response X 12 Dozen
Monthly Prizes
CUB (Asahi) will supply a monthly prize of $200.00 placed on the Member’s card predominantly for purchase of CUB products.
Air-Conditioning
Two quotations received both in the amount of $125,000 – Snowdonia and Air Conditioning Advisory Centre. Both very similar with ACAC offering a 30% deposit and 12 monthly instalment plan (no interest). A further quote is hoping to be available prior to the Board meeting. Board decision
required.
New Ice Machine
COMPLETED – less than the $5,000 + GST allocation. New Items
Trophy Cabinet
I have sourced this on the web regarding trophy cabinets which I think will suit. There is a bigger one but I think that 2 of these smaller ones (measuring a total of 3 metres) would be better and more suitable than the larger one measuring 2.4 metres (total cost $4,700 plus GST plus freight). The smaller ones are slightly deeper than the big one which should offer better stability. Our previous cabinet cost $1,500 and measured 3200mm (l) x 450mm (d) x 2000mm (h). Board to decide.
New trophies to be
purchased for 2020 Competition Year - Men & Women. All old trophies to be photographed
and stored in an appropriate manner!
Source:https://www.showfront.com.au/schools/display-cabinets/trophy-cabinets Raffle Date Change
Need to change Raffle Date from Friday, 20th March to Thursday, 19th March due to Pink Golf Charity
Day.
February Revenues Predictions – very weather effected this month.
Bar Sales Will not make budget or last year – YTD should be close to last year and budget
Gaming Revenue Will not make budget or last year – YTD should beat budget but not last year
Green Fees Will make budget and last year – YTD exceeds last year and budget predictions
BANK BALANCES 19th February 2020 24 th Jan 2020 19th February 2019 17 th February 2018 20 th February 2017
Business Cheque Account $ 124.444 $ 137,442 $ 203,063 $ 99,441 $ 74,385
Investment Account (websaver) $ 500,909 $ 495,786 $ 262,555 $ 458,520 $ 395,603
Investment Account (Reserves) $ 76,025 $ 75,998 $ 125,398
Gaming Account $ 3,684 $ 7,959 $ 6,227 $ 4,509 $ 6,318
Total Funds $ 705,062 $ 717,185 $ 597,243 $ 562,470 $ 476.306
Loan Balance -$ 1,081 -$ 1,071 -$ 1,019 -$ 966 -$ 917
Accounts Payable Balance -$ 176,606 -$ 35,827 -$ 106,930 -$ 218,403 -$ 118,142
Grant Funding Cash Reserve -$ 31,818 $ 33,954
Net Cash $ 495,557 $ 680,287 $ 523,248 $ 343,101 $ 357,247
Accounts Payable includes BAS OCT-DEC ($72,500), Affiliation Fees ($48,585), PAYE JAN ($13,500) and David Golf – Driving Range Turf ($8,400) – Total $142,985. Grant Funding is the amount received which is reserved for the bore funding.
Business Arising Out of Manager’s Report Buggy Shed Proposal to Members
Board determined that a 5 year term be offered to members on the waiting list, in order of appearance, for the upfront payment of $1,925, to fund the new shed. If the member on the list does not take up the option, the member is to remain on the list in the same order / position (that is, they do not go to the bottom of the list if they reject the proposal).
Yearly Promotion
Moved that: the Yearly Prize Promotion as detailed above be accepted to commence early March 2020.
Moved: G. Mawn Seconded: J. Moore Carried.
Trophy Cabinet
Moved that: the trophy cabinets as proposed be purchased.
Moved: R. Reilly Seconded: G. Mawn Carried.
Moved that the Manager’s Report and Business Arising be accepted as tabled.
Course Report
FEBRUARY 2020A Course Committee meeting was held on 20 February 2020. The matters discussed were as follows: COURSE PROJECTS
10th blue tee has been levelled.
We hope to install the artificial practice tee this week, weather permitting. WATER
The course has received 503 mm in February to date. As is evident, the course sustained some flooding much of which subsided fairly quickly. After doing some clearing of drains, the drainage system worked well. It was only necessary to close the back nine to play for a day.
However, some bunkers, notably the front bunkers on holes 12 and16 remain waterlogged because of the raised water table. They may take a little time to clear. Others, notably 10, remain very damp, again due to the raised water table.
The upside is that we have water for some months even if it doesn’t rain again. Nevertheless, we will proceed with the bore project as soon as possible. We are currently waiting for a driller to make contact with us to arrange a site inspection.
GENERAL
Our greens require frequent scarifying to eliminate thatching of the grass. Otherwise they will deteriorate rapidly. Unfortunately, they were scarified just before the heavy rain which then washed out the topdressing and nutrients. Accordingly, they are not in the best shape at the moment although they are starting to recover. We will still proceed with complete renovations on 15 and 16 March. Another issue has been an infestation of pests in the green. These have been treated with insecticide Another issue with our greens is that most have been laid down for some time. Some laying of new grass on the perimeters of a few has been carried out over the years. We believe we should institute a program of replacement (as for the 18th) of all greens. We will be starting with the 4th green at the
end of this year and suggest that we do one each year. By doing the work ourselves, the cost is minimal. The Board’s view is sought on whether this would be an acceptable idea given that each year members and visitors would have to play to a temporary green for a couple of months over the middle of summer..
We are purchasing 3 bubblers to replace those on holes 3, 6 and 14 utilising the donation of $1500.00 from the Vets.
The Course Superintendent has asked that the Breakers and Dad’s Army sub clubs play the back nine holes on the Fridays of the Blue Tee Challenge which will make it easier for Course staff to set up the course for the competition. I ask that the organisers of both sub clubs and the Pro Shop be formally advised by letter or email of this requirement.
A further issue with Dad’s Army particularly is that they are apparently still hitting off before 6 o’clock when the Course opens. There is also a suggestion that some players are not reporting to the Pro Shop and are not paying comp fees. This needs to be investigated and sorted out.
Business Arising Out of Course Report Green Replacements
Board determined that two (2) greens should be replaced at the end of 2020. Water Bubbler Replacements
R. Reilly suggested that the donation be used to purchase a water bubbler for the Golf Shop area using the said donation. Board agreed – J. Moore to investigate.
Players hitting off early
S. Middleton to source the pricing for installation of two (2) cameras, one facing the 1st Tee and the
other facing the 10th Tee, installed on the Golf Shop.
Blue Tee – Dad’s Army Tee Off
S. Middleton to approach Dad’s Army to ensure they only hit off 10th Tee on the Blue / White Tee
Challenge Days.
Moved that the Course Report and Business Arising be accepted as tabled.
Men’s Captain Report
FEBRUARY 2020Several major events are scheduled for 2020 and we require sponsors as well as promotion to ensure these events are a success. The Pro Am is scheduled for Friday 31st July, Australian Men’s & Ladies
Mid-Amateur Championships are 10th to 13th November and the Bribie Island Gold Cup has been revived
and will be on Sunday 15th November. Planning is already underway for these events and I require a
budget for promotion/advertising/prizes. Prizes for the Mid-Amateur are covered by GA, but the other 2 events are our responsibility. The Gold Cup should make the club $3,000-$4,000 but we will need to spend some money promoting the event before the entry fees come in. The Pro Am needs sponsors.
I propose the Junior Purse/Pro Pin winnings of $20 per grade be managed by the club and not the Golf Shop. The $20 should be added to the members club account and not the Golf Shop account. This
way the club could get some benefits and the members will be able to see how much they have in their account and not rely on the Golf Shop to look up their balance for them.
Slow play and cart misuse are being monitored as both are becoming an issue again. Steps are being taken to make members more aware of their responsibilities.
I would like to congratulate Mitch and his team for managing the course conditions during the recent big wet. We have been getting large numbers (27 on 1 day) of visitors playing in our men’s competitions in recent weeks and they all comment on how good the course is. Many are coming back on a regular basis.
Business Arising Out of Men’s Captains Report Bribie Island Gold Cup - Budget
G. Douglass to prepare a budget for the Gold Cup to determine how much funding is required for the event.
Junior Purse / Pro Pin Winnings to Member Cards
R. Reilly to discuss with the Golf Shop prior to any changes being made. R. Dean Incident
G. Douglass advised that there had been an incident with the scorecard from R. Dean from Wednesday, 19th February. A meeting was held with R. Dean, G. Douglass and President, R. Reilly to
discuss. Based on the information, the Board resolved to suspend R. Dean for a period of three (3) months, commencing from Friday, 28th February 2020.
Moved that the Men’s Captains Report and Business Arising be accepted as tabled.
Moved: G. Douglass Seconded: G. Humphreys CARRIED
Ladies Captain Report
FEBRUARY 2020Tuesday 4th February was the first of 6 Open Days for the year where members could invite a guest to
come and play with them on our course. We welcomed visitors from Caboolture, Mullumbimby, Pacific Harbour and Mt Coolum.
Unfortunately, for our golf but not the course, wet weather resulted in the cancellation and rescheduling of 2 important games. The qualifying round of both Peter Sedgman Trophy and Consolation Plate, as well as our first Monthly Medal, had to be slotted into the calendar at another time. To date, we have played both the quarter and semi-finals, with the final round to be challenged on 27th February, where Jo McCowan will play Abby Driver for the Peter Sedgman Trophy and Myra
Thomsen will face off against Sue Tailford for the Consolation Plate. Our Monthly Medal will now be played on Tuesday 25th.
5 of our ladies from the Match Committee, plus our Zone Pennant Co-Ordinator, took the Club bus to the Gympie Golf Club for the annual Zone Committee Day on 10th February. The day was very
successful with 77 players from our Zone attending. Bribie was victorious with Vicki Jones the Division 1 winner, Myra Dickson the Division 2 R/UP and several others from our team scoring in the ball allocation.
Flyers have already been circulated to promote one of our more important days, that being Open Day on 12th March. Nominations close on 27th February and we look forward to being able to
Finally, with Pennant season almost upon us, we are busy organizing teams, materials and clinics. Brayden has very kindly offered to run 3 clinics for those ladies concerned and these have been most helpful to date. We will field 3 teams – 1 each in Divisions 1,2,3 – but no weekend team this year. Business Arising Out of Ladies Captains Report
Monthly Medal Sponsor
A. Lauchlan advised that Woorim Pharmacy has been sold by Naz and Shamim and that the new owner will honour the sponsorship of the Monthly Medals until the year end.
Peter Sedgman and Consolation Cup Update
A Lauchlan advised that the winner of the Peter Sedgman Cup was Abby Driver and the Consolation Plate was Myra Thomsen.
Moved that the Ladies Captains Report and Business Arising be accepted as tabled.
Moved: A. Lauchlan Seconded: J. Moore CARRIED
Maintenance Report
FEBRUARY 2020Water Bubbler for Golf Shop
A Dixon tabled a quote for a new water bubbler to be installed – G. Mawn to obtained a further quote.
Moved that the Maintenance Report be accepted as tabled.
Moved: A. Dixon Seconded: G. Mawn CARRIED
General Business
New Members Night
Has been scheduled for Thursday, 19th March 2020 commencing at 5.00pm. Invitations to those going
back to 1st October 2019.
Policy Amendment
Moved that: Committee responsibilities amendment by removing promotional activities from the role of Vice-President to the role of Clubhouse Director.
Moved: R. Reilly Seconded: G. Mawn CARRIED
Air-Conditioning Replacement
Moved that: ACAC be given the contract to remove and replace the existing air-conditioning as detailed in their quotation
Moved: R. Reilly Seconded: G. Douglass CARRIED
Alcohol Being Brought Onto the Premises
G. Mawn advised that this is a problem. S. Middleton to enquire about the leasing of a drink’s cart capable of supplying food and drinks. Board recommended the drinks cart also operate on Sunday mornings when social groups are in attendance.
Meeting Closed – 5.05pm Next Board Meeting – Thursday, 26th MARCH 2020
We, the undersigned, declare that these minutes represent a true and accurate record of the events of the meeting:
... ... ...
Robert Reilly Steve Middleton Date