Agenda. Documents: PDF. Meeting Materials. Documents: PDF

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Agenda

04-30-2020.PDF Meeting Materials

04-30-2020.PDF 1.

Documents:

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Documents:

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FOIA Compliance – Public notification of this meeting has been published, posted and distributed in compliance with the Freedom of Information Act and the City of

Fountain Inn’s requirements.

1 Agenda

Council Budget Workshop

Thursday, April 30 2020 ~ 6:00 PM ~ 200 North Main Street Virtual Online Meeting via Zoom

Members of the public may not attend this meeting in person. The meeting will be live streamed on the City’s Facebook page or you can register in advance to “attend” the meting via Zoom here:

https://us02web.zoom.us/webinar/register/WN_yY7qmM1cRbajncfCpAI0vg

After registering, you will receive a confirmation email containing information about joining the webinar.

1. Call to Order 2. Invocation

3. Pledge of Allegiance

4. Hospitality Tax Grant Applications 5. FY20 Budget Amendment

6. Health Insurance Renewal

7. City Administrator Report

6. Adjourn

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FOIA Compliance – Public notification of this meeting has been published, posted and distributed in compliance with the Freedom of Information Act and the City of

Fountain Inn’s requirements.

1 Agenda

Council Budget Workshop

Thursday, April 30 2020 ~ 6:00 PM ~ 200 North Main Street Virtual Online Meeting via Zoom

Members of the public may not attend this meeting in person. The meeting will be live streamed on the City’s Facebook page or you can register in advance to “attend” the meting via Zoom here:

https://us02web.zoom.us/webinar/register/WN_yY7qmM1cRbajncfCpAI0vg

After registering, you will receive a confirmation email containing information about joining the webinar.

1. Call to Order 2. Invocation

3. Pledge of Allegiance

4. Hospitality Tax Grant Applications 5. FY20 Budget Amendment

6. Health Insurance Renewal

7. City Administrator Report

6. Adjourn

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Hospitality Tax Grant

FY 2020-2021

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Process

Council directed staff to establish a formal grant application. Fall 2018

Applications are received and eligibility is verified by staff.

City Administrator and Finance Director submit funding recommendations for review by City Council.

City Council determines funding for FY 21

hospitality tax grants in a future meeting.

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Hospitality Tax

2%

How can the funds be spent?

Tourism-related buildings including, but not limited to civic centers, coliseums,

aquariums, beach access and renouourishment.

Tourism-related cultural, recreational, or historic facilities.

Advertising and promotions related to tourist destinations.

Highways, roads, streets, and bridges providing access to tourist destinations. Water and sewer infrastructure to serve tourism related demand.

Section 6-1-730(B)(1)

In a county in which at least nine hundred thousand dollars in accommodations taxes is collected annually pursuant to Section 12-36-920, the revenues of the hospitality tax authorized in this article may be used for the operation and maintenance of those items provided in (A)(1) through (6) including police, fire protection, emergency medical services, and emergency-preparedness operations directly attendant to those facilities.

Section 6-1-730(B)(2)

In a county in which less than nine hundred thousand dollars in

accommodations taxes is collected annually pursuant to Section 12-36- 920, an amount not to exceed fifty percent of the revenue in the

preceding fiscal year of the local

hospitality tax authorized pursuant

to this article may be used for the

additional purposes provided in item

(1) of this subsection.

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Hospitality Tax Funding

Fountain Inn Special Events:

Trunk R Treat

Fountain Inn Music Series, Christmas Festival, 4

^th

of July Festival

Fountain inn Recreational Facilities:

Splash Pad Woodside Park Fountain Inn

Chamber of Commerce

Younts Center for Performing

Arts

Fountain Inn History Museum

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FY 2020 Annualized Collections

$450,810

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Staff Recommendation:

Cultural Arts Foundation Fountain Inn (CAFFI)

Requested $283,000

Prior Year Funding $200,000

Recommended funding for a pre-coronavirus FY 2021 budget:

$150,000

Bluegrass - $3,000 (reimbursable)

Sponsorship - $50,000 (disbursed 7/3/2020) Tourism Events Support - $50,000 (reimbursable)

Marketing – $47,000 (reimbursable)

If revenues diminish, recommended funding at $100,000

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Staff Recommendation:

Fountain Inn Chamber of Commerce

Requested $100,000

Prior Year Funding = waived annual rent Value $7,200

Recommended funding for a pre-coronavirus FY 2021 budget:

$20,000

Tourism Events - $10,000 (reimbursable) Visitor Center Maintenance - $6,000

Marketing – $4,000 (reimbursable)

If revenues diminish, recommended funding at $15,000

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Staff Recommendation:

Fountain Inn History Museum Total Amount Requested

$50,529

Museum Director

Salary $35,000

Building Expenses $8,909

Postage $400

Website and

Constant Contact $700 Roof of Annex Bldg

Repair $3,700

Updates $1,500

New Chairs for

Events $320

Requested $50,529 Prior Year Funding

$10,000

Recommended funding for a pre-coronavirus

FY 2021 budget:

$20,000

If revenues diminish, recommended funding

at $10,000

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REQUEST FOR COUNCIL ACTION City of Fountain Inn, South Carolina To: Mayor and Members of City Council From: Shawn M. Bell, City Administrator

May 14, 2020 Regular City Council

Meeting

☒ Ordinance/First Reading ☐ Ordinance/Second Reading ☐ Resolution/First & Final Reading Agenda Date Requested: May 14, 2020

Ordinance/Resolution Caption: Ordinance 2020-001

An Ordinance to update and amend the FY 2020 Budget for the City of Fountain Inn to account for appropriations made by City Council through the fiscal year.

Summary Background:

When a municipality adopts its annual budget ordinance, staff and elected officials are projecting receipts and expenditures of government. During a fiscal year, sometimes extenuating circumstances may make it

appropriate to adopt an amendatory ordinance to reflect deviations in certain line items of the budget.

Due to the unprecedented residential growth in Fountain Inn, certain revenue line items such as Fire Service Area Revenue (+$160,000), Laurens County Taxes (+$68,000), Greenville County Taxes (+$55,000), and

Variance/Rezoning Fees (+$7,500) were underbudgeted, leading to an increase of $290,500 in additional revenue.

With the addition of $115,400 from fund balance, the total revenue increase to the FY20 budget is $405,900.

On the expenditure side, some line items were underbudgeted such as payroll consultant fees (did not budget for IdealHR services to extend beyond September 2019), Police & Fire Education Incentive Pay, Special Events Marketing, and internet expenditures. In addition, a website audit was performed, and 800 radios were purchased.

These additional expenditures totaled $405,900.

Impact If Denied:

The City’s auditors will likely document the budget to actual variances as a finding on the FY20 Audit/CAFR.

Impact If Approved:

This amendment will address budget to actual variances, minimizing the risk of findings on the City’s Audit/CAFR.

Financial Impact:

The total increase to General Fund Revenue/*Other Financing Sources is $405,900 The total increase to General Fund Expenditures is $405,900

*Appropriation of a budgeted use of fund balance totaling $115,400

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UPDATE BUDGET CHANGES CITY OF FOUNTAIN INN FY 2019-2020

ACCOUNT

PRINT ONLY July 2019 - June 2020 Approved

NUMBERCHANGE CURRENTBUDGET CHANGEBUDGET AMENDEDBUDGET DATE

Revenue 100

100-410-311-001 CITY TAXES - GREENVILLE

COUNTY 4/30/2020 50793 1,653,325.00 20,000.00 1,673,325.00

Budget Amendment - FY 2020

Underbudgeted due to unprecedented growth in Greenville County 100-410-311-002 CITY TAXES - LAURENS

COUNTY

60,000.00

50794 324,000.00 384,000.00

4/30/2020 Budget Amendment - FY 2020

Underbudgeted due to unprecedented growth in Laurens County 100-410-311-013 CITY TAXES - G.C. GOB

DEBT MILLAGE 4/30/2020 50795 265,000.00 35,000.00 300,000.00

Budget Amendment - FY 2020 Underbudgeted Debt Millage

100-410-311-014 CITY TAXES - L.C. GOB DEBT MILLAGE

8,000.00

50796 60,000.00 68,000.00

Underbudgeted Debt Millage

100-410-390-000 BUDGETED USE OF FUND BALANCE

115,400.00

50825 0.00 115,400.00

4/30/2020 Budget Amedment - FY 2020

100-422-311-001 FIRE SERVICE AREA FEES -

G.C. 4/30/2020 50815 890,000.00 160,000.00 1,050,000.00

Increased Revenue Budget to Account for Conservative Fire Service Area Revenue.

100-425-322-002 VARIANCE/REZONING FEES 4/30/2020 50817 3,500.00 7,500.00 11,000.00 Budget Amendment - FY 2020

Underbudgeted Fees Associated with Variance and Rezoning.

405,900.00

Total for 100 3,195,825.00 3,601,725.00

3,195,825.00 405,900.00 3,601,725.00 Total for Revenue

Expenditure 100

100-410-200-001 IDEAL HR/PAYROLL SERVICE

80,000.00

50792 10,000.00 90,000.00

Underbudgeted HR services. Did not budget for services to extend beyond September 2019.

100-410-332-001 FINANCIAL CONSULTANT 4/30/2020 50797 15,000.00 -10,000.00 5,000.00 Budget Amendment - FY 2020

Reduced Fees - No project planned for FY 20. Left budget to accomodate pre planning for FY 2021

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UPDATE BUDGET CHANGES CITY OF FOUNTAIN INN FY 2019-2020

ACCOUNT

Expenditure

100-410-534-001 WEBSITE/EMAIL 4/30/2020 50798 17,500.00 1,500.00 19,000.00 Budget Amendment - FY 2020

Account for cost of Website Audit

100-410-651-001 INVESTMENT FEES 4/30/2020 50799 500.00 -500.00 0.00

Budget Amendment - FY 2020 No fees related to investments in GF 100-411-331-001 TAX BILLING FEES - LAURENS COUNTY

1,500.00

50800 7,000.00 8,500.00

Billing fees related to increased tax collections processed by Smith Data

100-411-432-002 INTERNET SERVICE 4/30/2020 50805 1,000.00 4,000.00 5,000.00 Budget Amendment - FY 2020

Increase due to IT related redundancy. ACC Business, Spectrum, Charter - services being evaluated. COVID halted progress on this project.

100-411-610-001 GENERAL SUPPLIES 4/30/2020 50802 3,000.00 1,000.00 4,000.00 Budget Amendment - FY 2020

General Office Supplies exceeded due to additional personnel. Reducing Office Supplies to offset increase.

100-411-610-002 OFFICE

SUPPLIES/PRINT/POSTAGE 4/30/2020 50803 12,000.00 -1,000.00 11,000.00

General Office Supplies exceeded due to additional personnel. Reducing Office Supplies to offset increase.

100-411-640-001 DUES/SUBSCRIPTIONS 4/30/2020 50801 11,000.00 9,000.00 20,000.00 Budget Amendment - FY 2020

Cost of Service from Workable and HR related Subscriptions exceeded budget. Anticipated reduced costs for job postings.

100-414-432-002 INTERNET 4/30/2020 50806 1,000.00 4,000.00 5,000.00

Overage due to internet redudancy and costs related to ACC Business, Spectrum and Time Warner. Accounts being analyzed by Columbus Data but was halted by COVID-19 pandemic.

100-414-435-001 VEHICLE MAINT 4/30/2020 50807 500.00 -300.00 200.00

Reduction due to vehicle transfer to Fountain Inn Police Department. Remaining budget transferred to mileage reimbursement.

100-414-540-001 MARKETING 4/30/2020 50810 20,000.00 3,500.00 23,500.00

Community Developments Initiatives and Professional Training reduced. Budget transferred to Marketing.

100-414-540-002 BUSINESS & COMM

DEVELOP.CAMPAIGN 4/30/2020 50809 5,000.00 -3,000.00 2,000.00

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UPDATE BUDGET CHANGES CITY OF FOUNTAIN INN FY 2019-2020

ACCOUNT

Expenditure

Community Developments Initiatives reduced. Budget transferred to Marketing.

100-414-580-001 MILEAGE - SPECIAL EVENTS

-1,800.00

50808 500.00 -1,300.00

Increasing Mileage and Reducing Vehicle Maintenance and Vehicle Fuel. 227 Ford Explorer transferred to police department.

100-414-583-001 PROFESSIONAL TRAINING 4/30/2020 50811 1,000.00 -500.00 500.00 Budget Amendment - FY 2020

Budget transferred to Marketing.

100-414-626-001 VEHICLE GAS 4/30/2020 50812 1,500.00 -1,500.00 0.00

Vehicle Transferred to police department. Budget tranferred to mileage reimbursement.

100-421-140-002 EDUCATION INCENTIVE

PAY - POLICE 4/30/2020 50813 5,000.00 30,000.00 35,000.00

Underbudgeted Incentive Pay. Program was developed prior to identifying employees who would benefit from program Finance recommending this program be discontinued and applied to increases or pay differential for employees who hold degrees.

100-421-880-006 EQUIPMENT/VEHICLES (DEPRECIABLE)

130,000.00

50814 0.00 130,000.00

Increase Budget Depreciable Equipment budget in response to Council approval of 800 radios from Fund Balance.

100-422-880-006 VEHICLES/EQUIPMENT

(DEPRECIABLE) 4/30/2020 50816 0.00 160,000.00 160,000.00

Increase Budget Depreciable Equipment budget in response to Council approval of 800 radios from Fund Balance and for Purchase of Asst Fire Chief Truck offset by proceeds on disposal of assets.

405,900.00

Total for 100 111,500.00 517,400.00

111,500.00 405,900.00 517,400.00 Total for Expenditure

811,800.00

Grand Total 3,307,325.00 4,119,125.00

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FY2021 Health Insurance Renewal

Current United HealthCare

$500 per person deducible; $3,500 per person out of pocket maximum; $25 primary care copay/$50 specialist copay

Employee Monthly Contribution:

Employee: $9.00

Employee-Spouse: $564.60 Employee-Child: $393.72 Family: $798.34

BlueChoice Standard

$500 deductible/$1,000 family; $3,500 out of pocket maximum/$7,000 family; $25 primary care copay/$50 specialist copay

Employee: $9.00

BlueChoice High-Deductible

$4,000 deductible/$8,000 family; $7,000 out of pocket maximum/$15,800 family; $25 primary care copay/$50 specialist copay

Employee: $0.00