Guidelines for Skills Investment Plan

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Guidelines for

2013-2014 Skills Investment Plan

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GUIDELINES FOR 2013-2014 SKILLS INVESTMENT PLANS Alberta Human Services

2 1. 2013-2014 SKILLS INVESTMENTS PLAN

Training providers who have signed an Accountability Framework Agreement (AFA) with Alberta Human Services (HS) are required to complete and sign a Skills Investment Plan (SIP) on an annual basis. Your institution’s 2013-2014 plan is due on the agreed upon date with your Contract Service Coordinator or Regional Representative and must include the following two components:

1. A detailed plan for serving Alberta Works funded Learners in 2013-2014.

2. An accompanying brief narrative description of how the proposed plan for 2013-2014:

 Is supportive of HS’s Goals and Strategic Priorities.

 Will provide Learners with skills in demand by employers. Plans should indicate how employer demand for occupational training programs has been identified.

 Will meet the needs of the Alberta Works Learners they serve.

 Responds to regional labour market demands.

PLEASE

NOTE

: The Skills Investment Plan for 2013-2014 is considered “Approved”

when both parties (HS and Training Provider) have signed the Skills Investment Plan

Approval Sheet (sample is attached as Attachment A).

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3 2. PROGRAM APPROVAL, FINANCIAL RULES

The Training Provider will comply with the Income and Employment Supports Act, the Government Organization Act and regulations and policies made pursuant to those Acts with respect to all Learners and Training Providers.

To review the most up to date Acts, Regulations and Policies, please see the Alberta Works Online Policy Manual

3. GUIDELINES FOR COMPLETING TEMPLATE #1

 Information about programs that Alberta Works funded Learners will start between April 1, 2013 and March 31, 2014 is to be entered into this template.

 Enter information ONLY in the green cells on the template. The white cells contain formulae for automatic calculations from the information entered in the green cells. A password is not required.  Enter your organization’s name and your AFA number in the top left hand corner of the template. Enter information into the respective columns as follows:

1. Skills Investment Program - Column A

A program name always needs to be entered in the first column. Please use the same program names as they appear in Mobius in the Programs and Services Catalogue.

Apprentices are not to be included. Provider allocations do not include tuition and mandatory fees for Apprentices.

2. Program Code – Column C

For a listing of Program Codes please refer to the end of this document. 3. Full-Time (FT) or Part-Time (PT) – Column D

Enter either FT or PT to indicate whether Learners will be participating in programs on a full-time or part-time basis.

In cases where the same program will be available to both full-time and part-time students, the program should be listed twice.

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4. Campus – Column E

If a program will be delivered at two or more campuses, the program name must appear before each campus name.

5. Projected Number of Seats in 2013-2014 – Column F A seat should be counted each time, between April 1, 2013 and March 31, 2014, a learner would be enrolled in and starts a session.

For example:

 If an individual attends two sessions of full-time academic upgrading, they would be counted as two seats because they would be enrolled twice and two tuition and mandatory fee payments would be paid on their behalf.

 If an individual attends a four-month program, they would be counted as one seat.

NOTE: The projected number of seats should only include those relating to students expected to receive Alberta Works funding from HS (Tuition and Mandatory Fees)

6. Length of Program/Session – Column G

The program length should correspond with the program length indicated on Mobius in the Programs and Services Catalogue.

7. Planned Outcomes – Columns H,I and J

On the basis of your organization’s experience, an estimate should be made of the percentage of Alberta Works funded Learners who will be accepted into and start programs or sessions between April 1, 2013 and March 31, 2014 and who will successfully complete their programs or sessions.

An estimate should be made of the percentage of full-time Learners who will start training between April 1, 2013 and March 31, 2014 who will be employed or in further training six months after the completion date of the programs they start.

An estimate should be made of the percentage of part-time Learners who will start and successfully complete their program or session between April 1, 2013 and March 31, 2014.

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8. Tuition and Mandatory Fees Per Seat – Column K

Please enter the tuition, mandatory fees, and student association fees per seat for Learners who will start programs or sessions (i.e. seats) between April 1, 2013 and March 31, 2014.

Tuition, mandatory fees, and student association fees must not exceed the amount indicated on Mobius in the Programs and Services Catalogue.

NOTE: Providers that have an approved tuition and mandatory fees increase for 2013-2014 academic year (August 1 – July 31) should reflect these increases with the corresponding number of seats as a separate line item on their Skills Investment Plan.

4. GUIDELINES FOR COMPLETING TEMPLATE #2

PART 1

of this template contains information about your HS tuition and mandatory fees allocation and will automatically calculate the planned use of your allocation, based on the information you enter into Template 1.

NOTE:You may need to adjust your Skills Investment Plan to ensure that you do not exceed your overall tuition and mandatory fee allocation and your envelopes for Work Foundations -- Academic Upgrading, Work Foundations -- English as a Second Language, Training for Work, Transitional Vocational Programs, and Part-Time training.Please complete the required fields in the green shaded cells on Template 2.

PART 2

of the template; enter the estimated maximum number of full-time Learners who will be accepted into and start an Approved Training Program between April 1, 2013 and March 31, 2014 for whom your organization will provide HS Learner Support Services. Enter this amount in the green shaded fields.

NOTE: This number will be different from the total number of seats in your Skills Investment Plan, as payment for HS Learner Support Services is only once per learner for a 12-month period.

Also enter the estimated maximum number of part- time Learners Skills Investments Bursary learners who will be accepted and started in an Approved Training Program between April 1, 2013 and March 31, 2014.

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6 ATTACHMENT A

2013-2014 Skills Investment Plan Approval

Sample Copy

Operating Name of Provider: ________________________________________________________

Legal Name of Provider: ________________________________________________________



The maximum amount payable to provider for

Learner Support Fee

for Full-Time

Training the 2013-2014 fiscal year will be ____________



The maximum amount payable to provider for

Skills Investments Bursary

Learner Support Fee for Part-Time Training

for the 2013-2014 fiscal year will be

_________________.

The attached 2013-2014 Skills Investment Plan is hereby agreed to by

_____________________________________________________________________________

and

[Legal Name of Provider]

Alberta Human Services

PROVIDER’S REPRESENTATIVE

ALBERTA HUMAN SERVICES REPRESENTATIVE NAME POSITION ADDRESS PHONE # FAX E-MAIL _____________________________ _____________________________

AUTHORIZED SIGNATURE AUTHORIZED SIGNATURE

_____________________________ _____________________________

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7 ATTACHMENT B

Reporting Requirements for

Learners in Full-Time Training

Training Provider will submit invoices (monthly or as otherwise agreed to with HS) for Accepted and Started Learners to the Minister, with the following information:

1. Standard Information  date of invoice  invoice number

 training provider (legal) name, address, phone number, contact person  name and address of HS contact

2. Program Specific Information  AFA number

 period for which claim is being submitted  description of invoice

 number of Learners for which a payment is being claimed

 name of learner (and learner program) for which a payment is claimed either through HS departmental system, and learner’s SIN number or Mobius EIIID #.

 dollar amount claimed per Accepted and Started learner  calculation of amount owing

3. Accumulated totals

 number of Accepted and Started Learners in the program

 number of previously Accepted and Started Learners who subsequently withdrew from of the program

Training Provider will complete the on-line data entry on the HS departmental system, in accordance with requirements prescribed in the HS departmental system, User Manual and related policies as found on the Alberta Works policy manual.

A full-time learner’s name cannot appear more than once during a 12 month period per intervention.

HS may undertake post payment verification processes to ensure services have been provided as per the training provider’s invoice.

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8 ATTACHMENT C

Reporting Requirements for

Skills Investments Bursary Learners in Part-Time Training

Training Provider will submit claims (monthly or as otherwise agreed to with HS) for Skills Investments Bursary Learners Accepted and Started to the Minister, with the following information:

1. Standard Information  date of invoice  invoice number

 training provider (legal) name, address, phone number, contact person  name and address of HS contact

2. Program Specific Information

 number of Learners for which a payment is being claimed

 name of learner (and learner program) for which a payment is claimed either through HS departmental system, and learner’s SIN number or Mobius EIIID #.

 dollar amount claimed per Accepted and Started learner  calculation of amount owing

3. Accumulated totals

 number of Accepted and Started Learners accepted and enrolled into the program

 number of previously Accepted and Started Learners who subsequently withdrew from of the program

 number of learners moving from full-time participation to enrolled and started in part-time training.

A Skills Investments Bursary Learner’s name cannot appear more than once during a 12-month period per intervention.

Training Provider will complete the on-line data entry on the HS departmental system, in accordance with requirements prescribed in the HS departmental system User Manual and related policies.

HS may undertake post payment verification processes to ensure services have been provided as per the training provider’s claim.

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Mobius Program Codes

Program and Service Header Information

2013-2014

Effective April 1, 2013 9 of 12

Mobius Program and Service Headers

WORK FOUNDATIONS

Program Element Program _Code Description

Literacy & Numeracy Grades 1-3 700 Literacy skills (reading, writing, speaking, spelling, math) Grades 1 – 3 level Literacy & Numeracy Grades 4-6 701 Literacy skills (reading, writing, speaking, spelling, math) Grades 4 – 6 level Adult Basic Education Grades 7-9 702 Basic Academic skills (reading, writing and math) Grades 7 – 9 level

Academic Upgrading Grades 10 - 12 703 Grades 10 -12 equivalency or high school credit courses English as a Second Language (ESL) 704 English language skills development training

Life Skills/Personal Management 705 Personal development which may include analysis of values, goals, aptitudes and strengths

Pre-technology Preparation 707 Academic subjects needed to meet entrance requirements at Technical Institutes

University and College Entrance Preparation

708 Academic subjects needed to meet entrance requirements at Colleges and Universities

Enhanced Language Training (ELT) 744 Occupational/professional language development plus work experience for immigrants with CLB 6 re-entering their profession/field in partnership with CIC

TRAINING FOR WORK

Aboriginal Training to Employment 901 Skills training and/or work experience partnership projects designed to meet industry specific employment needs

Alberta Job Corps 801 Provides work-place experience and training for individuals who have demonstrated they are unable to obtain or maintain employment

First Nations Training to Employment 913 Skills training and/or work experience partnership projects designed to meet industry specific employment needs

Immigrant Bridging 741 Integrated skills training programs which help immigrants with prior experience or education bridge gaps in knowledge or skills

Integrated 740 Training programs that combine academic and general employability skills

with job-specific skills

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Mobius Program Codes

Program and Service Header Information

2013-2014

average demand

Self Employment 764 Formal instruction in business plan development and follow-up during business plan implementation

Transitional Vocational Program 737 A program that combines training and work experience to assist individuals with a developmental disability to obtain and maintain employment and gain independence.

Workplace Training 910 Individual-focused work-site training and/or work exposure

CAREER INFORMATION

Follow-up 911 Contact with successful completers three and six months after conclusion of

their service plan to determine their outcome and provide support, if required, to move them into employment or further training.

Job Placement 905 Designed to support individuals through the development of job search skills for effective labour market transitions

Workshop 909 A group service designed to address a variety of career and employment

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Mobius Program Codes

Program and Service Header Information

2013-2014

APPENDIX

MOBIUS PROGRAM CODES (2013-2014) FOR OCCUPATIONAL TRAINING PROGRAMS

Program codes for Occupational Training Programs are assigned to programs designated by Alberta Enterprise and Advanced Education. If you cannot find a program code on this list or are uncertain, contact Mobius Requests or your regional Human Services representative for assistance. This list contains some of the more frequently used codes and is not inclusive.

A

ABORIGINAL POLICE 195 ADDICTIONS COUNSELLOR 434

ACCOUNTING TECHN/SUPPORT 683 ADVANCED COMP OFFICE SKILLS 128

ACUPUNCTURE 121

BC

BUSINESS/ADMINISTRATION/COMMERCE 533 COMPUTER AIDED DRAFTING 669 CLASS I EXTENDED DRIVER TRANSPRT 652 COMPUTER ANIMATION 430 CLASS 3 DRIVER TRAINING 653 COMPUTER ACCT PROCEDURES 129

COMMERCIAL BAKING 664 COMPUTER APPLICATIONS 411

COMMERCIAL COOKING 586 COMPUTERIZED ACCOUNTING 660

COMMUNITY SERVICES 566 COSMETOLOGY/ESTHETIC 639

DE

DATABASE ADMINISTRATION 167 EMERGENCY MEDTECH AMBUL 136

DENTAL ASSISTING 622 EMERGENCY MEDICAL RESPONDER 135

DENTAL RECEPT/ADMIN 676 ESTHETICIAN 639

EARLY CHILDHOOD EDUCATION 572 EXTENDED TRANSPORT DRIVER 427 FGHI

FASHION ILL & DESIGN 692 HEAVY EQUIP OPERATOR 681 FIRE FIGHTER CERTIFICATE 193 HEAVY OIL OPERATIONS 685

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Mobius Program Codes

Program and Service Header Information

2013-2014

FIRE FIGHTER EMERG 185 HOSPITAL UNIT CLERK 403

HARLEY DAVIDSON TECH 118 HOSPITAILITY SERVICES 609

HEALTH CARE ASSISTANT 482 INDUSTRIAL HEAVY EQUIPMENT 627

HEALTH RECORD ADMIN 626 INET/NETWORK ADMIN 485

HEALTH SCIENCES 565 INFO TECH PROF PROGRAM 466

JKLM

LAW ENFORCEMENT 594 MEDICAL LAB ASSIST 446

LEGAL ASSISTANT/COURT REPORTER 596 MEDICAL-CLERICAL SUP 643

LIFE SKILLS COACH TRNG 671 MILLWRIGHT/MECHANIST 632

MASSAGE 642 MULTIMEDIA STUDIES 433

NOPQ

NETWORK TECHNICIAN 117 PHARMACY TECHNICIAN 613

OBJECT ORIENT SOFTWARE 465 POWER ENGINEER 4TH_CLASS ₄₂₃

OFFICE ADMINISTRATION 650 PROCESS OPERATIONS 149

OFFICE CAREERS 402 PROCESS PIPING CERT 114

OIL & GAS SECRETARY 646 PROF ANIMAL GROOMING 688

PERSONAL CARE ATTENDANT 565 PUBLIC SAFETY COMM 199

PERSONAL FITNESS TRN 458

R – Z

REAL ESTATE STUDIES 447 TRAVEL/TOURISM 595

RETAIL MEATCUTTING 591 VETERINARY MEDICAL RECEP 412

STERILE PROCESSING 419 VISUAL ARTS/COMMUNICATIONS 616

TEACHER ASSISTANT 614 WAREHOUSING 634