LOCAL COUNCILS’ ASSOCIATION
SIBIT PROJECT
153, Main Street, Balzan, Malta Phone: 21446428
Fax: 21446427
LCA/10/2012: Tender for the Repairs to Roadworks in Malta and Gozo, in relation to the SIBIT Project.
1. Project History
The Local Councils’ Association together with the Malta Tourism Authority, the Provinces of Agrigento, Ragusa, Caltanissetta, Trapani and Siracusa, and the Polo Universitario are collaborating on the Sustainable Interregional Bike Tourism (SIBIT) project to promote bike tourism in Malta and Sicily.
The main objective of this project is to introduce and support joint and standardised infrastructural development and new operational activities in both Malta and Sicily within a natural and rural environment aimed at promoting bike tourism as a form of sustained tourist development.
The point of inception of the ‘SIBIT’ project has been based on the presumption that there exists no special offering (in Malta and Sicily) on bike tourism albeit there are the conditions for this segment to flourish. The idea has also focused on the added value of the project since it places particular emphasis on the environment, a healthy lifestyle and seasonal mitigation factors.
The aim of this project is to enable the accretion of wealth and financial prosperity through increased commercial activity and more employment opportunities through the packaging of a product (bike tourism) amongst a multitude of direct and indirect stakeholders, e.g tourist guides, hoteliers, restaurateurs, tourist agencies, tour operators, public entities, NGOs, artisans, bike rental agencies – which may increase in number as a result of more activity being generated - language schools’ operators and so forth.
Furthermore the project also aims to pave the way for a follow on (after the termination of this project’s timeframe) through the introduction of future guidelines as contemplated in the communication plan as well as the involvement of suitable entities in the adherence to new long term agreements brought as a result of activities initiated during the term of this project.
This project gives the possibility to both participating parties to, synergistically, promote one another within a tourist oriented context upon which both of them can boast of great potential be this relating to nature, the environment, culture, the art of cooking, architecture and history at large. As a result, the study of a unique and homogenous product which may be exported to a tourist means that both parties may be in a position to increase the overall level of their respective tourist appeal.
Moreover the favourable mild climate which is so prevalent during the entire year allows both interested parties to be in a position to, uninterruptedly, offer many a biking holiday opportunity to enthusiasts during the cold winter months of the northern hemisphere.
The exchange of know-how and the possibility for both parties to provide more value for money within so much geographical proximity - where Sicily is closer to Malta than certain high profile tourist cities within mainland Italy – is, indeed, an enviable opportunity for growth.
2. The Contract
The Contract covers repairs to the existing roads including asphalting and rubble wall repairs to render the roads of the SIBIT Project safe. Annex 1 indicates the Technical Specifications of the works covered by the tender. The detailed schedule of rates is shown in Annex 2. All bidders are also requested to submit all details as per Annex 3.
3. Nature of Works
The Contractor shall be guided by the Tender Documentation, Technical Specifications and Special Conditions in the execution of the works. The Contractor shall be working under the control of the Project Manager and the Technical Advisor. The Special Conditions shall be read in conjunction with the Local Councils Regulations and shall be deemed to form an integral part thereof. Particular attention is to be given to Local Councils (Tendering) Regulations (363.03).
4. Lots
This Contract is divided into two lots:
Lot 1 Works to improve the existing roads along Route 1 (South West Malta) and Route 2 (North West Malta) as per attached drawings.
Lot 2 Works to improve the existing roads along Route 3 (Coastal Gozo) as per attached drawings.
5. Payment
Payment shall not be effected unless certified by the Technical Consultant and endorsed by the Executive Secretary of the Association.
The Contractor shall provide an official VAT receipt for all payments made under this agreement.
Only the areas specifically indicated on-site by the LCA’s Technical Representative shall be carried out by the contractor. Works carried out without prior approval will not be paid for.
6. Duration of Contract
The Contractor shall abide by the following time frames:
• Four (4) weeks from the date of Contract Signature on Lot 1 • Four (4) weeks from the date of Contract Signature on Lot 2
• Contractor bidding for both lots shall complete all works within six (6) weeks
from the signing of the Contract
7. Penalty for Delay
In the event that the Contractor fails to meet the set deadlines without justifiable reasons, a daily fine of fifty euro may be applied. In case of excessive delays, the Contract will be terminated.
8. Eligibility
To be eligible for participation in this tender the Contractor shall submit the following:
a) A list of similar works undertaken by the Contractor during the last five years;
b) A Company Profile;
c) The Technical Resources available to carry out the works;
d) A Programme of Works showing how the Contractor will be meeting the set deadlines.
9. Compliance with Legislation
In providing any services under this Contract, the Contractor shall comply with any regulations contained in any law which may from time to time be in force in Malta and any policies, orders, guidelines or directives issued hereunder.
10. Subcontracting
The Contractor may not reassign or subcontract any of the works without the written approval from the Local Councils’ Association.
11. Performance Bond
Within 7 working days of the issue of the Letter of Acceptance to the successful Tenderer, the latter shall furnish a Performance Bond on the supplied form covering the faithful performance of the Contract and the execution of all obligations arising from the contract between the Association and the Tenderer. The Performance Bond shall be valid up to 30th June 2013, and shall have a value of €2000.
12. Closing Date
The closing date for the submission of the tender is Monday 23rd July 2012 at 10.00a.m.
All sealed envelopes are to be marked LCA/10/2012.
13. Submission of Tenders
Tenders are to be submitted in the tender box at the offices of the Local Councils’ Association, 153, Main Street, Balzan before the time of tender closure. Tender bids shall be submitted in a sealed envelope marked LCA/10/2012
14. Data Protection Act
Any personal data submitted in the framework of the procurement procedure and/or subsequently included in the contract shall be processed pursuant to the Data Protection Act (2001).
It shall be processed solely for the purposes of the performance, management and follow-up of the procurement procedure and/or subsequent contract by the Central Government Authority/Contracting Authority without prejudice to possible transmission to the bodies charged with a monitoring or inspection task in conformity with National and/or Community law.
The provisions of this contract are without prejudice to the obligations of the Central Government Authority in terms of the Freedom of Information Act (Cap. 496 of the Laws of Malta).
The Central Government Authority, prior to disclosure of any information to a third party in relations to any provisions of this contract which have not yet been made public, shall consult the contractor in accordance with the provisions of the said Act, pertinent subsidiary legislation and the Code of Practice issued pursuant to the Act. Such consultation shall in no way prejudice the obligations of the Central Government Authority in terms of the Act.
15. Gender Equality
In carrying out his/her obligations in pursuance of this contract, the Tenderer shall ensure the application of the principle of gender equality and shall thus ’inter alia’ refrain from discriminating on the grounds of gender, marital status or family responsibilities.
Tenderers are to ensure that these principles are manifest in the organigram of the company where the principles aforementioned, including the selection criteria for access to all jobs or posts, at all levels of the occupation hierarchy are amply proven. In this document words importing one gender shall also include the other gender.
Tender for the Repairs to Roadworks in Malta and Gozo, in relation to the SIBIT Project.
Annex 1 – Technical Specifications
All roadworks shall be carried out in accordance to the specifications issued by Transport Malta, together with any relevant Local and International Standards.
Tender for the Repairs to Roadworks in Malta and Gozo, in relation to the SIBIT Project.
Annex 2 – Schedule of Rates
Ref. Description Quantity Unit Rate
(inc. VAT)
Amount
€
Preambles
A1
Rates for scarifying works are deemed to include any dumping fees that the contractor might be required to pay to dispose of any unwanted material
A2
Contractor is required to fill properly all joints between the old and new wearing course. All in accordance with the Network Infrastructure Directorate
A3 All sites must be kept accessible and clean during the course of the works A4
All necessary permits for the execution of the works are deemed included in the rates
Lot 1 - Route 1 (South West Malta) and Route 2 (North West Malta)
B1
Cut existing road surface to its full depth using rotary saw, break up damaged areas and cart away debris. Approximate depth is 100mm.
200 m2
B2
Surface cold milling existing road wearing course to bring to formation level and cart away debris.
200 m2
B3
Supply, deposit, level and compact in layers as required, Type 1: Granular base course material 100mm thick
200 m2
B4
Supply and lay 80mm thick hot dense bituminous wearing course in accordance to ASTM D3515 and approved mix designs.
Rate to include for edge sealants.
200 m2
B5
Dismantle existing damaged rubble and/or stone walls and reconstruct. Average size of walls is 650mm depth and 1500mm height.
200 m2
Total for Lot 1 Carried to Summary
Lot 2 - Route 3 (Coastal Gozo)
C1
Cut existing road surface to its full depth using rotary saw, break up damaged areas and cart away debris. Approximate depth is 100mm.
100 m2
C2
Surface cold milling existing road wearing course to bring to formation level and cart away debris.
100 m2
C3
Supply, deposit, level and compact in layers as required, Type 1: Granular base course material 100mm thick
100 m2
C4
Supply and lay 80mm thick hot dense bituminous wearing course in accordance to ASTM D3515 and approved mix designs.
Rate to include for edge sealants.
100 m2
C5
Dismantle existing damaged rubble and/or stone walls and reconstruct. Average size of walls is 650mm depth and 1500mm height.
100 m2
Total for Lot 2 Carried to Summary
SUMMARY
Total for Lot 1 (inc. of VAT) Total for Lot 2 (inc. of VAT)
Grand Total (inc. of VAT) €
All rates are inclusive of VAT.
All quantities shown in the above schedule of rates are for indicative purposes only and may be increased, decreased or omitted.
Only the areas specifically indicated on-site by the LCA’s Technical Representative shall be carried out by the contractor. Works carried out without prior approval will not be paid for.
Tender for the Repairs to Roadworks in Malta and Gozo, in relation to the SIBIT Project.
Annex 3 – Details of Bidder
Full Name & Surname: Identity Card Number: Business Address: Company Name Registration Number: VAT Number: Contact Details: Phone: Fax: Mobile: Email: Signature: ________________________________ Date: _______________________
