Managing
Where’s my
Stuff
5/10/2011
2011 AASHTO Subcommittee Meeting
Gerry Gallinger, WSDOT
retired
Mark Turner, Caltrans
Kathleen Hancock, PE, PhD
K
en
tu
ck
y
an
d
In
d
ian
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o
n
-lin
e
Ou
tr
ea
ch
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Oh
io
Riv
er
Pr
o
je
ct
:
n
ew
righ
t-of
-w
ay
B
ACKGROUND
•
2004
Original proposal submitted to AASHTO
•
2005
Approved and funded as Project 8-55
»
Awarded to Virginia Tech
•
2006
Final Report published
»
Research Results Digest 310
(http://onlinepubs.trb.org/onlinepubs/nchrp/nchrp_rrd_310.pdf)
»
Web-only Document 95
(http://onlinepubs.trb.org/onlinepubs/nchrp/nchrp_w95.pdf)
•
2007
Follow-on project approval as 8-55A
•
2011
Final Report soon-to-be published
»
NCHRP Report 695
Supports Subcommittee’s Mission
•
Provide a forum for the exchange of
experiences, innovations and best practices;
and will recommend such laws, rules,
regulations, and procedures so as to improve
the quality and efficiency of Right of Way
and Utility operating practices.
NCHRP 8-55
Integrating Geo-Spatial Technologies into
the Right-of-Way Data-Management Process
•
Products
–
Annotated Bibliography
–
Case Studies
–
Data Elements
•
Findings
–
Potential Barriers
–
Benefits
NCHRP 8-55A
Developing a Logical Model for a Geospatial
Right-of-Way Information Management System
•
Products
–
Executive Summaries
–
Logical Model
•
WashDOT
•
Caltrans
•
PennDOT
–
Implementation Guide
•
Findings
–
Benefits
I
NTRODUCTION TO
8-55A
•
What
: Appraisal; Acquisition; Relocation of the
affected; and Management of acquired property
•
Who
: State Transportation Agency Right-of-Way
(ROW) / Real Estate offices
•
Why
: Improvement of information flow and
S
TATE OF THE
P
RACTICE
: I
NFORMATION
S
YSTEMS
30%
70%
State Use of ROW Information
Management Systems
States Using a System No System Identified
Type
System
Primary Functional Areas of
Application
Individual
ODAIMS: Florida outdoor advertising signs regulation OREMS: Maryland acquisition
TUMS: Wisconsin correspondences between offices
Small
Enterprise
ROWMIS: California parcel acquisitions IRMS: Connecticut document management
RAI: Missouri realty assets, sales, leases & excess properties IRWIN: Nevada property acquisition and property management ARMS: Nebraska appraisal, negotiation (partial)
ROWIS: Texas project setup, funding, appraisal, negotiations HAMS: Wisconsin driveway permits and land division reviews.
Large
Enterprise
CPMS: AL, PTS: MS, ROWIS: PA project status, right-of-way mapping, appraisal status, acquisition, relocation, leased property RWMS: FL, RUMS: VA, REMIS:
MIREADS: WI most functional areas of right-of-way LRS: Indiana land records, parcel status AARS: Louisiana appraisal, acquisition and relocation REALMS: Minnesota right-of-way acquisition and land management
S
TATE OF THE
P
RACTICE
: G
EOSPATIAL
E
NABLING
R
IGHT
-
OF
-W
AY
10%
18%
72%
State ROW Office Use of
GIS/CADD
Use GIS Use CADD Neither found
Type
System
Purpose
Individual
CAMP: Arkansas Cadastral mapping
ALAS: Illinois Acquisition and property management MdProperty View : Maryland Parcel information for acquisition
GISMIS: New Jersey Digital roadway plans and ROW mapping NRW Parcel & Improvement
Inventory system: New Mexico
NRW Parcel and Improvement Inventory information mapping
Land and Rights-of-Way Automated Management & Tracking: Diversified Energy Software Solutions (DESS)
Acquisition, relocation and property management processes BEM Systems Inc : Paecetrak Acquisition, relocation and property
management processes
Small
Enterprise
ROWMIS: California Parcel acquisitions IRMS: Connecticut Document management
RAI: Missouri Realty assets, sales, leases & excess properties
FileNET ECM : Oregon Geospatial ROW parcel data access HAMS: Wisconsin Driveway permits and land division reviews.
Large
Enterprise
REALMS: Minnesota Right-of-way acquisition and land management IRWIN: Nevada Acquisition and property management
L
OGICAL
M
ODEL
•
Provide structure for enterprise-wide right-of-way
system, through Conceptual & Logical Modeling
•
Capture activities, functions, processes, and data
of the business of transportation right-of-way
offices
•
Include hooks to larger transportation agency
enterprise
O
VERALL
R
IGHT
-
OF
-W
AY
B
USINESS
Enterprise
Work
G
EOSPATIAL
O
VERVIEW
•
Provide framework for integration of geospatial
capabilities with right-of-way business processes
•
Structure the flow of data for tracking parcel
status:
Parcel Tracking (PT)
•
Identify business processes where decision
making could be enhanced using geospatial tools
P
ARCEL
T
RACKING
(PT)
•
Monitor detailed status of parcel
•
Track changes to parcels
•
Capture
•
Milestones
: Progress markers or project checkpoints
•
Flags
: State of completion of activities or processes
and activity/project progression
S
UMMARY
•
Template to support development of an integrated and
interoperable enterprise-wide right-of-way information
management system
•
Flexible blueprint to allow for unique need of the each
agency
–
Enable incorporation of right-of-way information
management using any or all components of the framework
–
Support integration with other systems prior to investing
funds
B
ENEFITS TO YOUR
A
GENCY
•
Improve on-time delivery of project real property
•
Expedite project award
•
Reduce staffing and/or improve staff efficiency
•
Improve access to information
•
Improve customer service and public relations
•
Increase management flexibility
•
Improve oversight capabilities
B
ENEFITS TO THE
R
IGHT
-
OF
-W
AY
O
FFICE
•
Improve scheduling
•
Improve documentation and reporting uniformity
•
Reduce time to perform tasks
•
Reduce redundancy
•
Reduce staffing and/or improved staff efficiency
•
Improve access to information
•
Improve customer service and public relations
•
Increase management flexibility
•
Improve oversight capabilities
D
OCUMENTED
S
AVINGS
•
Return on investment
–
21% return from reduced annual operating costs while providing
greater convenience to users
(
Pennsylvania
)
–
Through interoperability with financial system, payment processing
reduced from several days to minutes
. (
Pennsylvania
)
•
Oversight and management of real estate activities
–
A single person manages a multi-million dollar airport project
through desktop access to near real-time project information
(
Illinois
)
D
OCUMENTED
S
AVINGS
•
Staffing reductions and improved on-time
performance
–
Access to all information on ROW projects by over 500 staff and
contractors, providing exceptional customer service. Information entered
once, eliminating duplication of effort.
(
Virginia
)
–
Reduction of research staff by half. Parcel information available on-line
eliminating in-person courthouse research and travel.
(
Maryland
)
–
Reduction in time from several hours to several minutes by providing
GIS-based summaries of excess property for sale to the public. Questions from
the public reduced.
(
New Mexico
)
–
Elimination of manually locating and reviewing large drawing sets. Staff
click on desired section of road using GIS to access project drawings.
(
San
Antonio District, Texas
)
P
OTENTIAL
P
ROBLEMS
W
ITHOUT A
S
YSTEM
•
Missed milestones when critical dates not tracked
•
Inaccessibility of right-of-way data for management analysis
•
Difficulty searching and updating information
•
Inconsistent formats
•
Laborious completion of correspondence and internal
documentation
P
OTENTIAL
R
ISKS
W
ITHOUT A
S
YSTEM
•
Inability to strategically adjust resources to
meet on-time performance measures
•
Unmet expectations
Improved tracking and scheduling of right-of-way
projects
Improved communication
Enhanced resource allocation and decision making
New options for analyzing activities
Greater knowledge about parcel location and
enhanced understanding of spatial context
C
HANGING HOW WE THINK
U
SING
G
OOGLE
E
ARTH FOR
V
ISUALIZING
PARCELS AND IMPACTED PROPERTIES
U
SING
GIS
TO
A
DVANTAGE
Overlay ROW and
identify parcels
Redefine and extract
partial takes
Parcel tracking
by activity
I
MPLEMENTATION
Implementing a System
•
Formalize support
•
Assess requirements
•
Assess capabilities
•
Define the system
•
Develop an
implementation plan
•
Implement the system
N
EXT
S
TEPS
?
•
Final Report soon-to-be published
»
NCHRP Report 695
»
Web-only Document tbd
•
SCORWU dissemination
•
Formal Endorsement?
•
Referral to AASHTO Technology
Implementation Group?