OPIF
Organizational Change Readiness
Questionnaire
I n t r o d u c t i o n
What are we doing?
Describe OPIF nationally (vision and context) and by department (scope statement)...
Why are we doing this survey?
The success of any potential implementation of OPIF will rely heavily on how effectively we can……….
How are we doing it?
Describe how we might implement the local OPIF project plan...
The surveys can be anonymous, unless you choose to be individually identified. However, we do need to gather information on such things as ………. in order to ensure that we provide the right support to the right group of people. If you wish to remain anonymous, please print the attached form out, complete it in pen and post back to xxxxxxx. Alternatively you can complete the form electronically and send via e-mail to xxxxxx. No record will be kept of which person sent back which reply, if you choose not to include your name on the actual survey.
Please note that due to the tight deadlines, replies received prior to xxx will be greatly appreciated
F r e q u e n t l y A s k e d Q u e s t i o n s
Do I have to complete the survey?
No, but if you do, you will be helping the project team identify the support needed by staff to make the OPIF project successful.
How long will the survey take
The questionnaire should take no longer than 15 minutes to complete.
Can I be identified by my reply?
If you complete a paper copy, you cannot be identified and we would not seek to do so. Responses will only be seen by the Project Manager.
Will the results of the survey be published?
Will my colleagues have to complete this survey also?
Yes and explain the types of dept – if the survey is small we cannot identify business areas
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Q u e s t i o n s
For each question, two responses are given with a range of responses between them. Please mark the most appropriate box. The closer the box is to the answer, the stronger you agree. For example, if you felt that the information gathered on youth crime have enables you to do your job effectively to a large extent, you would complete the questionnaire as follows:
Ex1 Does the information gathered on budget allow you to do your job properly?
Not at all
Very much so
If you have no view on a particular question, please leave it blank. Business Case for Change
A1 Are you aware of the OPIF project? Not at all aware
Very aware
A2 Do you understand the objectives and goals of
the OPIF project ? Not at all well
Very well
A3 How important is the OPIF project to achieving
your vision of implementing the mission and vision of the department?
Of no
importance
Essential
A4 How achievable are the objectives of the OPIF
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Vision for Change
B1 Do you understand the contribution the OPIF
project will make to the vision?
Not at all
Very much so
B2 Do you understand the change that an
implemented OPIF will make to the way that agencies carry out their work ?
Not at all
Very much so
Leadership
C1 Do you think your Leadership Team is committed
to the success of the OPIF project? Not at all committed
Very
committed
C2 Do you think that your Leadership Team has the
right people involved to make this change happen?
Not at all
Very much so
C3 Do you believe your OPIF local manager to be
committed to the success of the OPIF pilot? Not at all committed
Very committed
C4 Do you believe that your OPIF manager will help
you to understand how you can support and adapt to changes needed to implement OPIF?
Not at all
Very much so
C5 Will you be able to support your OPIF manager
through this change process?
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Communication
D1 How effective is communication from the
Leadership Team to people involved in implementation?
Very ineffective
Very effective
D2 How regularly do you receive communication on
changes in the way you perform your tasks? Hardly ever
All the time
D3 Do the messages you have heard on OPIF make
you feel that you will be comfortable about what the project will mean to you?
Less
comfortable
More comfortable
D4 What is the most effective way for you to receive
communications? (Please prioritise with 5 being the most useful and 1 being the least useful. If you are completing the form electronically, please select the number from the drop down menu to the right of the box)
0
5 most useful, 1 least usefulIntranet
0
Memos
0
Newsletters
0
Meetings
0
Casual Conversation
0
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Individual and Team Capacity
E1 Is your job role clearly defined? Not at all clear
Very clear
E2 Do you receive the necessary training and
support to enable you to do your job more effectively
Not at all
Very much so
E3 Do you understand how the OPIF project will
affect you?
Not at all
Very much so
E4 Are you confident that you would receive the
relevant training and support to enable you to fulfil any new activities/ role effectively within OPIF?
Not at all
confident
Very confident
E5 As an individual, how quickly do you adapt to
change? Over a long period of time
Almost immediately
E6 As an organization, how quickly do you think that
your organization adapts to changes?
Over a long
period of time
Almost immediately
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Organizational Design
F1 Are your reporting relationships clear (others
reporting to you and you reporting to others)?
Not at all clear
Very clear
F2 Do you think the decision making is effective? Very ineffective
Very effective
HR Practices
G1 How often do you have reviews with your line
manager to discuss objectives and priorities? Never
Very often
G2 Are the relationships between you and the
strategic managers effective?
Very ineffective
Very effective
Internal/External Events
H1 Have previous change initiatives achieved their
objectives? Not at all
Very much so
H2 Do you think that your organization is undertaking
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Culture
Backward
looking
Forward looking
Unresponsive
Responsive
J1 How do you feel about the culture within your
organization relating to change?
Directive
Involving
Overall average: Additional Questions
K1 In your experience, what has helped change
projects to be successful within your organization ?
K2 In your experience, what has limited the success
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K3 What do you think will be critical to the success of
OPIF?
K4 What do you think could limit the success of
