Post-Summit. Local Hosts

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Meta-Leadership Summit for Preparedness

COASTAL GEORGIA

The Meta-Leadership Summit for Preparednesswas a national initiative designed to empower business, government and nonprofit leaders to work together during a public health or safety crisis.

Local Hosts

Mayor Bryan Thompson, City of Brunswick

Commissioner Jerome Clark, Glynn County Board of

Commissioners

AT&T

Brunswick Downtown Development Authority

Chatham County Safety Net Planning Council

College of Coastal Georgia

Georgia Coastal Health District

Georgia Emergency Management Area 5 All Hazards

Council

Georgia Power

Georgia Public Health Association

Glynn County Local Emergency Planning Council

Medical College of Georgia's Southeast Georgia Clinical

Campus

Southeast Georgia Health System

Local Sponsors

Georgia Power

Georgia-Pacific Professional

Glynn County Board of Health

AT&T

The Summits were launched by the CDC Foundation, Centers for Disease Control and Prevention, the National Preparedness Leadership Initiative – Harvard School of Public Health and the Robert Wood Johnson Foundation.

Summit

• December 1 - 2, 2009, St. Simons Island, GA

• Total Local Participants: 130

• 100% of respondents rated the overall quality of the Summit as “Good” or “Outstanding” (n=37).

Post-Summit

• July 21, 2010, Brunswick, GA

• Total Local Participants: 98

• 91% indicated that the Post-Summit Activity was successful (n=38).

Additional Information

•

Success Story

•

Summit Orientation Agenda

•

Summit Agenda

•

“Gaps, Gives & Gets” – the Sector Breakout

Sessions

•

Top “Gaps, Gives & Gets”

•

Post-Summit Activity Agenda

Coastal Georgia

Meta-Leadership Summit for

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Coastal Georgia

Meta-Leadership Summit for Preparedness

SUCCESS STORY

“The Summit was a wakeup call,” describes Jay Wiggins. “It highlighted the need to take a microscope to the short and long-term recovery aspect of emergency planning.” Wiggins is describing the Coastal Georgia Meta-Leadership Summit for Preparedness held on St. Simons Island in December 2009. Following the Summit, Wiggins, along with other leaders, made a concerted effort to continue the discussion started at the Summit about their community recovery following a massive hurricane. They made “recovery” the focus of their annual hurricane table-top exercise in Glynn County.

Planning for a Hurricane – After it has passed

The hurricane exercise was held shortly after the Summit in May 2010 and included the usual participants in an Emergency Operation Center (EOC) such as police, fire and public works. The influence of the Summit led to the inclusion of a broader audience, however. Wiggins encouraged additional community members such as those representing the legal and faith-based community to participate and noted that it was essential to bring many different types of community members together – not just traditional responders - to tackle issues of recovery long after a hurricane has passed. Issues that can affect the whole community in the days, weeks, and months following an event include ensuring the community has access to food, clean drinking water, sanitation services, and the re-opening of schools and other essential services.

Community Re-Entry Plans

Following the exercise, Emergency Management worked closely with public works and businesses such as Georgia Power to pull together a comprehensive plan for re-entry into the community. The information has been made accessible to the public and can be found on the Glynn County Emergency Management Agency homepage:

http://glynncounty.org/index.aspx?NID=557.

The Meta-Leadership

Summit Leads to a More

Thorough Plan for

Recovery

Contributor: Jay Wiggins

“{The Summit} highlighted the

need to take a microscope to the

short and long-term recovery

aspect of emergency planning.”

The Meta-Leadership Summit for Preparedness empowered business, government and nonprofit leaders to act together in times of crisis. The five-year initiative connected 5,000 business, government and nonprofit leaders in 36 communities. For resources and more information about meta-leadership visit,

www.cdcfoundation.org/meta-leadership.

Jay Wiggins, Police Captain and Emergency Management Director for Glynn County, Georgia

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Pre-Summit Orientation

Meta-Leadership Summit for Preparedness | Coastal Georgia

Tuesday, December 1, 2009

5:00 – 5:10 p.m. Introductions and Objectives Charles Stokes

President and CEO CDC Foundation

5:10 – 5:20 p.m. Welcome to the Summit J. Patrick O'Neal, MD

Director, Division of Emergency Preparedness and Response, Georgia Department of Community Health

5:20 – 5:50 p.m. Expectations and Overview Leonard J. Marcus, Ph.D.

Co-Director, National Preparedness Leadership Initiative, Harvard School of Public Health, Department of Health and Policy Management

Fred M. Rosa, Jr.

Rear Admiral, United States Coast Guard (Retired)

5:50 – 6:00 p.m. Call to Action Valerie A. Hepburn, Ph.D.

President, College of Coastal Georgia

Networking Reception 6:00 – 8:00 p.m.

As a leader in your community and state, you need to know how to coordinate with others when disaster strikes. The Networking Reception provides you with an opportunity to make connections with other leaders who may be critical to you and your organization in a crisis. Learn who your counterparts are in other organizations. Discuss organizational and state preparedness planning. Get to know the right people to call for information, resources and expertise. Exchange business cards with other “meta-leaders” who want to collaborate on disaster planning.

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Summit Agenda

Meta-Leadership Summit for Preparedness | Coastal Georgia

Wednesday, December 2, 2009

Presenters: Leonard J. Marcus, Ph.D., Co-director, National Preparedness Leadership

Initiative, Harvard School of Public Health, Department of Health and Policy Management

Fred M. Rosa, Jr., Rear Admiral, United States Coast Guard (Retired) 7:30 – 8:30 a.m. Registration/Continental Breakfast

8:30 – 8:50 a.m. Welcoming Remarks

Charles Stokes, President and CEO, CDC Foundation Honorable Mayor Bryan Thompson, City of Brunswick 8:50 – 10:00 a.m. Core Concepts of Meta-Leadership

Unprecedented events demand unique leadership. Learn the challenges leaders face when working through a crisis: Going to and getting out of the emotional “basement” – the fight, flight, freeze state. Moving beyond the “silo mentality” to build connectivity across organizations and sectors. Using whole image negotiation to collaboratively solve problems.

10:00 – 10:15 a.m. ~ BREAK ~

10:15 – 10:20 a.m. Kathryn Martin, Ph.D., MPA, Assistant Dean of the Southeast Georgia

Campus of the Medical College of Georgia

10:20 – 11:45 a.m. The Five Dimensions of Meta-Leadership

In this session, you will learn the five dimensions of meta-leadership and how to put them into practice. You will explore how to confront your fears and lead yourself and others out of the emotional “basement.” You will learn how to effectively assess a situation – creating a broad frame of reference to determine what is happening and chart a course of action. And you will examine the behaviors and tools needed to effectively lead your

organizational unit as well as to lead up (manage your boss) and across traditional silos.

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11:45 – 1:00 p.m. ~ NETWORKING LUNCH ~

1:00 – 1:05 p.m. Cathy Hill, Vice President, Coastal Region, Georgia Power Company 1:05 – 1:25 p.m. Charge to Sector Groups

1:25 – 2:30 p.m. Building the Meta-Leadership Network

You will move to sector-specific groups to discuss the possible gaps in your communities' preparedness, what your sector needs to improve its

preparedness, and what you can contribute to promote an effective, comprehensive response and quick recovery for your community.

2:30 – 2:50 p.m. ~ BREAK ~

2:50 – 3:50 p.m. Sector Specific Reports

Groups will share their most pressing needs and most significant potential contributions with the other summit participants.

3:50 – 4:25 p.m. Closing the Gaps

Based on the reports, participants will begin to articulate collaborative interactions that can meet needs and make use of available resources.

Participants will develop, share and discuss suggestions to continue the day’s momentum after the summit. As leaders, you will be encouraged to step forward to contribute to the implementation of these ideas.

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Coastal Georgia Breakout Session Notes

Introduction to “Gaps, Gives & Gets”

The purpose of the “Gaps, Gives & Gets” session was for each sector to brainstorm to

identify “Gaps, Gives and Gets” (see definition below) in response to a community-specific

mass casualty crisis scenario. Business, government and nonprofit – were separated into

sector-specific breakout rooms. Each breakout session contained a facilitator and note taker

and lasted for one hour. A local leader was pre-selected to serve as the reporter from each

sector. When the brainstorming was complete each sector identified the most concerning

“Gaps, Gives & Gets” for their sector, referred to as the “top Gaps, Gives & Gets.” The top

Gaps, Gives & Gets were reported out when the three sectors were convened again.

This list represents all of the ideas from the Illinois “Gaps, Gives & Gets” brainstorming

session.

Definitions:

•

GAPS - From the perspective of your sector, what deficiencies do you believe will

occur in this mass casualty crisis in your community?

•

GIVES - What can your sector GIVE to the overall operation and to other sectors

to ensure community preparedness and a prompt and appropriate response?

•

GETS - What does your sector need to GET from others that would assist your

preparedness and response and your capacity to contribute to the overall effort?

Business Sector GAPS:



Communications systems are not fully in place. - Affects partnerships

- The general public – info on infrastructure readiness - Who or where to look for information



At risk populations who never evacuated may have unexpected needs



Information Sharing



Re-entry/access protocols

- Information needs to be shared ahead of time



Knowledge of Local Emergency Plans and involvement in planning/drilling



If bridges are out, recovery will be impossible



Airstrip at Brunswick is also critical for recovery.



Trees – sheer numbers will pose recovery issues. What’s the plan for priority tree removal?



How is supply chains affected?



The partners to organize initial recovery are not involved with plans.



Personnel availability to make decisions/determine whether facilities are safe to resume operations i.e.: nursing homes



Lack of preparedness mitigation training with the general public (they are true 1st responders)

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Coastal Georgia Breakout Session Notes



Critical medication availability and dispensing.



LEPC Needs better coordination

Business Sector GIVES



Philanthropy – Personnel and Financial expertise



Cross-purposing existing assets-transportation resources, as an example



Distribution-trucks, people, knowledge of community



Media-distribution of information via web& print (without power utilities) T.V. (with power utilities

Business Sector GETS



Credentialing- Re-entry procedures - National level as well as local



Confident from community – trust in leaders



Information from NPOs and government to better serve the community



Training on risk communication = how to convey a message with confidence to instill trust



Legal immunity or state of limitations



Establish communication systems with trust community leaders i.e. faith-based prior to disaster



Trained manpower to assist with critical infrastructure needs



Reliable transportations systems for community r-entry



Better plans for families/employees to evacuate/re-enter



Reassurance of law and order

Government Sector GAPS



Health care support/infrastructure especially for non-evacuating special needs population



Transportation for people who can’t get back



Flooding will make bridges impassable for returnees, critical infrastructure must be a priority



Communication systems need improvement – whole spectrum



Do we have a way to tell people how and when to come back



Correct GIS is essential and all must have the same maps



Brunswick and Savannah don’t work together (maybe none of the 6 counties do)



Limited resources – we lack the equipment we need for repairs/timing of available

resources is not what is needed-locals have increased responsibility but authority goes upwards in many channels



Where is what we need??



Recovery of all waterways (getting channels open again)



People needing care degrade due to temporary immediate care – what to do between?



Immediate response and next step-includes medical records transfer



What temporary shelters will be available for returnees and responders



Can we assess water safety

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Coastal Georgia Breakout Session Notes

Government Sector GIVES



DCH Emergency Prep can coordinate the healthcare support the region needs



Coast Guard can coordinate F-S1 resources to recover waterways



Courts/judiciary can focus on serious issues, handle problems with some flexibility to facilitate recovery



Stockpile has experts, connections, product



Coastal Regional Commission willing to coordinate a Coastal Georgia regional GIS system (with federal/state partners)



Coast Guard can provide IM teams to set up a response



Brunswick could help with law enforcement/movement of supplies, clearing debris etc. IF they’ve moved their equipment well



Environment Health can prioritize assurance of a safe environment for those returning first



Fort Stewart has a lot of medical and transport resources (as well as people if not deployed)



Savannah EOC/PIO promotes coordinated communication



College of Coastal GA has stable/high facilities and staging agreements for some – could extend facilities (police force, clinic, etc.)



Federal law enforcement training – if federal government could help with law enforcement

Co HD – nurses could vaccinate people preventatively

Government Sector GETS



Formal agreement and dollars committed to getting GIS up and other services



Cross-jurisdictional commitment to communication and evaluation of existing system

(could start with judiciary)



Accurate and honest gap analysis



Commitments from non-coastal communities



Clear lines of responsibility and redundancy



Good logistics – ordering system in advance (might be a priority for EOCs)



Real Estate



Funding – pertain people to keep proper records so reimbursement will be easier



Key people need to know what is available so they can contribute/plan/respond

appropriately



Communication – cell phones (note: we have a good group of HAM radio buffs and all hospitals have Ham communication



Good system for coordination of volunteer work and exit

Nonprofit Sector GAPS



Food & Shelter

- Homes destroyed

- Shelter for 1st responders



Communication

- Telephone - Broadcasting

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- Radio compatibility

- How to asses with needs (healthcare)



Water and sewer



Healthcare

- What’s left

- What can be put together - Assessment

- Supplies

- People need shots



Transportation

- Destroyed Road



Electricity



Environmental Impact



Social Order

- Support for 1st Responders



Pet Care – Burials



Childcare – People



Grief Counseling – Mental Health



Burials for those that died



Jurisdictional Coordination – How to Make things happen regionally



Road signs – How to get to there you can assist/help

- No routes planned

- Routes need to pre-planned don’t rely on bridges



Collection of left behind fire arms



Fuel (propane and gas)



Disabled/Elderly



Access to Monies – Immediate Need



Displaced People with No Records to Prove History (employment) – complete loss of identity



Distribution of volunteers, money, etc... physical supplies to critical needs



Credentialing



MOUSs between sectors



Identify high ground locations-designated bases of operation



Educate people

Nonprofit Sector GIVES



Facilities/shelters



Coordination of Volunteers/Services



Goodwill—Fleet of vehicles



Provide Childcare



Knowledge and skills to run shelter



Access to Information – via 211



Organized website that connects people



Ham Radio



Can register pets through Red Cross Pet ID



Financial Resources

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

Could give out water for bathing/cleaning – YWCA/YMCA



Nursing Homes shelters that survived storm



Healthcare providers/professionals to assist



Distribute of National Stockpile



Databases of people-facilitators



Food bank – USDA product available



Police housed by health system in return for protection



OVAD



Provide mental health – AC has immediate psychology. 1st_aid



Distribute clean-up kits



Identifying donors and getting monies



Create a cohesive plan between nonprofits

Nonprofit Sector GETS



Credentialing/critical access passes (by counties) pre-planning



MOUs



Need utilities brought back (water and sewer)



Need to be part of regional coordination – planning



Figure out if plans cross/sector

- comprehensive/cohesive plan - Mutual response plan



Seat at Emergency Operations Center



Education and Information on Plan/Process in Place



Supplies



Security Presence

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Coastal Georgia Meta-Leadership Summit for Preparedness

December 1 - 2, 2009

TOP GAPS

Business

•

Communications, information sharing

–

Trusted Sources

–

Expand networks

•

Critical infrastructure – tree removal, bridges intact, airport functioning, supply

chains affected, enough personnel, critical medications

•

Local Emergency Planning Committee needs more robust coordination

Government

•

Public health and health care

•

Communication – whole spectrum, including coordination of GIS maps so that all

have the same info

•

Infrastructure recovery must be a priority

•

Resources – both availability and coordination of people, supplies, equipment

Nonprofit

•

Infrastructure Restoration

•

Meeting Basic Needs (emphasis on 1st responders)

-

Food and Shelter

-

Healthcare provision

•

Coordination of volunteers, donations, supplies for those that want to assist

•

Safety/Environmental Impact

TOP GIVES

Business

•

Philanthropy & Expertise – personnel and financial

•

Cross-purposing existing assets, ex: transportation resources

•

Distribution – trucks, people, knowledge of community

•

Media – distribution of information via web and print

Government

•

Sharing resources - medical personnel, law enforcement officers, equipment from

cities, real estate

•

Repurposing facilities

•

Sharing expertise, Incident Command structure, training in advance

•

Clearance and recovery of waterways

Nonprofit

•

Facilities/Shelter

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-

Vehicles (buses, semis)

-

Childcare

-

Organized website that connects people

-

Database of people

-

Foodbank

•

Facilitation of Key Services

•

Knowledge/Expertise

•

Creation of a cohesive plan for nonprofits

TOP GETS

Business

•

Credentialing – local and national with re-entry procedures

•

Training on risk communications on how to create and convey a message with

confidence to instill trust

•

Legal immunity

•

Re-assurance of law & order

Government

•

Cross jurisdictional commitments to improving communication and coordination,

and yielding MOAs and resource exchange

•

Formal agreements and financial support for coordinated GIS and other

communication methods (e.g.,HAM radios)

•

Clear lines of responsibility and redundancy (including coordination of volunteers)

Nonprofit

•

Involvement in pre-planning

•

Be a part of the regional pre-planning

•

Have a seat at the EOC

•

Education on plans/process already in place

•

Restoration of Utilities

•

Security

•

Credentialing

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AGENDA

Continuing the Coastal Georgia Region

Meta-Leadership Momentum

Wednesday, July 21, 2010

Location and Time

Southeast Georgia Conference Center 3700 Altama Avenue Brunswick, GA 31520 9:30 a.m. – 2 p.m.

Hosts

Coastal Health District College of Coastal Georgia

Medical College of Georgia Southeast Clinical Campus Glynn County Health Department

Southeast Georgia Health System United Way of Coastal Georgia YWCA of Coastal Georgia

Speakers

Dr. Valerie Hepburn, President

Dr. Douglas Skelton, District Health Director

Coastal Health District

Mr. Russ Toal, Board Chair

McIntosh County Board of Health

Clinical Associate Professor, Health Policy and Management,

Jiann-Ping Hsu College of Public Health, Georgia Southern University

Dr. Kathryn Martin, Assistant Dean

Medical College of Georgia Southeast Clinical Campus

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COASTAL HEALTH DISTRICT

Speakers (cont’d)

Captain Patricia Pettis, Regional Emergency Coordinator

Health & Human Services, Asst. Secretary for Preparedness & Response

Dr. J. Patrick O’Neal, Director

Emergency Preparedness and Response

Georgia Department of Community Health

Lt. Adam Lofton, Public Health Advisor

Strategic National Stockpile, Centers for Disease Control and Prevention

Ms. Susan Malone, RN, BSN Public Health Liaison

Ms. Annette Neu, RN, MHS, CIC

Director, Emergency Preparedness & Response

Mr. Mark Crews, Director

Camden County Emergency Management Agency

Moderator

Dr. Douglas Skelton, District Health Director

Overview

The purpose of the meeting is to discuss the state of public health and to learn more about the role of public health as first responders. Participants will be provided an overview of meta-leadership; engage in an interactive discussion session focused on being better prepared for a public health emergency; continue building public private partnerships for an ESF8 response; and improve overall communications. Participants will also be given the opportunity to register on site to be a partner for ESF8 response.

Objectives

At the end of the sessions, participants will have:

 An expanded network of cross-sector contacts within the Coastal Georgia Region.

 An increased awareness of preparedness efforts from a public health prospective and an ESF 8

response.

 A summary of the status of commitments made at the Coastal Georgia Summit in December.

 An increased awareness of and access to cross-sector resources in the Coastal Georgia Region for

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COASTAL HEALTH DISTRICT

AGENDA

9:30-10:00 a.m. Networking Session/Registration

10:00 – 10:05a.m. Welcoming Remarks Dr. Valerie Hepburn

10:05 – 10:15a.m. Why Are We Here? Dr. Douglas Skelton

10:15-10:35a.m. The State of Public Health Mr. Russ Toal

10:35-10:50 a.m. Introduction & Overview of Meta-Leadership

Ms. Rosalind D. McGinnis

10:50-12:00p.m. Panel Discussion

Overview of ESF 8: The role of Public Health as First Responders.

Public/Private Partnerships

Strategic National Stockpile Overview Local Perspective of Strategic National Stockpile

Practical Applications of ESF 8

Dr. Kathryn Martin, Facilitator Captain Patricia Pettis

Dr. Patrick O’Neal Lt. Adam Lofton Ms. Susan Malone Ms. Annette Neu 12:00-1:00p.m. 12:30 p.m. Networking Luncheon

The Need for Urgency: “A Historical Overview of Hurricanes Impacting Coastal Georgia and the Forecast for 2010”

Mr. Mark Crews

1:00-1:45p.m. Building Cross Sector Resources in Coastal

Georgia – Fulfilling Your Commitments – Discussion and Audience Participation

Dr. Douglas Skelton and Panel

1:45-1:50p.m. Thank You Ms. Rosalind D. McGinnis

http://glynncounty.org/index.aspx?NID=557.