Wayne County Fair Association Board of Director s Meeting Minutes April 2, 2020

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Wayne County Fair Association Board of Director’s Meeting Minutes

April 2, 2020

President Tom Busenbark called the April 2, 2020 meeting of the Wayne County Fair Association Board via zoom of Directors to order at 7:00p.m.

Acceptance of Agenda: It was moved by Rod Schalte with support of Mary Zellner to accept the agenda. Motion carried.

Roll Call – Directors Present: Melissa Barnett, Pete Bukis, Brandy Busenbark, Tom Busenbark, Paula Mullins, Millie Pirlot, Ann Richendollar, Paul Robakiewicz, Sue Robakiewicz, Frank Rochowiak, Deb Schalte, Rod Schalte, Sherill Schalte. Mary Zellner.

Member absent: Kim Foster (N). A Quorum was present.

Business Items to discuss:

1. Kickoff to summer: Discussion took place and motion by Sue Robakiewicz with support of Sherill Schalte to cancel the Kick- Off to Summer event. Motion carried?

2. Fair – Should we wait or cancel now? Discussion took place questions were asked. How long before we can backout of the track events and not loose any deposits? Fair expenditures for 2019 74,978 are we able to spend that amount of money if we are not able to have events or open camping? Events on the grounds are cancelling for the months of May, June, July and August now. How many people will want to mingle? If pandemic lingers how will we social distance, camp, open bathrooms? Motion by Rod Schalte and support by Frank Rochowiak to cancel fair now. Motion defeated. Tom asked we reexamine this in May.

A. Auction- Ramifications for youth with animals? Discussion about how many youths had purchased animals. How many people are out of work and would the support of the auction be diminished and lack of money to support the youth. Mary had stated that when the mandatory meeting notice of cancellation went out there was a notation that caution should be taken when purchasing not knowing if a fair or auction would take place. Motion by Rod Schalte and support by Frank

Rochowiak that we cancel now and try to work with families that have purchased animals to help find buyers if needed. Motion carried.

3. Permission to participate in CARES ACT including paycheck protection program. Motion by Paula Mullins with support of Sherill Schalte to pursue the CARES and payment protection. Motion carried. 4. New Bathroom Project: Should we put on hold until we get through the pandemic crisis? Get all the

paperwork and approvals completed, but don’t break ground. Motion by Mary Zellner and support of Rod Schalte to follow through with the paperwork from township but put groundbreaking on hold. Motion carried.

5. Remove storage as soon as allowed: Motion by Deb Schalte and support of Rod Schalte to remove storage as soon as we are allowed. Have a plan for social distancing and PPE in place. Motion carried. 6. Develop a camping plan for placement of campers and paying by credit card to diminish traffic in

office. Motion to allow Mary to open office and camping when the time is appropriate. Motion carried. 7. Allow organizations who made deposits to roll them over to a later date. Motion by Melissa Barnett

and support by Paula Mullins to let them roll over. Motion carried.

8. Give the ex-board authority to make decisions on behalf of the Association: Motion by Pete Bukis and support of Paul Robakiewicz to allow Ex-Board to make day to day decisions but not to exceed $5000 for any repair. Motion carried.

9. Allow work campers to return to campground and start taking care of grass and other items that need attention: Motion by Brandy Busenbark and support of Frank Rochowiak to allow the workcampers we had last year to return but not prior to May1st. Motion carried.

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Accepted: _______________________________________________________ President: _______________________________________________________ Secretary: ____________________________________________________

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March 5, 2020

President Tom Busenbark called the March 5, 2020 meeting of the Wayne County Fair Association Board of Directors to order at 7:15 p.m.

Acceptance of Agenda: It was moved by Rod Schalte with support of Mary Zellner to accept the agenda. Motion carried.

Roll Call – Directors Present: Melissa Barnett, Pete Bukis, Brandy Busenbark, Tom Busenbark, Ann Richendollar, Frank Rochowiak, Deb Schalte, Rod Schalte, Sherill Schalte, Mary Zellner.

Members Absent: Kim Foster (N), Paula Mullins(N), Millie Pirlot(N), Paul Robakiewicz(N), Sue Robakiewicz(N) A Quorum was present.

Members and guests present by documentation: Michael Greene, Lisa Kelley, Cody Styrk

Secretary’s Report: Motion by Mary Zellner with support of Brandy Busenbark to dispense with the reading of the minutes. Motion carried. It was moved Mary Zellner with support of Brandy Busenbark to approve the minutes subject to corrections. Motion carried.

People to be Heard: Cody Styrk discussed what other fairs are doing about Ractopamine fines, testing. Motion by Mary Zellner and support of Pete Bukis to add to #5 rule an affidavit be signed and turned in at weigh in saying there has been no use of ractopamine. Motion carried.

Treasurers Report: Motion by Deb Schalte with support of Brandy Busenbark to accept the treasurers report. Motion carried. 2018-2019 audit report was given out and discussed. Motion by Rod Schalte and support of Frank Rochowiak to accept the 2018-2019 auditors report. Motion carried.

Correspondence: letter from Sumpter fest. Motion by Mary Zellner and support of Melissa Barnett to donate to Sumpter fest same as last year. Motion carried.

President’s Report: Fair planning. To get the same stage and sound system as last year for the battle of bands and talent show. To get mini horse pull for Monday track event @7:00 pm. To get the fishpond if we can obtain a supporter to pay 1/2 the cost. Motion by Brandy Busenbark and support of Sherill Schalte to adopt the recommendations. Motion carried. Next meeting April 2, 2020 @ 6:30pm

4-H Report: Lisa Kelley gave a report and passed out handouts outlining all the new events that are coming up. Up Coming Events: Mary went over the events that are up coming.

Entertainment: Covered in presidents report.

Advertising, Public Relations, Fund Raising: Motion by Deb Schalte with support of Pete Bukis to authorize $2000.00 start up for Irish dinner. Motion carried. Will be setting up and cooking Thursday and Friday and finalizing Saturday morning. All board members are asked to donate a bottle of cheer for the raffle. Budget and Finance: Discussion as to last years financial from the audit. Camping was down the new rates for the rentals has seen some negative feedback. Motion by Frank Rochowiak and support of Pete Bukis to work on prices and the executive board make a final decision so they can be posted on the web page. Motion carried. Mary Zellner presented a request for the new 2020 budget. Motion by Deb Schalte with support of Brandy Busenbark to adopt the new budget. Motion carried. Discussion about the dog shows using swine barn and track plus other grass areas near barn. Motion by Brandy Busenbark and support of Deb Schalte to charge $150.00 per event. Motion carried. Gazebo rental for any event $50.00 per event. Motion by Frank Rochowiak and support of Deb Schalte to adopt. Motion carried.

By-Law Committee: next meeting tbd

Equine Committee: Working on plans for open show looking to have in June.

Grounds Improvements and Equipment: Looking for bids for gutters on the SE of merchants and livestock barn. Motion by brandy with support of Frank Rochowiak to get bids and have it taken care of not to exceed $3000.00. Motion carried. Meeting on March 8th_{@11:00 am for restroom committee. Next meeting April 2, 2020@6:00pm.}

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Health, Safety and Security: none

Livestock Committee: Motion by Mary Zellner and support of Rod Schalte to include in the fair book that use of Ractopamine is banned from use in feed for all livestock animals on the grounds. Motion carried. Tagging will be by appointment. Next auction meeting is March 16th_@5:30

Main Gate and Parking: Nothing

Youth Building/Community Arts: Nothing Carnival Contract: Here

Contract – Employees: Nothing

Fair Book: Need to make a few adjustments. Will be sending sections to the superintendents to proofread so then book can be printed.

Fair Entry: Nothing Grants: nothing Ribbons: Counted Old Business: none

A. WCFA History Committee: none

New Business: Mary Zellner met with Julia Csilaghi and her boss from Palet and they were wanting to serve food and alcohol on behalf of the fair board in the abbot building fair week. They would take care of the policing of the consumers of the alcohol. Motion by Deb

Schalte with support of Rod Schalte to not allow them to have alcohol there. Motion carried. Mary asked for a hand vote. 7 no 1 yes

Volunteer Recognition: Thank you all who have come and helped. NEXT MEETING: April 2, 2020 @7:00pm

Adjournment: It was moved Mary Zellner with support of Brandy Busenbark to adjourn the meeting. Motion carried. Meeting adjourned at 8:30 p.m.

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February 6, 2020

President Tom Busenbark called the February 6, 2020 meeting of the Wayne County Fair Association Board of Directors to order at 7:05 p.m.

Acceptance of Agenda: It was moved by Paul Rochowiak with support of Paula Mullins to accept the agenda. Motion carried.

Roll Call – Directors Present: Melissa Barnett, Pete Bukis, Tom Busenbark, Kim Foster, Paula Mullins, Ann Richendollar, Paul Robakiewicz, Sue Robakiewicz, Frank Rochowiak, Mary Zellner.

Members Absent: Brandy Busenbark, (N), Millie Pirlot, (N), Deb Schalte, (N) Rod Schalte, (N), Sherill Schalte, (N)

A Quorum was present.

Members and guests present by documentation: Nicole Cumbo, Jordan Deming, Lisa Kelley.

Secretary’s Report: Motion by Mary Zellner with support of Melissa Barnett to dispense with the reading of the minutes. Motion carried. It was moved Mary Zellner with support of Kim Foster to approve the minutes subject to corrections. Motion carried. No corrections were noted.

People to be heard:

Treasurers Report: Motion by Pete Bukis with support of Sue Robakiewicz to accept the Treasurer’s report, subject to audit. Motion carried.

Correspondence: Letter from Bukis Family thanking Fair Board for flowers. Letter from Van Buren Board of Education thanking Board for donation for Rawsonville Elementary. Thank you from Goodfellows thanking Board for Donation.

President’s Report: Fair planning. 1.) Tom reported that Unique Motor Sports will also have a Wheel Barrow race with cars before the Mud Bog at no additional cost. Motion by Mary Zellner with support by Paul Robakiewicz to add the Wheel Barrow event to Saturday night’s track event. Motion carried. 2.) Ann Richendollar talked about the Entertainment Tent with the following recommendations: Crazy Craig

Juggling Entertainment – 1 day; 2 Shows: Cirque Amongus – M.T.W. for $800.00 for 3 days. Motion by Pete Bukis with support by Frank Rochowiak to accept the recommendations. Motion carried. 3.) Battle of the Bands be the entertainment for Tuesday night of Fair. 1st_{prize - $1,000.00; 2}nd_{place $400.00; 3}rd_place

$200.00. Motion by Pete Bukis with support by Kim Foster to approve the Battles of the Bands for Tuesday Night’s entertainment at fair. Motion carried.

4-H Report: Lisa Kelley gave report and handed out a schedule of the 4-H events. Reported that the 4-H tack sale will be at WCCC on Saturday. Also handed out notification of Ractopamine (Paylean) meeting in Adrian. Up Coming Events: Mary went over the events that are up coming. Added to meetings: Feb. 10 Auction Meeting, 5:30 p.m.; February 21 Taco Set-up 5-8: Budget and Finance February 22, at 11:30 a.m.

Entertainment: Covered in President’s report.

Advertising, Public Relations, Fund Raising: Taco dinner Saturday, February 22, 2020. Liquor License received.

Budget and Finance: Meeting February 22, 2020 at 11:30.

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Equine Committee: Reviewed the equine fair book changes. Motion by Kim Foster with support by Paula Mullins to accept the proposed changes. Motion carried.

Grounds Improvements and Equipment: Motion by Sue Robakiewicz with support by Pete Bukis to purchase new Rabbit cages, plywood storage boxes and lumber per the proposed document. Motion carried. Moved by Paula Mullins with support by Sue Robakiewicz to pay half the cost of the new cages, and accessories including 6 storage boxes for the poultry cages and that the Livestock Auction Committee be asked to pay the other half. Motion carried. Health, Safety and Security: No report

Livestock Committee: Motion by Pete Bukis with support by Paula Mullins to ban the use of Ractopamine (Paylean) by any exhibitors showing Swine at the Wayne County Fair. Any exhibitor owning/showing swine that tests positive for Ractopamine during the fair will result in that exhibitor and their swine being

removed from the fairgrounds and that same exhibitor being responsible for all cost associated with the testing and the lose of income by any exhibitors also showing at the fair due to the use of Ractopamine. Motion carried.

Main Gate and Parking: No Report.

Organization and Membership: No Report. Youth Building/Community Arts: No Report.

Carnival Contract: Signed a 3 year contract with provisions that if the fair earns over $50K, our percentage will be 20% to dollar one. Income under $50K will earn 16%. Also, there is no language preventing the fair from bringing in food trucks.

Contract – Employees: No Report.

Fair Book: Motion by Sue Robakiewicz with support by Paula Mullins to move the entries due date to July 10th_{with no late entries allowed.}

Fair Entry: Nothing Grants: Nothing Ribbons: Nothing Old Business: none

B. WCFA History Committee: Headed to Lansing for research.

New Business: 1.) Tom reported that he has had someone approach him regarding the cost of hosting a horse and tack auction several times a year. Tom will look into it. 2.) Motion by Pete Bukis with support by Paula Mullins to move the July meeting to July 9th_{due to the holiday and that the membership be notified.}

Motion carried.

Volunteer Recognition: Thank you to everyone who helped with the Wild Game Dinner. NEXT MEETING: March 5, 2020 @7:00pm

Adjournment: It was moved Mary Zellner with support of Sue Robakiewicz to adjourn the meeting. Motion carried. Meeting adjourned at 8:40 p.m.

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January 2, 2020

President Tom Busenbark called the January 2, 2020 meeting of the Wayne County Fair Association Board of Directors to order at 7:08 p.m.

Acceptance of Agenda: It was moved by Deb Schalte with support of Mary Zellner to accept the agenda. Motion carried.

Roll Call – Directors Present: Melissa Barnett, Pete Bukis, Brandy Busenbark, Tom Busenbark, Kim Foster, Millie Pirlot, Ann Richendollar, Paul Robakiewicz, Sue Robakiewicz, Frank Rochowiak, Deb Schalte, Rod Schalte, Sherill Schalte, Mary Zellner.

Members Absent: Paula Mullins (N). A Quorum was present.

Members and guests present by documentation: Michael Greene, Kim Busenbark, Jean Genaw, Lisa Kelley, Jim Budd.

Secretary’s Report: Motion by Mary Zellner with support of Deb Schalte to dispense with the reading of the minutes. Motion carried. It was moved Mary Zellner with support of Paul Robakiewicz to approve the minutes subject to corrections. Motion carried.

People to be Heard: Julia Csilaghi spoke about the café for fair and what hours they will be operating, as well as working on the menu.

Treasurers Report: Motion by Deb Schalte with support of Pete Bukis to accept the treasurers report. Motion carried.

Correspondence: Letter from Holly Sysol resigning as poultry barn superintendent.

President’s Report: Fair planning. Discussion about the schedule of events for the 2020 fair. Motion by Deb Schalte and support of Rod Schalte to adopt the working copy to date. Motion carried. Next meeting February 6, 2020 @6:30pm

4-H Report: Lisa Kelley gave report and handed out a schedule of the 4-H events. Spoke about the archery training program. MSU library 4-H and extension journals are online. Diamond Jackson from Pingree has been selected for state youth council.

Up Coming Events: Mary went over the events that are up coming. Mary asked for a volunteer to stay with Hannah on January 11th_{in the office. Michael Greene volunteered.}

Advertising, Public Relations, Fund Raising: Wild game dinner. Looked over menu and made changes. Preparation of food will be January 16th_{and 17}th_{starting at 10:00AM. Saturday the 18}th_{@ 9:00am. Table}

setup on Friday evening. Jim Budd and Pete Bukis will bartend, looking for desserts. Motion by Paul Robakiewicz and supported by Pete Bukis to give 2 tickets to Jeff Lauth. Motion carried.

Motion by Frank Rochowiak and support of Millie Pirlot to apply for a liquor license for the taco dinner February 22, 2020. Motion carried. Next meeting February 6, 2020 @5:30pm

Budget and Finance: Everything set for the audit.

By-Law Committee: Meeting January 25th_{, 2020 fairgrounds @10:00am.}

Equine Committee: Will have fair book changes for February meeting. Working on taco dinner. Grounds Improvements and Equipment: Nothing Next meeting February 6, 2020 @ 6:00pm

Health, Safety and Security: Consider posting a sign at gate about no firearms on the grounds and private property signage.

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Main Gate and Parking: Motion by Deb Schalte and support of Sue Robakiewicz to get a new illuminated private property sign for the front gate. Motion carried.

Organization and Membership: Nothing

Youth Building/Community Arts: Dru Allen will stay on. No changes. Carnival Contract: Will be discussing with Peggy at the convention.

Contract – Employees: Motion by Deb Schalte with support of Sue Robakiewicz to adjust any employee up to the minimum wage standard required by the state. Motion carried.

Fair Book: All dates have been changed where necessary for 2020, Board members updated. Auction committee presented a handout with changes for 2020. Motion by Paul Robakiewiz and support of Rod Schalte to adopt the recommended changes. Motion carried.

Motion by Mary Zellner and support of Millie Pirlot to add syrup and honey in the adult and youth sections with the approval of the superintendent as to where it will be listed. Motion carried.

Archery date forth coming. Fair Entry: Nothing

Grants: nothing Ribbons: Counted Old Business: none

C. WCFA History Committee: none New Business: Nothing

Volunteer Recognition: Thank you all who have come and helped. Tom apologized for missing meeting. NEXT MEETING: February 6. 2020 @7:00pm

Adjournment: It was moved Millie Pirlot with support of Rod Schalte to adjourn the meeting. Motion carried. Meeting adjourned at 8:30 p.m.

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December 5, 2019

President Pro-tem Rod Schalte called the December 5, 2019 meeting of the Wayne County Fair Association Board of Directors to order at 7:30p.m.

Acceptance of Agenda: It was moved by Deb Schalte with support of Mary Zellner to accept the agenda. Motion carried.

Roll Call – Directors Present: Paula Mullins, Millie Pirlot, Ann Richendollar, Sue Robakiewicz, Frank Rochowiak, Deb Schalte, Rod Schalte, Sherill Schalte, Mary Zellner.

Directors Absent: Melissa Barnett (N), Pete Bukis (N), Brandy Busenbark (N), Tom Busenbark (N), Kim Foster (N), Paul Robakiewicz (N).

A Quorum was present.

Members and guests present by documentation: Jean Genaw, Jordan Deming, Lisa Kelley.

Secretary’s Report: Motion by Mary Zellner with support of Paula Mullins to dispense with the reading of the minutes. Motion carried. It was moved Mary Zellner with support of Paula Mullins to approve the minutes subject to corrections. Corrections noted. Mary Zellner’s’ name was omitted as being present at the November meeting. Motion carried.

People to be Heard: None

Treasurers Report: Motion by Deb Schalte with support of Paula Mullins to accept the treasurers report. Motion carried.

Correspondence: Goodfellow motion by Millie Pirlot with support of Frank Rochowiak to give a donation of $100.00 to Goodfellow’s. Motion carried.

Backpack fill up at the Rawsonville Elementary School. Motion by Mary Zellner with support of Paula Mullins to donate $500.00 to the schools’ program. Motion carried

President’s Report: Fair planning. Motion by Millie Pirlot with support of Deb Schalte to hire the following as recommended by committee for 2020 fair. Animal Magic 1 show on 8/6 and 2 shows on 8/7, Unique Motorsports for Thursday, Friday. Saturday evening Fair week and Stilt walker for 5 days Tuesday through Saturday Fair week. Motion carried. Next meeting January 2, 2020 @6:30pm

4-H Report: Lisa Kelley gave report, YQCA and Goat Expo anyone wanting more information can contact Lisa. Announced Horse and Pony tack sale February 8, 2020 at WCCC. Announced the Executive board elections for 4-Livestock (Cody Stryk – president, Dana Rudnicki - vice president, Kendra Glenn – secretary, Ann

Richendollar – treasurer. Horse and Pony Melissa Barnett – president, Nicole Cumbo – vice president, Katie Tsouris - registration secretary, Kim? – secretary, and Dana Ouelette – treasurer.

Advertising, Public Relations, Fund Raising: Motion by Mary Zellner with support of Millie Pirlot to give $100.00 to Ann Richendollar for treats for the volunteers that attend the Christmas parade. Ann will be having hot chocolate, cookies, and small meal after parade at her home for the volunteers. Motion carried. We discussed the menu for the wild game dinner. Asking for dessert donations from the board and clubs. Taco dinner was discussed. Motion by Sue Robakiewicz and support of Millie Pirlot for the board to loan the start-up capital and cook for the taco dinner if the Equine clubs do not want to cook. Also, to get a raffle license for the event for the 50/50. All monies minus loan start-up will be put into a line item for Equine. 50/50 money will be deposited into the raffle account and a check of equal funds will be put into the line item Equine. Motion carried. Next meeting January 2, 2020 @5:30pm

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Budget and Finance: Motion by Deb Schalte with support of Ann Richendollar to create a line item Equine on the budget report. Motion carried.

By-Law Committee: Meeting January 25th_{, 2020 fairgrounds @10:00am.}

Equine Committee: nothing

Grounds Improvements and Equipment: Motion y Millie Pirlot and support of Deb Schalte to purchase 50 traffic cones @500.00. Motion carried. Motion by Mary Zellner and support of Paula Mullins to start on the design and layout of camping pads. Motion carried. Thank you to Jean Genaw for coming out and working with the court workers putting up the patio walls and securing the picnic tables for winter. Next meeting January 2, 2020 @6:00pm

Health, Safety and Security: All good. Livestock Committee: Nothing

Main Gate and Parking: Ed Zellner sends regards. Organization and Membership: Nothing

Youth Building/Community Arts: Mary will be contacting Dru Allen. Carnival Contract: Will be discussing Peggy at the convention. Contract – Employees: Nothing

Fair Book: Changes will be due by the January meeting. Fair Entry: Nothing

Grants: nothing Ribbons: Here Old Business: none

D. WCFA History Committee: none

New Business: WCFA has a Christmas tree on display in the museum in Belleville. An event form has been created to be used at all events being held at the fairgrounds to help track attendance for our state records. Check in at the office prior to your event to get your form.

Dining hall rates were discussed motion by Millie Pirlot and support of Mary Zellner to change our rate for the dining hall to $550.00 and change the security deposit to $250.00 for the dining hall keeping the same rate year round and if the hall is not cleaned to our satisfaction the whole security deposit will be retained. Effective date Immediate. Motion carried.

Volunteer Recognition: Thank you all who have come and helped. NEXT MEETING: January 2, 2020 @7:00pm

Adjournment: It was moved Mary Zellner with support of Deb Schalte to adjourn the meeting. Motion carried. Meeting adjourned at 9:00 p.m.

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November 7, 2019

President Tom Busenbark called the November 7, 2019 meeting of the Wayne County Fair Association Board of Directors to order at 8:07p.m.

Acceptance of Agenda: It was moved by Mary Zellner with support of Kim Foster to accept the agenda. Motion carried.

Roll Call – Directors Present: Melissa Barnett, Pete Bukis, Brandy Busenbark, Tom Busenbark, Kim Foster, Paula Mullins, Millie Pirlot, Ann Richendollar, Sue Robakiewicz, Paul Robakiewiz, Frank Rochowiak, Deb Schalte, Rod Schalte, Sherill Schalte.

Directors Absent: A Quorum was present.

Members and guests present by documentation: Michael Greene, Ed Zellner, Philip Selter, Julia Csilaghi, Miriam Corvino, Lisa Kelley, Linda Willman, Kendra Glenn, Candice Caudill, Jordan Deming, Dana Ouellette, Lauren Ouellette, Kim Busenbark, Jean Genaw, Katie Cowan, Tim O’Malley, Janet Macadlo, Kyle Rudnicki,Cody Styrk, Dana Rudnicki, Karen Durham, Robert Durham, Karen McFall, Norm McFall, Peter Morris, Jim Budd, Jenna Budd, Donna Budd, James King, Mark Harris, Kim Harris.

Election of Officers: Motion by Sue Robakiewiz with support of Kim Foster to nominate Tom Busenbark for President. No other nominations. Motion by Mary Zellner and support of Rod Schalte to close nominations. Motion carried. Tom Busenbark – President

Motion by Mary Zellner with support of Paul Robakiewicz to nominate Rod Schalte as Vice President. No other nominations. Motion by Deb Schalte with support of Mary Zellner to close nominations. Motion carried. Rod Schalte – Vice President

Motion by Rod Schalte with support of Kim Foster to nominate Mary Zellner for Treasurer. No other nominations. Motion by Deb Schalte with support of Paula Mullins to close nominations. Motion carried. Mary Zellner – Treasurer

Motion by Brandy Busenbark with support of Paula Mullins to nominate Deb Schalte for Secretary. No other nominations. Motion by Mary Zellner with support of Brandy Busenbark to close nominations. Motion carried. Deb Schalte - Secretary

Secretary’s Report: Motion by Rod Schalte with support of Millie Pirlot to dispense with the reading of the minutes. Motion carried. It was moved Rod Schalte with support of Brandy Busenbark to approve the minutes subject to corrections. No corrections noted. Motion carried.

People to be Heard: Pete Bukis. Pete appolozied for the comment he made about a city and hope he didn’t offend anyone. Millie Pirlot commented about the carnival workers. Michael Greene also commented and was offened by the comment and the reference of Those People in reference to the carnival workers and the bath house remark was out of line.

Frank Rochowiak Thanked all who had run for director positions and hope they will continue to help.

Treasurers Report: Motion by Millie Pirlot with support of Rod Schalte to accept the treasurers report. Motion carried.

Correspondence: None

President’s Report: Carnival Contract. Discussion that the carnival company would like a 3year contract. The committee would like a 1year and negotiate the other 2years. Bring the findings of the negotiations back to the board after convention in January. Discussion took place Pete Bukis wanted to know if there was a background check done on the carnival workers? Tim O,Malley made a comment that the campers there at fair time do they have background checks. He felt the ride were dirty and unsafe. The food vendors don’t open in a timely manner. We need to as a whole to police more. Millie Pirlot we need bigger rides. Why don’t we

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have VanBuren police at night? Paul Robakiewicz was asking how hard it would be to get a different carnival? Katie Cowan asked about other options for a carnival. Brandy Busenbark made the statement carnivals are a dying breed. Dana Rudnicki have them come for 1 year and have a list of things that need improved on. Cody Styrk wanted to know about our attendance. Frank Rochowiak said that 2005 when he was president that he and Tom Busenbark was looking for the carnival that the attendance was a factor and Anderson took a chance by booking with us. Motion by Mary Zellner with support of Frank Rochowiak to stay with Anderson

Amusement and see if we can improve upon it. Motion carried 1-opposed Next meeting December 5, 2019@6:30pm

4-H Report: Lisa Kelley gave report, their recogonition event went well. All volunteers will need a background chek this year. All clubs need to re-enroll.

Upcoming Events: Event list for the month discussed. Highlight Project Red April 29th_2020.

Entertainment: Bring ideas for next month meeting.

Advertising, Public Relations, Fund Raising: Wild game dinner January 18th_{2020 tickets $40.00 per person.}

Menu will be consistent with last years possibly add non wild meat for those who don’t eat game meat. West born will bring guns for raffle, liquor license, raffle license to be applied for. Need meat donations. Budget for start up of $2500.00. Motion by Frank Rochowiak with support of Pete Bukis to approve as outlined by the committee. Motion carried. Irish Dinner MARCH 14TH_{2020 Corned beef and cabbage dinner menu consistent}

with last years menu. Tickets $13.00 per adult $8.00 youth 8 & under. Liquor license, raffle license to be applied for. 50/50, and balloon raffle. Budget start up of $2000.00. Motion by Frank Rochowiak and support of Paula Mullins to approve as outlined. Motion carried. Desserts will be needed for both and directors to bring a bottle of cheer for Irish dinner barrel raffle. Kick off to Summer Event May 29-31st_{2020. Motion by Frank}

Rochowiak and support of Millie Pirlot to hold kick off to summer. Motion carried. Next meeting December 5, 2019@5:30pm

Budget and Finance: October 31st_{ended the fiscal year and working on getting year end reports together.}

By-Law Committee: Meeting January 25th_{2020 fairgrounds @10:00am.}

Equine Committee: Conversations about the 2 horse at fair, working on fair book changes adult division, date for taco dinner February 22nd_2020.

Grounds Improvements and Equipment: Next meeting December 5, 2020 @6:00pm Health, Safety and Security: Flu season is here recommend getting flu shot.

Livestock Committee: Fair board now handles the youth auction. Question by Dana Rudnicki if the board would consider matching funds for educational awards? Paul Robakiewicz asked about the funds that 4-H livestock has and they commented that they have to be used for education. Donna Budd commented that when the youth auction account was set up by the fairboard when the 4-h livestock fund dwindle they can approach the board for monetary help. Lisa Kelley commented that 4-h can do fundraising but they have to have a specific goal.

Main Gate and Parking: Ed Zellner commented that we will continue our partnership with the Democrats for parking help.

Organization and Membership: Motion by Mary Zellner and support of Brandy Busenbark to accept Frank Lukas as a new member. Motion carried.

Youth Building/Community Arts: None

Carnival Contract: Will be discussing with carnival company at the convention. Contract – Employees: We have 1 full and 2 part time employees.

Fair Book: Changes will be due by the January meeting. Fair Entry: Nothing

Grants: nothing Ribbons: Here

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Old Business: none

E. WCFA History Committee: none

New Business: Sherill Schalte asked for permission to use the wagon for the Christmas parade December 7th_.

Volunteers to help build float for parade information will be on the face book page. Looking for volunteers to help with court workers to help with the patio walls and storing items for winter. November 9 & 10th_8-1

Volunteer Recognition: Thank you for all the help and hard work. All who came and assisted with the winter storage intake.

NEXT MEETING: December 5, 2019 @7:00pm

Adjournment: It was moved Mary Zellner with support of Rod Schalte to adjourn the meeting. Motion carried. Meeting adjourned at 10:08 p.m.