GENERAL SERVICES -‐ IMPORTANT INFORMATION
HOTEL RESERVATIONS
For Hotel reservations artists will be able to use the booking service on our website at the following link:
http://www.florencebiennale.org/hotel.php
GENERAL CATALOGUE
• The catalog will be published by Fausto Lupetti Editore publishing house. Format 21x23.4 cm, weighing approximately 2 kilos, will contain about 400 pages dedicated not only to artists but also to Florence, critics, awards and all pertaining to the Florence Biennale events. Each artist is entitled to (1) one complimentary copy of the catalog that can be picked up during the Biennale.
• For artists who will NOT BE PRESENT at the exhibition may complete FORM B (attached) and the
complimentary copy of the catalog will be sent home by mail by March 2014, by paying the shipping fees in advance, or picked up by an authorized person by completing the 3rd Party FORM (attached).
PRENOTAZIONE CENA DI GALA
A special moment of the event is dedicated to the Gala Dinner to be held Sunday, December 8th at about
21.00. This night is a special occasion of celebration and where artists can meet the various personalities of the art world and journalism that will be present. Each participating artist at the Florence Biennale is entitled to (1) one complimentary ticket for the gala dinner. Considering that the number of participants in this evening can vary from 300 to 700 people, it is essential to reserve additional tickets to the Gala dinner for family and guests, specified in FORM A (attached). The cost of the additional Gala dinner tickets is of €70 per person.
PRENOTAZIONE VIDEO DVD
Throughout the exhibition days a video documentation will be made, that will include all the most important moments of the IX Edition of the New Florence Biennale such as: opening, concerts, awards, etc. The video service includes the general coverage of the exhibition with wide shots to allow maximum visibility (We do not guarantee that all works are visible). Each artist will receive a complimentary copy of the DVD. Artists can purchase additional DVD at a cost of €15 each.
TECHNICAL FORM – ARTWORK LABELS
The Technical Form for Artwork Labels (attached ) serves the Organizing Team to create labels that will be distributed to the Artists upon arrival and registration in the exhibition. Artists are asked to complete the form and send via email or fax , no later than October 20, to allow you to have the time required for printing.
INSTALLATION AND DE-‐INSTALLATION
Installation: Thursday, November 28 and Friday, November 29 2013 from 8:30 – 20.00 De-‐Installation: Monday, December 9 and Tuesday, December 10 from 8:00 – 20.00 At the Fortezza da Basso, Viale Strozzi, 1 (Porta Santa Maria Novella), 50100 Firenze, Italia
FORM Type A must be completed by the artists who will be present at the Exhibition in Florence and sent by email or fax our office no later than October 20, 2013. This form will summarize the total costs of the services requested by the Artist.
(It excludes the costs relating to the shipment of the artworks and the hotel reservations which are treated separately, as indicated in the Regulations).
I, the undersigned
Name_______________________________Last Name________________________________
I hereby declare that (Mark with an X that which may apply)
☐ I will NOT REQUIRE the APICE transport services and therefore accept the conditions described in the
Transport information.
☐ I WILL REQUIRE APICE services according to the conditions described in the Transport information.
GALA DINNER
Reservation of tickets for the gala dinner (in addition to the artist above named who will have a complimentary ticket)
Artist will be present in Dinner Gala: ___yes ___ no
Number of additional people for Gala Dinner: ________
The cost for additional tickets is of €70 per person.
CATALOGUE Catalogue will be available in the bookshop during the days of
the exhibition or online at www.florencebiennale.org
Special cost reserved for Artists is €45 (instead of €60).
DVD
Reservations of extra DVD copies: Number: _______
Number of DVD’s________ x € 15 = Total € _________
It will also be available online www.florencebiennale.org after February 1, 2014 .
*payments for the services must be made online or via bank no later than October 30, 2013.
Forms of Payment:
-‐ Payment on-‐line www.florencebiennale.org
-‐ Bank transfer made to: Arte Studio srl -‐Firenze.
-‐ International Wire made to: Arte Studio srl, Viale Belfiore 54, 50144 Firenze-‐Italia -‐ Bank voucher addressed to: Arte Studio srl c/c n° 019138 -‐ ABI 06160 -‐ CAB 02848 -‐
Cassa di Risparmio di Firenze -‐ Filiale di Peretola -‐ Italia. -‐ (Cod.IBAN: IT68C0616002848000019138C00 -‐ necessario per versamenti provenienti dall'Estero) SWIFT CODE: CRFIIT3FXXX
-‐ Via Paypal to email: [email protected]
Date ____________ Artist Signature _________________________________________
FORM TYPE B – ARTISTS NON PRESENT AT EXHIBITION
FORM to be completed by those artists that will NOT BE PRESENT in Florence for the Exhibition.
(It excludes the costs relating to the shipment of the artworks and the hotel reservations which are treated separately, as indicated in the Regulations).
I, the undersigned
Name_______________________________Last Name________________________________
I hereby state/indicate with an X all which may apply.
☐ I will send a person in representation. (Attach 3rd Party FORM)
☐ will not require the APICE transport services and therefore accept the conditions described in the Transport
information.
☐ will require APICE services according to the conditions described in the Transport information.
CATALOGUE Catalogue will be available in the bookshop during the days of
the exhibition or online at www.florencebiennale.org
Special cost reserved for Artists is €45 (instead of €60).
DVD
Reservations of extra DVD copies: Number: _______
Number of DVD’s________ x € 15 = Total € _________
It will also be available online www.florencebiennale.org after February 1, 2014 .
*payments for the services must be made online or via bank no later than October 30, 2013.
Forms of Payment:
-‐ Payment on-‐line www.florencebiennale.org
-‐ Bank transfer made to: Arte Studio srl -‐Firenze.
-‐ International Wire made to: Arte Studio srl, Viale Belfiore 54, 50144 Firenze-‐Italia -‐ Bank voucher addressed to: Arte Studio srl c/c n° 019138 -‐ ABI 06160 -‐ CAB 02848 -‐
Cassa di Risparmio di Firenze -‐ Filiale di Peretola -‐ Italia. -‐ (Cod.IBAN: IT68C0616002848000019138C00 -‐ necessario per versamenti provenienti dall'Estero) SWIFT CODE: CRFIIT3FXXX
-‐ Via Paypal to email: [email protected]
Date ____________ Artist Signature _________________________________________
**The present FORM MUST BE SENT via email or fax no later than October 20, 2013 to: [email protected]
TECNICAL FORM
ARTWORK LABELS
NAME LAST NAME
COUNTRY:
ARTWORKS:
Artwork Title 1:
For technical reasons we ask to provide a description and title no more than 50 characters.
Technique: Year:
Dimensions: (cm) Height: Length: Depth:
(for Video) Minutes:
Artwork Title 2:
For technical reasons we ask to provide a description and title no more than 50 characters.
Technique: Year:
Dimensions: (cm) Height: Length: Depth:
Artwork Title 3:
For technical reasons we ask to provide a description and title no more than 50 characters.
Technique: Year:
Dimensions: (cm) Height: Length: Depth:
SPONSOR:
IMPORTANT: The artists who were sponsored for this IX edition 2013, please submit your sponsors so we can properly thank their generosity by publishing their logo in the general exhibition catalog and our website. Please submit (names and any logo in high resolution jpg of the sponsor) to Art Studio no later than October 20, 2013 to Ms. Angelina Herrera at [email protected].
Sponsor: 1. 2. 3. 4. 5.
AUTHORIZATION FOR 3rd PARTY ARTWORK/SERVICES HANDLING
ARTIST INFORMATION: FULL NAME: COUNTRY: PHONE: EMAIL:
Relationship to Artist:
I (artist’s full name) ________________________ give authorization to the following person (3rd party full
name)____________________________ to handle my artwork that will be exhibited in the Florence Biennale
2013. I have explained all the technical regulations and important installation and de-‐installation details and dates to the authorized person(s). I (artist) take full responsibility for the handling of my work by the authorized party for the actions checked below. I (artist) release Arte Studio, srl from any liability in the handling of my artwork by the authorized person.
ARTIST CHECK ALL THAT APPLY AND INITIAL: o ___ PICK-‐UP Registration Documents o ___ PICK-‐UP Artist Catalogue.
o ___ PICK-‐UP Artist’s Gala Dinner Ticket
o ___ Delivery or receipt of Artwork by shipper and install (November 28-‐29,2013) o ___ De-‐installation and pick up (Take away) artworks. (December 9-‐10, 2013)
o ___ Other ___________________________ -‐ (any other circumstances MUST BE APPROVED by Arte Studio staff beforehand.)
AUTHORIZED PERSON INFORMATION:
FULL NAME:
COUNTRY:
PHONE:
EMAIL:
Relation to Artist:
ARTISTA Signature: _______________________________________ DATE: __________________
AUTHORIZED PERSON SIGNATURE: ___________________________ DATE: __________________
**The present FORM MUST BE SENT via email or fax no later than October 20, 2013 to: [email protected]