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WHS Strategic Plan

WHS Action Plan

Resources

Measure

Status

Responsibility

Due by:

Strategy

Initiatives

1 University Vision and Values

1.1 Articulate a clear, catchy vision and time frame for achievement: “Provide a safe and healthy environment that enables staff and students to reach their full potential to the benefit of the individual and the University ” (echoing University strategic goals).

1.1.1 Promote terminology published in the University Strategic Plan, particularly the first paragraph of "Our Statement of Purpose and Values" and the summary of "Mutual Accountability"

Incorporation into WHS training for managers and supervisors

Completed Assoc Director

Health and Safety, Director HR

Closed

1.2 Align WHS goals with University goals eg. reduce cost, increase efficiency, facilitate regulatory compliance, improve integrity and build positive reputation.

1.2.1 Develop RiskWare functionality to incorporate workers' compensation cost indicators

$25k Development costs Implementation of new functionaSeparate software Injury Connect has b Manager Workers' Compensation and Injury Management

Closed

1.2.2 Report WHS costs in financial terms and lost time/productivity. Provide periodic WHS Dashboard reports to managers showing portfolio performance (as done for Finance).

Report development Distribution of periodic reports Pending Manager Workers' Compensation and Injury Management

Jun-12

2 Active and Visible Leadership

2.1 Provide training, guidance and support for active engagement.

2.1.1 Provide practical management training and personalised support (ref 4.6.3)

Training investment, WHS resourcing

Number eligible for training versus number participating in training

WHS for Managers and Supervisors course content updated. Offered monthly via Learning Solutions. Attendance is voluntary. Resourcing pending.

Director HR Sep-12

2.2 Provide regular feedback on performance via WHS performance dashboard reports *

2.2.1 Design suitable report template and arrange for regular provision to individual managers

Report development Delivery of reports In progress - Dashboard reports being formulated.

Assoc Director Health and Safety, Manager Workers' Comp.

Jun-12

2.3 Establish WHS Key Performance Indicators (KPI’s) for senior managers.

2.3.1 Develop and communicate simple tools to manage WHS performance eg. online video on Safety Conversation and development of online WHS inspection checklists

IT development, WHS personnel

Communication of

requirements, reports of safety conversations and inspections

Tools are currently being developed. Assoc Director Health and Safety, Director HR

Jul-12

2.4 Record positive performance indicators eg. WHS Action Plans, safety observations *

Development of IT platform for data collection and

reporting Pending

Assoc Director Health and Safety

Jul-12

reporting Pending

2.5 Incorporate KPI’s into performance reviews. 2.5.1 Incorporate in CareerPath PM&D project CareerPath administration Implementation of PM&D in CareerPath

Include within CareerPath PM&D scope of works.

Assoc Director Health and Safety, Director HR

Jul-12

2.6 Provide incentives and rewards to motivate good performance.

2.6.1 Consider options for premium reimbursement to organisational units demonstrating high performance. Consider percentage contribution to individual salary bonuses for senior managers.

On hold Director HR TBA

3 Supportive Technology, Processes and Services

3.1 Work Health and Safety induction 3.1.1 Introduce online WHS induction via RapidInduct RapidInduct contract and password administration

Percentage completion of induction by new starters

WHS Induction online has been pushed to new starters since

November 2010. ~75% completion rate by new staff. Completed.

Assoc Director Health and Safety

Closed

3.1.2 Migrate to CareerPath (ref 5.4.1). Captivate migration Availability and completion rate

CareerPath platform established and WHS induction course now delivered via this enterprise system. ~70% completion rate by new starters.

Assoc Director Health and Safety, Director HR

Closed

3.1.3 Update tools and check-lists to support site specific induction (ref p pp p ( WHS personnel Availability, communications, Local WHS induction checklist is Assoc Director Closed 4.6.2)

p y, ,

implementation available online:

http://sydney.edu.au/WHS/forms/WHS. shtml#Local_WHS_induction

Health and Safety, Faculties and PSU's 3.1.4 Provide access for managers to WHS compliance training online CareerPath administration

and WHS personnel

Availability, communication and completion rate

Training package developed by Minter Ellison is being tested prior to release.

Assoc Director Health and Safety, Director HR

May-12

3.2 Establish RiskWare, W HS risk management software platform, inform and engage community.

3.2.1 Communicate via RiskWare presentations and incorporate into WHS training

WHS personnel RiskWare platform now established

and well communicated.

Assoc Director Health and Safety, Manager Internal Communications

(2)

3.2.2 Elevate awareness of RiskWare, including new functionality - JSA (ref 3.3.1) and Inspections (ref 3.4.1).

HR Communications and WHS personnel

Communications, use of new functionality

Pending Assoc Director

Health and Safety, Manager Internal Communications

Aug-12

3.2.3 Add University branding and consider updating Safety Sam Avatar Marketing, WHS and ICT personnel

Visibility of University branding and renewal of Avatar

University branding added to RiskWare header. Avatar yet to be replaced.

Assoc Director Health and Safety, Manager Internal Communications

Jun-12

3.3 Build database of hazards and risk management activities

3.3.1 Introduce Job Safety Analysis (JSA) functionality in RiskWare ICT and WHS Personnel Availability, communications, implementation

Currently in ICT Development environment

Assoc Director Health and Safety

Aug-12

3.3.2 Develop and run user workshops on JSA's using RiskWare WHS personnel Delivery of training and use of software for JSA's

Development has taken place in consultation with software vendor. Implementation pending.

Assoc Director Health and Safety

Aug-12

3.3.3 Migrate WHS Risk Register into Risk Management module of RiskWare

WHS personnel Access to/reporting of WHS Risks via RIskWare

Pending Assoc Director

Health and Safety

Oct-12 3.4 Build database of WHS audits and inspectionsp 3.4.1 Develop inspection and audit reporting capacity of RiskWare . p p p g p y Software and IP development Availability, communications, Pending Assoc Director Jun-12

Develop inspection and audit check-lists for users.

p y, ,

implementation

g

Health and Safety 3.5 Build capacity for recording and reporting of costs from

workers' compensation insurance claims

3.5.1 Develop capacity of RiskWare to administer workers' compensation claims (ref 1.2.2)

Software and IP development Implementation Not proceeding. Separate software Injury Connect introduced to manage workers' compensation claims.

Manager Workers' Compensation

Closed

3.6 Enhance the WHS support service model. 3.6.1 Review and provide recommendation for improved WHS service and support model.

Funding for WHS support staff

Budget allocation, recruitment of support staff and

establilshment of customer support relationships

Business case included with 2012 budget submission and accepted. Change proposal completed. Implementation pending.

Assoc Director Health and Safety, Director HR

Aug-12

4 Priority Risk Management

At Risk Groups

4.1 Students – incorporate WHS into curriculae and provide role models

4.1.1 Standardise health and safety messages in Faculty handbooks Faculties, Student Communications

Publication of student health and safety advice in Faculty handbooks and websites

DVC Education, Faculties

TBA handbooks and websites

4.1.2 Ensure Faculties provide relevant health and safety induction before access to high risk areas

Faculties Systematic health and safety induction provided for students as part of academic curriculum

Faculties TBA

4.2 Students - information and engagement 4.2.1 Develop and communicate top five safety tips WHS personnel Development, publication and communication

Top eleven tips published in eight languages online at Student Safety page (see below)

Assoc Director Health and Safety

Closed

4.2.2 Update health and safety information in 2011 Student Guide Student Communications Published Assoc Director Health and Safety, Manager Student Communications

Closed

4.2.3 Incorporate health and safety messages in SUPRA Survival Guide SUPRA Publication and distribution In principle agreement Assoc Director Health and Safety, SUPRA President

Jan-12

4.2.4 Promote health and safety via notices in Honi Soit and The Bull during the first week of term

SRC and USU Publication and distribution Published Assoc Director Health and Safety, SRC and USU

Closed

publication editors 4.2.5 Develop a new page on the WHS website that caters to student

safety

Publication and number of hits Student Safety page established at: http://sydney.edu.au/WHS/responsibilit ies/students.shtml

Assoc Director Health and Safety

Closed

4.2.6 Provide messages about health and safety and emergency procedures via idle screens in computer access laboratories and in lecture theatres prior to lectures/presentations

ICT, CIS, WHS (a) Display and (b) Student survey to assess effectiveness of messages

Pending CIO, Assoc Director

Health and Safety

Mar-12

4.3 Students - personal safety on campus 4.3.1 Revise "Unisafe" brochure for personal safety on campus CIS Security Services Publication and distribution Current fold-out map guide includes safety information.

Director CIS Closed 4.3.2 Pursue system of SMS notification of students (and staff) for site

emergencies

System for registering and notifying mobile phone numbers

SMS notification now active for key senior personnel. Wider deployment is on the Emergency Management Committee agenda.

Director CIS, Manager Security Services

(3)

4.3.3 Review site security support and transport arrangements at Cumberland and Rozelle Campuses

CIS Security Services In progress. Director CIS,

Manager Security Services

Dec-12

4.3.4 Advance a University Policy dealing with bullying of/discrimination against students

Student Services Publication and communication

Student Code of Conduct established. University Policy and Procedures for Prevention of Bullying established: http://sydney.edu.au/policies/showdoc. aspx?recnum=PDOC2011/234&RendN um=0 Student Complaint Handling Working Party established.

DVC Education, Director Student Services

Closed

4.3.5 Enhance information and support specifically for international students eg. personal safety tips

ISSU Publication and

communication

Student safety tips published in eight most common laguages spoken by students. Available on Student Services website at:

http://sydney.edu.au/current_students/ student_services/safety.shtml

DVC Education, Director Student Services, Assoc Director Health and Safety, Manager Security Services

Closed

4 3 6 P t f fid ti l di l f t d t di l F lt i t ti P bli ti d P di M b i t d i t St d t S i M 13

4.3.6 Promote a means of confidential disclosure of student medical conditions that may require particular first aid or emergency support

Faculty orientation Publication and communication

Pending. May be incorporated into Sydney Student program.

Student Services, Faculty student administrators

Mar-13

4.3.7 Establish Campus Care Committee to monitor behavioural changes in students and provide support to avert serious incidents stemming from psychological episodes

Time investment from numerous service groups

Establishment of Committee, Scheduled communications, case statsitics

Established and meeting fortnightly. DVC Education, Director CIS, Director Human Resources

Closed

4.4 Contractors (construction and meintenance) 4.4.1 Pre-selection based on WHS performance, robust contract documentation

CIS Director CIS TBA

4.4.2 Enhance contractor induction via CIS CareerPath Establishment and

implementation of contractors self registration function in CareerPath

Maintenance contractors now completing WHS induction in CareerPath

Director CIS Closed

4.4.3 Enhance contractor supervision and management CIS personnel Director CIS TBA

4.5 Contractors (other) 4.5.1 Introduce WHS induction online as for other staff CareerPath self registration functionality. Communication and implementation

% completion by non-maintenance contractors

Self registration function is available for contractors and research students. Contractor completion rate TBC.

Director HR, Faculties and PSU's

Jul-12

4.6 New staff – induction, supervision, consultation 4.6.1 Introduce WHS induction online (ref 3.1.1) Redevelopment of WHS Induction package for uploading and implementation via CareerPath

Automated prompts to complete training, access to course in CareerPath and % completion

Completed. Assoc Director

Health and Safety, Director HR

Closed

4.6.2 Update check-lists for local WHS induction (ref 3.1.3) WHS personnel Availability, communications, implementation

Local WHS induction checklist is available online:

http://sydney.edu.au/WHS/forms/WHS. shtml#Local_WHS_induction

Assoc Director Health and Safety, Faculties and PSU's

Closed

4.6.3 Enhance supervision via management training (ref 2.1) WHS personnel % attendance of management training

WHS for Managers and Supervisors course content updated. Offered monthly via Learning Solutions. Promotion and better attendance required.

Director HR, Assoc Director Health and Safety, Line Managers

Sep-12

High Consequence Hazards

4 8 Adverse affect of work on health and of health on 4 8 1 Identify current information and support services available WHS personnel Identification and Health and Wellbeing webpage has Director HR Dec 12 4.8 Adverse affect of work on health, and of health on

work, including psychological injury/illhealth and physical injury.

4.8.1 Identify current information and support services available WHS personnel Identification and

communication of existing services

Health and Wellbeing webpage has been established with links to various services and events at:

http://sydney.edu.au/whs/wellbeing/ind ex.shtml

Director HR Dec-12

4.8.2 Update existing guidance material and references to services WHS personnel Publication and incorporation into existing training

Services are being referenced during WHS training for Managers and Supervisors. Mental health awareness training has been introduced.

Director HR Closed

4.8.3 Research best practices WHS personnel Formation and meetings of Focus Groups

Pending Director HR Dec-12

4.8.4 Review and engage service provider(s) Contracts for service providers

Engagement of contractors and delivery of service

Alternative options being pursued due to cost

(4)

4.8.5 Conduct pilot program for new services Health and wellbeing contractor

Completion of pilot On hold - see above Director HR TBA 4.8.6 Review results of pilot and adjust or expand program Health and wellbeing

contractor

Report on outcomes of pilot On hold - see above Director HR TBA 4.8.7 Manual handling injury prevention program Task risk assessments Task risk assessment and support

provided on as needs basis. Update of manual handling information online pending

Director HR, Assoc Director Health and Safety, HR

Communications

May-12

4.8.8 Overuse injury prevention program Individual risk assessments and pause software

Pause software available. Support for workstation assessment provided on priority basis.

Manager Injury Management, Assoc Director Health and Safety

Closed

4.9 Biological hazards and infection 4.9.1 Biosafety check-lists and guidance for users WHS Personnel Development, communication and adoption of check lists

Check list established Assoc Director Health and Safety

Closed

4.9.2 Review and enhance user induction training WHS Personnel Availability and adoption of new training material

Pending Assoc Director

Health and Safety

Sep-12

g y

4.10 Machinery 4.10.1 Assess machinery safety via Intervention Safety Management contract

Machinery safety contract Receipt of report and recommendations

Report received and recommendations communicated

Assoc Director Health and Safety

Closed 4.10.2 Adopt recommendations for improvement towards best practice Faculty implementation costs Auditing Implementation underway. Follow-up

undertaken by WHS Services.

Faculties and PSU's Sep-12

4.11 Transport 4.11.1 Conduct risk assessment of vehicle use Workshops held with user group Assoc Director Closed

4.11.2 Develop University procedures and check-lists Vehicle safety checklist established, available online at:

http://sydney.edu.au/whs/docs/Vehicle _Safety_Checklist_2011.doc

Assoc Director Health and Safety

Closed

4.11.3 Enhance approval and monitoring of uni vehicle drivers WHS Personnel, Fleet Management, Faculties

Establish, communicate and implement processes to check and monitor driver eligibility and vehicle use

Vehicle booking system that checks driver eligibility etc. is being trialed via Fleet Management

Associate Director Procurement, Line Managers

Mar-12

4.12 Travel 4.12.1 Establish means of tracking staff and students travelling on Uni business

International SOS Travel Tracker software

Configuration of existing software platform, communication and implementation

Travel Tracker has been configured by International SOS. Roll-out pending budget allocation and review of suitable aternatives.

Assoc Director Health and Safety, Associate Director Procurement

Dec-12

implementation suitable aternatives. Procurement 4.12.2 Publicise travel support services ISOS toolkit, WHS and

Procurement personnel

Communication of/access to services

Pending budget allocation and development of alternative travel management system options

Assoc Director Health and Safety, Associate Director Procurement

TBA

4.12.3 Review process for pre-trip approval to ensure due diligence HR & Procurement personnel Completion of review and routine pre-trip checking of health and safety aspects

Pending Assoc Director

Health and Safety, Associate Director Procurement

Aug-12

4.12.4 Ensure next of kin contact details are available for all travelling staff myHRonline Communication of requirement to update details. % of contact details updated.

Pending Director HR, Line

Managers

Aug-12

4.12.5 Revise Travel Policy to incorporate due diligence around traveller sa Procurement Services and WHS Personnel

Revision and communincation of new Travel Policy

Commenced review. Director Finance, , Associate Director Procurement

Dec-12

5 Recruitment and Position Management Incorporate WHS into every touch point for new Incorporate WHS into every touch point for new employees including:

5.1 Job advertisements 5.1.1 Develop and include a statement of the importance of health and safety in all University position advertisements. Introduce in consultation with Sydney Recruitment

WHS and Recruitment personnel

Inclusion of WHS statement in all position advertisements

Pending. Assoc Director

Health and Safety, Director HR

Jul-12

5.3 Job interviews 5.2.1 Develop statement to be read to interviewees indicating the University's expectations of due diligence in health and safety. Introduce in consultation with Sydney Recruitment.

WHS and Recruitment personnel Routine delivery of WHS expectations statement at conclusion of applicant interviews

Pending. Assoc Director

Health and Safety, Director HR

(5)

5.4 Position descriptions to include WHS KPI’s 5.3.1 Ensure that all Position Accountability Statements (PAS) refer to WHS requirements. Introduce in consultation with HR Relationship team (ref 2.5).

WHS and HR Relationship personnel

Incorporation of WHS accountability in all PAS's.

Position Description template updated referencing WHS responsibilities per OHS Policy and Procedures and role responsibilities listed online:

http://sydney.edu.au/policies/showdoc. aspx?recnum=PDOC2011/231&RendN um=0 http://sydney.edu.au/whs/responsibilitie s/index.shtml Assoc Director Health and Safety, Director HR

Closed

5.5 Induction 5.4.1 Migrate WHS induction program, currently delivered via

RapidInduct (third party) into the CareerPath enterprise system (ref 3.1).

WHS personnel for content; ICT Training for Captivate enhancement; HRSC for CareerPath integration

Availability and completion of WHS induction online via CareerPath

Completed Assoc Director

Health and Safety, Director HR

Closed

5.6 Performance reviews 5.5.1 Include individual performance in active and visible management of WHS risks as a key performance attribute examined during Individual Performance and Development (IP&D) reviews.

I t thi ithi C P th

HR personnel Incorporation and application in Individual Performance and Development (IP&D) reviews

d di i C P th

In progress. WHS performance elements included in draft IP&D documents. Project being led by Ban

W t d b C P th

Director HR Jul-12

Incorporate this process within CareerPath. and recording in CareerPath Weston and overseen by CareerPath Project Board.

5.7 Development. 5.6.1 Include attendance/completion of WHS training as relevant personal development.

WHS training courses offered WHS training course

completion and routine choice as development option in IP&D process

Pending. Director HR, Line

Managers

References

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