WHS Strategic Plan
WHS Action Plan
Resources
Measure
Status
Responsibility
Due by:
Strategy
Initiatives
1 University Vision and Values
1.1 Articulate a clear, catchy vision and time frame for achievement: “Provide a safe and healthy environment that enables staff and students to reach their full potential to the benefit of the individual and the University ” (echoing University strategic goals).
1.1.1 Promote terminology published in the University Strategic Plan, particularly the first paragraph of "Our Statement of Purpose and Values" and the summary of "Mutual Accountability"
Incorporation into WHS training for managers and supervisors
Completed Assoc Director
Health and Safety, Director HR
Closed
1.2 Align WHS goals with University goals eg. reduce cost, increase efficiency, facilitate regulatory compliance, improve integrity and build positive reputation.
1.2.1 Develop RiskWare functionality to incorporate workers' compensation cost indicators
$25k Development costs Implementation of new functionaSeparate software Injury Connect has b Manager Workers' Compensation and Injury Management
Closed
1.2.2 Report WHS costs in financial terms and lost time/productivity. Provide periodic WHS Dashboard reports to managers showing portfolio performance (as done for Finance).
Report development Distribution of periodic reports Pending Manager Workers' Compensation and Injury Management
Jun-12
2 Active and Visible Leadership
2.1 Provide training, guidance and support for active engagement.
2.1.1 Provide practical management training and personalised support (ref 4.6.3)
Training investment, WHS resourcing
Number eligible for training versus number participating in training
WHS for Managers and Supervisors course content updated. Offered monthly via Learning Solutions. Attendance is voluntary. Resourcing pending.
Director HR Sep-12
2.2 Provide regular feedback on performance via WHS performance dashboard reports *
2.2.1 Design suitable report template and arrange for regular provision to individual managers
Report development Delivery of reports In progress - Dashboard reports being formulated.
Assoc Director Health and Safety, Manager Workers' Comp.
Jun-12
2.3 Establish WHS Key Performance Indicators (KPI’s) for senior managers.
2.3.1 Develop and communicate simple tools to manage WHS performance eg. online video on Safety Conversation and development of online WHS inspection checklists
IT development, WHS personnel
Communication of
requirements, reports of safety conversations and inspections
Tools are currently being developed. Assoc Director Health and Safety, Director HR
Jul-12
2.4 Record positive performance indicators eg. WHS Action Plans, safety observations *
Development of IT platform for data collection and
reporting Pending
Assoc Director Health and Safety
Jul-12
reporting Pending
2.5 Incorporate KPI’s into performance reviews. 2.5.1 Incorporate in CareerPath PM&D project CareerPath administration Implementation of PM&D in CareerPath
Include within CareerPath PM&D scope of works.
Assoc Director Health and Safety, Director HR
Jul-12
2.6 Provide incentives and rewards to motivate good performance.
2.6.1 Consider options for premium reimbursement to organisational units demonstrating high performance. Consider percentage contribution to individual salary bonuses for senior managers.
On hold Director HR TBA
3 Supportive Technology, Processes and Services
3.1 Work Health and Safety induction 3.1.1 Introduce online WHS induction via RapidInduct RapidInduct contract and password administration
Percentage completion of induction by new starters
WHS Induction online has been pushed to new starters since
November 2010. ~75% completion rate by new staff. Completed.
Assoc Director Health and Safety
Closed
3.1.2 Migrate to CareerPath (ref 5.4.1). Captivate migration Availability and completion rate
CareerPath platform established and WHS induction course now delivered via this enterprise system. ~70% completion rate by new starters.
Assoc Director Health and Safety, Director HR
Closed
3.1.3 Update tools and check-lists to support site specific induction (ref p pp p ( WHS personnel Availability, communications, Local WHS induction checklist is Assoc Director Closed 4.6.2)
p y, ,
implementation available online:
http://sydney.edu.au/WHS/forms/WHS. shtml#Local_WHS_induction
Health and Safety, Faculties and PSU's 3.1.4 Provide access for managers to WHS compliance training online CareerPath administration
and WHS personnel
Availability, communication and completion rate
Training package developed by Minter Ellison is being tested prior to release.
Assoc Director Health and Safety, Director HR
May-12
3.2 Establish RiskWare, W HS risk management software platform, inform and engage community.
3.2.1 Communicate via RiskWare presentations and incorporate into WHS training
WHS personnel RiskWare platform now established
and well communicated.
Assoc Director Health and Safety, Manager Internal Communications
3.2.2 Elevate awareness of RiskWare, including new functionality - JSA (ref 3.3.1) and Inspections (ref 3.4.1).
HR Communications and WHS personnel
Communications, use of new functionality
Pending Assoc Director
Health and Safety, Manager Internal Communications
Aug-12
3.2.3 Add University branding and consider updating Safety Sam Avatar Marketing, WHS and ICT personnel
Visibility of University branding and renewal of Avatar
University branding added to RiskWare header. Avatar yet to be replaced.
Assoc Director Health and Safety, Manager Internal Communications
Jun-12
3.3 Build database of hazards and risk management activities
3.3.1 Introduce Job Safety Analysis (JSA) functionality in RiskWare ICT and WHS Personnel Availability, communications, implementation
Currently in ICT Development environment
Assoc Director Health and Safety
Aug-12
3.3.2 Develop and run user workshops on JSA's using RiskWare WHS personnel Delivery of training and use of software for JSA's
Development has taken place in consultation with software vendor. Implementation pending.
Assoc Director Health and Safety
Aug-12
3.3.3 Migrate WHS Risk Register into Risk Management module of RiskWare
WHS personnel Access to/reporting of WHS Risks via RIskWare
Pending Assoc Director
Health and Safety
Oct-12 3.4 Build database of WHS audits and inspectionsp 3.4.1 Develop inspection and audit reporting capacity of RiskWare . p p p g p y Software and IP development Availability, communications, Pending Assoc Director Jun-12
Develop inspection and audit check-lists for users.
p y, ,
implementation
g
Health and Safety 3.5 Build capacity for recording and reporting of costs from
workers' compensation insurance claims
3.5.1 Develop capacity of RiskWare to administer workers' compensation claims (ref 1.2.2)
Software and IP development Implementation Not proceeding. Separate software Injury Connect introduced to manage workers' compensation claims.
Manager Workers' Compensation
Closed
3.6 Enhance the WHS support service model. 3.6.1 Review and provide recommendation for improved WHS service and support model.
Funding for WHS support staff
Budget allocation, recruitment of support staff and
establilshment of customer support relationships
Business case included with 2012 budget submission and accepted. Change proposal completed. Implementation pending.
Assoc Director Health and Safety, Director HR
Aug-12
4 Priority Risk Management
At Risk Groups
4.1 Students – incorporate WHS into curriculae and provide role models
4.1.1 Standardise health and safety messages in Faculty handbooks Faculties, Student Communications
Publication of student health and safety advice in Faculty handbooks and websites
DVC Education, Faculties
TBA handbooks and websites
4.1.2 Ensure Faculties provide relevant health and safety induction before access to high risk areas
Faculties Systematic health and safety induction provided for students as part of academic curriculum
Faculties TBA
4.2 Students - information and engagement 4.2.1 Develop and communicate top five safety tips WHS personnel Development, publication and communication
Top eleven tips published in eight languages online at Student Safety page (see below)
Assoc Director Health and Safety
Closed
4.2.2 Update health and safety information in 2011 Student Guide Student Communications Published Assoc Director Health and Safety, Manager Student Communications
Closed
4.2.3 Incorporate health and safety messages in SUPRA Survival Guide SUPRA Publication and distribution In principle agreement Assoc Director Health and Safety, SUPRA President
Jan-12
4.2.4 Promote health and safety via notices in Honi Soit and The Bull during the first week of term
SRC and USU Publication and distribution Published Assoc Director Health and Safety, SRC and USU
Closed
publication editors 4.2.5 Develop a new page on the WHS website that caters to student
safety
Publication and number of hits Student Safety page established at: http://sydney.edu.au/WHS/responsibilit ies/students.shtml
Assoc Director Health and Safety
Closed
4.2.6 Provide messages about health and safety and emergency procedures via idle screens in computer access laboratories and in lecture theatres prior to lectures/presentations
ICT, CIS, WHS (a) Display and (b) Student survey to assess effectiveness of messages
Pending CIO, Assoc Director
Health and Safety
Mar-12
4.3 Students - personal safety on campus 4.3.1 Revise "Unisafe" brochure for personal safety on campus CIS Security Services Publication and distribution Current fold-out map guide includes safety information.
Director CIS Closed 4.3.2 Pursue system of SMS notification of students (and staff) for site
emergencies
System for registering and notifying mobile phone numbers
SMS notification now active for key senior personnel. Wider deployment is on the Emergency Management Committee agenda.
Director CIS, Manager Security Services
4.3.3 Review site security support and transport arrangements at Cumberland and Rozelle Campuses
CIS Security Services In progress. Director CIS,
Manager Security Services
Dec-12
4.3.4 Advance a University Policy dealing with bullying of/discrimination against students
Student Services Publication and communication
Student Code of Conduct established. University Policy and Procedures for Prevention of Bullying established: http://sydney.edu.au/policies/showdoc. aspx?recnum=PDOC2011/234&RendN um=0 Student Complaint Handling Working Party established.
DVC Education, Director Student Services
Closed
4.3.5 Enhance information and support specifically for international students eg. personal safety tips
ISSU Publication and
communication
Student safety tips published in eight most common laguages spoken by students. Available on Student Services website at:
http://sydney.edu.au/current_students/ student_services/safety.shtml
DVC Education, Director Student Services, Assoc Director Health and Safety, Manager Security Services
Closed
4 3 6 P t f fid ti l di l f t d t di l F lt i t ti P bli ti d P di M b i t d i t St d t S i M 13
4.3.6 Promote a means of confidential disclosure of student medical conditions that may require particular first aid or emergency support
Faculty orientation Publication and communication
Pending. May be incorporated into Sydney Student program.
Student Services, Faculty student administrators
Mar-13
4.3.7 Establish Campus Care Committee to monitor behavioural changes in students and provide support to avert serious incidents stemming from psychological episodes
Time investment from numerous service groups
Establishment of Committee, Scheduled communications, case statsitics
Established and meeting fortnightly. DVC Education, Director CIS, Director Human Resources
Closed
4.4 Contractors (construction and meintenance) 4.4.1 Pre-selection based on WHS performance, robust contract documentation
CIS Director CIS TBA
4.4.2 Enhance contractor induction via CIS CareerPath Establishment and
implementation of contractors self registration function in CareerPath
Maintenance contractors now completing WHS induction in CareerPath
Director CIS Closed
4.4.3 Enhance contractor supervision and management CIS personnel Director CIS TBA
4.5 Contractors (other) 4.5.1 Introduce WHS induction online as for other staff CareerPath self registration functionality. Communication and implementation
% completion by non-maintenance contractors
Self registration function is available for contractors and research students. Contractor completion rate TBC.
Director HR, Faculties and PSU's
Jul-12
4.6 New staff – induction, supervision, consultation 4.6.1 Introduce WHS induction online (ref 3.1.1) Redevelopment of WHS Induction package for uploading and implementation via CareerPath
Automated prompts to complete training, access to course in CareerPath and % completion
Completed. Assoc Director
Health and Safety, Director HR
Closed
4.6.2 Update check-lists for local WHS induction (ref 3.1.3) WHS personnel Availability, communications, implementation
Local WHS induction checklist is available online:
http://sydney.edu.au/WHS/forms/WHS. shtml#Local_WHS_induction
Assoc Director Health and Safety, Faculties and PSU's
Closed
4.6.3 Enhance supervision via management training (ref 2.1) WHS personnel % attendance of management training
WHS for Managers and Supervisors course content updated. Offered monthly via Learning Solutions. Promotion and better attendance required.
Director HR, Assoc Director Health and Safety, Line Managers
Sep-12
High Consequence Hazards
4 8 Adverse affect of work on health and of health on 4 8 1 Identify current information and support services available WHS personnel Identification and Health and Wellbeing webpage has Director HR Dec 12 4.8 Adverse affect of work on health, and of health on
work, including psychological injury/illhealth and physical injury.
4.8.1 Identify current information and support services available WHS personnel Identification and
communication of existing services
Health and Wellbeing webpage has been established with links to various services and events at:
http://sydney.edu.au/whs/wellbeing/ind ex.shtml
Director HR Dec-12
4.8.2 Update existing guidance material and references to services WHS personnel Publication and incorporation into existing training
Services are being referenced during WHS training for Managers and Supervisors. Mental health awareness training has been introduced.
Director HR Closed
4.8.3 Research best practices WHS personnel Formation and meetings of Focus Groups
Pending Director HR Dec-12
4.8.4 Review and engage service provider(s) Contracts for service providers
Engagement of contractors and delivery of service
Alternative options being pursued due to cost
4.8.5 Conduct pilot program for new services Health and wellbeing contractor
Completion of pilot On hold - see above Director HR TBA 4.8.6 Review results of pilot and adjust or expand program Health and wellbeing
contractor
Report on outcomes of pilot On hold - see above Director HR TBA 4.8.7 Manual handling injury prevention program Task risk assessments Task risk assessment and support
provided on as needs basis. Update of manual handling information online pending
Director HR, Assoc Director Health and Safety, HR
Communications
May-12
4.8.8 Overuse injury prevention program Individual risk assessments and pause software
Pause software available. Support for workstation assessment provided on priority basis.
Manager Injury Management, Assoc Director Health and Safety
Closed
4.9 Biological hazards and infection 4.9.1 Biosafety check-lists and guidance for users WHS Personnel Development, communication and adoption of check lists
Check list established Assoc Director Health and Safety
Closed
4.9.2 Review and enhance user induction training WHS Personnel Availability and adoption of new training material
Pending Assoc Director
Health and Safety
Sep-12
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4.10 Machinery 4.10.1 Assess machinery safety via Intervention Safety Management contract
Machinery safety contract Receipt of report and recommendations
Report received and recommendations communicated
Assoc Director Health and Safety
Closed 4.10.2 Adopt recommendations for improvement towards best practice Faculty implementation costs Auditing Implementation underway. Follow-up
undertaken by WHS Services.
Faculties and PSU's Sep-12
4.11 Transport 4.11.1 Conduct risk assessment of vehicle use Workshops held with user group Assoc Director Closed
4.11.2 Develop University procedures and check-lists Vehicle safety checklist established, available online at:
http://sydney.edu.au/whs/docs/Vehicle _Safety_Checklist_2011.doc
Assoc Director Health and Safety
Closed
4.11.3 Enhance approval and monitoring of uni vehicle drivers WHS Personnel, Fleet Management, Faculties
Establish, communicate and implement processes to check and monitor driver eligibility and vehicle use
Vehicle booking system that checks driver eligibility etc. is being trialed via Fleet Management
Associate Director Procurement, Line Managers
Mar-12
4.12 Travel 4.12.1 Establish means of tracking staff and students travelling on Uni business
International SOS Travel Tracker software
Configuration of existing software platform, communication and implementation
Travel Tracker has been configured by International SOS. Roll-out pending budget allocation and review of suitable aternatives.
Assoc Director Health and Safety, Associate Director Procurement
Dec-12
implementation suitable aternatives. Procurement 4.12.2 Publicise travel support services ISOS toolkit, WHS and
Procurement personnel
Communication of/access to services
Pending budget allocation and development of alternative travel management system options
Assoc Director Health and Safety, Associate Director Procurement
TBA
4.12.3 Review process for pre-trip approval to ensure due diligence HR & Procurement personnel Completion of review and routine pre-trip checking of health and safety aspects
Pending Assoc Director
Health and Safety, Associate Director Procurement
Aug-12
4.12.4 Ensure next of kin contact details are available for all travelling staff myHRonline Communication of requirement to update details. % of contact details updated.
Pending Director HR, Line
Managers
Aug-12
4.12.5 Revise Travel Policy to incorporate due diligence around traveller sa Procurement Services and WHS Personnel
Revision and communincation of new Travel Policy
Commenced review. Director Finance, , Associate Director Procurement
Dec-12
5 Recruitment and Position Management Incorporate WHS into every touch point for new Incorporate WHS into every touch point for new employees including:
5.1 Job advertisements 5.1.1 Develop and include a statement of the importance of health and safety in all University position advertisements. Introduce in consultation with Sydney Recruitment
WHS and Recruitment personnel
Inclusion of WHS statement in all position advertisements
Pending. Assoc Director
Health and Safety, Director HR
Jul-12
5.3 Job interviews 5.2.1 Develop statement to be read to interviewees indicating the University's expectations of due diligence in health and safety. Introduce in consultation with Sydney Recruitment.
WHS and Recruitment personnel Routine delivery of WHS expectations statement at conclusion of applicant interviews
Pending. Assoc Director
Health and Safety, Director HR
5.4 Position descriptions to include WHS KPI’s 5.3.1 Ensure that all Position Accountability Statements (PAS) refer to WHS requirements. Introduce in consultation with HR Relationship team (ref 2.5).
WHS and HR Relationship personnel
Incorporation of WHS accountability in all PAS's.
Position Description template updated referencing WHS responsibilities per OHS Policy and Procedures and role responsibilities listed online:
http://sydney.edu.au/policies/showdoc. aspx?recnum=PDOC2011/231&RendN um=0 http://sydney.edu.au/whs/responsibilitie s/index.shtml Assoc Director Health and Safety, Director HR
Closed
5.5 Induction 5.4.1 Migrate WHS induction program, currently delivered via
RapidInduct (third party) into the CareerPath enterprise system (ref 3.1).
WHS personnel for content; ICT Training for Captivate enhancement; HRSC for CareerPath integration
Availability and completion of WHS induction online via CareerPath
Completed Assoc Director
Health and Safety, Director HR
Closed
5.6 Performance reviews 5.5.1 Include individual performance in active and visible management of WHS risks as a key performance attribute examined during Individual Performance and Development (IP&D) reviews.
I t thi ithi C P th
HR personnel Incorporation and application in Individual Performance and Development (IP&D) reviews
d di i C P th
In progress. WHS performance elements included in draft IP&D documents. Project being led by Ban
W t d b C P th
Director HR Jul-12
Incorporate this process within CareerPath. and recording in CareerPath Weston and overseen by CareerPath Project Board.
5.7 Development. 5.6.1 Include attendance/completion of WHS training as relevant personal development.
WHS training courses offered WHS training course
completion and routine choice as development option in IP&D process
Pending. Director HR, Line
Managers