WinScribe offers the most affordable fully featured digital dictation system on the planet - guaranteed. In fact, we've designed and built our entire product and company around this promise.
And it doesn't stop there. Our partners and customers love the ease of installation, intuitive user interface, detailed documentation and on-line help. All this adds up to the lowest support requirements you'll find anywhere. And best of all, WinScribe has all the features and functions included in a single packaged solution eliminating the need for expensive add-on modules, so often required with other dictation products.
WinScribe is an open standards based telephone and LAN/WAN/Internet digital dictation system. It is flexible and customizable for transcription services, the legal, medical, insurance, government and corporate sectors.
WinScribe can reliably meet any organization's needs. It's success lies in its sophisticated management features. Studies have been undertaken to ensure that these features enable truly efficient flows, facilitating accuracy and efficiency.
WinScribe is designed around Microsoft Windows® and SQL® server technologies and is easily integrated into a business network. It also means that WinScribe is not costly t o implement, or to maintain. An IT manager's dream application.
WinScribe has changed the way many businesses operate their dictation workflows, offering greater control and management of information and documentation, as well as communication.
Support for Multiple Input Devices
Complete integration of the telephone is just one of the features of WinScribe's Author interface.
It also has the ability to fully
i i h h i li
Compatibility with Legacy Systems
WinScribe supports legacy dictation/transcription devices from Dictaphone, Philips and Lanier, all transparent to the user
Intelligent Job Priority & Routing
Jobs are automatically routed for speech recognition, review or transcription based on certain rules that are easy to understand, such as expected turnaround, department work type, transcriptionist group, author/transcriptionist access level and more.
When required the System Manager can easily modify these rules to ensure work priorities are met
Winscribe Author Features
WinScribe Works the way the Author Works
WinScribe Authors are productive using the method that best suits their style.
Telephone dictation, support for legacy systems, the latest digital handheld devices and the power of the WinScribe Internet Author program come together to give Authors the benefits they need from a true open standards based workflow system. In the office, a t home or on the road, WinScribe allows the author to dictate faster, more cost
effectively and in total confidence 24 hours a day, 7 days a week.
Speech Recognition
WinScribe offers integration with popular speech recognition engines. The author is free to create dictation from any telephone, PC or digital handheld without having to be concerned about proofreading, correction, formatting and printing documents. When a transcriptionist opens a speech recognition job WinScribe automatically loads the corresponding text file for the transcriptionist. As the voice file is played WinScribe automatically highlights each word making proofreading, formatting and correction o f the text simple and efficient. Once correction is complete WinScribe can insert the t e x t into another application, document or document management system.
Powerful Telephone Interface
The telephone author is a truly unique feature of WinScribe's design. An author- reviewer can access the system and dictate new jobs, edit open jobs and review jobs from any landline or mobile telephone in the world.
Secure Dictation
Utilizing Secure Socket Layer (SSL) technology, all transmissions of voice files and data between sites can be completely encrypted and are unreadable to any person or group trying to "intercept" the transmission. SSL encryption is the industry standard and is commonly used in Internet applications t h a t require security and privacy for sensitive data. Go On-Line with Winscribe
The Internet Typist Application is the window through which transcriptionists may view and select work from the WinScribe Server. Whether at work, at home, or on the far side of the world transcriptionists can log-in to all the benefits of WinScribe. Transcriptionists may work 'on-line' or 'off-line', connect to multiple WinScribe servers as required and maintain the highest level of productivity at all times. Regardless of location, the Internet Typist Application serves to bring transcriptionists into one logical room, breaking the barriers of the office walls.
Winscribe Transcriptionist Features
Go On-Line with Winscribe
The Internet Typist Application is the window through which transcriptionists may view and select work from the WinScribe Server. Whether at work, at home, or on the far side of the world transcriptionists can log-in to all the benefits of WinScribe. Transcriptionists may work 'on-line' or 'off-line', connect to multiple WinScribe servers as required and maintain the highest level of productivity at all times. Regardless of location, the Internet Typist Application serves to bring transcriptionists into one logical room, breaking the barriers of the office walls.
Multiple Word Processor Support
WinScribe is integrated with popular word processing packages with support for Microsoft Word and Word Perfect. It can even be programmed to open and populate templates for the transcriptionist, saving repetitive keystrokes, effort and time.
Macros to Automate Tasks
WinScribe’s macro feature allows third party products to be seamlessly and quickly integrated with WinScribe Internet clients. You can save valuable keystrokes for the transcriptionist and eliminate many repetitive tasks using macros. For example macros can be used to insert demographic information into a document or application; insert standard texts, route documents for signature and more.
Speech Recognition Integration
When a transcriptionist opens a speech recognition job WinScribe automatically loads the corresponding text file for the transcriptionist, as the voice file is played WinScribe automatically highlights each word making proofreading, formatting and correction o f the text simple and efficient. Once correction is complete WinScribe can insert the t e x t into another application, document or document management system.
Winscribe System Manager Features
Powerful System Manager Interface
The WinScribe System Manager Interface can be best described as the window through which the system manager administers users and monitors workflow on the server. With WinScribe’s built-in Administrative tools it is easy to stay in control. These features aid workflow management and allow work priorities to be changed easily and quickly.
Compatibility with Legacy Systems
No retraining for the author! WinScribe supports legacy input/output devices from Dictaphone, Philips and Lanier, all transparent to the user.
Secure Internet Transport
Utilizing Secure Socket Layer (SSL) technology, all transmissions of voice files and data between sites can be completely encrypted and unreadable to any person or group trying to "intercept" the transmission. SSL encryption is the industry standard and is commonly used in Internet applications that require security and privacy for sensitive data.
Technology Driven
Winscribe utilizes Microsoft Windows 2000 and the latest Com+ technology to deliver fast response times to client applications. MSDE or SQL Servers provide the backend database services to WinScribe, ensuring a secure, scalable and highly available data store.
Intelligent Job Priority & Routing
Jobs are automatically routed for speech recognition, review or transcription based on certain rules that are easy to understand, such as expected turnaround, department work type, transcriptionist group, author/transcriptionist access level and more. When required the System Manager can easily modify these rules to ensure work priorities are met.
Support for Multiple Input Devices
Complete integration of the telephone is just one of the features of WinScribe's Author interface.
It also has the ability to fully integrate with other specialist dictation devices including Philips SpeechMikes, Digital Portables and Pocket PC’s.
Comprehensive Alarm Monitoring
Alarms are designed to notify system administrators when certain predetermined thresholds have been reached such as work overdue or becoming overdue. Alarms can be created for job types, author-reviewers, departments , etc. Any system manager t h a t has access rights will receive audible and visual notification of alarms.
Comprehensive Historical Reporting
WinScribe's reporting provides the means to measure performance and overall productivity. Productivity reporting in any aspect of business has become extremely important. WinScribe's reporting and system monitoring is second to none.
Comprehensive in-built reporting includes over 70 standard reports, integrated billing, telephone line utilization and detailed audit trails.
Multiple Word Processor Support
WinScribe is integrated with popular word processing packages with support for Microsoft Word and Word Perfect. It can even be programmed to open and populate templates for the transcriptionist, saving repetitive keystrokes, effort and time.
Speech Recognition
WinScribe offers integration with popular speech recognition engines. The author is free to create dictation from any telephone, PC or digital handheld without having to be concerned about proofreading, correction, formatting and printing documents.
Greater Scalability
WinScribe is designed around Microsoft Windows® and SQL® server technologies and is easily integrated into a business network. It also means that WinScribe is not costly t o implement, or to maintain, an IT managers dream application.
WinScribe can be scaled from as little as 2 telephone ports, to 400 telephone ports, and an unlimited number of Internet/Intranet based authors and transcriptionists. This simply means that WinScribe is equally suitable for small legal practices up to the largest
corporate or health enterprise, with all features included
.
Real Time System Browse
Using the real-time job browse the system manager may view jobs by status,
department, job type, author, transcriptionist group or transcriptionist. This enables the system manager to quickly obtain an overview of the work in progress in each area.
Built-in Prompt Recorder
WinScribe comes with an in-built prompt recorder. This is for use with the telephone interface and allows the organization to customize the telephone interface to suit their own requirements.
Extensive Job Type Creation
The customer can create any job type to meet their exact needs. Job type user defined fields are one of the key elements used to ensure that dictation is processed with a minimum of delay. They enable a company to customize job types to their own requirements.
Winscribe Importer Features
Portability & Compatibility
For those authors who prefer the portability of handheld dictation devices or Pocket PC’s WinScribe Internet Importer is the perfect solution. The Internet Importer will work seamlessly with the Olympus D3000, Philips and Grundig digital recorders and many other brands.
Intelligent Routing
WinScribe Internet Importer intelligently imports files so that all of WinScribe’s standard routing rules apply. Routing for speech recognition, review, transcription by a specific typist are just a few examples of the possibilities.
Internet/Intranet Download
Whether working on site or offsite from home or another office WinScribe Internet Importer allows the author to automatically download dictation making it available for transcription within minutes no matter where the author is located. The Internet Importer can scan up to 50 network folders and download files to a WinScribe server, whether the server is local (Intranet) or remote (Internet).
Secure Internet Transport
When required WinScribe Internet Importer can be setup to use Secure Socket Layer (SSL) technology, making all transmissions of voice files and data between sites completely encrypted and unreadable to any person or group trying to "intercept" the transmission. SSL encryption is the industry standard and is commonly used in Internet applications that require security and privacy for sensitive data.
Winscribe Specifications
Author-Reviewer • Windows® 95, 98, NT, 2000, ME, XP • Unlimited number o f author-reviewers• Three levels of voice prompt: beginner, normal or expert
• Record-Insert
• Record-Overwrite
• Cut & paste dictation
• Pause, rewind and forward control
• Adjustable rewind and forward settings
• Set/cancel/go to multiple bookmarks
• Context sensitive help
• Multiple language support
• Set priority status for job type
• Automatic prioritization based on job type
• Hands free support via foot control, standard and USB
• Telephone and PC Speech Recognition
• Automatic dictation routing to the correct transcriptionists for the job
• Increase/decrease playback speed and volume
• Change security codes
• Dictate, edit, review or review only access
• Dictation via any
networked Windows PC, or the internet (HTTP &
Transcriptionist
• Windows ® 95, 98, NT, 2000, ME, XP
• Unlimited number o f transcriptionists
• Transcribe dictation via any networked Windows PC, telephone, or the internet (HTTP & HTTPS)
• Foot Control and/or mouse/keyboard control for dictation playback
• Macros to automatically open and populate document templates
• Configurable rewind, forward & pause rewind settings
• Single or multiple group membership options
• Full job and author details available with each job
• Integrates with popular Word processors
• Auto Select highest priority job
• Scrollbar and position indicator to show current position in job
• Context sensitive help available at any time
• Find option with multiple search criteria
• Select one or multiple jobs using key criteria
• Notes field attached for each job
• Priority job notification
• Increase/decrease playback speed with pitch control • Increase/decrease volume System Manager • Windows ® 95, 98, NT, 2000, ME, XP • Unlimited number o f system managers
• Multi-level security access
• Access via any networked Windows PC Remote Access
• Prompt recorder for the telephone interface
• Automatic archive and deletion of recordings
• Unlimited job types, departments, transcriptionist groups
• Up to ten configurable input fields to create any job type
• Automatic job priority based on expected turnaround
• Job priorities change dynamically, as they become overdue
• Real-time displays
• Full job tracking and inquiry
• Fast find jobs using multiple search criteria
• Alarms to monitor and warn when predetermined system/user conditions occur
• Over 70 reports showing productivity, input/output by user department job type, etc
• Automated billing
• Context sensitive help available at any time
• Notes field for each job, visible to transcriptionist,
HTTPS)
• Enquire on dictation status
• Notes field for each job
• Compatible with standard barcode readers, handheld and foot control dictation devices
• Integrated with Philips SpeechMike USB and standard models
• Integrated with all popular Digital handhelds
Seamless integration with legacy input/output devices
• Foot Control support USB and standard
• Configurable job selection
author & manager
• Edit job routing, priority and settings