How to publish your PowerPoint presentation online

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How to publish your PowerPoint presentation online

Blog Post Date: September 9th_{, 2013} Category: Presentation skills Author: Ulrika Hedlund

Source: http://www.businessproductivity.com/how-to-publish-your-powerpoint-presentation-online

Most of the time a PowerPoint presentation is presented to the audience during a live presentation - either face to face or online. But sometimes you want to publish your

presentation on a web site for others to see when they have time. You might want to publish a company presentation on your public facing web site, or you might want to publish a presentation about your 5 year strategy for your organization on your Intranet site, or an overview of a process your team needs to follow. Previously this was a bit tricky and required someone technically savvy, but now you can do it yourself with just a little bit of guidance. In this blog post I'll walk you through how to publish your PowerPoint

presentation to a web site.

1.

1. Create

Create

Create and record

Create

and record

and record your presentation

your presentation

First you need to create your presentation in Microsoft PowerPoint (your normal desktop version). When you create your presentation you should keep in mind that you will not be delivering the presentation in person, so you need to optimize the presentation for stand-alone viewing online. Go ahead and add animations and transitions to your presentation to make it more alive. Stick with standard fonts since the PowerPoint Web App doesn’t support all fonts. Since you are not there to captivate your audience you really need to work on an appealing presentation. (To learn how to create eye-catching presentations in PowerPoint refer to our online course on Udemy). If you want the presentation to start and play automatically without the viewer stepping through the slides you need to record your presentation. It’s also great to add a speaker voice (narrations) to your presentation so that the viewer can hear you present the slides. To record your presentation and add narrations, go to the “Slide Show” tab and click “Record Slide Show”.

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2.

2. Upload

Upload

Upload your presentation to SkyDrive

Upload

your presentation to SkyDrive

When the presentation is done and you have saved your recorded slide show you need to upload your presentation to SkyDrive where it can be accessed by the web site you want to publish the presentation to. SkyDrive is an online storage solution provided by Microsoft. If you don’t already have an account you can sign up for one free of charge at

www.skydrive.com. (To learn more about SkyDrive please refer to my previous blog post on

how to get started.) You can see that the presentation is being uploaded in the status bar in the top right corner of SkyDrive.

(If you are using Microsoft SharePoint you can save the presentation to any site with the appropriate permissions).

3.

3. Open up the

Open up the

Open up the presentation in the

Open up the

presentation in the

presentation in the PowerPoint Web App

PowerPoint Web App

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Before you publish the presentation to your web site review the presentation in the PowerPoint Web App. Click “Start Slide Show” and make sure the slides, animations, and transitions look ok and that the narration is audible (the

playback quality can vary depending on your available bandwidth).

4.

4. Copy the HTML text needed to publish the presentation

Copy the HTML text needed to publish the presentation

If you are happy with your presentation you can now copy the HTML text needed to publish the presentation on another web page. In the PowerPoint Web App click the “File” tab, then “Share”, and “Embed”.

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Mark and copy the text in the “Embed code” text box.

5.

5. Paste in the

Paste in the

Paste in the HTML text

Paste in the

HTML text

HTML text on your web page

HTML text

on your web page

The final step is to paste the copied text into your HTML editor on your web site, blog or Intranet.

When the viewer opens up the web page the PowerPoint presentation will start playing automatically in the PowerPoint Web App. The viewer can choose to open up the presentation in full screen and also choose to download the full presentation as a PowerPoint file or print the presentation as a PDF document.

How to publish your PowerPoint presentation online