SPONSOR AND EXHIBITOR PROSPECTUS
If your organization has a product or service marketed to privacy, data protection or tech professionals, IAPP
educational events are a strategic opportunity to reach your target audience, generate valuable leads and
differentiate yourself from your competition.
And now’s your chance to book your sponsorship or exhibitor booth before it’s too late!
Conference Sponsorship Opportunities
Major sponsors receive prominent recognition online, in print and
on-site. There are two types of each major comprehensive sponsorship—
one includes a speaking opportunity, the other offers significant brand
visibility with specific conference items.
Exclusive!
Platinum Speaking Sponsor
•
Breakout sessions speaking opportunity with priority
scheduling
•
3 all-access conference passes
*
•
Pre/post-mailing to attendee list
•
Inside cover color (when available) ad in the conference program
•
Exhibit Hall double booth (approximately 10'x20')
•
Your company name in lights on the walls of the general session ballroom
•
Logo placement in all conference promotional mailings
•
Literature insert in conference attendee packet
•
Logo placement and link on the conference website
•
Logo placement on sponsor recognition signage throughout the conference venue
Why partner with the IAPP?
IAPP educational conferences are the largest privacy events in the world and draw top professionals from
around the globe. When you partner with the IAPP as a sponsor or exhibitor, you will:
• Increase visibility for your organization with a global audience of influencers
• Spread awareness of your products and services to the largest group of data protection professionals
in the world
•
Align your organization with an internationally recognized professional association
•
Gain coveted face time with key decision-makers in the field of privacy
Europe Data Protection Intensive
London | 2017
For current prices, please see
the price list at the end of
Platinum Branding Sponsor
(1 available)
Your choice of the following premium branding and exposure opportunities: Conference Reception, Conference
Hospitality (both days), Conference Mobile App or Official Conference Bag
•
3 all-access conference passes
•
Pre/post-mailing to attendee list
•
Full-page conference program ad
•
Exhibit Hall double booth (approximately 10'x20')
•
Your company name in lights on the walls of the general session ballroom
•
Logo placement in all conference promotional mailings
•
Literature insert in conference attendee packet
•
Logo placement and link on the conference website
•
Logo placement on sponsor recognition signage throughout the conference venue
Gold Speaking Sponsor
(6 available)
•
60 minute breakout session panelist speaking opportunity at the conference
•
2 all-access conference passes
*
•
Pre/post-mailing to attendee list
•
Quarter-page conference program ad
•
Exhibit Hall booth (approximately 10’x10’)
•
Logo placement in all conference promotional mailings
•
Literature insert in conference attendee packet
•
Logo placement and link on the conference website
•
Logo placement on sponsor recognition signage throughout the conference venue
Gold Branding Sponsor
(1 available)
Your choice of the following special branding and exposure opportunities: Conference Badge Lanyard,
Water Bottles/Stations, Special Event or Venue Branding
•
2 all-access conference passes
•
Pre/post mailing to attendee list
•
Quarter-page conference program ad
•
Exhibit Hall booth (10’x10’)
•
Logo placement in all conference promotional mailings
•
Literature insert in conference attendee packet
•
Logo placement and link on the conference website
•
Logo placement on sponsor recognition signage throughout the conference venue
Silver Branding Sponsor (
4 available)
Your choice of the following branding and exposure opportunities: Conference Notepads, Conference Pen,
Conference Attendee Roster, Conference Bag Promotional Insert or Graduate Student Scholarships
•
1 all-access conference pass
•
Exhibit Hall booth (10’x10’)
•
Logo placement in all conference promotional mailings
•
Literature insert in conference attendee packet
•
Logo placement and link on the conference website
•
Logo placement on sponsor recognition signage throughout the conference venue
*
Speaker passes are reserved only for guest speakers outside of the sponsor’s organization. Speakers who are employed by,
associated with, or representatives of the sponsoring organization do not receive additional conference or speaking passes
and must use the company’s allotted conference passes included in their sponsor package or purchase additional conference
passes.
*No associated credit or refunds for unused conference passes included in the sponsor packages.
Special! Standalone Branding Opportunities
The following major branding and exposure opportunities are only available as part of the major comprehensive
sponsorships listed above until 18 November 2015. After November 18 they may be purchased as standalone
sponsorship items.
Conference Reception:
Be recognized as the sole sponsor of the conference celebration. This special reception
takes place on the evening of the first day of the main conference. Sponsorship covers food and beverages. Your
company name will be in lights on the walls of the general session ballroom. Your logo is included on all signage
for this special event, as well as conference collateral and sponsor recognition signage throughout the
conference.
Conference Hospitality:
Keep attendees’ hunger satisfied by sponsoring the day’s breakfast, lunch and
refreshment breaks. Sponsorship includes recognition signage, promotional piece with your logo (1-color logo
only), and literature and/or giveaway placement. Gain face-to-face exposure by having a member of your team at
the designated literature/giveaway table positioned at the breakfast and/or lunch station.
Mobile App:
Be recognized as the main sponsor for the official conference app. Your logo will be featured
throughout the app as well as on the main screen. The app features push notifications from our event staff for
on-site announcements, session and event descriptions, integrated networking and social media functions and will be
available for most handheld devices.
Official Conference Bag or Polyfolder:
Your logo along with the IAPP logo on the official attendee conference bag.
Additional Sponsorship Opportunities
Badge Lanyard*
Water Stations and Bottles*
Attendee Roster*
Notepads
Official Conference Pen*
Additional Marketing Opportunities
Literature Insert in Conference Bag
Promotional Item Insert in Conference Bag (pre-approved by the IAPP)
Conference Journal Ad
Exhibit Hall
Get your message to the right people. The IAPP Intensive is the UK’s largest gathering of privacy professionals
drawing together the “Who’s Who” of privacy and security.
Standard Exhibitor Package*
One 8’ x 10’ standard booth with flameproof sides and back drapes, aluminum supports, a draped table and two
chairs, one waste basket and a company identification sign. Exhibitors may set-up their own 8’ x 10’ pop-up booth.
Additional features and services can be ordered through the conference service vendor.
Two passes for the exhibit hall only. †Additional exhibit hall-only passes can be purchased for $300 USD. Passes are
nontransferable and cannot be shared. No associated credit or refunds for unused exhibitor passes included in the
package.
Inclusion in signage at the entrance to the Exhibit Hall and on the IAPP conference website.
Company descriptor in the official conference program book.
Booths are assigned on a priority basis determined by sponsorship level (if any), corporate membership, prior DPI
participation and prior participation at other IAPP events.
Premium Exhibitor Package*
The Premium Exhibitor Package includes everything in the Standard Exhibitor Package plus:
A literature or promotional item insert in the Conference Bag
One full-access conference pass
An additional exhibit hall-only pass (three total). No associated credit or refunds for unused exhibit hall and
conference passes included in the package.
See price list for item pricing.
Call an IAPP sales rep to reserve your booth now: +1 603.427.9200
*
This is a description of our standard package. However, the size of the exhibit space, including furnishings and number of exhibit hall
passes may vary. View the exhibitor contract for details.
† Exhibit hall-only passes allow access to the exhibit hall and reception(s) only. Upgrades to full conference passes, which allow
complete access to main conference sessions, opening and closing general sessions and networking events are available for an
additional $550 USD (maximum of two). Any additional full conference passes must be purchased at regular conference pricing.
Who you’ll reach:
Over 90% of our attendees visit the exhibit hall.
77% percent of our conference attendees have the power to recommend or
make final decisions on product or service solutions.
60% of
attendees visit the exhibit hall to speak to learn about new products
and talk with vendors.
5
To inquire about a DPI Sponsorship please contact IAPP sponsorship sales at
+1 603.427.9200 or
sponsorships@iapp.org
.
To reserve your sponsorship or exhibit hall booth please call +1 603.427.9200
Geoff Fountain (ext. 217) for organizations starting with numbers or the letters A-F.
Michelle Harding (ext. 233) for organizations starting with numbers or the letters G-N.
Jessica Schultz (ext. 235) for organizations starting with the letters O-Z.
Discounts are available for multiple-event or
multiple-year sponsorship contracts.
Literature Insert in Conference Bag
(must conform to IAPP specifications)
Promotional Item in Conference Bag
(must be pre-approved by the IAPP)
Hotel Room Bag Drop
(additional hotel charges for services)
Conference Journal Ad
COMPREHENSIVE SPONSOR OPTIONS:
PRICE:
PRICE:
SPONSORSHIP ORDER FORM
IAPP Europe Data Protection Intensive
London | 2017
SPONSOR CONTACT
(for Show correspondence)
Please check one: Corporate Member Nonmember
Name:
Company:
Address:
City:
State/
Province:
Postal
code:
Country:
Telephone:
Fax:
E-mail:
NOTE
:
All IAPP event sponsorship order forms must be completed by or in consultation with your IAPP Corporate Alliance Consultant
to ensure accuracy and availability. Call the IAPP at +1 603.427.9200 for more information. This Sponsorship Order Form is governed
by and subject to the attached IAPP Sponsorship Terms and Conditions. Accordingly, by signing the attached IAPP Sponsorship
Terms and
Conditions.
Booth Space:
Yes, we will use the space and understand there is no credit if cancelled
No, and our selection(s) for the associated credit are:
x
Bag Insert:
Yes, we will provide a confirming literature insert
Yes, we will provide a promotional item after receiving IAPP approval
No, we will not provide an insert and understand there is no associated credit
Journal Ad:
Yes, we will provide an ad conforming to IAPP specifications
No, we will not provide an ad and understand there is no associated credit
STANDALONE BRANDING OPTIONS ADDITIONAL MARKETING
Choose Level:
PLATINUM
GOLD
SILVER
Choose Option:
Branding
Speaking
Branding
Speaking
Branding
Choose One:
(Branding
sponsors only)
Conference Reception
Mobile App
Conference Hospitality
(2 days)
Official Conference Bag
Badge Lanyard
Special Event
Venue Branding
Water Bottles/
Stations
Conference Pen
Attendee Roster
Promotional Insert
Notepads
Grad. Student
Scholarship
PRICE:
Conference Reception
Conference Bag
Mobile App
Water Bottles/Stations
Badge Lanyard
Attendee Roster
Conference Hospitality (2)
Conference Pen
Notepads
Conference Hospitality (1)
Venue Branding
Special Event
Grad Student Scholarship
COMPREHENSIVE SPONSORSHIPS
(price list at end of prospectus)
7
Intending to be legally bound, the Parties have executed this Sponsorship Order Form effective as of the last
date below.
Sponsor Signature
By: ________________________________________________________________
Name:______________________________________________________________
Title:_______________________________________________________________
Date:_______________________________________________________________
By signing above, the individual signing this
Sponsorship Order Form
represents and warrants that he/she is duly
authorized to execute this
binding contract
, which includes the attached IAPP Sponsorship Terms and as noted above.
Full payment is required for all Sponsor options chosen. Sponsor status is not final until payment is received. All
Sponsorship fees are non-refundable. A confirmation e-mail will be sent to confirmed Sponsors prior to the conference.
IAPP Tax ID Number: 23-3048008
Please return this completed form (with check if applicable) to:
International Association of Privacy Professionals
Attn: Jessica DeNuzzio
75 Rochester Ave., Suite 4
Portsmouth, NH 03801
Tel: +1 603.427.9200 Fax: 866.511.2381
Cancellation or Withdrawal. If Sponsor desires to cancel this Agreement, notification of such cancellation must be made in
writing by the Sponsor and confirmed by IAPP. If such written notice is received by the IAPP on or before 2 February
2017, 50% of the total fee shall be due IAPP. After 2 February 2017, Sponsor shall pay liquidated damages in an amount
equal to 100% of the exhibit space rental, sponsorships and advertising fees (collectively, the “Fees”) for which the
Sponsor has contracted as set forth on the above Sponsorship Order Form. Except as otherwise expressly set forth
herein, all Fees are due and payable in advance upon execution of the Sponsorship Order Form and are non-refundable.
IAPP SPONSORSHIP TERMS AND CONDITIONS
1. The show or event set forth and listed on the Sponsorship Order Form to
which these Sponsorship Terms and Conditions are attached (hereinafter called the “Show” or “Event”) is owned and operated by the International Association of Privacy Professionals, Inc. (herein called the “IAPP”). The Show is currently scheduled to be held at the Venue set forth on the Sponsorship Order Form (“Venue”). By executing the Sponsorship Order Form Sponsor hereby agrees to be bound by the following terms and conditions. The Sponsorship Order Form and the following terms and conditions are collectively referred to herein as the “Agreement”.
2. Rule and Regulations. The IAPP reserves the right to promulgate from time
to time rules and regulations regarding the Show (“Rules”) and Sponsor will faithfully observe and comply with the Rules as IAPP hereafter at any time or from time to time may make and may communicate in writing to Sponsor, which in the reasonable judgment of IAPP shall be necessary for the reputation, safety, care or appearance of the Show or Venue, or the operation of the Show, provided, however, that in the case of any conflict between the provisions of this Agreement and any such Rules, the provisions of this Agreement shall control.
3. Sponsor Exhibit Space Allocation. If a sponsorship also includes exhibit
booth space (as indicated on the Sponsorship Order Form), Sponsor must declare at the time of execution of the Sponsorship Order Form if the Sponsor does not intend to use the allocated exhibit booth space. If the Sponsor declares it will not be using the exhibit booth space, a credit equal to 50% of the standard Exhibitor Fee will be credited to the Sponsor. This credit may be applied solely towards additional sponsorship or marketing products at the Show. Unused credits will not be refunded and are not exchangeable for cash. If at the time of execution of the Sponsorship Order Form the Sponsor declares it will be using the exhibit booth space and subsequently cancels the use of the exhibit booth space, no credit or refund will be issued. If the Sponsor declares it will not be using the exhibit booth space and subsequently decides it desires such exhibit booth space, the Sponsor may, subject to availability, purchase Exhibit space (using available credits, if any) for 50% of the then current standard Exhibitor Fee.
4. Eligible Exhibits. Exhibits will be limited to those companies or other entities
offering materials, products, or services of specific interest to Show registrants. IAPP reserves the right to determine the eligibility of any product for display. Promotions and offerings at the Show are limited to products and services offered by the Sponsor who signs the Agreement. Sponsors cannot represent other companies or third party products and services without the express written consent of the IAPP. IAPP reserves the right to reject, eject or prohibit any exhibit in whole or in part in the IAPP’s reasonable discretion. Any exhibitor who is a “no show” will forfeit the entire fee paid.
5. Limitation of Liability/Indemnity. The Sponsor agrees to defend, indemnify
and hold harmless the IAPP, the owners and managers of the Venue and their respective officers, directors, agents and employees, from and against all claims, losses, suits, damages, judgments, expenses, costs and charges of every kind (including reasonable attorneys’ fees) resulting from the presence of Sponsor’s exhibit at the Show or the acts, omissions or negligence of Sponsor or its agents, contractors or employees including, without limitation, any damages or injury caused to the Venue. Neither the IAPP, its officers, representatives or employees (including any of its affiliates) will be responsible for any injury, loss or damage that may occur to the Sponsor or the Sponsor’s employees or property from any cause whatsoever arising out of this Agreement or the Show. It is agreed that the undersigned shall assume the risk of any such injury, loss or damage (except to the extent caused by the gross negligence or willful misconduct of the IAPP). The undersigned hereby releases the IAPP, the owners and managers of the Venue and their respective officers, directors, agents and employees from any and all claims for any such loss, damage or injury resulting from or related to the Show. The IAPP shall not be responsible for loss or damage to displays or goods belonging to Sponsors, whether resulting from fire, storms, acts of God, air conditioning or heating failure, theft, pilferage, mysterious disappearance, bomb threats or other causes. All such items are brought to the Show and displayed at Sponsor’s own risk, and should be safeguarded at all times. IAPP will provide the services of a reputable protective agency during the period of installation, show, and dismantling, and Sponsor agrees that the provision of such services constitutes adequate discharge of all obligations of the IAPP to supervise and protect Sponsor’s property within the Show. Sponsors may furnish additional guards at their own cost and expense, only with prior approval by IAPP. The Sponsor agrees that IAPP shall not be responsible in the event of any errors or
omission in the listings in the Show’s Official Directory and in any promotional
material.
6. Damages. The IAPP shall not be liable to Sponsor for any special, indirect,
incidental, consequential, punitive, exemplary or other similar damages, including, without limitation, loss revenue or profits, in any way arising out of or related to this Agreement or the Show, even if it has been advised of the possibility of such damages. The IAPP’s total liability to Sponsor for any and all claims and damages arising out of this Agreement or the Show shall not exceed the Sponsorship Fees owed or paid by Sponsor to the IAPP hereunder.
7. Default in Occupancy. If exhibit booth space is not occupied by the time set
for completion of installation of displays, such space may be possessed by IAPP
for such purposes as it may see fit.
8. Sub-leasing. Sponsor shall not sublet its exhibit booth space, or any part
thereof, nor display anything not specified in the Agreement.
9. Damage to Property. Sponsor is liable for any damage caused to building
floors, walls or columns, or to standard booth equipment, or to other sponsors’ property. Sponsor may not apply paint, lacquer, adhesives, or other coating to building columns and floors or to standard booth equipment.
10. Union Labor. If required by the IAPP in advance, Sponsor shall employ only union labor, as made available by the Show’s official contractor in the installation and dismantling of its exhibit, and in its operation, when required by union agreements.
11. Special Services. Electricity, gas, water, and other utilities, as well as other special services needed by individual Sponsors, are provided only when the Sponsor orders and agrees to pay for them from the persons authorized to supply such services in conformity with Venue, insurance and other requirements.
12. Booth Representatives. Booth representatives shall be restricted to
Sponsor’s employees and their authorized representatives. Booth
representatives shall wear badge identification furnished by IAPP at all times. IAPP may limit the number of Booth representatives at any time. All booths must be staffed by the Sponsor during all open show hours.
13. Electrical Safety. All wiring on displays or display fixtures must conform to the applicable standards established by various government agencies and standard fire inspection ordinances. All display wiring must exhibit the seal and/or such other seals of official approving agencies as may be required at the site of the Exhibition.
14. Safety and Fire Laws. All applicable fire and safety laws and regulations must be strictly observed by the Sponsor. Cloth decorations must be flameproof. Wiring must comply with local Fire Department and Underwriters’ Rules. Crowding will be restricted; aisles and fire exits must not be blocked by exhibits. No decorations of paper, pine boughs, leafy decorations or tree branches are allowed. Acetate and most rayon drapes are not flameproof and may be prohibited. No storage behind exhibits is provided or permitted. Smoking is prohibited in the exhibits and any meeting room or other area of the Exhibition.
15. Sound Level. Mechanical or electrical devices that
produce sound must be operated so as not to prove disturbing to other Sponsors. IAPP reserves the right to determine the acceptable sound level in all instances. 16. Personnel and Attire. IAPP reserves the right to determine whether the character and/or attire of booth personnel is acceptable and in keeping with the best interests of Sponsors and the Show. Sponsor staff members that demonstrate partial nudity, indecency, or conduct inappropriate for a mixed audience will not be allowed. Sponsor may not display marketing collateral containing illegal subject matter, racially or ethnically discourteous content, or depict nudity or sexual conduct of any kind. No material or merchandise containing illegal subject matter, racially or ethically discourteous content or depict nudity or sexual conduct of any kind (e.g., promotional condoms), may be sold, given, or distributed in any way. Offensive materials are determined at the sole discretion of the IAPP. Non-compliance may result in removal of offensive material or expulsion from the Show with no refund of fees.
17. Obstruction of Aisles or Booths. Any demonstration or activity that results in obstruction of aisles or prevents ready access to nearby sponsors’ booths shall
be suspended for any periods specified by IAPP.
18. Termination of Show. IAPP reserves the right to cancel the Show for any reason in its sole and absolute discretion. IAPP’s sole liability in the event that the Show is cancelled shall be to refund to the Sponsor the amount of any Sponsorship Fees previously paid by the Sponsor to the IAPP hereunder. 19. Receipt of Goods and Exhibits. All arriving goods and exhibits will be received at receiving areas designated by IAPP. All incoming goods and exhibits must be plainly marked and all charges prepaid.
20. Care and Removal of Exhibits. IAPP will maintain the cleanliness of all aisles. Sponsor must, at its own expense, keep exhibits clean and in good order. All exhibits must remain fully intact until the Show has officially ended. Disturbing or tearing down an exhibit prior to the official closing hour of the Show can result in a refusal by IAPP to accept or process exhibit space applications for subsequent exhibitions. Exhibits must be removed from the Venue by the time specified in the Rules. In the event any Sponsor fails to remove its exhibit in the allotted time, IAPP reserves the right, at the Sponsor’s expense, to ship the exhibit through a carrier of IAPP’s choosing or to place the same in a storage warehouse subject to the Sponsor’s disposition or make such other disposition of this property as it may deem desirable without any liability to the IAPP.
21. Insurance. Sponsor is advised to see that its regular company insurance includes extraterritorial coverage, and that he has his own theft, public liability, and property damage insurance.
9
22. Losses. IAPP shall bear no responsibility for damage to Sponsor’s
property, or lost shipments either coming in or going out, nor for moving costs. Damage to inadequately packed property is Sponsor’s own responsibility. If exhibit fails to arrive, Sponsor is nevertheless responsible for exhibit space cost. Sponsor is advised to insure against these risks.
23. Amendment to Rules. Any matters not specifically covered by the preceding rules shall be subject solely to the decision of IAPP. The IAPP shall have full power in the matter of interpretation amendment and enforcement of all said rules and regulations, and that any such amendments when made and brought to the notice of the said Sponsor shall be and become part hereof as though duly incorporated herein and subject to each and every one of the terms and conditions herein set forth.
24. Advertising. All publicity releases and other advertising referencing the IAPP or the Show shall be subject to the IAPP’s prior written approval. Any promotional materials, signs and banners to be used in connection with the Show are subject to the IAPP’s approval. Any use by Sponsor of any logo, name, trademark, service mark, trade name or other commercial or product designation of the IAPP (“IAPP Marks”) is subject to the IAPP’s prior written approval. Any use by Sponsor of any IAPP Marks must adhere to the IAPP’s standards, restrictions and guidelines. The Sponsor is responsible for providing the IAPP with all camera-ready art, ad copy and company logos for use in connection with the Sponsor’s sponsorship.
25. Contract Acceptance. Deposit of Sponsor’s check does not constitute
contract acceptance. This Agreement shall not be binding until accepted by the IAPP.
26. Conference Passes. Speaker passes are reserved only for guest speakers outside of the sponsor’s organization. Speakers who are employed by, associated with, or representatives of the sponsoring organization do not receive additional conference or speaking passes and must use the company’s allotted conference passes included in their sponsor package or purchase additional conference passes. No credit or refunds for unused sponsor or exhibitor passes. 27. Deadlines. Sponsor acknowledges and agrees that in order to either receive the benefit of or to participate in certain sponsorship benefits described herein, Sponsor shall be required to meet certain deadlines and obligations set forth by the IAPP. In the event that Sponsor fails to meet all of its applicable obligations on or before the deadline date set forth by the IAPP, then Sponsor shall forfeit the right to receive the benefit of or to participate in such benefit and no reduction in Sponsorship fees will be made.
28. Force Majeure. The IAPP shall not be liable or responsible for any failure by the IAPP to comply with the terms of this Agreement due to causes beyond its reasonable control, including, but not limited to fire, storm, flood, accident, acts of war, insurrection, terrorism, labor disputes, acts of God, failure of communication systems or networks and acts of third parties.
29. General. This Agreement shall be binding upon and inure to the benefit of the parties hereto and their respective successors and assigns. The rights and obligations of the Sponsor under this Agreement may not be transferred, assigned, sublet or otherwise disposed of without the prior written consent of the IAPP. The parties hereto may, by mutual agreement, amend any provision of this Agreement, and any party hereto may grant consent or waive any right to which it is entitled hereunder or any condition to its obligations hereunder, provided that each such amendment, consent or waiver shall be in writing. No waiver by either party hereto at any time of any breach by the other party hereto of, or compliance with, any condition or provision of this Agreement to be performed by such other party shall be deemed a waiver of similar or dissimilar provisions or conditions at the same or any prior or subsequent time. This Agreement shall be governed by and construed in accordance with the laws of the United States of America and the laws of the State of New Hampshire without reference to the choice of law principles thereof. The undersigned hereby submits to the exclusive jurisdiction of the state and federal courts of the State of New Hampshire for all proceedings arising out of or relating to this Agreement and waives any objection to the propriety or convenience of venue in such courts. This Agreement shall not create, nor shall it be represented by either party to create a partnership, joint
venture, employer-employee, master-servant, principal-agent, or other
relationship whatsoever between the parties hereto. Neither party hereto shall have, nor represent to have, authority or power to obligate or bind the other party hereto by contract, agreement, warranty, representation or otherwise in any manner whatsoever, without the other party’s prior written consent. If any provision of this Agreement or the application thereof to any party or circumstances shall be declared void, illegal or unenforceable, the remainder of this Agreement shall be valid and enforceable to the extent permitted by applicable law. In such event the parties shall use their best efforts to replace the invalid or unenforceable provision by a provision that, to the extent permitted by applicable law, achieves the purposes intended under the invalid or unenforceable provision.
EXHIBITOR CONTACT
(for Show correspondence)
Name:
Company:
Address:
City:
State:
Postal
code:
Country:
Telephone:
Fax:
E-mail:
Please check one: Corporate Member Nonmember
NOTE:
All IAPP event exhibitor order forms should be completed in consultation with an IAPP representative to ensure availability.
Call the IAPP at +1.603.427.9200 for more information. This Exhibitor Order Form is governed by and subject to the attached IAPP
Exhibitor Terms and Conditions. Accordingly, by signing below you agree to be bound by the attached IAPP Exhibitor Terms and
Conditions.
Signature Page of Order Form to Follow
PRICE LIST ATTACHED AT END OF PROSPECTUS
EXHIBITOR PACKAGES
PRICE
PREMIUM EXHIBITOR PACKAGE
STANDARD EXHIBITOR PACKAGE
PREMIUM EXHIBITOR OPTIONS/SELECTIONS
BAG
INSERT:
Yes, we will provide a confirming literature insert
Yes, we will provide a promotional item after receiving IAPP approval
No, we will not provide an insert and understand there is no associated credit
CONFERENCE PASS ADDITIONS/UPGRADES
PRICE
Add (up to 2) additional exhibit hall-only passes @ $300 each
Upgrade (up to 2) exhibit hall-only passes to full-access conference passes @ $550 ea.
ADDITIONAL MARKETING OPPORTUNITIES
PRICE
Literature insert in conference bag (must conform to IAPP specifications)–
included in Premium
Promotional item in conference bag (must be pre-approved by the IAPP)
Hotel room bag drop (additional hotel charges hotel for services)
Conference journal ad (if space available)
TOTAL (USD):
$
EXHIBITOR ORDER FORM
IAPP Europe Data Protection Intensive
London | 2017
Intending to be legally bound, the Parties have executed this Exhibitor Order Form effective as of the last date
below.
Exhibitor Signature
By: ________________________________________________________________
Name:______________________________________________________________
Title:_______________________________________________________________
Date:_______________________________________________________________
By signing above, the individual signing this
Exhibitor Order Form
represents and warrants that he/she is duly
authorized to execute this
binding contract
, which includes the attached IAPP Exhibitor Terms and as noted above.
Full payment is required for all Exhibitor options chosen. Exhibitor status is not final until payment is received. All Exhibitor
fees are non-refundable. A confirmation e-mail will be sent to confirmed Exhibitor prior to the conference.
IAPP Tax ID Number: 23-3048008
Please return this completed form (with check if applicable) to:
International Association of Privacy Professionals
Attn: Jessica DeNuzzio
75 Rochester Ave., Suite 4
Portsmouth, NH 03801
Tel: +1 603.427.9200 Fax: 866.511.2381
Cancellation or Withdrawal. If Exhibitor desires to cancel this Agreement, notification of such cancellation must be made
in writing by the Exhibitor and confirmed by IAPP. If such written notice is received by the IAPP on or before 2 February
2017, 50% of the total fee shall be due IAPP. After 2 February 2017, Exhibitor shall pay liquidated damages in an amount
equal to 100% of the exhibit space rental and other fees (collectively, the “Fees”) for which the Exhibitor has contracted as
set forth on the above Exhibitor Order Form. Except as otherwise expressly set forth herein, all Fees are due and payable
in advance upon execution of the Exhibitor Order Form and are non-refundable.
IAPP EXHIBITOR TERMS AND CONDITIONS
1. The show or event set forth and listed on the Exhibitor Order Form to which
these Exhibitor Terms and Conditions are attached (hereinafter called the “Show” or “Event”) is owned and operated by the International Association of Privacy Professionals, Inc. (herein called the “IAPP”). The Show is currently scheduled to be held at the Venue set forth on the Exhibitor Order Form (“Venue”). By executing the Exhibitor Order Form Exhibitor hereby agrees to be bound by the following terms and conditions. The Exhibitor Order Form and the following terms and conditions are collectively referred to herein as the “Agreement”.
2. Rule and Regulations. The IAPP reserves the right to promulgate from time
to time rules and regulations regarding the Show (“Rules”) and Exhibitor will faithfully observe and comply with the Rules as IAPP hereafter at any time or from time to time may make and may communicate in writing to Exhibitor, which in the reasonable judgment of IAPP shall be necessary for the reputation, safety, care or appearance of the Show or Venue, or the operation of the Show, provided, however, that in the case of any conflict between the provisions of this Agreement and any such Rules, the provisions of this Agreement shall control.
3. Eligible Exhibits. Exhibits will be limited to those companies or other entities
offering materials, products, or services of specific interest to Show registrants. IAPP reserves the right to determine the eligibility of any product for display. Promotions and offerings at the Show are limited to products and services offered by the Exhibitor who signs the Agreement. Exhibitors cannot represent other companies or third party products and services without the express written consent of the IAPP. IAPP reserves the right to reject, eject or prohibit any exhibit in whole or in part in the IAPP’s reasonable discretion. Any exhibitor who is a “no show” will forfeit the entire fee paid.
4. Limitation of Liability/Indemnity. The Exhibitor agrees to defend, indemnify
and hold harmless the IAPP, the owners and managers of the Venue and their respective officers, directors, agents and employees, from and against all claims, losses, suits, damages, judgments, expenses, costs and charges of every kind (including reasonable attorneys’ fees) resulting from the presence of Exhibitor’s exhibit at the Show or the acts, omissions or negligence of Exhibitor or its agents, contractors or employees including, without limitation, any damages or injury caused to the Venue. Neither the IAPP, its officers, representatives or employees (including any of its affiliates) will be responsible for any injury, loss or damage that may occur to the Exhibitor or the Exhibitor’s employees or property from any cause whatsoever arising out of this Agreement or the Show. It is agreed that the undersigned shall assume the risk of any such injury, loss or damage (except to the extent caused by the gross negligence or willful misconduct of the IAPP). The undersigned hereby releases the IAPP, the owners and managers of the Venue and their respective officers, directors, agents and employees from any and all claims for any such loss, damage or injury resulting from or related to the Show. The IAPP shall not be responsible for loss or damage to displays or goods belonging to Exhibitors, whether resulting from fire, storms, acts of God, air conditioning or heating failure, theft, pilferage, mysterious disappearance, bomb threats or other causes. All such items are brought to the Show and displayed at Exhibitor’s own risk, and should be safeguarded at all times. IAPP will provide the services of a reputable protective agency during the period of installation, show, and dismantling, and Exhibitor agrees that the provision of such services constitutes adequate discharge of all obligations of the IAPP to supervise and protect Exhibitor’s property within the Show. Exhibitors may furnish additional guards at their own cost and expense, only with prior approval by IAPP. The Exhibitor agrees that IAPP shall not be responsible in the event of any errors or omission in the listings in the Show’s Official Directory and in any promotional material.
5. Damages. The IAPP shall not be liable to Exhibitor for any special,
indirect, incidental, consequential, punitive, exemplary, or other similar damages, including, without limitation, loss revenue or profits, in any way arising out of or related to this Agreement or the Show, even if it has been advised of the possibility of such damages. The IAPP’s total liability to Exhibitor for any and all claims and damages arising out of this Agreement or the Show shall not exceed the Exhibitor Fees owed or paid by Exhibitor to the IAPP hereunder.
6. Default in Occupancy. If exhibit booth space is not occupied by the time set
for completion of installation of displays, such space may be possessed by IAPP for such purposes as it may see fit.
7. Sub-leasing. Exhibitor shall not sublet its exhibit booth space, or any part
thereof, nor display anything not specified in the Agreement.
8. Damage to Property. Exhibitor is liable for any damage caused to building
floors, walls or columns, or to standard booth equipment, or to other sponsors’ property. Exhibitor may not apply paint, lacquer, adhesives, or other coating to building columns and floors or to standard booth equipment.
9. Union Labor. If required by the IAPP in advance, Exhibitor shall employ
only union labor, as made available by the Show’s official contractor in the installation and dismantling of its exhibit, and in its operation, when required by union agreements.
10. Special Services. Electricity, gas, water, and other utilities, as well as other special services needed by individual Exhibitors, are provided only when the
Exhibitor orders and agrees to pay for them from the persons authorized to supply such services in conformity with Venue, insurance and other requirements.
11. Booth Representatives. Booth representatives shall be restricted to
Exhibitor’s employees and their authorized representatives. Booth
representatives shall wear badge identification furnished by IAPP at all times. IAPP may limit the number of Booth representatives at any time. All booths must be staffed by the Exhibitor during all open show hours.
12. Electrical Safety. All wiring on displays or display fixtures must conform to the applicable standards established by various government agencies and standard fire inspection ordinances. All display wiring must exhibit the seal and/or such other seals of official approving agencies as may be required at the site of the Exhibition.
13. Safety and Fire Laws. All applicable fire and safety laws and regulations must be strictly observed by the Exhibitor. Cloth decorations must be flameproof. Wiring must comply with local Fire Department and Underwriters’ Rules. Crowding will be restricted; aisles and fire exits must not be blocked by exhibits. No decorations of paper, pine boughs, leafy decorations or tree branches are allowed. Acetate and most rayon drapes are not flameproof and may be prohibited. No storage behind exhibits is provided or permitted. Smoking is prohibited in the exhibits and any meeting room or other area of the Exhibition. 14. Sound Level. Mechanical or electrical devices that produce sound must be operated so as not to prove disturbing to other Exhibitors. IAPP reserves the right to determine the acceptable sound level in all instances.
15. Personnel and Attire. IAPP reserves the right to determine whether the character and/or attire of booth personnel is acceptable and in keeping with the best interests of Exhibitors and the Show. Exhibitor staff members that demonstrate partial nudity, indecency, or conduct inappropriate for a mixed audience will not be allowed. Exhibitor may not display marketing collateral containing illegal subject matter, racially or ethnically discourteous content, or depict nudity or sexual conduct of any kind. No material or merchandise containing illegal subject matter, racially or ethically discourteous content or depict nudity or sexual conduct of any kind (e.g., promotional condoms), may be sold, given, or distributed in any way. Offensive materials are determined at the sole discretion of the IAPP. Non-compliance may result in removal of offensive material or expulsion from the Show with no refund of fees.
16. Obstruction of Aisles or Booths. Any demonstration or activity that results in obstruction of aisles or prevents ready access to nearby sponsors’ booths shall
be suspended for any periods specified by IAPP.
17. Termination of Show. IAPP reserves the right to cancel the Show for any reason in its sole and absolute discretion. IAPP’s sole liability in the event that the Show is cancelled shall be to refund to the Exhibitor the amount of any Exhibitor Fees previously paid by the Exhibitor to the IAPP hereunder. 18. Receipt of Goods and Exhibits. All arriving goods and exhibits will be received at receiving areas designated by IAPP. All incoming goods and exhibits must be plainly marked and all charges prepaid.
19. Care and Removal of Exhibits. IAPP will maintain the cleanliness of all aisles. Exhibitor must, at its own expense, keep exhibits clean and in good order. All exhibits must remain fully intact until the Show has officially ended. Disturbing or tearing down an exhibit prior to the official closing hour of the Show can result in a refusal by IAPP to accept or process exhibit space applications for subsequent exhibitions. Exhibits must be removed from the Venue by the time specified in the Rules. In the event any Exhibitor fails to remove its exhibit in the allotted time, IAPP reserves the right, at the Exhibitor’s expense, to ship the exhibit through a carrier of IAPP’s choosing or to place the same in a storage warehouse subject to the Exhibitor’s disposition or make such other disposition of this property as it may deem desirable without any liability to the IAPP.
20. Insurance. Exhibitor is advised to see that its regular company insurance includes extraterritorial coverage, and that he has his own theft, public liability, and property damage insurance.
21. Losses. IAPP shall bear no responsibility for damage to Exhibitor’s
property, or lost shipments either coming in or going out, nor for moving costs. Damage to inadequately packed property is Exhibitor’s own responsibility. If exhibit fails to arrive, Exhibitor is nevertheless responsible for exhibit space cost. Exhibitor is advised to insure against these risks.
22. Amendment to Rules. Any matters not specifically covered by the preceding rules shall be subject solely to the decision of IAPP. The IAPP shall have full power in the matter of interpretation amendment and enforcement of all said rules and regulations, and that any such amendments when made and brought to the notice of the said Exhibitor shall be and become part hereof as though duly incorporated herein and subject to each and every one of the terms and conditions herein set forth.
23. Advertising. All publicity releases and other advertising referencing the IAPP or the Show shall be subject to the IAPP’s prior written approval. Any promotional materials, signs and banners to be used in connection with the Show are subject to the IAPP’s approval. Any use by Exhibitor of any logo, name, trademark, service mark, trade name or other commercial or product designation of the IAPP (“IAPP Marks”) is subject to the IAPP’s prior written approval. Any use by Exhibitor of any IAPP Marks must adhere to the IAPP’s standards, restrictions and guidelines. The Exhibitor is responsible for providing the IAPP with all camera-ready art, ad copy and company logos for use in connection with the Exhibitor’s sponsorship.
24. Contract Acceptance. Deposit of Exhibitor’s check does not constitute contract acceptance. This Agreement shall not be binding until accepted by the IAPP.
25. Conference and Exhibit Hall Passes. No credits or refunds for unused sponsor or exhibitor passes.
26. Force Majeure. The IAPP shall not be liable or responsible for any failure by the IAPP to comply with the terms of this Agreement due to causes beyond its reasonable control, including, but not limited to fire, storm, flood, accident, acts of war, insurrection, terrorism, labor disputes, acts of God, failure of communication systems or networks and acts of third parties.
27. Deadlines. Exhibitor acknowledges and agrees that in order to either receive the benefit of or to participate in certain exhibitor benefits described herein, Exhibitor shall be required to meet certain deadlines and obligations set forth by the IAPP. In the event that Exhibitor fails to meet all of its applicable obligations on or before the deadline date set forth by the IAPP, then Exhibitor shall forfeit the right to receive the benefit of or to participate in such benefit and no reduction in Exhibitor fees will be made.
28. General. This Agreement shall be binding upon and inure to the benefit of the parties hereto and their respective successors and assigns. The rights and obligations of the Exhibitor under this Agreement may not be transferred, assigned, sublet or otherwise disposed of without the prior written consent of the IAPP. The parties hereto may, by mutual agreement, amend any provision of this Agreement, and any party hereto may grant consent or waive any right to which it is entitled hereunder or any condition to its obligations hereunder, provided that each such amendment, consent or waiver shall be in writing. No waiver by either party hereto at any time of any breach by the other party hereto of, or compliance with, any condition or provision of this Agreement to be performed by such other party shall be deemed a waiver of similar or dissimilar provisions or conditions at the same or any prior or subsequent time. This Agreement shall be governed by and construed in accordance with the laws of the United States of America and the laws of the State of New Hampshire without reference to the choice of law principles thereof. The undersigned hereby submits to the exclusive jurisdiction of the state and federal courts of the State of New Hampshire for all proceedings arising out of or relating to this Agreement and waives any objection to the propriety or convenience of venue in such courts. This Agreement shall not create, nor shall it be represented by either party to create a partnership, joint
venture, employer-employee, master-servant, principal-agent, or other
relationship whatsoever between the parties hereto. Neither party hereto shall have, nor represent to have, authority or power to obligate or bind the other party hereto by contract, agreement, warranty, representation or otherwise in any manner whatsoever, without the other party’s prior written consent. If any provision of this Agreement or the application thereof to any party or circumstances shall be declared void, illegal or unenforceable, the remainder of this Agreement shall be valid and enforceable to the extent permitted by applicable law. In such event the parties shall use their best efforts to replace the invalid or unenforceable provision by a provision that, to the extent permitted by applicable law, achieves the purposes intended under the invalid or unenforceable provision.
2017 IAPP DATA PROTECTION INTENSIVE
Sponsorship and Exhibitor Pricing
Item
(all prices in U.S. dollars)
List
price
Corporate member
price
1COMPREHENSIVE SPONSORSHIPS
Platinum Speaking Sponsorship
24,000
20,000
Platinum Branding Sponsorship
21,600
18,000
Gold Speaking Sponsorship
9,600
8,000
Gold Branding Sponsorship
9,000
7,500
Silver Branding Sponsorship
6,000
5,000
STANDALONE SPONSORSHIPS
Conference Reception
12,000
10,000
Conference Hospitality
9,000
7,500
Mobile App
9,000
7,500
Official Conference Bag
6,000
5,000
Badge Lanyard
4,200
3,500
Water Stations/Bottles
3,000
2,500
Notepads
1,800
1,500
Official Conference Pen
1,800
1,500
Conference Attendee Roster
900
750
EXHIBITOR PACKAGES
Premium Exhibitor Package
2,400
2,000
Standard Exhibitor Package
1,440
1,200
ADDITIONAL MARKETING OPPORTUNITIES
Literature insert in Conference Bag
900
750
Promotional item in Conference Bag
41,200
1,000
Conference Journal Ad (quarter-page)
900
750
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