Reauthorization Process and Application Overview. September 30, 2014 Webinar

Reauthorization Process and

Application Overview

September 30, 2014

Webinar

Agenda

Today’s Goal



To prepare all stakeholders to effectively participate in the

2015 charter contract reauthorization process.

Today’s Agenda:



Rationale



Critical Elements



Reauthorization Application Overview

Reauthorization: Rationale



_{Develop a consistent, transparent, and data driven}

decision making process;



_{Acknowledge the increased importance of performance}

and contract compliance;



_{Align the evaluation process with consistent}

expectations; and,



_{Provide each governing authority with an opportunity}

Reauthorization: Critical Elements



_{Core Expectations}



The educational program is a success.



The organization is effective, well managed and governed.



The school is meeting agreed upon conditions for success.



The school has the capacity to implement strategic plans for

the future.



_{Outcome Data Which Evaluate Core Expectations}



Data Dashboard (Academic and financial performance)



Charter Contract Monitoring (Compliance and contract goals)



Narrative Responses (Explanation and supplemental data)

Reauthorization Application Overview



_{The Reauthorization Application contains the}

following:



Timeline



Evaluation Standards



Reauthorization Rating Scale



Data Dashboard (Outcome A)



Charter Contract Monitoring Summary (Outcome B)



Narrative Responses (Outcome C)



Informal Interview (Outcome D)

Reauthorization Timeline

Webinar

To provide schools with contracts expiring on June 30, 2015, with an overview of the Reauthorization Process,

expectations and deadlines. Populated reauthorization applications will be distributed by Friday, October 3.

September 30, 2014 Individual

Meetings

An opportunity for the school to ask questions specific to the data embedded in the Reauthorization Application, the Reauthorization Process, or potential outcomes.

October 6 and 7, 2014 (by appointment) Reauthorization Application and Narrative Responses

The governing authority shall review the information provided in the Reauthorization Application and may include supplemental information as described in the Reauthorization Narrative Responses section. In the event the Reauthorization Application is not submitted by October 31, 2014, the Reauthorization Application will be scored “as is.”

October 31, 2014

Informal Interviews

The Informal Interview provides the governing authority an opportunity to clarify the information submitted with the Reauthorization Application. November 11 and 12, 2014(by appointment) OCCS Performance and Accountability Committee

OCCS Staff presents a recommendation to the Performance and

Accountability Committee of the OCCS Board of Trustees. Week of November 17,

2014 Reauthorization

Determination

The OCCS Performance and Accountability Committee will present its recommendation to the OCCS Board of Trustees for consideration. The final reauthorization decision is made by a vote of the OCCS Board of Trustees.

December 4, 2014

Reauthorization Notice

Within one day of the reauthorization decision, the chairman of the governing authority will be contacted and will receive verbal notice of the decision. Shortly thereafter, the official notice will be sent.

December 5, 2014

Charter Contract Negotiation or Appeal Process

If a school is reauthorized, it will be invited to begin the charter contract negotiation process.

If a school is not reauthorized, there is an opportunity to appeal the decision to the OCCS Board of Trustees. The process and requirements will be included in the notice.

Evaluation Standards

Core Expectations

1. The educational program is a

success.

2. The organization is effective,

well managed and governed.

3. The school is meeting agreed

upon conditions for success.

4. Looking forward: the school has

the capacity for future success.

Sources of Outcome Data

A. Reauthorization Data Dashboard;

B. Charter Contract Monitoring

Summary;

C. Reauthorization Narrative

Responses; and,

Reauthorization Rating Scale



Exceeds Standard

(3 Points): Schools receiving this rating are able to demonstrate that their

performance surpasses expectations and that the school has clearly exceeded standards of

success. Schools repeatedly receiving this rating will be strongly recommended for

reauthorization.



Meets Standard

(2 Points): The target for this rating category sets the acceptable expectations

for a successful community school. Schools repeatedly earning this rating generally perform

well and are likely to continue previous success. Those schools receiving consistent ratings of

“Meets Standard” will be considered by OCCS for a reauthorization recommendation.



Does Not Meet Standard

(1 Point): Schools in this rating category have failed to adequately

meet the established review criteria. Schools achieving this rating have failed to meet minimum

expectations for performance. Schools meeting this standard are less likely to receive a

reauthorization recommendation.



_{Falls Far Below Standard}

_{(0 Points): Schools that fall into this rating category are evaluated as}

performing below the expectations. Schools frequently falling into this category have failed to

meet minimum expectations and are not likely to receive a reauthorization recommendation.

Outcome A: Data Dashboard

School Year /

Measurement

State Designation

Performance Index

Score

Value Added /

Growth

Financial Data

FY2014

DATA

DATA

DATA

FY2013

DATA

DATA

DATA

FY2012

DATA

DATA

DATA

FY2011

DATA

DATA

DATA

Outcome B: Contract Monitoring

FY2014

FY2013

FY2012

FY2011

Achievement Goals

OUTCOMES FROM PERFORMANCE AND ACCOUNTABILITY PLAN

Growth Goals

OUTCOMES FROM PERFORMANCE AND ACCOUNTABILITY PLAN

Comparative Goals

OUTCOMES FROM PERFORMANCE AND ACCOUNTABILITY PLAN

School Specific Goals

OUTCOMES FROM PERFORMANCE AND ACCOUNTABILITY PLAN

Attendance and

Graduation Goals

OUTCOMES FROM PERFORMANCE AND ACCOUNTABILITY PLAN

Diagnostic Testing Goals

OUTCOMES FROM PERFORMANCE AND ACCOUNTABILITY PLAN

Academic Program

Compliance

OUTCOMES FROM EPICENTER, REGULAR MONITORING

Annual Audits

OUTCOMES FROM ANNUAL AUDITS

Finance

OUTCOMES FROM EPICENTER, REGULAR MONITORING

Governance

OUTCOMES FROM EPICENTER, REGULAR MONITORING

Medical and Student

Records

OUTCOMES FROM EPICENTER, REGULAR MONITORING

Miscellaneous

Compliance

OUTCOMES FROM EPICENTER, REGULAR MONITORING

Safety and Building

OUTCOMES FROM EPICENTER, REGULAR MONITORING

Summary



October 2 and 3, 2014

: The Reauthorization Application will

be sent to the chairman of the governing authority.



October 31, 2014

: Deadline for submitting the completed

Reauthorization Application and supplemental information to

Frank Stoy. Receipt will be confirmed.



November 11 and 12:

Schedule and participate in the

Informal Interview.



_{Week of November 17:}

_{Performance and Accountability}

committee meets.

Frank Stoy

(419) 720-5201