Wednesday, February 10, 2021
NOTICE: Public attendance at public meetings is restricted due to COVID-19 concerns. To access and participate in meetings remotely, please call 641-939-8108 for meeting information.
Call To Order
Courthouse Large Conference Room Pledge Of Allegiance Approval Of Agenda Approval Of Minutes 01-27-2021 MINUTES.PDF 01-27-2021 CHAT LOG.PDF 01-28-2021 MINUTES.PDF 02-03-2021 MINUTES.PDF 02-03-2021 CHAT LOG.PDF
Approval Of Claims For Payment
VENDOR PUBLICATION REPORT - 2-10-2021.PDF
Emergency Management Update Public Health Update
Utility Permits & Secondary Roads Department Public Comments
Wendy Leiker, Re: State Training School Update Resolution To Award HMA Resurfacing Contract
RESOLUTION TO SIGN CONTRACT.PDF
Set Time And Date For Public Hearing On FY 2022 Maximum Property Tax Levy Recorder’s Monthly Report
RECORDERS MONTHLY REPORT.PDF
Appointment Of Deputies – Auditor’s Office Change Of Status – Sheriff’s Office
CHANGE OF STATUS - SHERIFFS OFFICE.PDF
Other Business Adjournment/Recess 1. 9:00A.M. 2. 3. 4. Documents: 5. Documents: 6. 7. 8. 9. 10. 11. Documents: 12. 13. Documents: 14. 15. Documents: 16. 17.
Wednesday, February 10, 2021
NOTICE: Public attendance at public meetings is restricted due to COVID-19 concerns. To access and participate in meetings remotely, please call 641-939-8108 for meeting information.
Call To Order
Courthouse Large Conference Room Pledge Of Allegiance Approval Of Agenda Approval Of Minutes 01-27-2021 MINUTES.PDF 01-27-2021 CHAT LOG.PDF 01-28-2021 MINUTES.PDF 02-03-2021 MINUTES.PDF 02-03-2021 CHAT LOG.PDF
Approval Of Claims For Payment
VENDOR PUBLICATION REPORT - 2-10-2021.PDF
Emergency Management Update Public Health Update
Utility Permits & Secondary Roads Department Public Comments
Wendy Leiker, Re: State Training School Update Resolution To Award HMA Resurfacing Contract
RESOLUTION TO SIGN CONTRACT.PDF
Set Time And Date For Public Hearing On FY 2022 Maximum Property Tax Levy Recorder’s Monthly Report
RECORDERS MONTHLY REPORT.PDF
Appointment Of Deputies – Auditor’s Office Change Of Status – Sheriff’s Office
CHANGE OF STATUS - SHERIFFS OFFICE.PDF
Other Business Adjournment/Recess
Drainage
Courthouse Large Conference Room
Closed Session Under Iowa Code Section 21.5(1)(C) Courthouse Large Conference Room
1. 9:00A.M. 2. 3. 4. Documents: 5. Documents: 6. 7. 8. 9. 10. 11. Documents: 12. 13. Documents: 14. 15. Documents: 16. 17. 18. 9:30A.M. 19. 1:00P.M.
HARDIN COUNTY BOARD OF SUPERVISORS MINUTES – JANUARY 27, 2021
WEDNESDAY - 9:00 A.M.
COURTHOUSE LARGE CONFERENCE ROOM
Chair BJ Hoffman called the meeting to order. The meeting was held electronically due to COVID-19 public health risks. Also in attendance were Supervisors Reneé McClellan and Lance Granzow; and Dave McDaniel, Justin Ites, Kendra Veld, Curt Groen, Roger Sutton, Megan Harrell, Julie Duhn, Machel Eichmeier, Elaine Loring, Angela De La Riva, Lori Kadner, Marian Kuper, Donna Juber, Bob Juber, Rocky Reents, Shane Glinski, Mark Buschkamp, Abby Flatness, Laura Cunningham, Michael Pearce, Taylor Roll, Jolene Pieters, Darrell Meyer, Jessica Sheridan, and Angela Silvey.
The Pledge of Allegiance was recited.
McClellan moved, Granzow seconded to approve the agenda as posted. Motion carried.
Granzow moved, McClellan seconded to approve the minutes of January 13, 2021; January 20, 2021; and January 21, 2021.
McClellan moved, Granzow seconded to approve the January 27, 2021 claims for payment. Motion carried.
Emergency Management Update: No report. Public Health Update:
Rocky Reents, Public Health Coordinator, reported on COVID-19 case numbers and vaccine administration. An online form was created for people to be placed on a list to be notified when more vaccine is available.
Utility Permits:
Utility Permit No. UT-21-001 submitted by Lumen (Century Link) was tabled until 02/03/2021. Secondary Roads:
County Engineer Taylor Roll advised that asphalt bids came in at a good price. Public Comments:
Kendra Veld commented on vaccine administration and Hubbard Medical Center not being selected to provide vaccine to its patients.
Julie Duhn stated she would prefer to receive her vaccination from her health care provider. Rocky Reents responded that she understood providers’ concerns, but with so few vaccine doses allocated to the county, Public Health is doing its best.
Granzow moved, McClellan seconded that the following Resolution No. 2021-08, Construction Evaluation Resolution, be adopted. Roll Call Vote: “Ayes” Granzow, McClellan, and Hoffman. “Nays” None. Resolution No. 2021-08 is hereby adopted as follows:
Where upon Board Member Granzow moved that the following resolution be adopted:
RESOLUTION #2021-08
CONSTRUCTION EVALUATION RESOLUTION
WHEREAS, Iowa Code section 459.304(3) sets out the procedure if a board of supervisors
approve or disapprove a construction permit application regarding a proposed confinement feeding operation structure; and
WHEREAS, only counties that have adopted or re-adopted a construction evaluation resolution
and submitted an adopted recommendation m a y contest the DNR’s decision regarding a specific application; and
WHEREAS, b y adopting or re-adopting a construction evaluation resolution the board of
supervisors agrees to evaluate every construction permit application for a proposed confinement feeding operation structure received by the board of supervisors between February 1, 2021 and January 31, 2022 and submit an adopted recommendation regarding that application to the DNR; and
WHEREAS, the board of supervisors must conduct an evaluation of every construction permit
application using the master matrix created in Iowa Code section 459.305, but the board’s recommendation to the DNR may b e based on the final score on the master matrix or may be based on reasons other than the final score on the master matrix as provided b y law;
NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF SUPERVISORS OF HARDIN COUNTY that the Board of Supervisors hereby adopts this construction evaluation
resolution pursuant to Iowa Code section 459.304(3). The Hardin County Auditor shall before January 31, 2021, provide a copy of this resolution to the Iowa Department of Natural Resources, Wallace State Office Bldg, 502 East 9th Street, 4th Floor, Des Moines, Iowa 50319-0034.
/s/ BJ Hoffman
Chair, Board of Supervisors Date: 1/27/2021
ATTEST: /s/ Jolene Pieters County Auditor Date: 01/27/2021
As it was discovered an appointment made to the Condemnation Board on 01/20/2021 was a duplicate appointment, McClellan moved, Granzow seconded to amend the motion appointing Troy McDonald to the Condemnation Board for an unexpired term, striking the appointment. Motion carried.
Granzow moved, McClellan seconded to set March 2, 2021 at 4:30 p.m., for the deadline to receive audit proposals and award the contract for audit services for the fiscal years ending June 30, 2021, 2022, and 2023. Granzow then moved, McClellan seconded to amend the motion to change the contract award date from March 2 to March 3, 2021. Motion carried on both items. McClellan moved, Granzow seconded to approve the payment for the vaccination clinic held during the employee immunization and wellness fair from the Employee Health Plan Account. Motion carried.
Other Business:
Hoffman thanked the City of Eldora for its efforts removing snow around the courthouse square. Jessica Sheridan, Environmental Health Specialist, addressed comments received via Chat. McClellan moved, Granzow seconded to adjourn. Motion carried.
At 12:30 p.m. Hoffman reconvened the meeting. The meeting was held electronically due to COVID-19 public health risks. Also in attendance were Supervisors McClellan and Granzow; and Darrell Meyer, Michael Pearce, and Angela Silvey.
McClellan moved, Granzow seconded to go into closed session pursuant to Iowa Code 21.5(1)(g) and (h) to discuss matters of law enforcement or criminal investigation. Roll Call
Vote: “Ayes” McClellan, Granzow, and Hoffman. “Nays” None. Motion carried. The Board entered closed session at 12:30 p.m.
Following discussion, Granzow moved, McClellan seconded to return to open session. “Ayes” McClellan, Granzow, and Hoffman. “Nays” None. Motion carried. Closed session ended at 12:59 p.m.
Granzow moved, McClellan seconded to adjourn. Motion carried.
At 1:02 p.m. Hoffman reconvened the meeting. The meeting was held electronically due to COVID-19 public health risks. Also in attendance: Supervisors McClellan and Granzow; and Taylor Nederhoff, Darrell Meyer, Michael Pearce, and Angela Silvey.
The meeting was held to follow up on Ellsworth Neighborhood Investment Group’s (ENIG’s) request to attain tax relief on a building destroyed in 2016.
County Attorney Darrell Meyer argued that ENIG did not obtain a demolition permit from the City, which would have triggered the City to inform the County, and that it is disputed whether anyone in the Assessor’s Office was notified of the demolition so they could send out paperwork. Also, seeing as ENIG did not appeal its notice of assessment on the property in a timely manner, Meyer felt ENIG was at a legal dead end.
Attorney Taylor Nederhoff stated he was confident former assessor Don Knoell received email correspondence from an ENIG representative regarding the destroyed building. Nederhoff agreed to gather the emails and present them to the Board.
McClellan moved, Granzow seconded to adjourn. Motion carried. The Board did not enter closed session, and no further action was taken.
_____________________________ _____________________________ BJ Hoffman, Chair Jolene Pieters
HARDIN COUNTY BOARD OF SUPERVISORS MINUTES – JANUARY 28, 2021
THURSDAY - 9:00 A.M.
COURTHOUSE LARGE CONFERENCE ROOM
Chair BJ Hoffman, attending via Zoom, called the meeting to order. The meeting was held electronically due to COVID-19 public health risks. Also in attendance were Supervisors Reneé McClellan and Lance Granzow; and Michael Pearce and Angela Silvey.
Granzow moved, McClellan seconded to approve the agenda as posted. Motion carried.
McClellan moved, Granzow seconded to approve the Financial Services Agreement with Piper Sandler & Co. Motion carried.
McClellan moved, Granzow seconded to approve the engagement letter with Ahlers & Cooney, P.C. McClellan clarified that both the Piper Sandler & Co. and Ahlers & Cooney agreements are in regard to refinancing the hospital bonds. Motion carried.
Other Business: None.
Granzow moved, McClellan seconded to adjourn. Motion carried.
_____________________________ _____________________________ BJ Hoffman, Chair Jolene Pieters
HARDIN COUNTY BOARD OF SUPERVISORS MINUTES – FEBRUARY 3, 2021
WEDNESDAY - 9:12 A.M.
COURTHOUSE LARGE CONFERENCE ROOM
Chair BJ Hoffman called the meeting to order. The meeting was held electronically due to COVID-19 public health risks. Also present: Supervisors Reneé McClellan and Lance Granzow, Darrell Meyer, Angela De La Riva, Aaron Budweg, Thomas Craighton, Taylor Roll, Michael Pearce, and Angela Silvey. Attending via Zoom: Dave McDaniel, Justin Ites, Laura Cunningham, Mark Buschkamp, Rocky Reents, Shane Glinski, Tifani Eisentrager, Lori Kadner, Matt Jones, Megan Harrell, Pauline Lloyd, and Julie Duhn.
The Pledge of Allegiance was recited.
McClellan moved, Granzow seconded to approve the agenda as posted. Motion carried.
McClellan moved, Granzow seconded to approve the February 3, 2021 claims for payment. Motion carried.
Emergency Management Update:
Thomas Craighton, Emergency Management Coordinator, reported on acoustic panel installation, snow guard bids, an upcoming budget hearing, and PPE delivery. In addition, jury selection will resume in the EOC Building, and Craighton thanked Property Management staff for their prep work.
Public Health Update:
Rocky Reents, Public Health Coordinator, reported on COVID-19 case numbers and vaccine administration.
Utility Permits:
Granzow moved, McClellan seconded to approve Utility Permit No. UT-21-001, submitted by Lumen (Century Link). Utility Permit No. UT-21-001 is on file in the Engineer’s Office.
Secondary Roads:
County Engineer Taylor Roll reported the transmission on one of the motorgraders is shot. Public Comments:
Pauline Lloyd commented on a later agenda item, the letter of support for House File 216.
Julie Duhn requested the public comments portion of meetings be returned to the end of the agenda.
McClellan moved, Granzow seconded to approve the contract for the resurfacing project on County Highway D55, from U.S. Highway 65 to County Highway S55, Project No. STBG-SWAP-C042(107)—FG-42. Roll Call Vote: “Ayes” McClellan, Granzow, and Hoffman. “Nays” None. Motion carried.
Angela De La Riva, County Economic Development Director, presented on House File 216, proposed legislation to set up a grant program for the demolition of vacant school buildings, and the following action was taken:
McClellan moved, Granzow seconded to approve sending a letter of support regarding House File 216 to the state legislature. McClellan then moved, Granzow seconded to amend the motion to direct De La Riva to prepare the letter. Motion carried on both items.
Granzow moved, McClellan seconded to accept the resignation of Royle Duncan as Alden Township Trustee. Motion carried.
Granzow moved, McClellan seconded to approve the appointment of Scott Ellingson as Alden Township Trustee, replacing Duncan. Motion carried.
McClellan moved, Granzow seconded to approve the Auditor’s Monthly Report for January 2021. Motion carried.
Granzow moved, McClellan seconded to approve the Sheriff’s Monthly Report for January 2021. Motion carried.
McClellan moved to approve the promotion and pay increase for Michael Pearce, Network Engineer, to a salary of $47,500/year, effective 02/26/2021. The motion died for a lack of a second.
McClellan then moved, Granzow seconded to approve the promotion and pay increase for Michael Pearce, Network Engineer, to a salary of $44,000/year, effective 02/26/2021, and to $47,500/year, effective 07/01/2021. Motion carried.
Granzow moved, McClellan seconded to approve the hiring of Ann Larson, Motor Vehicle/Driver’s License Clerk, at a rate of $17.44/hour, effective 02/08/2021. After a 90-day probation period, Larson is eligible for a payrate not to exceed $17.94/hour. Motion carried. Other Business:
Granzow acknowledged the late start to the meeting was due to a Conference Board meeting running over its allotted time.
McClellan moved, Granzow seconded to adjourn. Motion carried.
At 11:00 a.m. Hoffman reconvened the meeting for a budget work session with County Auditor Jolene Pieters. The meeting was held electronically due to COVID-19 public health risks. Also present: Supervisors McClellan and Granzow; and Angela Silvey.
Pieters reviewed her department's proposed budget for FY 2021/2022. Discussion topics included paying the drainage clerk's salary from the General Supplemental Fund rather than Rural Services, wages, polling sites, staff training, and election costs.
Hoffman requested feedback on CICS recommendations on regional employees’ salaries. All three supervisors expressed opposition to recommended administrative staff increases.
The Supervisors then reviewed their proposed budget. Discussion ensued on mileage rates, HVAC loan payment, and LOST fund balances.
At 12:52 p.m. County Economic Development Director Angela De La Riva entered the meeting. LOST funds available for economic development was discussed.
Pieters will obtain LOST fund balances and meet with the Board at a later date to evaluate the FY 2021/2022 budget in whole.
At 12:58 p.m. McClellan moved, Granzow seconded to adjourn. Motion carried.
_____________________________ _____________________________ BJ Hoffman, Chair Jolene Pieters
Vendor Publication Report
Hardin County Payment Date Range: 02/10/2021 - 02/10/2021Vendor Name Vendor Number Total Payments
Ackley Veterinary Center 6304V 79.00
Ahlers & Cooney-P.C. 61244V 1,700.00
Airgas North Central 633V 379.64
Alliant Energy 4253V 827.89
Angela De La Riva 100411 70.20
Central Iowa Distr Inc 3043V 2,302.20
Central Iowa Fabrication 62346V 1.14
City of Alden 512V 32.48
City of Eldora 510V 3,660.45
Culligan 857V 311.15
David Dieters / Nissly & Nissly 181V 200.00
Eldora Hardware 2647V 42.74
Eric Eugenio 100207 286.30
Fast Lane Motor Parts LLC 100189 468.16
Galls Incorporated 1389V 291.61
Greenbelt Home Care 61807V 420.00
Hardin Co Tire & Service Inc 4240V 1,418.95
Heart of Iowa 6335V 3,032.52
Holiday Inn & Suites 63493V 436.80
IDALS-State Apiary Program 100803 73.32
Innovative Ag Services 868V 1,146.90
Iowa Drainage District Association 100809 4,675.00
Iowa Regional Utilities Assoc. 62036V 96.11
ISSDA 62103V 150.00
James or Mary Meyer 100806 200.00
Jessica A Sheridan 604E 13.41
Johnson County Sheriff 1368V 32.80
Ken's Repair 4583V 41.42
Magic Mufflers Brakes 4188V 438.00
Marti Brooks 100705 50.00
Mary J Swartz 302E 75.60
Mend Correctional Care PLLC 2724V 10,625.87
Mid-America Publishing 81057D 563.25
MidWest Cylinder Head and Machine / Arnold Motor Supply 100465 415.04
Mike Steinfeldt 100805 23.53
Murphy Tractor & Equipment Co., Inc 2286V 557.27
NAPA Auto Parts 4290V 28.58
Petroblend Corp. 1219V 3,752.00
Pinecrest Mobile Home Park 61190V 295.00
Plumb Supply Company 100765 84.63
Polk County Treasurer 62794V 284.77
Premier Office Equipment, Inc. 62320V 235.05
Racom Corporation 61030V 59.92
Radcliffe Telephone Co 4207V 313.57
Richard Brockmeyer 2757V 60.00
Sadler Power Train Inc 5067V 765.44
Storey Kenworthy 61798V 1,914.65
Story County Auditor 1369V 200.00
Summit Food Service LLC 2332V 4,620.53
Theresa A. Ritland 61919V 51.30
Times Citizen 538V 65.34
Vendor Publication Report Payment Date Range: 02/10/2021 - 02/10/2021
2/8/2021 4:09:33 PM Page 2 of 2
Vendor Name Vendor Number Total Payments
Windstream 84V 540.39
Youth & Shelter Services Inc 1896V 4,338.45
59,883.69 Grand Total:
Attachment C to I.M. 5.030 January 31, 2020 RESOLUTION 2021-____
WHEREAS, the Board of Supervisors, hereafter referred to as “the Board”, believes that STBG-SWAP-C042(107)—FG-42, hereafter referred to as “the project” is in the best interest of Hardin County, Iowa, and the residents thereof. The project is defined as a HMA Resurfacing, located on County Highway D55, from U.S. Highway 65 to County Highway S55 and on East Street in Hubbard from County Highway D55 to the North City Limits; and
WHEREAS, the Board has sought appropriate professional guidance for the concept and planning for the
project and followed the steps as required by the Code of Iowa for notifications, hearings, and bidding/letting; and
WHEREAS, the Board finds this resolution appropriate and necessary to protect, preserve, and improve
the rights, privileges, property, peace, safety, health, welfare, comfort, and convenience of Hardin County and its citizens, all as provided for in and permitted by Section 331.301 of the Code of Iowa; and
IT IS THEREFORE RESOLVED by the Board to accept the bid from Mathy Construction Company of
Onalaska, Wisconsin in the amount of $1,939,102.81 and awards the associated contract(s) to the same;
BE IT FURTHER RESOLVED that all other resolutions or parts of resolutions in conflict with this
resolution are hereby repealed. If any part of this resolution is adjudged invalid or unconstitutional, such adjudication shall not affect the validity of the resolution or action of the Board as a whole or any part thereof not adjudged invalid or unconstitutional. This resolution shall be in full force and effect from and after the date of its approval as provided by law; and
BE IT FURTHER RESOLVED by the Board of Supervisors of Hardin County, Iowa, that after receiving
the necessary contract documents, including but not limited to, the contractor’s bond and certificate of insurance, Taylor Roll, the Engineer for Hardin County, Iowa, be and is hereby designated authorized, and empowered on behalf of the Board of Supervisors of said County to execute the contracts in connection with the afore awarded construction project let through the DOT for this county.
Passed and Approved this 10th day of February, 2021 at the Large Conference Room, Hardin County
Courthouse, Eldora, Iowa.
Board of Supervisors of Hardin County, Iowa
____________________________________ BJ Hoffman, Chair _____________________________________ Renee McClellan _____________________________________ Lance Granzow
