Scribner Avenue NW, Grand Rapids, Michigan 49504 until Tuesday, December 7, 2021, 8:30 AM deadline, at which time they will be publicly opened and read.
Contract #22-12: Janitorial Services for the Central Complex
The Kent County Road Commission will hold a mandatory pre-bid meeting at 9:00 AM EST on Thursday, December 2, 2021. The meeting will start at the front door at the KCRC Central Complex located at 1500 Scribner Ave NW Grand Rapids, MI 49504. At this time, you may bring forward any questions or concerns that you may have.
All bids are to be emailed to [email protected], with the subject “Contract #22-12:
Janitorial Services for the Central Complex” and must be received prior to 8:30 AM on Tuesday, December 7, 2021.
If email is not accessible for you to send KCRC your bid, and you require accommodations, please contact [email protected] or (616) 242-6928. KCRC will work with you to make sure you have the opportunity to submit your bid.
The Board reserves the right to reject any and all Proposals or to waive irregularities therein, and to accept any Proposals which, in the opinion of the Board, may be most advantageous and to the best interest of the County. This contract will be considered for award on December 14, 2021.
BOARD OF COUNTY ROAD COMMISSIONERS OF THE COUNTY OF KENT
By: Mark E. Rambo, Chair
If you plan to attend the mandatory pre-bid meeting and to submit a bid, please acknowledgment the receipt of this invitation to bid by emailing
[email protected]. This allows for KCRC to be in contact with you for any future communication throughout the bid process.
the County of Kent, State of Michigan located at 1500 Scribner Avenue NW, Grand Rapids, MI 49504.
Refer to the INVITATION TO BID for the exact timing and for the identification of the bid as related to furnishing materials, services, equipment, work and/or supplies with the terms, conditions, specifications, drawings, plans, and special provisions as stated herein and hereto attached.
The Kent County Road Commission’s process is to open and read the proposals, and then refer the bids to Staff for tabulation and analysis. During this period, the files are closed until this action is complete. Copies of the bid tabulations are made available only once the review is complete, upon the request to Purchasing, by email at [email protected].
1. All bids must be submitted on the Board's bid form that was provided. The bid shall be legibly prepared in ink or typed out. Erasures or alterations must be initialed by the respondent.
2. Specifications and plans should not be returned with bid, unless otherwise stated herein.
3. Proposals shall be sent to KCRC by email to [email protected]. If the email is not applicable for the respondent to submit their bid, please contact Purchasing for assistance.
4. Proposals will not be accepted after the time designated for the opening of the bids. The respondent shall assume full responsibility for delivery of proposals prior to the appointed time for opening same and shall assume the risk of late delivery or non-delivery regardless of the manner he/she employs for the transmission thereof.
5. No responsibility shall attach to the Road Commission or their representatives for premature opening or non-receipt of any proposal which is not properly addressed, delivered, or identified. A confirmation of receipt of emailed proposals received will be sent.
6. It is understood the Board is a governmental unit, and as such, is exempt from the payment of all state and federal taxes, except as allowed by the regulatory agencies to be included in the cost of materials and services.
7. The respondent, by submission of a proposal, declares the proposal is made without collusion with any other person or entity, and agrees to furnish all items and services in strict adherence with all applicable federal, date and local laws, regulations, codes and ordinances.
8. The Board reserves the right to reject any and all proposals, to waive any irregularities therein, and to accept any proposal which, in the opinion of the Board, may be most advantageous and to the best interest of the Kent County Road Commission. In case of error, in the extension of prices in the proposal or other arithmetical error, the unit prices will govern.
It is the intent of the Kent County Road Commission to contract for Janitorial cleaning services from a qualified contractor for three years, 2022, 2023, & 2024.
Scope: Proposal shall include all labor, appropriate equipment, materials, and chemicals to clean approximately 50,000 square feet of office area, including restrooms, entrances, and hallways, daily five days a week.
Location: Kent County Road Commission, Central Complex, 1500 Scribner Avenue NW, Grand Rapids 49504, Michigan. The area to be cleaned will be the main offices on the first and second floors located on the west side of the building and all other areas
designated at the mandatory pre-bid and on-site inspection meeting.
The offices, lunchroom, restrooms, entrance and hallways at the Central Complex Maintenance garage area located at the north end of the building will not be included in the regular scheduled cleaning services and shall be bid as an optional service to the contract.
In the Spring of 2023, KCRC will be moving their 1500 Scribner Ave NW operations to 1900 4 Mile Road NW, Walker, MI 49534. Once that move has been completed, a walkthrough will be done with the awarded Contractor to determine any necessary additions to the contract.
The new complex will require the following approximated areas to be serviced:
Administration building
- Bathroom area = 1500 square feet
- Breakroom/Kitchen Area = 750 square feet - General Office Area = 34,575 square feet Maintenance Garage
- Bathroom/Locker Room area = 2,750 square feet - Breakroom/Kitchen Area = 1,000 square feet - General Office Area = 2,250 square feet
On-Site Inspection: A mandatory prebid meeting and on-site inspection will be held Thursday, December 2, 2021 at 9:00 a.m. at 1500 Scribner Avenue NW.
The purpose of this meeting is to provide a brief scope of work, the specifications and conduct a tour of the building so that all bidders will have an equal
opportunity to view the facility and ask questions that pertain to the requested services.
To be eligible to bid, attendance at the pre-bid meeting and on-site inspection is required. If you are not able to meet on the date specified, please notify KCRC, and they will do their best to accommodate.
General Specifications A. Experience / Qualifications
1. Contractor must provide a minimum of two custodians to clean the main office area during the designated cleaning times. Failure to comply may result in the termination of the contract.
2. Contractor may be required to provide additional custodians in order to perform optional cleaning services, as needed.
3. Contractor must have been in business a minimum of five years for this type of service.
4. Contractor must demonstrate that they are financially stable to perform the service.
5. Contractor must provide a minimum of four (4) comparable references
6. Contractor must show on site management responsibility, qualifications of proposed management and how the management will communicate with the Road Commission personnel weekly to discuss any areas of concern.
7. Contractor must use a daily punch list of work performed by their employees to be presented to the Facility Manager upon request.
8. Contractor must provide a communication message log book to be used by Road Commission personnel.
9. If the Contractor is new to the Kent County Road Commission then the enclosed pre-qualification form must be completed and submitted with the bid.
B. Bid Pricing Structure:
1. Bids must be submitted complete, accurate and include all information requested. If any bid is submitted and judged incomplete or insufficient, the contractor’s bid may be rejected.
2. Bid amount shall be a monthly flat fee based on the services required and shall include all the following costs:
a. Labor.
b. Supervision.
c. Taxes as required by law.
d. Liability and Compensation insurances.
e. Unemployment Compensation and miscellaneous benefits provided by the Contractor.
f. Employee uniforms and or identification materials.
g. Equipment and equipment repairs.
h. Cleaning materials and chemicals.
i. Any costs for administration materials such as log books, punch lists, and related forms.
j. Any other costs needed to provide the required service.
3. Bid amount for additional requirements may be per square foot, per time, per hourly, per weekly or per monthly fee based on the specified task.
C. Award of Bid Criteria:
Bid proposals will be evaluated by the Kent County Road Commission Purchasing Department and the Building Director. Major factors to be considered for award are:
1. Cost 2. Staffing 3. Experience 4. Equipment
5. Past Performance 6. References
7. Completion of Bid
It should be understood that award of this contract will not be based solely on cost. The Road Commission will make an award based on the proposal it determines to be in its best interest.
D. Contract Period:
1. The contract will be effective for three years beginning January 1, 2021 until December 31, 2024. Terms and conditions of the first-year contract will remain the same for the following two years.
2. The Kent County Road Commission reserves the right to increase and/or decrease or make any changes necessary, with price adjustments, if applicable, at any time during the duration of this contract, and to cancel this contract if funds become unavailable due to Legislative actions, funding deficiencies and/or jurisdictional changes to the road system.
3. The Road Commission will be moving to 1900 4 Mile Road, Walker, MI 49534 approximately May/June 2023. At that time, the Road Commission will request a final cleaning of 1500 Scribner before they move that may require cleaning of areas that weren’t accessible previously. Once their new Central Complex is furnished, the Contract Administrators will request a walk-through of the location. At this time, the Contractor will determine if they are capable and willing to continue their services on the contract. If they are not, KCRC will terminate the contract for it to be rebid.
E. Payment:
a. All contractor work shall be accomplished per specifications herein to the satisfaction of the Kent County Road Commission designated representative prior to payment for services.
b. Contractor shall furnish the Kent County Road Commission an itemized monthly statement for services rendered.
F. Contractor Personnel:
a. Custodians employed by the Contractor shall be fully trained and skilled in safe and proper housekeeping techniques, and be able to communicate with Road
Commission personnel.
b. Contractor shall provide the Facility Manager a current list of all employees that will perform the work and shall keep the Facility Manager informed of all changes to the list.
c. No subcontract labor will be allowed.
G. Equipment/ Supplies:
1. Contractor’s Responsibility:
a. Contractor shall provide all the necessary equipment to conduct the cleaning service and shall include but not limited to, vacuum cleaners, floor scrubber, dusting equipment, mops and mop heads, cleaning chemicals, cleaning rags, and cleaning paper products.
b. Contractor shall be responsible for stocking and maintaining all their cleaning supplies and equipment, as needed.
c. Contractor shall be responsible for all maintenance, repairs and replacement of equipment, as needed.
d. Contractor shall be responsible for any damages caused to the Road Commission facility due to the Contractor’s personnel or equipment.
2. Road Commission’s Responsibility:
a. KCRC shall provide the contractor with products for restroom use and shall include but not limited to toilet paper, hand towels, hand soap, tampons, garbage/ trash bags, feminine and napkin disposal bags, urinal blocks and air fresheners.
b. Contractor shall obtain the above items at the KCRC stockroom window and shall only be allowed enough supplies for replenishment of stock.
c. KCRC shall provide the Contractor on site storage / closet space for stock materials and related cleaning equipment.
H. Insurance Requirements:
1. To the fullest extent permitted by law, the Contractor shall indemnify and hold harmless the Kent County Road Commission and its agents and employees from and against all claims, damages, losses and expenses including, but not limited to, attorneys’ fees arising out of or resulting from the performance of this Contract including claims, damages, losses and expenses attributable to bodily injury, sickness, disease or death, or to injury to or destruction of tangible property, but only to the extent caused by the fault, negligent acts, or omissions of the Contractor, a Subcontractor, anyone directly or indirectly employed by them or anyone for whose acts they may be liable, regardless of whether or not such claim, damage loss or expense is caused in part by the parties indemnified hereunder.
This obligation does not include an obligation to indemnify the parties, indemnified hereunder for their sole negligence and shall not be construed to negate or modify other rights or obligations of indemnity that otherwise exist as to the parties or persons described herein, arising out of and during the progress and to the completion of work all in accordance with Public Act 468 of 2012 and the 2012 Michigan Department of Transportation’s “Standard Specifications for Construction”, Division 1, paragraph 1.07.10 with the following minimum requirements:
Workman's Compensation Statutory Coverage
Bodily Injury and Property Damage Other Than Automobile:
Each Occurrence $1,000,000
Aggregate $2,000,000
Bodily Injury Liability and Property Damage Liability Automobile:
Bodily Injury Liability $500,000 Each Person, Each Occurrence $1,000,000 Property Damage Liability $1,000,000 Each Occurrence
Combined Single Limit for Bodily Injury and Property Damage Liability Each Occurrence $2,000,000
Insurance Certificate declaring Kent County Road Commission as additional insured, not certificate holder, must be issued and shall become part of the contract.
2. Contractor shall maintain current up-to-date insurance coverage during the term of the contract and failure to do so shall result in termination of said contract.
3. Certificate must be submitted within fifteen days upon notification of award of Contract and prior to Contract signing.
I. OSHA Compliance:
1. Contractor shall comply with all OSHA Regulations and shall furnish the Facility Manager copies of all Materials Safety Data Sheets for all cleaning chemicals used within ten (10) days upon notification of award of Contract and prior to Contract signing.
J. Employee Identification:
1. Photo identification badges shall be furnished by the Road Commission and worn by all Contractor employees while on the Road Commission premises. The Road
Commission reserves the right to charge the contractor for replacements of cards at a fee of $10.00 each.
2. Contractor shall require all employees performing under this contract to sign and be responsible for the identification cards. It will be the responsibility of the Contractor to inform the Road Commission Facility Manager of any lost or stolen cards or any other changes in personnel.
3. Failure to keep the Facility Manager informed or use of the identification card by an unauthorized person will be cause for termination of the contract.
4. Entrance keys will be provided to the Contractor upon award and it will be the responsibility of the Contractor to inform the Road Commission Facility Manager of any lost or stolen keys or any changes in the personnel. The Road
Commission reserves the right to charge the contractor for replacements of keys at a fee of $10.00 each.
K. Cancellation of Contract Provisions:
The Kent County Road Commission shall have the right to cancel the Contract for non- performance. Should an inspection by the designated representatives reveal that the Contractor's work results in any non-acceptable maintenance condition of one or all specified areas:
The designated representative at the time of the first circumstance shall call for a meeting with the contractor to issue a written warning of possible contract termination should the condition continue.
If the condition should repeat itself a second time or another circumstance shall occur, written notice of termination shall be sent.
L. Submission of bid will be construed as a conclusive presumption that the Contractor is thoroughly familiar with the bid requirements and specifications and that he/she understands and agrees to abide by each and all of the stipulations and requirements contained therein.
M. “The KCRC, in accordance with Title VI of the Civil Rights Act of 1964, 78 Stat. 252, 42 USC 2000d to 2000d-4 and Title 49, Code of Federal Regulations, Department of Federally-assisted programs of the Department of Transportation issued pursuant to such Act, hereby notifies all bidders that it will affirmatively insure that in any contract entered into pursuant to this
advertisement, minority business enterprises will be afforded full opportunity to submit bids in response to this invitation and will not be discriminated against on the grounds of gender, disability, race, color, or national origin in consideration for an award.”
During the performance of this contract, the contractor, for itself, its assignees and successors in interest (hereinafter referred to as the “contractor”) agrees as follows:
1. Compliance with Regulations: The contractor shall comply with the Regulations relative to non-discrimination in Federally-assisted programs of the Department of Transportation, Title 49, code of Federal Regulations, Part 21 as they may be amended from time to time, (hereinafter referred to as the Regulations), which are herein incorporated by reference and made a part of this contract.
2. Non-discrimination: The contractor, with regard to the work performed by it during the contract, shall not discriminate on the grounds of race, color, or national origin in the selection and retention of subcontractors, including procurements of materials and leases of equipment. The contractor shall not participate either directly or indirectly in the discrimination prohibited by section 21.5 of the Regulation, including employment practices when the contractor covers a program set forth in Appendix B of the Regulations.
3. Solicitations for Subcontracts, Including Procurements of Materials and Equipment: In all solicitations either by competitive bidding or negotiation made by the contactor for work to be performed under a subcontract, including procurements of materials or leases of equipment, each potential subcontractor or supplier shall be notified by the contractor of the contractor’s obligations under this contract and the Regulations relative to non-discrimination on the grounds of race, color, or national origin.
4. Information and Reports: The contractor shall provide all information and reports required by the Regulations, or directives issued pursuant thereto, and shall permit access to its books, records, accounts, other sources of information and its facilities as may be determined by the Kent County Road Commission to be pertinent to ascertain compliance with such Regulations or directives. Where any information required of a contractor is in the exclusive possession of another who fails or refuses to furnish this information, the contractor shall so certify to the State highway department, or the Federal Highway Administration as appropriate, and shall set forth what efforts it has made to obtain the information.
5. Sanctions for Non-compliance: In the event of the contractor’s non-compliance with the non-discrimination provisions of this contract, the Kent County Road Commission shall impose such contract sanctions as it or the Federal Highway Administration may determine to be appropriate, including, but not limited to:
(a) Withholding of payments to the contractor under the contract until the contractor complies, and/or
(b) Cancellation, termination or suspension of the contract, in whole or in part.
6. Incorporation of Provisions: The contractor shall include the provisions of paragraphs (1) through (6) in every subcontract, including procurement of materials and leases of equipment, unless exempt by the Regulations, or directives issued pursuant thereto. The contractor shall take such action with respect to any subcontract or procurement as the Kent County Road Commission may direct as a means of enforcing such provisions including sanctions for non-compliance: Provided, however, that, in the event a contractor becomes involved in, or is threatened with, litigation with a subcontractor or supplier as a result of such direction, the contractor may request the Kent County Road Commission to enter into such litigation to protect the interests of the County, and, in addition, the contractor may request the State highway department to enter into such litigation to protect the interests of the State and/or the United States to enter into such litigation to protect the interests of the United States.
Work Specifications A. Days and Starting Time:
1. The cleaning shall be done daily during a regular business workweek, Monday – Friday, with the exception of Holidays that fall on a weekday.
2. Contractor shall start cleaning at 5:00 p.m. daily and shall be done cleaning by 11:00 p.m.
3. NO ENTRANCE to the facility will be allowed prior to 5:00 p.m.
4. Failure to adhere to the specified start time could result in the termination of the contract.
B. Daily Requirements – Office Areas:
1. General Office Area:
a. Vacuum all carpeting/mats, spot clean as needed with attention given to corners and
edges to prevent dust balls and cobwebs.
b. Clean and sanitize telephones.
c. Clean smudges, etc. around doorjambs, light fixtures, click boards, etc.
d. Wipe down front and sides of desks, files, etc.
e. Empty all wastebaskets, change liners as needed (KCRC provides liners).
f. Clean drinking fountains.
g. Dust and wipe down/clean all countertops, window ledges, top of wall objects, and all dust collection areas that are reachable.
h. Vacuum or brush cloth furniture.
i. Sweep and damp mop tile floors.
j. Clean partition glass.
k. Dust and clean all desks that are cleared off, any items moved must be put back in an orderly fashion.
l. Report any observed irregularities, i.e.: unlocked doors, windows, defective lights, plumbing, etc.
2. Restrooms:
a. Clean and sanitize toilet bowls and urinals (inside and out), including seats.
b. Replace toilet paper when it reached ½ of roll (KCRC provides).
c. Clean all sink basins, chrome and drain pipes.
d. Clean all mirrors and countertops.
e. Empty all wastebaskets and dispose of trash, replace liners as needed (KCRC provides).
f. Fill towel dispensers (KCRC provides).
g. Fill hand soap dispensers (KCRC provides).
h. Fill tampon baskets (KCRC provides).
i. Spot clean doors, kickboards, walls, partitions for fingerprints, etc.
j. Polish any bright metal surfaces.
k. Sweep and damp mop floors, including floors inside the stalls.
3. Exercise Room:
a. Vacuum carpeting.
b. Wipe down exercise equipment with a disinfectant.
c. Empty all wastebaskets and dispose of trash, replace liners as needed (KCRC provides).
4. Entrance, Atrium and Hallways:
a. Clean all entranceway door glass and display case glass.
b. Vacuum carpeting and mats as necessary.
c. Clean front desk.
d. Clean table, chairs, and other dust collecting areas.
e. Empty and reline all wastebaskets (KCRC provides liners).
f. Clean all drinking fountains.
g. Sweep and pick-up outside landing and step areas.
h. Sweep tile floors daily and floor scrub tile surface floors with scrubber 2 times per week (Tues. & Thurs.), and damp mop 3 times per week (Mon., Wed., Fri.)
5. Lunchroom Area:
a. Vacuum all carpeting/mats, spot clean as needed with attention given to corners and edges to prevent dust balls and cobwebs.
b. Clean and sanitize telephones.
c. Clean smudges, etc. around doorjambs, light fixtures, click boards, etc.
d. Wipe down tables, countertops, sinks, refrigerators, etc.
e. Empty all wastebaskets, change liners as needed (KCRC provides liners).
f. Dust and wipe down/clean all countertops, window ledges, top of wall objects, and all dust collection areas that are reachable.
g. Vacuum or brush cloth furniture.
h. Sweep and damp mop tile floors every day, wax once a month, strip wax twice a year.
i. Clean partition glass.
6. Board Room:
a. Vacuum all carpeting/mats, spot clean as needed with attention given to corners and edges to prevent dust balls and cobwebs.
b. Clean and sanitize telephones.
c. Clean smudges, etc. around doorjambs, light fixtures, click boards, etc.
d. Wipe down front, sides and top of tables, files, etc.
e. Empty all wastebaskets, change liners as needed (KCRC provides liners).
f. Clean sink and counter tops.
g. Dust and wipe down/clean all countertops, window ledges, top of wall objects, and all dust collection areas that are reachable.
h. Vacuum or brush cloth furniture.
i. Clean partition glass.
j. Report any observed irregularities, i.e. unlocked doors, windows, defective lights, plumbing, etc.
C. Optional / Additional Cleaning Requirements, as needed:
1. North Garage Area: Cleaning the Offices in the Maintenance, Tire Shop and Sign Shop:
a. Sweep and damp mop tile floors.
b. Vacuum all carpeting/mats, spot clean as needed with attention given to corners and
edges to prevent dust balls and cobwebs.
c. Clean and sanitize telephones.
d. Clean smudges, etc. around doorjambs, light fixtures, click boards, etc.
e. Wipe down front and sides of desks, files, etc.
f. Empty all wastebaskets, change liners as needed (KCRC provides liners).
g. Clean drinking fountains.
h. Dust and wipe down/clean all countertops, window ledges, top of wall objects, and all dust collection areas that are reachable.
i. Vacuum or brush cloth furniture.
j. Clean partition glass.
k. Dust and clean all desks that are cleared off, any items moved must be put back in an orderly fashion.
l. Report any observed irregularities, i.e.: unlocked doors, windows, defective lights, plumbing, etc.
2. North Garage Area: Lunchroom:
a. Vacuum all carpeting/mats, spot clean as needed with attention given to corners and edges to prevent dust balls and cobwebs.
b. Sweep and damp mop tile floors, making sure that all chairs and furniture are placed back in their original spot.
c. Clean and sanitize telephones.
d. Clean smudges, etc. around doorjambs, light fixtures, click boards, etc.
e. Wipe down tables, countertops, sinks, refrigerators, etc.
f. Empty all wastebaskets, change liners as needed (KCRC provides liners).
g. Dust and wipe down/clean all countertops, window ledges, top of wall objects, and all dust collection areas that are reachable.
h. Clean partition glass.
i. Wipe down vending machines.
3. North Garage Areas: Restrooms:
a. Clean and sanitize toilet bowls and urinals (inside and out), including seats.
b. Replace toilet paper when it reached ½ of roll (KCRC provides).
c. Clean all sink basins, chrome and drain pipes.
d. Clean all mirrors and countertops.
e. Empty all wastebaskets and dispose of trash, replace liners as needed (KCRC provides).
f. Fill towel dispensers (KCRC provides).
g. Fill hand soap dispensers (KCRC provides).
h. Fill tampon baskets (KCRC provides).
i. Spot clean doors, kickboards, walls, partitions for fingerprints, etc.
j. Polish any bright metal surfaces.
k. Sweep and damp mop floors, including the floors inside the stalls.
4. North Garage Area: Entrance and Hallways:
a. Sweep and damp mop or floor scrub tile surface floors.
b. Vacuum carpeting and mats as necessary.
c. Clean all entranceway door glass and display case glass.
d. Empty and reline all wastebaskets (KCRC provides liners).
e. Clean all drinking fountains.
f. Sweep and pick-up around picnic table and maintenance area. Damp mop floors as needed.
g. Wipe down picnic tables and chairs in that area.
5. Additional one-time cleaning services that may be needed throughout the building: Services not listed below will be at a negotiated price with the Contractor prior to the requested service.
a. Stripping and Waxing Terrazzo Floors b. Cleaning Ceramic Tile and Grouted Floors c. Stripping and Waxing Vinyl Floors
d. Carpet Cleaning e. Furniture cleaning
f. Window Cleaning – inside and out g. Window Blind Cleaning
E. Security Requirements.
1. Contract will not allow children or other family members of their employees to come to the Road Commission facility during working hours.
2. The employees of the Contractor are not allowed to use the Fitness Room equipment, telephones, vehicles, computers, or any other item or service belonging to the Kent County Road Commission.
3. Failure to adhere to the security requirements will result in the termination of the contract.
NOTE: Questions relating to the bid should be directed to Steve Roose, Director of Equipment and Facilities at 616-242-6955 or 616-481-5368.
Bid Pricing Sheet for Contract #22-12:
Janitorial Services for the Central Complex Offices
January 1, 2022 to December 31, 2022 Monthly Rate $ x12 $ January 1, 2023 to December 31, 2023 Monthly Rate $ x12 $ January 1, 2024 to December 31, 2024 Monthly Rate $ x12 $
Total Contract Bid $_________________ (3 years)
Company Name:
Company Address:
Authorized Signature and Title:
written
typed/printed
Telephone No.: Fax Number
Email Address Date:
Federal Employer ID Number or SS#
Bid Pricing Sheet for Contract #22-12:
Janitorial Services for the Central Complex Additional One Time Cleaning Requirements
(Page 2) North Garage Specific Areas:
Offices: $______________ per time $______________ per week Lunch Room: $_______________per time $_______________per week Restrooms: $_______________per time $_______________per week Entrance / Hallway $_______________per time $_______________per week
North Garage All Areas:
$________per time $_______________per week $_______________per month
Additional Cleaning Services: Cost
Stripping & Waxing Terrazzo Floors $_______________per square foot Cleaning Ceramic Tile Floors & Grout $_______________per square foot
Stripping and Waxing Vinyl Floors $_______________per square foot
Steam Cleaning Carpet $_______________per square foot
Steam Cleaning Furniture $_______________per item
Window Cleaning – Inside & Out $_______________per time
Window Blind Cleaning $_______________per hour
Additional Miscellaneous One Time Cleaning: $_______________ per hour
1500 Scribner Avenue NW Grand Rapids, MI 49504
BID LIST APPLICATION
(Pursuant to Act 170 of the Public Acts of 1933)
Submission of the completed form will allow your company to be put on the list of prospective bidders. The Purchasing Department shall send out the Invitation to Bid or Requests for Proposals or Quotes to the appropriate vendors maintained on the Bidders file.
Failure to respond to Bid Invitations, Requests for Proposals or Quotations shall justify the removal of the vendor’s name from the Bidders list.
1. Name of company and mailing address for bid forms and purchase orders.
Name
Address
City State Zip
Telephone Number: ____________________________ Fax Number: _______________
Web Site / Email Address: __________________________________________________
Billing address, if different.
Address
City State Zip
Company’s Authorized Agent and Title typed/printed
State whether an individual, partnership, corporation, assumed name or other legal entity.
Individual Partnership Corporation Other Check Type of Organization
Federal ID # or Social Security #
2. Number of years in business 3. Complete sworn financial statement may be requested prior to award of bid.
4. MDOT (Michigan Department of Transportation) Pre-Qualified (Yes or No) 5. Bank References
Bank Telephone Number: _______________________ Contact Person: _____________
6. List the type of commodity or service that could be provided by your company.
7. List other agencies that have contracted with your company in the last three years.
1. Client Address Contact Person Phone
2. Client Address Contact Person Phone
3. Client Address Contact Person Phone
4. Client Address Contact Person Phone
8. Number of Full Time Employees Part Time Experience of Personnel
To the fullest extent permitted by law, the Contractor shall indemnify and hold harmless the Kent County Road Commission and its agents and employees from and against all claims, damages, losses and expenses including, but not limited to, attorneys’ fees arising out of or resulting from the performance of this Contract including claims, damages, losses and expenses attributable to bodily injury, sickness, disease or death, or to injury to or destruction of tangible property, but only to the extent caused by the fault, negligent acts, or omissions of the Contractor, a Subcontractor, anyone directly or indirectly employed by them or anyone for whose acts they may be liable, regardless of whether or not such claim, damage loss or expense is caused in part by the parties indemnified hereunder.
This obligation does not include an obligation to indemnify the parties, indemnified hereunder for their sole negligence and shall not be construed to negate or modify other rights or obligations of indemnity that otherwise exist as to the parties or persons described herein, arising out of and during the progress and to the completion of work all in accordance with Public Act 468 of 2012 and the 2012 Michigan Department of Transportation’s “Standard Specifications for Construction”, Division 1, paragraph 1.07.10 with the following minimum requirements:
Insurance Certificate declaring Kent County Road Commission as additional insured, not certificate holder, must be issued and shall become part of the contract.
Contractor shall maintain current up-to-date insurance coverage during the term of the contract and failure to do so shall result in termination of said contract.
Certificate must be submitted within ten days upon notification of award of Contract and prior to Contract signing.
Able to obtain insurance requirements?
Name of Insurance Agency Contact Person Telephone#
10. Able to obtain Performance Bonds or equivalent (if applicable)?
Bonding Agency Contact Person Telephone#
Dated and signed this day of AD, 20 at
Signature of proposed Bidder - if an individual
Address
If a Corporation, Partnership, Assumed Name or other Legal Entity
Name of Company
By:
Signature of Officer or Partner
Designation of Office
Telephone Number Fax #
STATE OF MICHIGAN COUNTY OF
On this day of AD, 20 , before me, a Notary Public in and for said County appeared to me known to be the person who signed the foregoing instrument and made oath that he knows the contents thereof with all attachments thereto, and that the same is true of his own knowledge, and that said instrument was signed for the purposes for which the same is intended, and that he has authority to sign the name for and in behalf of the proposed bidder herein above named.
Notary Public County, Michigan My commission expires:
In lieu of the foregoing Contractor's Pre-Qualification Record, the Standard Michigan Department of State Highways Pre-Qualification Rating will be accepted.
