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SALON AND SPA
(Cosmetology, Esthetician, Instructor, Nail Tech)
PROGRAM STUDENT HANDBOOK
Effective Jan. 1, 2014
WELCOME
Our faculty wishes you success in achieving your career goals. We hope you, as a student, will join faculty and administration in the ongoing efforts of establishing and maintaining an outstanding program. By doing so, you should be prepared to represent the salon and spa profession and to serve the needs of citizens and our community. This handbook is designed to assist you in areas of
requirements, policies, and procedures during your course of study in the salon and spa program. This program student handbook is a supplement to the Hill College Catalog
(http://www.hillcollege.edu/students/Catalog/index.html) and the Hill College Student Handbook (http://www.hillcollege.edu/students/Handbook.html). For general information relating to the college and student information, please refer to the catalog and student handbook. The specific program rules and policies identified in this handbook must be followed to remain in good standing within the program. Should you have questions or need clarification regarding any content, please feel free to discuss it with your instructor or program director. After reading through the program student handbook, you will be asked to sign a statement (last page of the handbook) acknowledging that you understand its contents.
MISSION
Hill College Cosmetology strives to continue outstanding education with updated teaching methods, one-on-one instruction, state of the art facilities and continued success in the future.
PHILOSOPHY
The faculty of the Salon and Spa Program is committed to the philosophy, mission and core values of Hill College. In keeping with this philosophy, the faculty is dedicated to the preparation of students to qualify as valuable members to serve the public in salon and spa environments. We believe that the faculty has the responsibility to plan, implement and evaluate the teaching-learning process and to provide those experiences to ensure safe practice. The individual student accepts the responsibility for learning as the faculty serves only as facilitators in the learning process.
PROGRAM REGULATION
Salon and Spa programs at Hill College are regulated by college policy, Texas Higher Education Coordinating Board (THECB) policy, and the administrative rules of the Texas Department of Licensing and Regulation (TDLR). Rules and regulations set forth by these institutions must be adhered to at all times.
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SACS ACCREDITATION
Hill College is accredited by the Commission on Colleges of Southern Association of Colleges and Schools.
ATTENDANCE POLICIES
Experiences in the classroom and laboratory cannot be adequately duplicated if a student is absent excessively. In addition, the program is designed to teach good work habits, such as attendance. Regular attendance is mandatory in order to qualify to test for State Licensing Examination. Passing both portions of this exam allows one to become a licensed professional.
ATTENDANCE EXPECTATIONS
Attend each class/lecture meeting and arrive on time and stay the entire block/class period. If an emergency arises that prevents class attendance, causes late arrival, or early departure, inform the instructor as soon as possible. Keep in mind if you are absent, you cannot participate and this will affect your attendance/professionalism grade. Failure to attend regularly may result in an “F” in the course(s).
ABSENCES
Absences will affect grades given on project sheets, which could potentially lead to failure of course(s). Students are responsible for making up any work missed due to excused absences.
Arrangements must be made with the instructor for make-up work to be submitted. A missed test is to be taken the first day back to class. Workbook or other assignments are to be turned in the first day back to class. Tests and other work not completed or submitted the first day back will result in a “0” grade unless documentation is provided on the first day back.
REPORTING ABSENCES
a) Excused absences allow students to submit make-up assignments and missed tests. Types of excused absences or documented leave of absence (LOA) are: doctor’s notes, court requests, childcare issues, transportation issues, family emergencies, and other extreme circumstances approved by your instructor. Documentation for a leave of absence must be submitted prior to leave request approval.
TDLR rule:83.72. Responsibilities of Beauty Culture Schools (o) Except for a documented leave of absence, schools shall electronically submit a student’s withdrawal or termination to the department within 10 calendar days after the withdrawal or termination. Except for a documented leave of absence, a school shall terminate a student who does not attend a cosmetology
curriculum for 30 days.
b) Each student is responsible for his/her own medical care throughout the program year. If the student needs to make an appointment with his/her private physician, the student should try to schedule the time so that it does not conflict with the program schedule or class time. You
must provide documentation from a doctor to return to school if you have been absent due to an illness.
TDLR: Section 1602.406. Infectious and Contagious Diseases: (a) A person holding an operator license, instructor license, or specialty certificate may not perform any practice of cosmetology if the person knows the person is suffering from an infectious or contagious disease for which the person is not entitled to protection under the federal Americans with Disabilities Act
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of 1990 (42 U.S.C. Section 12101 et seq.).(b) A person holding a beauty shop license, specialty shop license, private beauty cultureschool license, or license to operate a vocational
cosmetology program in a public school may not employ a person to perform any practice of cosmetology if the license holder knows that the person is suffering from an infectious or contagious disease for which the person is not entitled to protection under the Americans with Disabilities Act of 1990.
SCHOOL-SPONSORED EVENTS: A student missing class for a college-sponsored event must
provide documentation from the activity sponsor listing the event date, event time, and contact information for the sponsor or designated school official prior to the event.
TARDINESS/EARLY CLOCK-OUT
Tardiness – Program hours officially begin at 8 a.m. for morning sessions and 1 p.m. for afternoon sessions during the fall and spring semesters. Any students who arrive between 8 a.m. and 8:15 a.m. or between 1 and 1:15 p.m. will be counted as tardy. Students who accumulate three (3) tardies will be sent home on the day of the fourth tardy and any tardies thereafter (including lunch tardy). Any tardies or missed day(s) will be counted as an absence and will prevent receipt of professional grade at the end of the block/day.
The instructor will advise students with excessive tardiness (PIP) as tardiness affects professionalism grades.
Students must submit documentation (i.e., work schedule, note from daycare, note pertaining to illness, or other extreme circumstances) for clocking out early. The early clock-out day(s) will be counted as a tardy, and will prevent receipt of professional grade at the end of the block/day.
ADMINISTRATIVE PROCEDURES
STUDENT PLACED ON PERSONAL IMPROVEMENT PLANS
If it is apparent that a student is having difficulty with theory, practical application, tardiness, code of student conduct, or excessive absences, the student will be advised and issued a Personal
Improvement Plan (PIP). A PIP is to improvethe students’ needs and the plan to improve their performance to be successful in the industry. Student conferences/evaluation will be held for
students issued 3 PIP’s during the semester. There will be a complete set of records and data kept on each student. It is at this time that the student will be informed of his/her weak and strong points. All conferences/evaluations require signatures from both instructor and student, and the forms will be forwarded to Program Coordinator for consideration of the appropriate action.
COURSE WITHDRAWALS
1. Hill College reserves the right to request at any time the withdrawal or dismissal of any Cosmetology student whose health, conduct, excessive absences, personal qualities, and/or scholastic records indicate that it would make it inadvisable for the student to continue with the program.
2. If there is voluntary withdrawal from the program, the student should withdrawal prior to the withdrawal deadline by submitting a request form from Enrollment Management. Withdrawal deadlines are published in the Hill College Academic Calendar
(http://www.hillcollege.edu/events/index.html). It is the student’s responsibility to follow
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3. Withdrawal courses appear on the student’s record with a grade of “W”. Until a student has officially withdrawn, the student remains on the class roster and will receive a grade of “F” for the course(s).
Students are responsible for understanding the impact of withdrawing from a course which may impact their financial aid, veterans’ benefits, GI bill, international student status, and academic standing. Per state law, first time students enrolling after the fall 2007 semester at any Texas College or University may not withdraw (receive a “W” ) for more than six (6) courses during their undergraduate college career. Some exemptions for good cause could allow a student to withdraw from a course without penalty. A fee of $220 will be assessed if a course is repeated more than twice.
4. Any supplies left at Hill College become the property of Hill College if left over 10 days.
STUDENT PROGRAM DISMISSALS
It will be the discretion of the Director or Program Coordinator with advisement to the Dean to recommend dismissal of a student who has shown evidence of unsatisfactory practical performance, failure to follow the code of student conduct while in the classroom or lab area, receipt of multiple written PIP FORMS, excessive absences, or flagrant violations of college or program policies.
TDLR: 83.72. Responsibilities of Beauty Culture Schools. (o) Except for a documented leave of absence, schools shall electronically submit a student’s withdrawal or termination to the department within 10 calendar days after the withdrawal or termination. Except for a documented leave of absence, a school shall terminate a student who does not attend a cosmetology curriculum for 30 days. (s) Schools may establish school rules of operation and conduct, including rules relating to absences and clothing, that do not conflict with this chapter.
83.73. Responsibilities of Students. (b) Students shall not engage in any act that constitutes dishonesty or misrepresentation of or relating to a student’s hours accrued under this chapter. (http://www.hillcollege.edu/students/Handbook.html, pages19-22).
STUDENT RESPONSIBILITIES
CONDUCTConsiderate conduct is expected and will be enforced in order to maintain an environment
conducive to learning. Students are required to follow the Hill College Code of Student Conduct, which is found in the Student Handbook. Students must at all times display respect for their
fellow students and the instructors.
Profanity, complaining and gossiping, as well as undermining, threatening or arguing with an instructor or student is among the behaviors which will not be tolerated. In the event of such
occurrences, the student will meet with the instructor to discuss the situation and/or resolve the difference. A PIP will be issued.
SPECIFIC RULES AND REGULATIONS
1. Students will not be allowed to attend if the appropriate uniform is not worn, for example; Fresh, laundered, unmodified, plain, black scrubs (must be replaced when visibly
soiled)
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2. Clean-up duties are assigned on a rotation basis and must be maintained throughout the day and before leaving the lab for the day. Students not completing clean-up duties will obtain a PIP either on the day of non-completion or the following morning.
3. An instructor must check all work. All projects are performed under supervision of an instructor and evaluated for a grade in order to monitor student’s progress.
4. Students will be expected to do assigned practical work on patrons. Refusal will result in the student being issued a PIP. If a student is responsible for patrons and wants to clock out early, he/she will be required to provide documentation (see Tardy/Early Clock-out). 5. Students are expected to be friendly and polite when servicing the patrons; absolutely no
arguing in front of patrons. Any patron disputes are to be handled by an instructor. 6. Socialization is not permitted between students while servicing patrons: friends and
relatives are not permitted to visit during class time.
7. Please be aware that social media sites (such as Facebook, Instagram, and Twitter) are not private. You should exercise caution when posting comments online.
8. The receptionist on duty will be responsible for the appearance of the desk, reception area, and greeting the patrons.
9. There will be no smoking or eating in the lab. TDLR regulations dictate this. Students may have 1 beverage per station. Beverages must be in closed containers. All students are required to smoke in designated areas only. Any student violating the smoking policy will be given a PIP.
*Please note, the restriction of tobacco products includes the use of electronic ("e-") cigarettes.
10. Students are expected to keep workstations sanitized, clean, attractive, and free of clutter. a. Sweep hair after haircuts, before advancing to the next procedure and empty dustpan. b. Follow sanitation rules and regulations set by TDLR, sanitizing before and after each
client.
c. All implements in proper containers. (See TDLR: 83.102. Health and Safety Standards--General Requirements.)
11. Students should handle equipment and tools with respect and safety. Mishandling, breaking, or destruction of equipment of school property will result in the student being placed on a PIP.
12. Sanitize before and after each client.
13. If at any time a student notices that equipment is damaged or in need of repair, advise an instructor immediately.
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14. Students are prohibited from removing the patron’s jewelry.
15. Students not busy with a patron or in lecture will be expected to work on requirements or assignments per TDLR curriculum or a PIP will be issued.
16. Students are not to use the office or receptionist telephones. The receptionist will take a name and phone number from callers, and the student should return the phone call on the student’s own time (i.e., breaks or after class).
17. Electronic Devices – Cell phones/pagers/electronic devices should be on silent at all
times. Students may not use cell phones/MP3’s/iPods/Computers or any other electronic
device during class or lab times for personal use. (Personal computers must be approved by an instructor prior to usage and must not be used in the cosmetology lab.) This includes calls, texting, bluetoothing, emailing, social networking or any other electronic device function. Phone calls should be taken during breaks or lunch time away from the classroom/lab areas. In case of emergency, students are to take calls at the front desk. Students who do not comply with electronic device guidelines will receive a PIP form. Restriction of electronic devices for curriculum use is regulated by TDLR.
18. Each student is responsible for clocking in and out each day. The time clock is the official record of hours required by the Texas Department of Licensing and Regulations. No student may leave the facility without clocking out. A PIP form will be issued to any student who clocks in/out for fellow student.
TDLR: 83.72. Responsibilities of Beauty Culture Schools. Schools using time clocks shall post a sign at the time clock that states the following department requirements:
(1) Each student must personally clock in/out for himself/herself.
(2) No credit shall be given for any times written in, except in a documented case of time clock failure or other situations approved by the department.
(3) If a student is in or out of the facility for lunch, he/she must clock out.
(4) Students leaving the facility for any reason, including smoking breaks, must clock out, except when an instructional area on a campus is located outside the approved facility, that area is approved by the department and students are under the supervision of a licensed instructor.
19. Breaks - Breaks will be permitted twice a day, one 15-minute break in the morning and one 15-minute break in the afternoon. If a student fails to clock-in/out for breaks or lunch, the student is subject to PIP counseling form (TDLR). State law prohibits students from leaving the facility while clocked in.
20. Lockers are provided for each student’s use. It is the student’s responsibility to bring a lock and extra key for the student file. Lockers are to be cleaned out at the end of each semester. Items left in lockers at the end of the semester will become the property of Hill College. Should an emergency arise, locks may be cut from lockers.
21. Students are responsible for their own equipment and supplies. Using or moving another student’s kit and/or supplies without instructor permission is prohibited. Students who do so will receive a PIP. Hill College is not responsible for lost or stolen equipment. Students
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should keep all personal items in locker, away from station. This includes book-bags, purses, make-up, etc. Students should not take their kits home until semester ends.
22. Parking stickers should be obtained during the registration/enrollment process or from the Student Services Office. Parking stickers should be visible at all times. Students should park in the appropriate areas for Salon and Spa students at each campus/center.
23. PIP: Accumulation of thee (3) PIP counseling forms in a semester will result in referral to the Program Coordinator for review and recommendations.
24. Student Handbook – Students enrolled in Hill College Salon and Spa Technology
programs are responsible for reading and abiding by the Hill College Student Handbook. (http://www.hillcollege.edu/students/Handbook.html)
25. Scholastic Dishonesty – Scholastic integrity is an essential component of professional behavior in Salon and Spa Technology programs. Scholastic dishonesty shall constitute a violation of the “Code of Student Conduct”, and is punishable by the instructor, director, coordinator deans of the instructional programs and/or the Division of Student Services. 26. Substance Abuse – Hill College expects a high standard of conduct from its students.
Students are expected to comply with Federal, State, and Local law, respect proper constitutional authority and obey College District policies rules and regulations. The enrollment of a student shall be construed as both evidence and a pledge that the student accepts the standards and regulations of the College District and agrees to abide by them.
STUDENT SERVICES
SERVICES FOR STUDENTS WITH DISABILITIES
Hill College is aware of and deeply concerned with the unique challenges that face the disabled student. The College is committed to reducing and/or eliminating the barriers that these students encounter. The Office of Student Services through the Department of Academic Advising and Student Success coordinates the physical and academic support services for any student who has special needs because of a temporary or permanent disability. The Office of Student Services and the Department of Academic Advising and Student Success work closely with The Department of Assistive and Rehabilitative Services (DARS), The Texas Commission for the Blind, related federal agencies, and other organizations that provide service and aid to the disabled in order to provide the fullest range of services possible.
Section 504 of the Rehabilitation Act of 1973 and the Americans with Disabilities Act (ADA) of 1990 prohibit discrimination in the recruitment, admission, and treatment of students. Students with qualified and documented disabilities may request accommodations which will enable them to participate in and benefit from educational programs and activities. Students requesting
accommodation must provide appropriate and timely documentation of the disability (as appropriate), complete an application for support services, and the student must schedule and participate in an interview with the Director of Academic Advising and Student Success in order to review the request for accommodation, determine appropriate services and/or accommodations, and
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plan their educational program. Successful accommodation often requires advance planning. Students must make early contact (at the beginning of each semester) with the Department of
Academic Advising and Student Success in order to identify needs and to ensure that services will be available in an effective and timely manner.
SUPPORT SERVICES FOR TECHNICAL STUDENTS
The Carl Perkins Vocational Education program is also sponsored by Hill College. The goal of the program is to encourage success through vocational/technical training, career guidance, and support in order to facilitate placement into the workforce. The program targets the following special
populations: economically disadvantaged, educationally disadvantaged, limited English proficiency, persons with disabilities, individuals in non-traditional fields, single parents, single pregnant
women, and displaced homemakers. Students should apply for such services online when possible.
DISCRIMINATION PROHIBITED
In accordance with Federal, State, and Local laws and in conjunction with Hill College policy, access to educational programs and activities shall not be limited on the basis of race, color, religion, national origin, age, sex, veteran status, or disability. For more information on
compliance, please direct inquiries to: U. S. Department of Education, Office for Civil Rights
(OCR), Dallas, Texas (214) 661-9600.
Hill College will take steps to assure that the lack of English language skills will not be a barrier to admission and participation in all educational and technical programs. Students who believe they have been discriminated against because of their race, religion, color, sex, age, national origin, disability, or veteran status or students who believe they have been denied an accommodation to which they are entitled should follow the appeals procedure outlined in the Hill College Student Handbook.
SCHEDULE CHANGES
Students who have registered for the semester may choose to add or drop classes during the semester.
Please refer to the Hill College Academic Calendar (http://www.hillcollege.edu/events/index.html). Adding or dropping courses may affect financial aid, veterans’ benefits, international student’s status, or academic standing. Students are advised to see a campus advisor or counselor or the appropriate department for assistance before making changes to your schedule. For further
information on schedule changes, adds/drops/withdrawals refer to the student handbook or inquire within Enrollment Management.
ADVISING SERVICES
Hill College has a staff of advisors to help students make educational and career decisions, select courses, adjust to college life, understand transfer requirements, and improve study skills. Advisors provide information on college resources and refer students to community resources when needed.
FINANCIAL AID
The Hill College Enrollment Management Office is available to assist you in locating resources to finance your education. Federal guidelines mandate clock-hour programs differently than credit hour programs.
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LIBRARY
Hill College libraries offer a large selection of books, print materials, audiovisuals, electronic resources, and computer software available to students. Reference librarians are available at each campus or via e-mail or phone to assist students in finding resources and information. Library resource information and contact information is online at: http://www.hillcollege.edu/library/. For information about checking out material from the library contact the librarian.
TESTING CENTER
Current Testing Center guidelines, contact names and phone numbers, and websites for the national test providers can be accessed via Hill College webpage at:
http://www.hillcollege.edu/students/Testing/index.html.
TEXTBOOK AND SUPPLIES
Required textbooks may change without notice. Contact the Hill College bookstore for a current list of required materials prior to purchasing any book. Additional supply information may be found on the program website
(http://www.hillcollege.edu/academics/Technical/Cosmetology/index.html).
PARKING
Students are allowed to park only in designated parking areas per Hill College campus policy. All students should have in place a Hill College parking sticker affixed to their vehicle.
GRADUATION/COMMENCEMENT
Each student who has completed the certificate requirements will be allowed to participate in graduation. Commencement exercises are held in May of each year. Students should work with their advisor to complete the graduation application and for application deadline information. Students not meeting requirements will not be recommended for graduation by the faculty advisor.
GRADE CHANGE POLICIES/PROCEDURES
Hill College Cosmetology faculty follows the college’s policies on grade changes.
ALLEGED DISCRIMINATION OR HARASSMENT GRIEVANCES
If a Cosmetology student has a grievance regarding discrimination or harassment based on race, color, gender, national origin, disability or religion then the student should refer to Hill College Policy FDE for appropriate reporting procedures.
STUDENT COMPLAINT/GRIEVANCE PROCEDURE
The Cosmetology division follows the college’s policies for student complaints. All student grievances are encouraged to reach resolution informally as they arise. If a student would like to file a formal grievance, information can be located in the Hill College Student Handbook and Hill College Policy FLD (http://www.hillcollege.edu/students/Handbook.html, pages19-22).
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ACKNOWLEDGEMENT
I HAVE READ THE HILL COLLEGE SALON AND SPA PROGRAM STUDENT HANDBOOK. BY SIGNING BELOW, I INDICATE MY UNDERSTANDING OF AND WILLINGNESS TO COMPLY WITH HILL COLLEGE’S SALON AND SPA PROGRAM POLICIES AND
GUIDELINES, AND THE TEXAS DEPARTMENT OF LICENSING AND REGULATIONS POLICIES, RULES AND REQUIREMENTS.
I AM AWARE THAT IT IS MY RESPONSIBILITY TO READ THE HILL COLLEGE
CATALOG AND THE HILL COLLEGE STUDENT HANDBOOK AND TO ABIDE BY ALL OF THE RULES AND GUIDELINES SET FORTH IN THESE DOCUMENTS.
STUDENT SIGNATURE
_____________________________ DATE
_____________________________ SEMESTER & YEAR
FURTHER, I HAVE READ, UNDERSTAND AND SPECIFICALLY AGREE TO ADHERE TO EACH OF THE FOLLOWING SECTIONS OF THE HILL COLLEGE SALON AND SPA PROGRAM STUDENT HANDBOOK (INITIAL AFTER EACH SECTION):
ATTENDANCE ___
ABSENCES ___
TARDINESS ___
STUDENT ___
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Performance Improvement Plan
Name:Date:
Narrative: On this day, _______________________ is being placed on a Student Performance Improvement Plan: Instructor Comment:______________________________________________________________________________ ______________________________________________________________________________________ ______________________________________________________________________________________ ______________________________________________________________________________________ ______________________________________________________________________________________ ______________________________________________________________________________________ ______________________________________________________________________________________ ______________________________________________________________________________________ ______________________________________________________________________________________ ______________________________________________________________________________________ ______________________________________________________________________________________ ______________________________________________________________________________________ ______________________________________________________________________________________ ______________________________________________________________________________________ ______________________________________________________________________________________ Evaluation/Action: Student will be monitored by Instructor and Program Director and Program Coordinator for success on the Student Performance Improvement Plan.
Evaluation of success will be determined by:
______________________________________________________________________________________ ______________________________________________________________________________________ ______________________________________________________________________________________ ______________________________________________________________________________________ ______________________________________________________________________________________ ______________________________________________________________________________________ Student comment:_______________________________________________________________________ ______________________________________________________________________________________ ______________________________________________________________________________________ ______________________________________________________________________________________ ______________________________________________________________________________________ ______________________________________________________________________________________ ______________________________________________________________________________________ ______________________________________________________________________________________ ______________________________________________________________________________________ Student’s Signature: ______________________________________________________________________ Instructors/Director Signature: ______________________________________________________________ Program Coordinator: ____________________________________________________________________ Date: _________________________________________________________________________________
