Update to ECE Services using Student Management Systems March

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http://eli.education.govt.nz

Update to ECE Services using

Student Management Systems

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

An electronic information system to collect

participation data on children in ECE.



Move from paper-based to electronic collection of

information that you already enter into your Student

Management System (SMS).



Provide a system to help move ECE funding on-line in

future.

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Why we need ELI

 _{There are over 180,000 children enrolled in 4,300 ECE services.}  Government invests over $1.4bn a year in children’s

early education.

 A core Government target is to increase participation in early childhood education to 98% by 2016.

BUT currently we have…..

 _{No information on actual day-to-day child attendance at ECE.}  _{No way of assessing the impact that ECE has on}

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Prior ECE participation rates by ethnic group (2000-2013)

(measured at entry to school)

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

Help to prove the value of ECE in children’s educational

achievement over time in New Zealand.



Identify participation trends, and the impacts on children’s

learning, including fragmented attendance.



Shift the focus to each child’s participation and progress

through to the compulsory and tertiary education sectors.



Help the Ministry to monitor the impact of new policies and

better forecast demand for ECE and Government expenditure.

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How ELI works with your

Student Management System (SMS)

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

The Ministry has worked with SMS providers during

the development of ELI.



SMS collect data for services in different ways.



Some ELI requirements are already being met by each

SMS but others have been developed.



This means there is some change for services using an

SMS, but on a limited scale.

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How your SMS links to ELI

Service using a Student Management System (SMS)

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

Confirm child enrolment and attendance data.



ECE Return submitted through your SMS

replaces the paper-based RS61.



You can check system status

and access useful ELI Reports

via the link on the

ELI Homepage

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Important Reminders

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ECE services must ensure that parents/guardians:



Sign and date the Enrolment Agreement Form.



Sign and date any changes to the Enrolment Agreement

Form, including 20 Hours ECE attestation.



Regularly review and sign the attendance register.

Any changes to children’s records in ELI should match the

Enrolment Agreements and attendance record signed and

dated by children’s parents/caregivers.

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ECE services must ensure that:



Everyone in the service knows their obligations under the

Privacy Act 1993



All personal information is kept private and secure



Staff access to ELI and National Student Index is authorised

by the ECE Service



More information is available on

www.privacy.org.nz

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

A National Student Number (NSN) is part of a secure

system designed to protect the privacy of individuals.



ELI brings forward the use of an NSN from enrolment

at school to when a child first enrols in ECE.



Over 135,000 NSNs have already been allocated

to children enrolled in ECE services during 2013.

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

You can view your service’s data held by the

Ministry through online ELI Reports.



You can check this information against the

information held in your SMS.



You will need an Education Sector account logon

and password to access ELI Reports.



More information is available at:

ELI Reports

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 _{A child can be enrolled at more than one service}

(dual enrolment).

BUT...

 A child cannot have more than one enrolment at a service (duplicate enrolment).

 _{Some services have used duplicate enrolments to manage:}  _{Invoicing to more than one parent/caregiver}

 _{Educator payments in Home-based ECE services.}

 Your SMS has been changed to enable you to manage this.

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

Each service must confirm their ELI data is

accurate to the best of their knowledge.



Services can review the data sent to the Ministry

using ELI Reports on

.



A Confirmation function has been included

in the SMS development for ELI.



Data must be confirmed at least monthly, but

may be more frequently depending on your SMS.

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 The ECE Return replaces the RS61 Roll Return and collects data about the staff in your service, teaching language and wait times.  _{In 2014:}

 _{The ECE Return will cover the week beginning 23 June 2014.}  You will submit an ECE Return through your SMS if your

service is using ELI by May 2014. All other services will complete an RS61.

 _{The Ministry will confirm which Return method you should use.}  _{The ECE Return will replace the RS61 for all services from 2015.}

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Need help?

Contact the Ministry of Education

on 0800 ECE ECE (0800 323 323)

Contact your SMS Provider

 If you are having problems allocating National Student Numbers (NSNs).

 If you want information about the latest SMS system release.

 If you are having problems logging in to ELI Reports.

 If you want to know when you will start sending information to ELI.

If you can’t find the answer to your question on

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

ELI Homepage:



Comments and further questions can be

emailed to:

[email protected]



Call the Ministry on

0800 ECE ECE (0800 323 323)

www.privacy.org.nz