Submitted By: _______________________________________________________ Valli Murnane, Director of Parks and Recreation
TAHOE CITY PUBLIC UTILITY DISTRICT
PARKS & RECREATION DEPARTMENT REPORT
TO:
Board of Directors
DATE: August 7, 2018
C:
Parks & Recreation Committee
FROM: Valli Murnane
Director of Parks and Recreation
SUBJ: Monthly Report Index
July 2018
Parks and Recreation Department Monthly Report
Standard Reports
Parks and Recreation Department Report
Tahoe City Golf Course Operations Report
Tahoe City Golf Course Food and Beverage Report
Public Outreach and Communication Report
Additional Reports
Tahoe City Kayak Concession Refund
PARKS & RECREATION DEPARTMENT REPORT
July 2018
Administrative
• Parks staff toured the new Meeks Bay Trail project site
• Parks and Accounting staff met with the Tahoe City Kayak operator to discuss contract payments • Parks staff toured the Truckee River Trail project site to discuss retaining wall installation sites • Staff met to discuss Truckee River Trail Outreach and Signage Plan for upcoming trail closure • Staff attended the Sustainable Recreation Working Group meeting
• Valli Murnane attended the NTRAC meeting Parks Updates
• Mike Abarno completed his qualified applicators license with the State of California • Wes Pyatt was hired on full-time as a Parks Operations Specialist 1
• The last bunker on #9 green is installed and prepped for sod
• Continued irrigation head replacement and cart path gravel installed throughout the golf course property • Building and installation of the new floating dock at the sailing program is complete
• Two new Pico’s arrived for the recreation program sailing fleet
• Staff have been working on Commons Beach vegetation management to improve the view of Lake Tahoe from the Boardwalk
• Staff removed several areas of graffiti in the downtown corridor
• Marie Sluchak Park design selection has been narrowed down to three suppliers • Railing caps were installed on the Homewood Bridge
• Staff did an excellent job cleaning up large amounts of debris from the major thunderstorms in late July • Bechdolt Field renovations are in progress
• Staff prepped for several softball tournaments in July Recreation Updates
• Camp Skylandia is now at a total of 822 registrations, which includes both full-week and drop-in sign ups. (2017 had a total of 710). Budgeted fee revenues for Camp Skylandia this year is $126,500 and currently we’re exceeding this at $133,673. This is up $21,991 or 17% over 2017.
• Swim Team enrollment is now up to 21, which is the same enrollment count as 2017. Swim lessons registrations are at 104, up from 100 in 2017. We will be offering a fall session so numbers could inch even higher by the end of the swim season.
• Sailing continues to be strong. We have a total of 274 registrations for this year across both youth and adult programming up from 176 in 2017. Fee revenues for the swim and sailing programs combined are at $59,888 so far this year, up from $42,560 in 2017.
• Our intern Maddie held a one day logrolling program as part of a required project for her internship. The program was held at the Concert at Commons Beach on July 22. A total of 40 participants tried out the log and best time for the day was 47 seconds. A video recap posted to our Facebook page drew a lot of attention, including a message from the son of a three time world champion logroller who lives near Tahoe.
Parks and Recreation Department Report
July 2018
Page 2 of 2
• Denise and two of the interns met with Lolly of Wild West Designs to map out the Fall Mailer scheduled to hit the stands early September. Fall programming is coming together and will include more music, thanks to continued collaboration with the Tahoe School of Music plus the addition of a fall swim lesson session and bocce league, both of which are new to our fall offerings. There is potential we may offer youth volleyball clinics and an art based program through North Tahoe Arts.• Youth Golf Clinics with Bobby Bonino have been extremely popular this summer. So far, we’ve had a total of 93 registrations compared to 34 in 2017.
• We offered a beginning paddleboard clinic at Commons Beach through a collaboration with the Maritime Museum. It offered different dates and times then what is scheduled through our sailing program. The July session met its max of five registrations. Another session will be offered in August and is full.
TAHOE CITY GOLF COURSE OPERATIONS REPORT
July 2018
Golf Activity
July
2018
YTD
July
2017
YTD
Adult Season Pass - Unlimited
0
28
3
58
Adult Season Pass - Limited
3
77
6
58
Family Season Pass
0
7
0
7
Junior Season Pass
1
31
7
30
Couples Season Pass
0
8
0
6
Member Card
2
6
3
12
Cart Season Pass
0
26
7
34
Total Pass Sales
6
183
26
205
Locker Rental
3
22
0
13
Green Fee Rounds
1629
3180
1797
3048
Pass holder Rounds
731
1418
853
1350
Total Rounds
*2360
4598
2650
4398
*We believe lower number of rounds in July are due to poor air quality related to smoke
Special Events/Tournaments
o
TCPUD/TCGC Youth Clinics continue through August 10
th-Wait List
o
Thursday Ladies Clinics (averaging 10 participants now) - Very Successful
o
Tuesday Ladies 9 Holers (averaging one foursome a week)
o
100
thYear Anniversary Event Planning - July 2018
Marketing
o
North Tahoe Weekly Ads
o
TeeOff.com trial built for August (Tee Time App)
o
“101 Fun Things to Do” Discounted Golf (Trackable Response)
o
TAHOE.COM
o
Community Involvement and Outreach (Kurt and Bob)
o
100
thYear Anniversary Fall Article in the NCGA magazine
TAHOE CITY PUBLIC UTILITY DISTRICT
TAHOE CITY GOLF COURSE FOOD AND BEVERAGE REPORT
CAFÉ ZENON QUARTERLY REPORT – July 2018
Sales:
Second Quarter
April, 2018 May, 2018 June, 2018Operating Days 30 31 30
TCPUD Rent Income $1,159.76 $1,569.91 $1,849.36
Business/Marketing:
Continued Facebook and Instagram social media campaign and promotions
Received excellent customer reviews on Google and Yelp
Written up in SF Chronicle Destinations Magazine as 1 of 4 best places to eat
in Tahoe City
Special Events:
Live Music Series
Memorial Service
Local Birthday Party
Category - Constant Contact/Emails Date # Sent # Opened Open Rate # Clicked
July Parks and Rec Monthly 7/1/2018 1838 501 27% 44
4th of July at TC Golf Course 7/1/2018 1827 494 27% 8
July 2018 Newsletter 7/9/2018 88 39 44% 7
Community Meeting (Placer Co) local housing 7/26/2018 157 81 52% 20
Totals 3,910 1,115 79
Social Media Accounts Date # Followers
# Followers Last
Month Net Gain/Loss
TCPUD - General FB 6/30/2018 49 47 2
TCPUD - Parks/Rec FB 6/30/2018 929 910 19
TCPUD - Golf Course FB 6/30/2018 917 906 11
TCPUD - Winter Sports Park FB 6/30/2018 767 769 -2
Totals 2,662 30
Social Media Posts Date Reach #Engagements Paid Promotion
Patty Sheehan plays Tahoe City Golf Course 7/23/2018 420 105 No
Thursday golf special 7/26/2018 279 9 No
Patty Sheehan helps out with Jr. golf program 7/26/2018 1300 601 No
Farmers Market 7/5/2018 117 0 No
Concert at Commons 7/6/2018 286 10 No
Movies on the beach 7/10/2018 227 4 No
Music together program 7/11/2018 243 11 No
Concert at Commons 7/15/2018 306 6 No
Movies on the beach 7/18/2018 535 22 No
Sailing Program in Tahoe Quarterly 7/19/2018 1100 108 No
Log rolling 7/21/2018 219 14 No
Begginer Paddleboard Sessions 7/21/2018 241 9 No
Concert at Commons 7/22/2018 195 2 No
Log rolling 7/24/2018 1500 229 No
Movies on the beach 7/25/2018 235 11 No
Shared Patty Sheehan helps with Jr. golf post 7/26/2018 42 34 No
Camp Skylandia carnival day 7/27/2018 156 15 No
Totals 7,401 1,190
Press Releases Date
Sierra Sun Published
Moonshine Published
Tahoe.com
Published Other Published
Patty Sheehan helps Jr. Golf Clinic 7/27/2018 Yes
Project Outreach Date #Sent
None
Totals 0
FlashVote/Surveys Date #Sent #Responses Response Rate
None
Totals 0 0
Website Statistics Jul-18 Jun-18 Jul-17
Total Sessions Not Available 5806 9960
Page Views Not Available 11608 20412
Avg. Session Duration Not Available 1:03 1:22
Bounce Rate Not Available 64.59% 65.26%
Pages Viewed Per Session Not Available 2 2.05
Top 3 Pages Viewed Not Available
Campground, Parks and Rec, Camp
Skylandia
Campground, Parks and Rec, Jobs Top 3 Cities of Traffic Origin (in order) Not Available
SF, Sacramento, Truckee
SF, Sacramento, Truckee
NOTE: New website analytics had a glitch this month so stats are unavailable. FB = Facebook : Reach = "Views" : Engagements = Action i.e. shares
https://www.sierrasun.com/news/sports/hall‐of‐famer‐patty‐sheehan‐swings‐by‐tahoe‐city‐to‐help‐young‐golfers/
PUBLIC OUTREACH & COMMUNICATION REPORT
REVIEW TRACKING:
Submitted By: ______________________________________ Approved By: _______________________________________ Valli Murnane Sean Barclay
Director of Parks & Recreation General Manager
TAHOE CITY PUBLIC UTILITY DISTRICT
MEMORANDUM
TO:
Parks & Recreation Committee DATE: August 7, 2018
FROM: Valli Murnane
Director of Parks and Recreation
SUBJ: Tahoe City Kayak Concession Refund
RECOMMENDATION:
No recommendation – informational only.
BACKGROUND:
The District has managed a concession agreement with Tahoe City Kayak for operations of a kayak and non-motorized boat concession located at Commons Beach, since June 1, 2013. Throughout that period, the concessionaire has paid rent and a percentage of gross receipts as outlined in Section 5, Rent & Percentage of Gross Receipts of the Agreement of Concessions.
While reviewing the concessionaire’s June 2018 payment, District staff recognized the concessionaire had misinterpreted the formula for calculating monthly payments as outlined in the agreement. This
miscalculation resulted in monthly overpayments to the District from June 2013 through September 2017. The total overpayment was $22,328.19. District staff alerted the concessionaire to the miscalculation, and issued a refund. Staff have provided the concessionaire with a formulated input sheet to assist with future calculating and reporting.
FINANCIAL IMPACTS:
The 2018 Parks/Beaches Department budget estimated revenue of $40,500 from the Tahoe City Kayak concession. This estimated revenue will be offset by the refund of $22,328.19.
ATTACHMENTS:
REVIEW TRACKING:
Submitted By: ______________________________________ Approved By: _______________________________________ Valli Murnane Sean Barclay
Director of Parks & Recreation General Manager
TAHOE CITY PUBLIC UTILITY DISTRICT
MEMORANDUM
TO:
Board of Directors
DATE: August 7, 2018
C:
Parks & Recreation Committee
FROM: Valli Murnane
Director of Parks and Recreation
SUBJ: Winter Bike Trail Snow Removal, Capital
TOT Funding and Bike Rack Updates
RECOMMENDATION:
No recommendation – informational only.
BACKGROUND:
Winter Bike Trail Snow Removal
Placer County has added a line item to their 2018/2019 annual operating budget to cover winter trail snow removal on the Squaw Valley Trail and the Northshore Trail sections currently being cleared by the
District. The budget was based off the District’s 2017/2018 budget estimate with a COLA increase year over year. Depending on the rate of fuel and increases in salary above COLA, this budget may not be sufficient in the long term and may need discussion during the agreement stage. The District informally proposed adding the Truckee River Trail section of winter trail snow removal into the County’s annual operating budget but the County chose not to pursue that opportunity. Although the budget line item has been approved by the County’s Board, we have still not entered into an agreement with Placer County. Furthermore, the county is looking for a new provider to clear the Squaw Valley Trail as the current system is too expensive and SVPSD does not have the internal staff to perform this work economically.
Capital Transient Occupancy Tax Funding
The District applied for and received $11,291 of the $13,283 needed to purchase and install eight bicycle repair stations in the North Tahoe Region. North Tahoe PUD will take possession and install two stations in their District. The District will install the remaining six with two being at Placer County Facilities (Squaw Valley Park and Dollar Creek Trail head).
The District applied for and received $18,278 of the $21,504 needed to update and replace the 24 existing bike trail map signs and install five new signs on newly created trails (inclusive of new frames as
needed). Two of these signs are earmarked for the Dollar Creek trail.
The trail map sign and bike repair station projects are scheduled to be done by October 2018.
Bike Rack Recipient
The Lake Tahoe Bicycle Coalition, working with the local bike community, secured $45,000 in grant funding to purchase bike racks and fix-it stations to be installed around the Tahoe Basin. The District was granted 25 “U” hoop style bike racks to be installed in locations throughout the District’s paved trail system.
Memorandum
9-Aug-18
Page 2 of 2
FINANCIAL IMPACTS:
Winter Bike Trail Snow Removal
Payment to the District by the County shall include costs for salaries, vehicles, and services and supplies, with the County covering 70% of the cost and the District covering 30%. The extent of services within this
agreement will be for 320 hours of service on a 3.78 mile route. The 2017/18 Bike Trail Snow Removal proposed budget estimated the County’s cost share at $26,203 and the District at $11,230. Although the County is recommending a COLA increase on top of the 2017/2018 budget, the District estimates its 2018/2019 expenses to increase beyond COLA with its increasing personnel costs and rising fuel prices. These potential increases will need to be addressed before a final agreement is made with the County.
Capital Transient Occupancy Tax Funding
The District received TOT funding of $29,569 to complete the Bike Repair Station and Bike Trail Map Installation projects, with the District matching 15% of funds for a total of $5,218. Total project cost is $34,787.
Bike Racks
The District received 25 “U” hoop racks, a $3000 value, at no cost to the District. District staff will install the racks as a part of its 2018 Operations budget.
ATTACHMENTS:
Submitted By: _______________________________________________________________ Matt Homolka, District Engineer/Asst. General Manager
TAHOE CITY PUBLIC UTILITY DISTRICT
ENGINEERING DEPARTMENT REPORT
TO:
Board of Directors
DATE: August 6, 2018
C:
Parks & Recreation Committee
Sewer & Water Committee
FROM: Matt Homolka
District Engineer/Assistant General Manager
SUBJ: Monthly Report Index
July 2018
Engineering Department Monthly Report
Standard Reports
Engineering Department Report
Capital Project Activity Report – Utility (S&W Committee & Board)
Capital Project Activity Report – Parks & Recreation (P&R Committee & Board)
Technical Services Division Report (S&W Committee & Board)
Additional Reports
None
August 6, 2018
ENGINEERING DEPARTMENT REPORT
July 2018
Capital Project Activities
• All capital project activities for this month are reported on the Capital Project Activity Report.
Operational Activities
• SR89/Fanny Bridge Community Revitalization Project –
o
Reviewed and commented on utility-related submittals.
o
Monitored ongoing construction activities including ongoing water and sewer
relocations.
o
Researched design-phase information provided on existing water main size and
material.
• Tahoe City Lodge Project –
o
Participated in plan review resubmittal meeting with developer. Received third
submittal improvement plan package.
• Tahoe XC Lodge (Schilling) Replacement Project –
o
Held two public CEQA scoping meetings on July 17
th.
o
Reviewed CEQA scoping comments with consultant; reviewed and discussed possible
scope changes with consultant regarding EIR development.
o
Attended Placer County Capital Projects Advisory Committee meeting to support
funding for the Project. The Committee approved funding the Project’s CEQA and
entitlement development.
• Bell’s Landing Erosion Control and Access Project – initiating concept proposal with California
Natural Resources Agency’s River Parkways Grant Program for potential project.
• Polaris Creek and Wetland Restoration Feasibility Study – finalized consultant selection and
modifying scope of work items to reflect greater community outreach component.
• Contract Management – Tahoe Cross Country Ski Education Association, California State Parks,
and USFS Lake Tahoe Basin Management Unit.
• Completed Cory Alison’s annual performance evaluation.
• Department staff participated in the annual bike trail surveys.
August 6, 2018
CAPITAL PROJECT ACTIVITY REPORT
Parks and Recreation Projects
July 2018
Tahoe Lake ES Ball Field Lighting Replacement (Conner’s Field)
Const. Phase
Current:
•
Reviewed Musco Lighting Submittal.
•
Continued facilitating coordination between DSA inspectors, architect, and contractor.
Upcoming:
• Construction mobilization to commence after Labor Day on Sept. 4
th, 2018.
Truckee River Trail Reconstruction and Renewal
Construction Phase
Current:
• Staff working with Caltrans on signage for upcoming trail closure.
• Nesting surveys ongoing and completed for scheduled work areas.
• Reviewed potential added value extra work with Parks Department.
• Reviewed completed portion of trail and identified areas to be corrected with contractor.
Upcoming:
• Contractor to resume spot treatments construction beginning August 6
th(night work).
• Trail closure scheduled to commence Monday, August 20
th, 2018.
Meeks Bay to Sugar Pine Bike Trail
Construction Phase
Current:
•
Reviewed and responded to submittals and requests for information.
•Continued monitoring construction activities.
Upcoming:
• Ongoing construction monitoring activities.
TCGC Upper Parking/Maintenance Area BMP Project
Construction Phase
Current:
•
Held Pre-Bid meeting on July 11
th.
•
Opened Bids on July 25
th.
•
Reviewed bids received and prepared Bid Award for Special August Board of Directors
meeting approval.
•
Prepared Amendment No. 2 to the Professional Services with Auerbach Engineering Corp.
for additional design, permitting, and construction phase services.
•
Finalized neighboring access easement relocation.
Upcoming:
• Bid Award scheduled for Special Board meeting August 2
nd.
CAPITAL PROJECT ACTIVITY REPORT
Parks and Recreation Projects
July 2018
August 6, 2018
TCGC Maintenance Building Replacement Project
Design Phase
Current:
•
No Activity this period
Upcoming:
• Continue design and permitting of new maintenance building.
Marie Sluchak Playground Replacement
Design Phase
Current:
•
Prepared selection of three (3) playground equipment proposals for Tahoe Cedars Property
Owners Association.
•
