Parsons Brinckerhoff’s Subconsultant Pre-Qualification (SPQ) System
What You Need to Complete PB’s Prequalification Application
Our online prequalification application contains a number of mandatory/required fields and some optional fields. Unless a user completes all of the mandatory fields, the user will be unable to submit an application. If a mandatory field is missed and the user attempts to submit an application, our system automatically notifies the user of the missing fields.With the exception of the Business Integrity Code of Conduct / Ethics Policy question, answering NO to a question on the application will not result in an automatic rejection of your application.
Our application is divided into sections that correspond to the below headings. The information solicited in each section is set forth below. The required/mandatory fields are denoted by a red asterisk (*). Optional information is denoted by a blue asterisk (*).
A. Company Details * Company Name (Legal Name) * Address, City, State, Zip Code * Registered Engineer (Y / N)
* Engineering License No (If Applicable) - You do not need to list every engineer’s license * Registered Business (Y / N)
* Type of Business – (Choose from Drop Down Menu)
* State of Incorporation (If Applicable) – Choose from Drop Down Menu) * SIC– (Standard Industrial Classification - Usually three digit code)
* North AmericanIndustry Classification System– (“NAICS”) – Usually between 2 to 6 digits * Date of Incorporation or start of Business/Partnership
B. Contact Person - (Person responsible for maintaining your SPQ Profile/Application)
* Vendor ID (If Applicable) - Enter your Vendor ID if Parsons Brinckerhoff’s Accounts Payable Department has already assigned you a vendor ID.
* First Name, Last Name, E-mail address, Telephone Number * Job Title, Fax Number
C. Financials
* D&B Number -Enter your D&B identification number. Please do not enter your D&B rating.
* Tax ID Number -Enter either your Social Security Number (SSN) or your Employers Identification Number (EIN)
* Bankruptcy (Y / N)
* Bankruptcy comment (If Bankruptcy) - Enter comments here if you answered Yes to the bankruptcy question. D. Disciplines
*Please identify all the Disciplines/Services that your firm can provide using the codes shown in the drop down list. Select all that apply. If none applies, please select “Other” and provide a description in the Description column. Please restrict one Discipline per “Other”. A minimum of one Discipline code is required.
E. Insurance Coverage
Please enter the Per Occurrence/Claim/Accident coverage amount, not the Aggregate coverage amount. If your firm is not required to carry Professional Liability, Workers Compensation and/or Employers Liability, please upload a waiver request, in lieu of a Certificate of Insurance, with a detailed explanation of why you are exempt.
You may have to upload the same insurance certificate four times if all of your insurance coverage is listed on a single Acord Certificate.
* Professional Liability - Minimum of $1M required. If requesting a waiver the waiver must state why your services are not subject to errors and omissions claims.
* Workers Compensation – If requesting a waiver the waiver must state why you are exempt from your state’s Workers Compensation laws.
* General Liability - Minimum of $1M required. There are NO waivers available for General Liability insurance. * Employers Liability –Must show proof of Employers Liability coverage. No minimum required. If requesting a waiver, please explain why you are exempt from this coverage.
* Bonding Capacity -If applicable, enter your bonding capacity in USD. * Name of Surety -If applicable, enter the name of the surety company
* Surety Phone –If applicable, provide the contact telephone number at the surety company.
* Insurance Comment –Enter any additional insurance information that you need Parsons Brinckerhoff to be aware of. For example, that you self insure.
F. Cost Accounting – Input as a percent * Audited O/H Rate (Federal)
* Audited O/H Rate (State) * Audited O/H Rate (Local)
* Year of last audit –In comments field enter if the audit was at the Federal, State, or Local level * Comment –Enter any comments regarding your O/H rates
G. Resources (number of staff)
*
Administrative/Clerical, Technical/Professional, Executive – If you are a sole proprietor without any employees please enter zero employees under Administrative/Clerical and Technical, and one under Executive.H. Experiences - Please identify your firm's areas of experience using the codes shown in the drop down list. Select all that apply. If none applies, please select “Other” and provide a description in the Description column. Please restrict one Experience per “Other”.
* A minimum of one Experience Code is required I. Business Integrity
* Are you registered to use E-Verify? (Y / N) - If Yes, please upload either your signed E-Verify Memorandum of Understanding (MoU). Otherwise, this field can be left blank.
* Are you currently suspended? (Y / N) -If Yes, please upload a copy of your suspension letter. * Are you current debarred? (Y / N) -If Yes, please upload a copy of your debarment letter.
* Termination for Convenience? (Y / N) -If Yes, please upload a copy of your termination for convenience notification. Please enter a short note the Termination for Convenience dialogue box.
Note: This question is not related to Human Resources practices regarding employment practices.
* Termination for Fault? (Y / N)- If Yes, please upload a copy of your termination for fault notification. Please enter a short note in the Termination for Fault dialogue box.
Note: This question is not related to Human Resources practices regarding employment practices.
* Do you have Federal Acquisition Regulation (FAR) compliant policies? (Y / N)
* Do you have a Code of Conduct / Ethics Policy? - If Yes, please upload a copy of your company’s Code of Conduct / Ethics Policy. If No: (1) Click the Code of Conduct link in the Business Integrity section to download Parsons Brinckerhoff’s Code of Conduct / Ethics Policy; (2) If you agree: Mark the box that reads: “I have read Parsons Brinckerhoff, Inc’s Code of Conduct and agree to comply with all policies and procedures.”
Your Profile/Application will not be approved without uploading your company’s Code of Conduct / Ethics Policy, or agreeing to abide by Parsons Brinckerhoff’s.
J. Safety
* Workers’ Compensation Interstate Experience Modification Rate (EMR). - Insurance companies use EMR to determine the premiums for your Employers Liability insurance. Your insurance agent/broker should be able to provide you with this information.
It is possible that your company may not meet the threshold for an EMR, or if you are a sole proprietor without any employees you will not have an EMR. If that is the case you’ll need to enter zeros in the EMR field for the last three years.
* Does your company have a written safety program? (Y / N) -If Yes, please upload a copy of your safety program. * Does your company have a drug policy? (Y / N) -If Yes, please upload a copy of your drug policy.
* Please provide the historical safety information for the last three
years -
With a few exceptions that are unlikely to apply, OSHA covers all industries in all 50 states. Thus, everyone must complete historical safety information except for companies with zero employees. Companies of with zero employees should enter “0” in all the fields. * Has your company received any OSHA (Federal or State) violations in the last three years? -If Yes, you must list them in the dialogue box found immediately below the question.* How often do you conduct safety audits and who performs the audits? -This question must be answered without regard to the size of your company and the services you are providing. If this question does not apply to your company, you may enter None, N/A in the dialogue box.
* Do you conduct task specific hazard analysis? (Y / N)
* Do you maintain a written Site Specific Safety Plan covering your work? -If Yes, please upload a copy of your safety plan.
* Do you have a safety orientation program for new hires? (Y / N)
K. Quality
* Do you have a company-wide quality control / quality assurance program? (Y / N)
L. Security
* Security Clearance, Facilities, Personnel (Y / N) - Is your company or do any of your employees have a current government security clearance? Facilities – Does your company maintain a government approved Sensitive Compartmented Information Facility (SCIF)?
* Commercial and Government Entity Code – (CAGE) –If applicable please enter your CAGE Code here. M. SocioEconomic Details – (If Applicable)
Please identify any SocioEconomic Classifications Federal, State, Local that you have and upload appropriate supporting certification document.
N. * Past Projects -Please identify the largest projects you have worked on over the past 5 years. A minimum of 3 past projects are required.
O. Business Licenses -Please add the business license number and associated state for any business licenses that you have.
P. * Personal References -A Minimum of four reference are required (two Trade References and two Professional References). A trade reference may be a vendor-firm that the registrant-subconsultant does business with (e.g., reprographic services, equipment leasing, office supplies, etc.). A professional reference may be client references for projects which you have worked on. If you are a start up without two Trade and two Professional references, you may list 4 Professional references as long as you mark two of them as trade references.
Q. * Annual Revenue – Please provide your firm's annual gross revenue values for the last 3 years in USD. If you are a start up without a three year history, a minimum of one year’s revenue is required.
R. * Bank References -A minimum of 1 bank reference is required. The contact name does not have to be a person. For example you may enter Business Bank Department.
S. * Additional Documents– Upload any additional documents that you would like to share with Parsons Brinckerhoff. You may upload up to five additional documents.
