Programme Friday 19 September 2014

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Programme Friday 19 September 2014

13:45 Assembling at Woodrow Wilsonplein

Where?

In front of the library (het Zuid)

14:00-15:30

Photo Rally in the city centre

15:30 End of the Photo Rally

Where? Royal Conservatory, Hoogpoort 64

Please bring your photo camera + cable OR smart phone with camera + cable

with you!

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Registration @ city of Ghent

1. EU/EER students

:

1.1. Application through

annex 3ter

(bijlage 3ter):

-

for a short mobility for the duration of maximum 4,5 months or

-

for a long mobility for the duration of more than 4,5 months up to an academic

year:



Send an e-mail

not later than 10 days

after arrival at:

[email protected]



With the following

subject: request for annex 3ter



Mention

in the text

of your e-mail the following items:

-

first name: xxx,

surname: xxx

nationality: xxx

-

your residence address in Ghent

-

the

duration

of your study period in Ghent



You will receive

an appointment through e-mail

to present yourself and

bring with you the following requested original documents:

o

ID Card or passport

o

Registration certificate delivered by an educational institution in Belgium

o

Correct and complete residence address in Ghent

Fee

: free of charge

1.2. For students of neighbouring countries (The Netherlands, Germany, France and

Luxembourg), the application can also be done through annex 33 (bijlage 33).

This will nevertheless involve a

fee

of 12,- euro.

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Registration @ city of Ghent

1. Non-EU students

1.1. For students that will stay maximum 3 months. Application through annex 3 (bijlage 3):

 Send an e-mail not later than 3 days after arrival at: [email protected]

 With the following subject: request for annex 3

 Mention in the text of your e-mail the following items: - first name: xxx,

surname: xxx nationality: xxx

- your residence address in Ghent

- the duration of your study period in Ghent

 You will receive an appointment through e-mail to present yourself and bring with you the following requested original documents:

o_{ID Card or passport}

o_{Registration certificate delivered by an educational institution in Belgium} o Correct and complete residence address in Ghent

o 4 passport photographs Fee: € 12,-

When you leave Ghent, you can just return home (without de-registration).

1.2. For students that will stay longer than 3 months in Belgium, the following procedure is required: 1.2.1. Application of stay: request of a visa (type D) for a long stay through an authorized Belgian

consulate in your home country.

1.2.2. Upon arrival in Belgium you proceed as follows:

Register online by means of the Arrival Form.

Via www.studentingent.be > choose English > requirements > your arrival in Ghent > registration at city of Ghent

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1.2.3. Download and fill out digitally the arrival Form (not manually written), together with a scan of your passport + visa.

Make sure you fill in your FULL NAME!

Mention your actual e-mail address (this in order for you to receive the invitation e-mail). 1.2.4. E-mail the arrival form to: [email protected]

1.2.5. As soon as your application file is complete, you will receive a temporary permit (annex 15). 1.2.6. Application of residence assessment:

Students renting a room on the private market: a local police officer will come to check that you do in fact live at your student residence.

Students at student home Vesalius will be checked by our Student Services. 1.2.7. Application of residence permit (A-card)

You will receive an e-mail to present yourself at the appointed address. Bring the following documents with you:

- Passport - Visa

- University College Ghent registration document - Document regarding your scholarship (if appropriate) - 4 passport photographs

- Fee = 22,- euro

You will receive a new annex 15. 1.2.8. Collecting your A-card

When you receive a pin/puk code at your address in Ghent you can go to “loket migratie AC Zuid” (without appointment) to collect your A-card.

Bring the following documents with you.

- Pin/puk code - Letter of invitation

- Receipt of payment (of 22,- euro) - Annex 15

Fee: €

22,-1.2.9. When you leave Ghent

Just as you register when you arrive, it is very important tode-register within eight days before leaving Belgium. Make sure you have cleared practical formalities as closing bank account, etc. before you de-register.

This closes your record at the Registration Office for Foreigners, and your landlord stops paying the taxes of your registration.

Go to www.studentingent.be > choose English > requirements > when you leave Ghent > requirements

You can find the departure form at the right 'Related info'.

Please fill in the form and send it to the City Council by post or by e-mail to [email protected] (fill in, sign and scan the document).

Or hand it in by your host institution. They'll send it to the City Council.

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Departement Bevolking en Welzijn |

Dienst Burgerzaken – Loket Migratie

Aangifte definitief vertrek uit België

(Declaration of departure)

Graag dit ondertekend formulier samen met verblijfskaart sturen naar (Send this signed document together with residence card to): Stad Gent - Dienst Burgerzaken (Loket Migratie), Stadhuis Botermarkt 1 9000 Gent, of samen met verblijfskaart afgeven bij (or present this signed document together with residence card at): Loket Migratie, Administratief Centrum Zuid (Blok B), Woodrow Wilsonplein 1 9000 Gent

Ondergetekende,……….(naam -

Name

) ………(voornaam -

Surname

)

geboren te

(Place of birth)

………. op

(Date of birth)

………

rijksregisternummer

(National number)

………..

ingeschreven te Gent op volgend adres

(address in Ghent)

: ………

verklaart België zelf definitief te verlaten naar volgend adres

(declares to leave Belgium permanently to the following address)

:

Land

(Country)

: ………. Stad

(City)

: ………..………..

Adres

(Street and Number)

: ……….………..

samen met volgende familieleden

(family members who also leave Belgium permanently)

1.

……….(naam

-

Name

) ………(voornaam

-

Surname

)

2.

……….(naam

-

Name

) ………(voornaam

-

Surname

)

3.

……….(naam

-

Name

) ………(voornaam

-

Surname

)

Emailadres: ……….

(bevestiging van deze aangifte wordt naar dit adres

gemaild, als u dit invult (Confirmation of this declaration will be sent to this email address)

Gent, ………. Datum waarop u België verlaat

(date when you leave Belgium)

Handtekening

(signature)

Tel. 09 266 71 50

[email protected]

Openingsuren:

Maandag, dinsdag, donderdag en vrijdag van 8 - 13 uur Woensdag van 8 - 13 uur en van 14 - 18 uur

Opening hours

Monday, Tuesday, Thursday and Friday between 8 a.m. – 1 p.m. Wednesday between 8 a.m. – 1 p.m. and 2 p.m. – 6 p.m.

Postadres: Bezoekadres: Bereikbaar: Opgelet:

Stuur uw brieven naar het postadres!

Als dat noodzakelijk is voor de behandeling van uw dossier, slaan we uw gegevens op in een bestand dat we voor geen enkel ander doel gebruiken. U hebt het recht ze te raadplegen en te laten verbeteren.

Stad Gent – Dienst Burgerzaken | Stadhuis | Botermarkt 1 | 9000 Gent

Administratief Centrum Zuid (Blok B) - Woodrow Wilsonplein 1 | 9000 Gent | T 09 266 71 50 | F 266 71 69 Bus 5/6/52/53/54/55/55s/57/58/70/71/72/73/74/76/77- Tram 21/22/4 (halte Zuid)

[email protected] | www.gent.be contactpersoon

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ESN offers a SIM card « Generation Connect »

with 20€

calling credit, unlimited SMS and 2GB data

during 1 month.

If you want to keep unlimited text and internet data, you have

to top up 20€ every month.

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Exchange students @ University

College Ghent (HoGent) 2014-2015

www.studentingent.be