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Procurement of Imported Materials – Business Process Procedure

Procurement of Imported Materials

Purpose

This process Procurement of Imported Materials shows you how to handle the Countervailing

duty (CVD) on imports, which is levied in place of excise duty. Unlike other forms of customs

duties, such as basic customs duty or special customs duty, you can credit CVD paid on imports

to your CENVAT account.

Prerequisites

The following scenario specific master data must be created for operation of this building block

and subsequent dependent building blocks.

• Material Master record

(Refer User Manual – Procurement of Stock Materials (Domestic)

• Vendor Master record

Ensure that GR based IV is not selected in Purchasing Data.

(Refer User Manual – Procurement of Stock Materials (Domestic)

• CIN Master Data

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Creating Contract

Use

Contracts and proposals safeguard both the freelancer AND the client. A proposal spells out the

details of what is to be done, deadlines, fees, covered expenses, payment dates, etc. Landing a

contract is the goal of a proposal - the contract is the legal agreement. Writers and editors will

often sign contracts that include all the details; proposals aren't used as often in the publishing

world as they are in other industries.

Remember - signed contracts are legally binding documents. By detailing all information, there

is no argument later about who said what when. But be sure you understand what you are

signing. If you aren't sure, get legal advice.

Prerequisites

In the case of Import, The Quantity contract will be created.

Procedure

1.

Access the transaction choosing one of the following navigation options:

SAP R/3 menu

Logistics  Materials Management  Purchasing 

Outline Agreement  ContractVendor/Supplying Plant

Known

(3)

Enter Vendor Code

• Enter Agreement Type i.e ZQTY

• Agreement Date

• Enter Purchase Organization i.e. 9999 • Purchase Group

Enter Validity End Date

Enter Payment Terms

(4)

Define Tax Code i.e Z1

Define under & over delivery tol.

(5)

Result

Contract is created.

Example

(6)

Creating Purchase Order

Use

A purchase order is a legal document used to record an individual purchase with the vendor. It

also provides the vendor with a reference document to link to goods receipt and invoice

verification processes. The purchase order is a commitment to a vendor for a given material, in a

specified quantity at a predetermined price and delivery date.

Prerequisites

Before starting the process, please ensure the following information:

Commissioner of Customs, CHA, Surveyor etc are created as domestic vendor,.

In master record of main imported vendor GR-based invoice verification tick should not

be there on Purchasing Data screen of vendor master. And Schema group, Vendor is filled with

schema group Import.

These are basic master data changes with respect to this process only.

For all purchase order a release procedure is applied.

Procedure

2.

Access the transaction choosing one of the following navigation options:

SAP R/3 menu

Logistics  Materials Management  Purchasing 

Purchase Order  CreateVendor/Supplying Plant

Known

Transaction code

ME21N

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Click on Document Overview On

Click on the Selection Variant

Click theContracts to create the PO as per reference and then click the adopt button

Select the document type

(8)

Reference of Contract Number which is send by the vendor will be shown in the

PO---Communication----Your Reference Column.

Enter Purchase

Organization & Purchase Group & Plant

Enter Net Price

Enter Invoice & enter the tax code

Click the condition button to maintain conditions

Change the vendor if it is different

(9)

2.4 Message Output

2.4.1 Use

A Purchase Order needs to be printed for transmitting to vendor.

2.4.2 Procedure

1. Access the transaction choosing one of the following navigation options:

SAP R/3 menu Logistics  Materials Management  Purchasing  Purchase

Order  Messages  Print/Transmit

Transaction code ME9F

2. On the Message Output screen, make the following entries

3. Choose to Execute.

(10)

Choose Output Message and/or Choose Display Message and/or Choose Message Detail and/or Choose Trial Printout.

(11)

CAPTURING BILL OF ENTRY

Use

In this process of Logistics Invoice Verification all the Incoming Invoices are verified

in terms of their content, prices and arithmetic. When the invoice is posted, the

invoice data is saved in the system. The system updates the data saved in the invoice

documents in Materials Management and Financial Accounting.

Procedure

1. Access the transaction choosing one of the following navigation options:

SAP R/3 menu

Logistics  Materials Management  Logistics invoice

Verification  Document Entry  Enter Invoice

Transaction code

MIRO

2. If you are opening for the first time this transaction, system will ask for Company Code,

please give 1000 to go inside the transaction.

3. On the Enter Incoming Invoice: Company Code 1000 screen, make the following entries:

Choose Planned Delivery Costs Enter Invoice Date

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Enter Invoice Party

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Enter the Amounts of the Customs Duties Manually in the Amount Column with referring to PO.

Enter PO No.

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Field name Description R/ O / C User action and values Comment

Transaction Invoice R Select Invoice from drop

down list

Header Data Header data of Invoice R Defaulted by system Basic tab Basic information tab R Select basic information tab

to give initial information

Invoice Date Invoice Date R Enter the Vendor invoice

date

Reference Invoice reference O Enter the vendor invoice

reference For Example USERMANUAL

Posting date Posting Date R Enter the posting date of

document

System will give current date as default

Amount Invoice Amount R Enter invoice gross amount

including taxes and duties 39.80

Amount mentioned is only an example

Currency R Enter the currency in which

the bill is presented by vendor, if not entered by user system will default the document currency from purchase order

USD Calculate tax Check box calculate

tax

O Check this tick box, system will calculate tax amount

Tax code R Select the tax code from

drop down list V0

Bus.place/se ctn

Business place or section code

R Enter section code if Tax deduction for source is active for this vendor

Leave blank for this process

(15)

defaulted from purchase order

Due on Payment due on O Will be calculated by

system

Grayed out

Discount Cash discount O Enter if cash discount is

offered by vendor Purchase order /

Schedule Agreement

R Select Purchase order / Schedule Agreement in the reference document category from drop down list Defaulted for user PO Reference Purchase order number

R Enter the first purchase order number generated above

Details Tab

Invoice Party Vendor Code R Enter the vendor code

4. Choose Enter to complete the document feeding part.

5. To check the document credit and debit is balanced on the top right corner of your screen a traffic light is displayed. Beside that Balance of the document is displayed.

Ensure that the Balance is ZERO before posting the document and the traffic light is green or yellow color.

6. If you want to see the accounting postings in simulation mode, Choose Simulation on middle of fourth row of your screen.

(16)

7. Choose Display Currency which will lead to small pop-up window having the company code currency and Document Currency, position the cursor on the INR to convert to Document Currency and press the details button.

(17)

Result

Logistics Invoice verification document is posted.

Example

Document no. 5105600168 created

Above MIRO Step will be followed for the capturing the Invoice of other parties for e.g

CHA Charges, Inspection Agency etc.

(18)

Goods Receipt for Imported Purchase Order

Use

Goods are received from the Vendor as a result of a Purchase Order at the receiving plant. A goods movement is entered into the system referencing this PO and a goods receipt material document is posted. Appropriate general ledger accounts are also posted and stocks are updated.

Procedure

1. Access the transaction choosing one of the following navigation options:

SAP R/3 menu Logistics  Materials Management  Inventory Management 

Goods Movement  Goods Receipt  For Purchase Order  PO Number Known

Transaction code MIGO

2. On the Goods Receipt Purchase Order screen, make the following entries:

Field name Description R/ O / C User action and values Comment

Goods Receipt

Goods Receipt R Select from drop down list

for action Inbound

Delivery

Purchase Order R Enter the Purchase Order

No. Generated above 4540000010 Movement Type 101 Plant Kandla 5001 Enter

(19)

Note: Material will be received at the Kandla Port

Enter Qty of Material according to Draft Survey Enter QTY of Material according to Bill of Lading

(20)

Stock Transfer Order from Port to Plant:

Procedure

Access the transaction choosing one of the following navigation options:

SAP R/3 menu

Logistics  Materials Management  Purchasing 

Purchase Order  CreateVendor/Supplying Plant

Known

Transaction code

ME21N

Enter Supplying Plant Enter Quantity Enter Receiving Plant & Storage Location Enter Conditions e.g. Railway Freight, Insurance etc and change the vendor if it is different Enter Document Type ZSTM

(21)

Goods Issue from Port to Plant with Reference to STO:

Access the transaction choosing one of the following navigation options:

SAP R/3 menu

Logistics  Materials Management 

Inventory

Management  Goods Movement  Goods Receipt  For

Purchase Order  PO Number Known

Transaction code

MIGO

Enter Stock Transfer

Enter STO No

(22)

GOODS RECEIVE AT PLANT

Access the transaction choosing one of the following navigation options:

SAP R/3 menu

Logistics  Materials Management 

Inventory

Management  Goods Movement  Goods Receipt  For

Purchase Order  PO Number Known

Transaction code

MIGO

Actual qty received at plant

No Excise Capture during MIGO & MT is 101

Enter RR No. Goods Receipt

Document type & enter STO no.

(23)

Capturing of Excise in Plant

Transaction code: J1IH

For Raw Sugar Imported:

Click on Additional excise

Enter Bill of Entry No.

• Enter Document Year • Company Code i.e 1000 • Enter Plant

(24)

Click on this to enter details Material Number Enter Quantity

Enter excise duties Click on save to post the excise

(25)

For PP Bags:

Click on Additional excise Enter Bill of No.

• Enter Document Year • Company Code i.e 1000 • Enter Plant

(26)

Click on this to enter details Material Number Enter Quantity

Enter excise duties Click on save to post the excise

References

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