AIM FF RPM
TE.040 S
YSTEM
T
EST
S
CRIPT
I
P
ROCUREMENT
<Company Long Name>
<Subject>
Author:
<Author>
Creation Date:
Last Updated:
Document Ref:
<Document Reference Number>
Version:
DRAFT 1A
Approvals:
<Approver 1>
Document Control
Change Record
6
Date Author Version Change Reference
4-Sep-08 <Author> Draft 1a No Previous Document
Reviewers
Name PositionDistribution
Copy No. Name Location1 Library Master Project Library
2 Project Manager
3 4
Note To Holders:
If you receive an electronic copy of this document and print it out, please
write your name on the equivalent of the cover page, for document
control purposes.
If you receive a hard copy of this document, please write your name on
the front cover, for document control purposes.
Contents
Document Control...ii
Overview...1
IProcurement Test Sequences...2
Test Specification - 10 - Enter Contract Purchase Agreements...3
Test Specification - 20 - Create Blanket Purchase Agreements...4
Test Specification - 30 - Create Quotation from RFQ ...7
Test Specification - 40 - Enter Requisition Profile ...9
Test Specification - 50 - Process Web Requisitions - (Full Cycle) using
Local Catalogues...10
Test Specification - 60 - Copying Web Requisitions ...14
Test Specification - 70 - Enable Information Templates...15
Test Specification - 80 - Process Web Requisitions - Special Order -
Services...17
Test Specification - 90 - Process Web Requisitions - Make changes...19
Test Specification - 100 - Query Web Requisitions ...20
Test Specification - 110 - Process Web Requisitions - Favorites ...21
Test Specification - 120 - Approve Requisitions...22
Test Specification - 130 - AutoCreate Purchase Orders from Requisitions23
Test Specification - 140 - Approve Standard Purchase Orders...24
Test Specification - 150 - Process Documents for Approvals...25
Test
Specification - 190 - Cancel a Requisition...31
Test Specification - 200 - Generate Reports...32
Test Specification - 210 - Purchasing - Period End...35
Test Specification - 220 - Load Local Catalogue...37
APPENDIX...38
Appendix A - Data Sheet...38
Appendix B - Defect Log...43
Appendix C - General Comments...44
Appendix D - Approval Matrix...45
Open And Closed Issues For This Deliverable...46
Open Issues...46
Overview
System testing measures the quality of the entire application system, using system test sequences and scripts.
You must create scripts for all business processes based on the Mapped Business Requirements (BR.030). You
should be able to reuse the test scripts you created during Test Business Solutions (BR.080); however, the focus
of business solution testing is confirming individual business processes, while business system testing focuses
on confirming the collective application system. For more information, refer to Business Mapping Test Results
(BR.080) as a basis for business system test specifications.
IProcurement Test Sequences
Sequence
# Description Responsibility Date Time Tester Test Status Defect No. Notes
10 Enter Contract Purchase Agreement
20 Enter Blanket Purchase Agreements
30 Create Quotation from RFQ
40 Enter Requisition Profile
50 Process Web Requisitions (Full Cycle) using
Local Catalogues
60 Copying Web Requisitions
70 Enable Information Templates
80 Process Web Requisitions - Special Order -
Services
90 Process Web Requisitions - Make Changes
100 Process Web Requisitions - Query Web
Requisition
110 Process Web Requisitions - Favorites
120 Approve Requisitions
130 AutoCreate Purchase Orders from
Requisitions
140 Approve Standard Purchase Orders
150 Process Documents for Approvals
160 Web Receiving
170 Receipt of Goods Against a Purchase Order
180 Auto invoice
190 Cancel a Requisition
200 Generate Reports
210 Purchasing - Period End
Test Specification - 10 - Enter Contract Purchase Agreements
Test
Step Role Actionor Path Expected Results Actual Results Notes Test
Objectives Enter a Contract Purchase Agreement including the amount agreed upon, appropriate terms and effective dates.
System automatically numbers the PO, Creates a contract document for a specified amount with terms and conditions, but does not include specific item information.
10.1 Buyer/Credit
Clerk Purchasing Super User Responsibility> Purchase Orders> Purchase Orders
10.2 Enter Type (choose LOV “Contract
Purchase Agreement”) Supplier (LOV)
Site (default from Supplier) Ship-To (default from supplier) Bill-To (default from Ship-To) Buyer Name (default from sign-on) Status (reads Incomplete)
Amt. Agreed (full contract amount) Description (full contract description)
Purchase Order window appears After you save, the PO number will default.
Choose one of your test suppliers As defined in the setup with the Supplier
Accept the Incomplete default. 10.3 Terms (Change as required) All terms and conditions information is
now displayed.
10.4 Save After you save the PO number will auto default. Note the PO #_____________.
10.5 Approve - Go to the Approve Tab and
click
Check “Submit for Approval” Click “OK”
Status changes to Approved.
10.6 Workflow User >Worklist
Check Notifications Check Notification that PO has been approved.
(If amounts are higher than approval level allowed, the relevant user must
Test Specification - 20 - Create Blanket Purchase Agreements
Test
Step Role Actionor Path Expected Results Actual Results Notes Test
Objectives Enter a Blanket Purchase Agreement
20.1 Buyer/Credit
Clerk Purchasing Super User Responsibility> Purchase Orders> Purchase Orders
20.2 Enter Type (choose LOV “Blanket
Purchase Agreement”) Supplier (LOV)
Site (default from Supplier) Ship-To (default from supplier) Bill-To (default from Ship-To) Buyer Name (default from sign-on) Status (reads Incomplete)
Amt. Agreed (full contract amount) Description (full contract description)
Purchase Order window appears After you save, the PO number will default.
Choose one of your test suppliers As defined in the setup with the Supplier
Accept the Incomplete default. Create a Blanket PO for a specified value without a delivery schedule.
20.3 Go to the Items alternate region
Click in number field (default) Select a Type (LOV)
Select an Item or Category (LOV) Enter a Description
UOM (LOV)
Price (enter the contract agreement
amount) Notice that category, description, unit of measure and list price are displayed.
20.4 Go to the Price Reference alternate
region
Price Type (accept default fixed from LOV)
Price Type window Appear
20.5 Go to the Reference Documents
alternate region Optional Information
20.6 Go to the More alternate region Optional Information
20.7 Go to the Agreement alternate
Test
Step Role Actionor Path Expected Results Actual Results Notes
20.8 Save PO, Rev number and Approve button
appears. Note the PO #____________________.
20.9 Go to the Catalog tab Review Information
20.10 Go to the Currency tab
Currency (LOV) USD default
20.11 Go to the Terms tab
Payment (LOV) Freight (LOV) Carrier (LOV) FOB (LOV)
Enter Agreement Controls including effective dates
All terms and conditions information is now displayed.
20.12 Go to the Price Breaks tab
Enter price breaks for same
organization and ship-to address. Price break information is display with % discount.
20.13 Save
20.14 Go to the Tools menu option ->
Notification Control
Select Expiration and enter 15 days in the Warning Delay Field
The Expiration Notification is entered for this Blanket Agreement.
20.15 Approve
Check the approve check box Submit for approval
Approve Document window appears Status of Incomplete changes to Approved
Note the PO# _________________.
20.16 Workflow User >Worklist
Check Notifications Check Notification that PO has been approved.
If amounts, ranges are higher than approval level allowed, the relevant user must approve.
20.17 Purchasing Super User
Responsibility > View > Requests
Submit a new request > Single
Concurrent request should complete without errors.
Test
Step Role Actionor Path Expected Results Actual Results Notes
20.18 Run the Catalog Data extract -
Items request
Output Filename = any name Perform Load - Yes
Debug Level - 0
Record Level Commit - Yes Write Record - Yes Submit
Verify the request executes successfully
20.19 Run the Catalog Data Extract –
Classifications request
Output Filename = any name Perform Load - Yes
Debug Level - 0
Record Level Commit - Yes Write Record - Yes Submit
Verify the request executes successfully.
20.20 Run the Rebuild Catalog Item
Context request
Rebuild Policy Views - Yes Submit
Verify the request executes successfully
Test Specification - 30 - Create Quotation from RFQ
Test
Step Role Actionor Path Expected Results Actual Results Notes
Test
Objectives Create a quotation which can be added to the Unified Catalog within IProcurement.
30.1 Administrator Purchasing Super User
Responsibility > RFQs and Quotations > RFQs
30.2 Enter data for standard RFQ
Type (LOV) Ship To (LOV) Due Date
Status (choose Active from the LOV)
30.3 Go to the Items alternate region
Click in number field (default) Select a Type (LOV)
Select an Item or Category (LOV) Enter a Description
UOM (LOV) Target Price
30.4 Go to the Currency tab
Currency (LOV) USD default
30.5 Go to the Terms tab
Payment (LOV) Freight (LOV) Carrier (LOV) FOB (LOV)
Enter Agreement Controls including effective dates
All terms and conditions information is now displayed.
30.6 Go to the Price Breaks tab
Enter price breaks for same organization and ship-to address.
Price break information is display with % discount.
Test
Step Role Actionor Path Expected Results Actual Results Notes
30.8 RFQs and Quotations > RFQs ,Tools >Copy Document
Action (LOV) Type (LOV)
Supplier (click to show default) Save
Click on Copy Attachments Click OK
Change the quotations status to Active
Test Specification - 40 - Enter Requisition Profile
Test
Step Role Actionor Path Expected Results Actual Results Notes
Test
Objectives Enter preferences and verify that these preferences are carried into the next tests.
40.1 Requester Self Service Responsibility >
IProcurement > Home Page
40.2 My Profile
40.3 Enter Preferences for the following :
Delivery Defaults Billing Defaults Preferences Reset Password
Ensure preferences are used in requisition test
Ensure default billing accounts are defaulted for future tests
Test Specification - 50 - Process Web Requisitions - (Full Cycle) using Local Catalogues
Test
Step Role Actionor Path Expected Results Actual Results Notes
Test
Objectives Test full cycle from requisition through Purchase Order to Web Receipts using items from the local catalogues. This test is to be run several times to ensure that the IProcurement Setups address the clients requirements.
If there are no local catalogues loaded, refer to test 220 to load a test
catalogue.
50.1 Requester IProcurement > Home Page Welcome Page
50.2 Select the Home tab
50.3 Search for item
Find a product - Enter Items or use a Category
50.4 In the searching zone, enter a
description Press the Go Key
In the Search Results area select an item that is indicated on your data profile sheet for locally hosted Catalogues.
Make sure that you choose the item with the contract number that is indicated on your profile sheet.
Note that this line item shows the contract number on its display. This implies that this line item will be automatically sourced from the supplier without the need for Buyer intervention.
50.5 Select each item you want to order.
Select - Item
Press the Add to Cart button Press the Proceed to Checkout OPTIONAL: You can use Express Checkout to skip Delivery & Billing steps. Express Checkout is setup to use the default information under My Profile.
OPTIONAL: You can use
Power Checkout to expedite checkout for orders with lines that have different billing and delivery information. You have the ability to enter all information in one place.
The progress meter on the top of the screen shows the current stage of the process.
Express Checkout remembers your Delivery and Billing information so you can make online purchases quickly and safely without having to manually enter this information each time.
Test
Step Role Actionor Path Expected Results Actual Results Notes
50.6 Enter Delivery Information
Press the Continue button
The progress meter on the top of the screen shows the current stage of the process.
50.7 Enter Billing Information
Enter Taxable or Non-Taxable for each line on the requisition
Press the Continue button
The progress meter on the top of the screen shows the current stage of the process.
50.8 Review Charge Accounts
Press the Continue button
The progress meter on the top of the screen shows the current stage of the process.
50.8 Enter Notes and Attachments
Requisition Description: Enter a description for the order
OPTIONAL: You can add a note to the order
or attach a file(URL or text) to Buyer, Receiver, and Supplier.
Press the Continue button
You can default a description of the item by clicking on Automatically Default the Requisition Description. The progress meter on the top of the screen shows the current stage of the process.
50.9 Approvers Review Approver List & Enter Justifications
Press the Continue button
To see if approvals are required, refer to the approval data sheet for approvers and linits.
The progress meter on the top of the screen shows the current stage of the process.
50.10 Review and Submit Requisition Note the requisition number on the
data sheet.
The progress meter on the top of the screen shows the current stage of the process.
Test
Step Role Actionor Path Expected Results Actual Results Notes
50.11 Review Orders
A list of requisitions are displayed under the “Requisitions at a Glance” Click on the View tab next to the parts to see the details of the part.
Notice detailed information on the requisition, as well as a PO number for those requisitions that were
automatically processed into POs. The requisition is automatically approved without the need for re-approvals which leads to faster order fulfillment.
50.12 If the purchase order is not
automatically created, it could be due to the following:
no contract exists
approvals are still required It may be necessary to review the AutoCreate test and the approvals test before continuing.
Press the Submit Button
50.13 Requester Go to the Home Tab
Click on Receive Items in the Purchasing Process Flow on the right corner of the page.
50.14 Select the Receive Items selection
Receive Items: My Items to Receive Receipt Quantity (enter ordered quantity as received)
NOTE: You can receive more than you ordered.
Press the Receive button Enter Receipt Information Press the Continue button View the Review Receipt page Press the Submit Button
The system date is defaulted into the receipt date field.
Page displays two receipts, Note the receipt
numbers on the data sheet.
The progress meter on the top of the screen shows the current stage of the process.
Test
Step Role Actionor Path Expected Results Actual Results Notes
50.15 Do the above test again selecting
multiple products from different suppliers.
When ordering from different suppliers verify that the receipts are separate Use different amounts to check approvals
50.16 Enter a non-catalog item requisition
ensuring that the currency is not the default currency.
Test Specification - 60 - Copying Web Requisitions
Test
Step Role Actionor Path Expected Results Actual Results Notes
Test
Objectives Ensure that existing requisitions can be copied to the shopping cart, to speed up the creation process.
60.1 Requester Press the Requisition Status tab
60.2 Click on an existing requisition number
to View Requisition Details
Click on the View Approval History button, review and return to
Requisition
Click on View on each line if required
60.3 Press the Copy to Cart button
60.4 Press the Express Checkout button
60.5 Enter Express Checkout information
Test Specification - 70 - Enable Information Templates
Test
Step Role Actionor Path Expected Results Actual Results Notes
Test
Objectives Enable the information templates, create a category, a blanket PO, and an information template.
Run reports and extracts.
70.1 Administrator Purchasing Super User
Responsibility > Setup > Items > Categories > Category Codes
70.2 Push the New button
Structure Name (in the LOV select PO
Item Category)
Add Category Name and tab to get the pop up window, Add a commodity name and press the OK button
Use Temp Services category (prefixed with your initials)
70.3 Save
4 Category Sets > Select the
Organization
5 Find ….
Purchasing PO - PO Item Cat
Add in category that has been created in above step
1 N > Purchase order> purchase order
Create blanket for category created above
Create a blanket order Refer to test 20 for detailed instructions.
1 N > Setup > Information template
2 B Find …
Test
Step Role Actionor Path Expected Results Actual Results Notes
3 Template : XX Temp Services
Sequence : 1
Attribute Name : Start Date Attribute Description : Start Date Default Values
List of Values LOV Mandatory : Yes Enabled : Yes Add other lines for Building Location and Floor Contact Name
Create template called temp services with you initials prefix
Write name down on Data Profile Sheet
In Purchasing Super User Responsibility
N > View > Requests
Submit a new request > Single request Concurrent request should complete without errors.
1 Run following reports :
Catalog Data extract - Classifications Output Filename = any name Perform load = Yes
Debug level = 0
Record level commit = No Write Record = Yes Submit
Verify that request executes successfully
2 Catalog Data extract - Items
Output Filename = any name Perform Load - Yes
Debug - 0 Commit - Yes Write - Yes Submit
Verify that request executes successfully
3 Rebuild Catalog Item - Intermedia
Index Submit
Verify that request executes successfully
Test Specification - 80 - Process Web Requisitions - Special Order - Services
Test
Step Role Actionor Path Expected Results Actual Results Notes
Test
Objectives Test the use of information templates.
80.1 Requester IProcurement > Home Page Welcome Page
80.2 Press the Home tab
80.3 Find a Product or Browse Catalogues
Enter Item = Temp Services Press the GO button
Use the item you created in the previous exercise (Information Template).
80.4 Select the service
Press the Add to Cart button
80.5 Since this item has an Information
Template tied to it, the “Special Item Information” screen will appear.
80.6 Enter the following information:
Start Date
Bldg Location & Floor Contact Name
Press the Done button
80.7 Return to shopping by pressing the
Shop button Returned to search screen
80.8 Press the Non Catalogue Request
tab Non Catalogue Item order screen is returned
80.9 Press the Service billed by quantity
selection
80.10 Enter the following information:
Category = Misc Item Description Unit of Measure Quantity
Test
Step Role Actionor Path Expected Results Actual Results Notes
80.12 Press the Proceed to checkout
button Shopping cart page is displayed
Test Specification - 90 - Process Web Requisitions - Make changes
Test
Step Role Actionor Path Expected Results Actual Results Notes
Test
Objectives Test making changes to requisitions
90.1 Requester IProcurement
Home Page Welcome PageRefer to test 50 and training manual
for detailed instructions.
90.2 Home
90.3 Copy a line
90.4 Delete a line
90.5 Change Need by Date
90.6 Change charge account
90.7 Change Amount
90.8 Change multiple lines
90.9 Change Ship to Location (check
purchase order)
90.10 Change Bill to Location (check
purchase order)
90.11 Edit Requisition by charging one line to
multiple charge accounts
90.12 Add general description and notes to
the buyer
90.13 Create one shopping carts.
Save the Cart
Reload the cart and add items.
Test Specification - 100 - Query Web Requisitions
Test
Step Role Actionor Path Expected Results Actual Results Notes
Test
Objectives Search for requisitions using multiple search criteria.
100.1 Requester IProcurement
Requisition Status Tab Requisitions
100.2 Change View from Last 10
Requisitions to All My Requisitions
Press the Go button Select Creation Date
Press the Descending option Press the Go button
View changes if appropriate
100.3 Change Sort By Creation Date to
Requisition Number
Press the Go button Click on Ascending option Press the Go button
View changes if appropriate
100.4 Amend Sort By Creation Date to
Status
Press the Go button
Test Specification - 110 - Process Web Requisitions - Favorites
Test
Step Role Actionor Path Expected Results Actual Results Notes
Test
Objectives Test the Favorites Functionality.
110.1 Requester IProcurement
Home Page Welcome Page
110.2 Home Test adding, deleting and using items
from your favorite list.
Note: This will not work with exchange items
110.3 Pick 2 Items from Catalog
110.4 Press the Save to my List button
after each selection
110.5 Press the Home button
110.6 Browse Lists
Press the My Favorite List button
110.7 Select Item
110.8 Press the Delete button
110.9 Select Item
110.1
0 Press the Add to Cart button
110.1
Test Specification - 120 - Approve Requisitions
Test
Step Role Actionor Path Expected Results Actual Results Notes
1.
Test
Objectives Verify the approvals are set up correctly
120.1 Manager IProcurement
Home Page Welcome Page
120.2 Select the To Do List option
120.3 Click on Requisition Number
120.4 Forward
Enter a note Print Box
120.5 Approve
Test Specification - 130 - AutoCreate Purchase Orders from Requisitions
Test
Step Role Actionor Path Expected Results Actual Results Notes
1.
Test
Objectives Test AutoCreate of Pos from requisitions. 130.1 Buyer/Credit
Clerk Purchasing Super User Responsibility >AutoCreate If there is an existing contract or Blanket Order, or automatic processes are not running, it will be necessary to AutoCreate Purchase Orders from Requisitions.
130.2 Press the Find button
Mark requisitions needing POs Refer to Data Profile for requisitions without Purchase Order numbers. If you do not have one, create a requisition that does not link to a contract.
130.3 Press the Automatic button
or
Press the Manual button
130.4 Complete the required information
and make changes as required If the supplier has not been sourced enter supplier details.
130.5 Press the Create button Note the Purchase Order number.
130.6 Press the Shipments button
Enter details of multiple shipments
Test Specification - 140 - Approve Standard Purchase Orders
Test
Step Role Actionor Path Expected Results Actual Results Notes
1.
Test
Objectives Approve Purchase OrdersFrom the WEB From the Core Apps
1 Buyer/Credit
Clerk Home Page
2 Notifications (approve requisitions??) Choose the correct purchase orders to
approve
3 Press the Approve button Approve document window appears.
Note window with successfully message of appear, Status change to Approve and closed
4 Buyer/Credit
Clerk Purchasing Super User Responsibility > purchase orders > purchase orders : Query > find all
Choose the correct purchase orders to approve
6 Make changes as required If fields that are required are
populated enter details: Supplier details Buyer
Price changes
7 Press the Approve button
Mark the approve box Approve document window appears.Note Status is change to Approve and Closed.
Test Specification - 150 - Process Documents for Approvals
Test
Step Role Actionor Path Expected Results Actual Results Notes
Test
Objectives Using the Approval Matrix verify requisitions and purchase orders approve correctly.
Note parts of this test may have been done in the testing requisitions to receipts tests.
150.1 Requester Enter a requisition with an amount that
needs approval from the highest level. Refer to Approval Matrix in Appendix D
150.2 Forward the requisition to others for
their comments
150.3 Ask the team to log in as the required
approvers and approve and respond to the notification
150.4 Buyer/Credit
Test Specification - 160 - Web Receiving
Test
Step Role Actionor Path Expected Results Actual Results Notes
Test
Objectives Test receiving to a PO that has not been approved.
160.1 Requester Self Service Responsibility >
IProcurement > Home Page
Press the Receive Items button
160.2 Receive Items
Enter a receipt against one of the requisitions which was processed in the Web where requisition testing section and has not yet been received.
Requisitions to receive against are displayed.
160.3 Submit Receipt Receipt number generated
160.4 Receive Items
Check the receipt is no longer available for receiving.
Only lines that have not been received are displayed.
Test Specification - 170 - Receipt of Goods Against a Purchase Order
Test
Step Role Actionor Path Expected Results Actual Results Notes
Test
Objectives Most of the purchase orders will have been received in test 50 and 160. If you have any outstanding quantities receive them here or create a new requisition and purchase order. 170.1 Buyer/Credit
Clerk Purchasing Super User Responsibility > Receiving -> Receipts
Receipt header window is displayed
170.2 Enter PO Number
Press the Find button
170.3 Press the Header button
Check New Receipt Packing Slip (delivery note) Receipt Date
More details may be recorded if desired. Note the Receiver Name and Number at Header level.
170.4 Press the Lines button
Check in the box to the left of the line you wish to receive.
Enter the quantity received Enter other required information
Receipt is entered and processed. Note the Receipt Number on the Data Profile sheet
170.5 Save
170.6 View Receiving History
170.7 Find the Purchase Order you want to
review.
170.8 Receipts -> Receiving Transaction
Press the Find button Enter PO Number
You should see all the Receipts that have been created against the Purchase Order
Test
Step Role Actionor Path Expected Results Actual Results Notes
170.1
Test Specification - 180 - AutoInvoice
Test
Step Role Actionor Path Expected Results Actual Results Notes
Test
Objectives Verify invoicing process suits business needs. 180.1 Buyer/Credit
Clerk Purchasing Super User Responsibility > Purchase Orders > Purchase Order Summary
180.2 Query all purchase orders entered in the
test.
Note all POs fully and partially received. Calculate expected totals per supplier. Use the following reports to assist you
Reports > Run > Purchase Order Detail Report
Use control totals to verify next step.
180.3 Run the Pay on Receipt AutoInvoice
program
Reports > Run > Pay on Receipt Auto Invoice
Report of invoices created. Totals per supplier correspond to control totals calculated in previous step.
180.4 Verify PO status for POs that where fully
received.
Reports > Run > Purchase Order Detail Report
PO status is closed.
180.5 Fully receive one of the partially
received POs from step 1.
Receiving > Receipts
PO is fully received.
180.6 Run the Pay on Receipt AutoInvoice
program
Reports > Run > Pay on Receipt Auto Invoice
Verify invoice created has the value including the additional items received.
180.7 Verify PO status
Reports > Run > Purchase Order Detail Report
Test
Step Role Actionor Path Expected Results Actual Results Notes
180.9 Run the Pay on Receipt AutoInvoice
program
Reports > Run > Pay on Receipt AutoInvoice
Verify the Credit Note created includes the value of the returned items.
Test Specification - 190 - Cancel a Requisition
Test
Step Role Actionor Path Expected Results Actual Results Notes
Test
Objectives Cancel a requisition no longer required. 190.1 Requester Self Service > IProcurement >
Requisition Status
190.2 Mark Requisition
190.3 Press the Cancel button
190.4 Do You want to cancel - Yes
190.5 Review Status
190.6 Buyer/Credit
Clerk Cancel a Requisition Using Core Apps This is not recommended
190.7 Purchasing Super User >
Responsibility > Requisition > Requisition summary
190.8 Press the Query>Find button
Enter the following information: Requisition Number
Press the Find button
Press the Tools >control button Selecr Cancel Requisition in the action window
Optional : Enter a reason in the Reason window
The Caution window will appear. Note status changed to Canceled.
Test Specification - 200 - Generate Reports
Test
Step Role Actionor Path Expected Results Actual Results Notes
Test
Objectives Review the following reports in the manuals or print them to ensure that the reports address the companies requirements.
Review the groupings and access. The standard implementation does not cover any customization of any reports.
200.1 Buyer/Credit
Clerk Purchasing Super User Responsibility > Reports>Run
200.2 Select Single Request
Select the report from the LOV Select Parameters
Change Printing Parameters as required
Press the Submit button
Submit Request window appear
200.3 If you choose to run a scheduled daily
report go to Run Options and choose the following:
· Interval (fill in necessary information) · Days
· From
Press the Submit button
Submission History will display defaults
200.4 To view a report :
View > Requests
Select View My Request
Test
Step Role Actionor Path Expected Results Actual Results Notes
200.5 Buyer/Credit
Clerk Suppliers reports:Suppliers Report Suppliers Audit Report
New Supplier/New Supplier Site Listing Vendors on Hold Report
Vendors Volume Analysis Report Vendor Purchase Summary Report Invoice Price Variance by Vendor Report
200.6 Requisitioner Buyer/Credit Clerk
Requisition Reports : Requisition Activity Register Purchase Requisition Status Report Buyer’s Requisition Action Required Report
Printed Requisitions Report Rescheduled Requisitions Canceled Requisition Report Requisition Import
Requisition Import Exceptions Report Requisition Distribution Detail Report 200.7 Buyer/Credit
Clerk Purchase Order Reports :Purchase Order Detail Report Printed Change Orders Report Printed Purchase Order Report Blanket and Planned PO Status Report Contract Status Report
Purchase Agreement Audit Report Purchase Order and Releases Detail Report
Purchase Order Commitment By Period Report
Purchasing Activity Register Purchase Order Distribution Detail Report
Purchase Summary Report by Category
Canceled Purchase Orders Report Standard Notes Listing
Test
Step Role Actionor Path Expected Results Actual Results Notes
200.8 Buyer/Credit
Clerk Goods Received Reports :Expected Receipt Report Unordered Receipts Report Substitute Receipts Report Receiving Transactions Register Receiving Exceptions Report Receiving Account Distributions Report
Overshipments Report Uninvoiced Receipts Report Receipt Adjustments Report Quality Code Listing Receipt Traveler
Test Specification - 210 - Purchasing - Period End
Test
Step Role Actionor Path Expected Results Actual Results Notes
Test
Objectives Verify that the processes defined for the period end address the companies requirements. The other systems and processes of the company must be considered when doing this test.
210.1 Payables Make sure that the :
Payables Period is closed 210.2 Buyer/Credit
Clerk Reports >RunRun the following reports either as a set or as a single request.
Select Month End reports.
210.3 Purchase Order detail report Check status of orders with suppliers.
Verify all goods received are entered into Oracle Purchasing or Web Receiving.
210.4 Uninvoiced Receipts Report Analyze your Uninvoiced
Non-Inventory receipts before you accrue these receipts.
210.5 Accrual Rebuild Reconciliation Report Analyze and write-off discrepancies.
210.6 Accrual Reconciliation Report Analyze the balance of the receiving
accrual accounts
210.7 Accrual Rebuild Reconciliation Report Analyze the balance of the
receiving accrual accounts
210.8 Accrual write-off Report Help you by providing supporting
detail for you write-off journal entries
210.9 Purchase Price Variance Report Review your received items by PO
Test
Step Role Actionor Path Expected Results Actual Results Notes
210.1
2 Buyer/Credit Clerk Close Purchasing Current PeriodChange period status for month to closed
Setup -> Financials -> Accounting -> Control Purchasing Periods
Period will not be available for further document entry in Oracle Purchasing.
210.1
3 Close GL Current PeriodChange period status for month to closed
Setup -> Financials -> Accounting -> Control Purchasing Periods
Period will not be available for further Receiving in GL Period.
210.1
4 Open Next GL PeriodChange period status for next month to open
Setup -> Financials -> Accounting -> Control Purchasing Periods
Next month will be available for Receipt
210.1
Test Specification - 220 - Load Local Catalogue
Test
Step Role Actionor Path Expected Results Actual Results Notes
Test
Objectives Load local catalogues.
220.1 Administrator - eContent Manager
Click on Bulk Load Items & Price Lists
220.2 Browse for File “xxxxxxxxx.txt” and
select
Press the Start Load Now button
220.3 Check the View Bulk Load Status to
verify the job has completed
220.4 Return to IProcurement and search for
APPENDIX
Appendix A - Data Sheet
Test Control Number : _________________ Tester___________________________ User ________________
Business
Object BusinessObject Data / Condition
Initial Login Name TESTER1
Password TESTER
Employee Details Last Name
First
Buyer Name
User Name
Password
Named Employee Name
Password Supplier 1 Number Name Site 1 Site 2 Site 3 EDI Number 15791 Supplier 2 Number Name Site EDI Number 15791 Supplier 3 Number Name Site EDI Number 15791
Business
Object BusinessObject DataCondition
Contract 1 Number
Supplier Amount
Blanket Order Number 1 Number
Supplier Item/Category
Blanket Order Number 2 Number
Supplier Item/Category
Internal Catalogue Item 1 Number
Internal Catalogue Item 2 Number
Internal Catalogue Item 3 Number
Miraculum Exchange Item 1 Number
Supplier
Miraculum Exchange Item 2 Number
Business
Object BusinessObject DataCondition
Requisition 1 Items Ordered
Qty
Supplier (if known) Amount
Requisition Number Purchase Order Number Receipt Number (GRV)
Requisition 2 Items Ordered
Qty
Supplier (if known) Amount
Requisition Number Purchase Order Number Receipt Number (GRV)
Requisition 3 Items Ordered
Qty
Supplier (if known) Amount
Requisition Number Purchase Order Number Receipt Number (GRV)
Requisition 4 Items Ordered
Qty
Supplier (if known) Amount
Requisition Number Purchase Order Number Receipt Number (GRV)
Business
Object BusinessObject DataCondition
Requisition 5 Items Ordered
Qty
Supplier (if known) Amount
Requisition Number Purchase Order Number Receipt Number (GRV)
Requisition 6 Items Ordered
Qty
Supplier (if known) Amount
Requisition Number Purchase Order Number Receipt Number (GRV)
Requisition 7 Items Ordered
Qty
Supplier (if known) Amount
Requisition Number Purchase Order Number Receipt Number (GRV)
Requisition 8 Items Ordered
Qty
Supplier (if known) Amount
Requisition Number Purchase Order Number Receipt Number (GRV)
Business
Object BusinessObject DataCondition
Appendix B - Defect Log
DEFECT ID
NUMBER TEST STEP REFERENCE TEST NAME DEFECT DESCRIPTION RESOLUTION RE-TEST BY RE-TEST DATE (OPEN, CLOSED, STATUS IN PROCESS)
Appendix C - General Comments
Test Control Number : _________________
Controller____________________
Open And Closed Issues For This Deliverable
Open Issues
ID Issue Resolution Responsibility Target
Date Impact Date
Closed Issues
ID Issue Resolution Responsibility Target
